IT DEPARTMENT OF MINISTRY OF JUSTICE OF TURKEY

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U Y A P U Y A P NATIONAL JUDICIARY INFORMATICS SYSTEM NATIONAL JUDICIARY INFORMATICS SYSTEM

UYAP is an e-justice system as a part of the e-government, which has been developed in order to ensure fast, reliable, soundly operated and accurate judicial system.

As a central network project, it includes all of the courts, public prosecutors services, prisons, other judicial institutions and other government departments in Turkey. All these are equiped with computers, network and internet connection and given access to all the legislation and judicial records.

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WHAT IS UYAP ?

To serve 50.000 employees of MOJ, 70.000 lawyers and all citizens

Rapid, reliable and integrated system

Fast and efficient data exchange

Minimize the basic judicial errors

Data standardization

Alerts to identify users

Electronic means instead of paper files

Flexibility of working hours with VPN

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OBJECTIVES OF UYAP

UYAP has transformed an old-fashioned, paper based Judiciary into a smooth functioning organization, which is assessed by some the biggest revolution in the Turkish Judiciary

High Criminal Court Centres 134

Courthouses 587

Prisons and Detention Houses 425

Forensic Medicine Units 63

Public Prosecutor Services 7.751

Judges 6.081

Administrative judges 943

Public Prosecutors 4.072

Personnel 59.037

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Turkish Justice with Numbers

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The Annual Number of Case in Turkey

PROSECUTION FILES 8.763.011

CRIMINAL CASES 2.764.497

CIVIL LAWCASES 2.180.305

ADMINISTRATIVE CASES 409.151

ENFORCEMENT CASES 9.640.699

GRAND TOTAL 21.767.663

All these disputes have been processed by UYAP

ERP– Personel Management– Training Management– Supply Management– Procurement Management– Financial Management

Judiciary Functions– Public Prosecution Services– Penal Law Services– Civil Law Services– Enforcement Services– Administrative Law Services– Convict-Arrest Management– Forensic Medicine

Common Functions– e-mail– Electronic Forum– Data Bank– Internet– Word Processor

Supporting Functions– Occupational Units– Library– Health– Archives

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FUNCTIONAL SCOPE

Integration Between UYAP I & UYAP II

Integration Between Subsystems– Public Prosecutors,– Courts, – Forensic Medicine, – Prisons, etc.

Integration with other systemsIntegration with other systems– Supreme Court, Constitutional Court

– Record of convictions and statistics

– Population and Citizenship Unit,

– General Directorate Of Land Registry & Cadastre,

– Ministries,

– Police Departments, etc.

INTEGRATION SCOPE

Police Police StationStation

Arrest Warrant

PublicPublicProsecutorProsecutor

Driving License Driving License InformationInformation

Driving License Driving License InformationInformation

CourtsCourts

On lineOn line

Record of Record of ConvictionsConvictions

Population & Population & CitizenshipCitizenship(MERNIS)(MERNIS)

General General DirectorateDirectorateof PTTof PTT

ConvictionsConvictionsPrisonPrison

Forensic Forensic MedicineMedicine

BanksBanks

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Judicial record database has been integrated with database of UYAP. The birth certificates, Land Registries and driver registers can also be retrieved online and instantly at every stage of

the trials. All cases in courts can be accessible on line by judges without delay.

INTEGRATION

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HARDWARE DISTRIBUTED HARDWARE DISTRIBUTED

Personal ComputersPersonal Computers 40.232

LaptopsLaptops 16.133

Laser Printers Laser Printers 21.273

Portable PrintersPortable Printers 2.800

Power Supplies (1 KVA)Power Supplies (1 KVA) 6.140

ScannersScanners 5.467

Structural CablesStructural Cables 49.800

Power Supplies (20-300 KVA)Power Supplies (20-300 KVA) 87

The Number of Document 452.857.657 # of Users 57.558# of Concurrent Processes 1.750# of New Files per a day 200.000Average System Login per a day 39.778#SQL per second 3.200# of Documents per a Day (Insert-Edit) 1.400.000

