IT Investment Management Overview

Commonwealth of VirginiaCommonwealth of Virginia

IInformation nformation TTechnologyechnology

Sponsored By Administered By

IInvestment nvestment MManagementanagement

OverviewOverview

Commonwealth of Virginia ITIMCommonwealth of Virginia ITIM

PurposePurpose

2

To provide a general understanding of the ITIM concept and how it is implemented in the Commonwealth at the enterprise level

How are investments in information technology controlled at an agency and Commonwealth level?


How can these investments be leveraged?

How can leveraging generate ‘internal capital’?

Leadership QuestionsLeadership Questions

Information Technology Investment Management (ITIM)Information Technology Investment Management (ITIM)

A business investment methodology

A comprehensive view of investments from multiple levels

Investments aligned to strategic direction

3


ITIM DefinedITIM Defined

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A management process that provides for the identification (pre-selection), selection, control, and evaluation of (business driven) IT investments across the investment lifecycle. ITIM uses structured processes to minimize risks and maximize return on investments.

ITIM is the basis for the Commonwealth’s approach to technology management as

approved by the ITIB in the Commonwealth Technology Policy

BenefitsBenefits

ITIM within the Performance Leadership Model (PLM)ITIM within the Performance Leadership Model (PLM)

Performance LeadershipPerformance Leadership

Best Managed State

in the Nation

Virginia Maintains

AAA Bond Rating

Virginia: Best State for

Businesses

CommonwealthInformation Technology

Investment Management

(ITIM)

Long-Term Objectives

Service Area Plans

I.T. Strategic Plans

Agency Strategic Plans

EfficiencyEfficiency & EffectivenessEffectivenessCouncil on Virginia’s Future

2003

Commonwealth Strategic Planning Process

2005

Commonwealth Strategic Plan for Information

Technology2006


5

COV I.T.Strategic Plan(Collaboration)

Managing & Leveraging Investments within the PLMManaging & Leveraging Investments within the PLM

AgencyInvestments

AgencyInvestments

AgencyInvestments

SecretariatInvestments

SecretariatInvestments

CommonwealthInvestments

Create a picture of investments Analyze investments and identify opportunities

Leverage investment

Alignment

Investment Views

Agency Priorities

Governor’s Priorities &

Strategic Initiatives


6

ITIM Process Overview (Framework for Commonwealth ITIM)


7

Pre-Select

Control

Business Plans & Needs

EvaluateIT Investment

Portfolio Management

Tool

Commonwealth

Strategic Planning

Process

Select

Investment Results

Are the selected IT investments performing as planned?

What proposed IT investments potentially solve business needs?

Did the selected IT investments deliver the expected business value?

Which IT investments best meet the business needs?

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The Commonwealth must be innovative in the way in whichit invests in I.T.

Why ITIM Why ITIM

Commonwealth goal of continuous improvement

The Commonwealth must find ways to

meet increasing demands through cost savings and increased productivity

“Expand constituent impactthrough lower operation costs”

Investment management can contribute to lower operating costs and the

generation of internal capital

“We must pursue more aggressive, transparent goals” Governor Tim Kaine


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Maturity LevelsMaturity Levels


ITIM Information OverviewITIM Information Overview(Current and Future)

10

IT Investment Portfolio

(ProSight)

ITIM Processes

Commonwealth Strategic Planning Process

Procurements

Services (Future)

Assets (Future)

Projects

We decide we need a family carTo go to work To shop For recreation To travel To be cool


Pre-Select: A Simple Example – Buying a CarPre-Select: A Simple Example – Buying a Car

11

Select amongPriceDependabilitySafety Gas MileageSound System


Select: A Simple Example – Buying a CarSelect: A Simple Example – Buying a Car

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How do I choose?

Which one is most important?


Select cont’d: A Simple Example – Buying a CarSelect cont’d: A Simple Example – Buying a Car

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Car Price Safety Dependability Mileage Sound

SystemScore

Miata $27,000

2

NO

0

YES

2

35 MPG

4 19

Voyager $30,000

1

So So

.5

So So

.5

18 MPG

1 47

Chevy $22,000

4

YES

2

NO

0

22 MPG

2 210

Camry $24,000

3

YES

2

YES

2

30 MPG

3 313

Develop a purchase plan

Arrange financing

Drive carefully during the break-in period

Return to dealer for adjustments


Control: A Simple Example – Buying a CarControl: A Simple Example – Buying a Car

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Monitor expenses

Perform routine maintenance

Are we satisfied with the car?

What would be do differently next time?


Evaluate: A Simple Example – Buying a CarEvaluate: A Simple Example – Buying a Car

15

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Customer CouncilsCustomer Councils

VITA to establish Directorate level Customer Councils

Groups will consist of appropriate agency executive leadership representation.

Groups will work in a collaborative manner, to advise on day to day operational issues and the development and implementation of Commonwealth initiatives.

Commonwealth of Virginia Commonwealth of Virginia ITIMITIM

ITIM Customer Council to be established to guide future ITIM implementation.

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Next Steps in ITIM MaturityNext Steps in ITIM Maturity

Education and awareness campaign

Roll out investment portfolio management tool

Implement standards and guidelines for the use of ITIM (Future)


Questions ?


Contact InformationContact Information

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Constance ScottSupervisor, IT Investment ManagementIT Investment and Enterprise Solutions

Virginia Information Technologies Agency804-416-6179

[email protected]

mailto:[email protected]

Date post:	16-Jan-2015
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IT Investment Management Overview

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