77.500.000 lines of Code.500.000 lines of CodeMore than 3More than 3..000 user interfaces000 user interfaces

More than 4More than 4..000 reports and document templates000 reports and document templates10

UYAP With NUMBERS

DISTANCE TRAININGDISTANCE TRAINING

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53.428 personnel have been trained through internet

by using distance learning

DISTANCE TRAINING

The mobile legal sources: everyone can access legal sources with their mobile phones

UYAP DATABANK

It was created a Databank of information on relevant legislation, regulations, circulars, template texts, holding of the courts, jurisprudence, circulars, studies, examplary texts, template texts, sample decisions

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UYAP CITIZEN INFORMATION SYSTEM

Daily 10.000 citizens log on to the portal.

UYAP CITIZEN PORTAL

Litigate a claim or dispute to court through electronic means, Review his cases via electronics means Submit his petition with electronic signature online via UYAP.

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UYAP LAWYER PORTAL

According to the latest figures, 37.710 lawyers have been registered to the lawyer’s portal, and 9.253 of them use this system effectively

SMSSMS

• The courts or public prosecutors can also send SMS to the citizen’s mobile phone instead of preparing legal summons.

• In addition judges, prosecutors and personnel in courts can be notified by SMS about how many days remained from their annual day off limit, the decision of appointments, assignations, placements and also any kind of event in their personal file.

• The number of citizens using this system : 118.320

• The number of lawyer :2308

• The total sent messages :2.478.786

• The number of SMS instead of legal summons : 590.809 15

UYAP SMS INFO

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INTELLIGENT WARNING SYSTEM

Intelligent warning system (IWS) is one of the extraordinary electronic service which prevents judges, prosecutors from making mistakes during the course of proceedings by displaying some warnings with pop ups on the screen.

IWS produces these notices in labels on the screen to suggest some proposals or recommend some jobs to the users whenever they want or at important situations by evaluating data files.

The Document Management System (DMS) in our Ministry has been integrated and exchange of the electronic documents between the provinces and centre has been started. At present, all kinds of data, Information, documents are flowing in documentation management system between MOJ and other units electronically.

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DOCUMENT MANAGEMENT SYSTEM

• Procedures, among the branches of the justice system and other relevant official bodies, have been totally integrated and automated on electronic signature infrastructure in UYAP, establishing electronic office atmosphere that not need paperwork.

• Until now, 41.879 personnel have applied for the e-signature and 36.106 of them have been given their e-signature. It was required by a regulation by the Ministry of Justice that documents will no longer be circulated physically among the judicial units after 01.07.2008.

• All the documents will be required to be sent in the electronic environment, which are signed by e-signature.

• The usage of electronic signature paves the way for saving from

costs, time and labour force in judicial processes.

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ELECTRONIC SIGNATURE

Minimizing the judicial mistakes

Ability of tracking a person’s whole judicial history

Reaching different case files of a person

Catching the fugitives

%100 management of prisons

Adaptation of users to new laws

Fully online and workflow driven processes

Minimized paper work by the use of DMS and integration

Integration with other government units

Reaching the data online when needed

No data repetition

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Government & Judicial Process Government & Judicial Process GainsGains

After UYAP inspections of the judicial would

be per UYAP online and remote. That

possibility will be bring in time, costs etc.

Provision of Clear Evidence on performence

and quality for inspectors, every processes

are logging by system

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Fulfill Inspections in To Electronic MeansFulfill Inspections in To Electronic Means

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SECURITYSECURITY

All transactions has been recording

Authorization of users

Secure Communication

Recovery Center

27001 Standard

CRIMINAL COURTS

PROCESSBEFORE UYAP

AFTER UYAP

Writing edits 3-5 mn. 3 mn.

Post lists 10-20 mn. 1 mn.

Statistics 15-20 day 15-20 mn.

Criminal record 1-15 day 1 mn.

Birth Certificate 1-15 mn. 1 mn.

Take over files 7-15 day 1 mn

Transfering files 15-20 day 2-3 mn.

Promotions 1 day 0–1 mn.

Annual statistics 1 week 0–5 mn.

0

20000

40000

60000

80000

100000

120000

UYAP'tan Önce UYAP'tan Sonra

Ceza Mahkemeleri İşlemlerinde Zaman Durum Grafiği(dakika)

Tebligat Hazırlama(Taraf Başına) Posta Tevdii Listesi Tüm Devir ve İstatistik İşlemleri Adli Sicil'den Sabıka Kaydı İsteme Nüfus Müdürlüğü'nden Nüfus Kaydı İsteme Talimat,Müzekkere ve Dosya Gönderme Devir İşlemleri Terfi İş Cetvelleri Hazırlama İşi Adis Formu Hazırlama İşi

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PUBLIC PROSECUTORS

PROCESSBEFORE UYAP

AFTER UYAP

Instruction to other unıts Half a day 0-1 mn.

Monthly statıstıcs 1-2 day 0-3 mn.

Annual statistic 1 week 0-5 mn.

Preparing take overs 3 day 0-1 mn.

General forms 1 week 0-5 mn.

Birth certificate 1 week 0-1 mn.

Criminal record 1 week 0-1 mn.

Searching file 10-15 mn. 30 sn.-1mn.

Preparing standart forms

5 mn. 0-30 sn.

Examining stage of files

10 day 0-30 sn.

0

2000

4000

6000

8000

10000

12000

UYAPTAN ÖNCE UYAPTAN SONRA

Cumhuriyet Başsavcılığı İşlemlerinde Zaman Durum Grafiği(dakika)

Dosyanın Başka Büroya Gönderilmesi Aylık İstatistik Hazırlama

Yıllık İstatistik Hazırlama Devir Listesi Hazırlama

Adis Formu Hazırlama Nüfus Kaydı Alma

Sabıka Kaydı Alma Dosya Arama-Bulma

Matbu Evrakların Hazırlanması23

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SAVINGS OF UYAPSAVINGS OF UYAP

The Number of Online Search on Birth Database called MERNİS 53.232.110

The number of online search for family record on  MERNİS    8.666.190

Saving thanks to Mernis integration : 30.884.989 €

The number of online search on criminal records database  2.429.982

Saving thanks to criminal records integration : 9.616.550 €

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SAVINGS OF UYASAVINGS OF UYAP The number of online search on police database (POL-NET)

                200.697

Saving thanks to POL-NET integration :   470.045€

                                                    

Online confiscation on traffic records of POL-NET- 1.514.313

Saving thanks to traffic records of POL-NET integration 6.057.252 €

Saving thanks to KİHBİ integration 1.732.307 €

Number of online communication among judicial units             10.695.640

 Saving thanks to online communication among judicial units  30.862.505 €

Thanks to this system any of the witness, victim or offenders who live far away from the court, even in different continents can be questioned.

VIDEO- CONFERENCE VIDEO- CONFERENCE SYSTEMSSYSTEMS

The other important technological feature is the usage of “video recording” and “video conferencing systems”, set up in 225 heavy criminal courts all over the Turkey and were rolled out in 225 heavy criminal courts.

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• UYAP was awarded for annual e government prize of Turkey in 2004, 2005. 2008 and 2009 because of making significant breaktrough in Turkish judiciary.

• In 2008, UYAP has received a special mention in ''Crystal Scales of Justice'' awards which is organised by the Council of Europe and the European Commission.

• UYAP has received an golden medal in computersworld honors programme done in Washington DC. And honored as one of the five best e-government project in the world in 01.06.2009

• UYAP SMS Information system has won the public prize in the EU e-government awards 2009

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AWARDSAWARDS

Thank you very much for your attention

If you have any questions please don’t hesitate to contact

www.adalet.gov.tr/english

www.uyap.gov.tr/english

arcam@adalet.gov.tr

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FINALLYFINALLY