ITAM LAB Record Final(2)

VIVEKANANDA SCHOOL OF POST

GRADUATE STUDIES

CERTIFICATE

This is the certify that Mr/Ms ___________________ the student of MBA 1st year bearing the HT NO ___________________ is a bonifide student of VIVEKANANDA SCHOOL OF POST GRADUATE STUDENT has completed his/her practical work in ITAM as practical fulfillment of course of MBA 1st year.

Candidate Signature Internal Examiner Signature

External Examiner Signature

Page 1 of 49

INDEX PAGE

Introduction to Microsoft Excel…………………………………………………….2

Functions of ms-excel……………………………………………………………….2

Ms excel contains…………………………………………………………………....2

Functions in MS-Excel……………………………………………………………....3

Common Functionalities used in Ms-Excel………………………………………….3

Characteristics………………………………………………………………………..6

Basics of Spread Sheet……………………………………………………………….7

Modifying a Worksheet ……………………………………………………………..9

Sorting & Filling ……………………………………………………………………12

Shortcut Keys in Ms-Excel………………………………………………………….15

Ms-Excel Charts…………………………………………………………………….17

Examples Illustrating the Usage of Ms-Excel Work Sheets & Charts……………...22

Introduction to Microsoft Access…………………………………………………...36

Function of Ms-Access ……………………………………………………………. 37

Examples Illustrating the Usage of Ms-Access …………………………………….38

Page 2 of 49

INTRODUCTION TO MICROSOFT EXCEL

MS-Excel is a program specifically designed for to enter organized data as well as to analyze and present the data of an organization attractively. Excel is one of the most versatile and popular spreadsheet programs. It can easily perform simple as well as complex mathematical operations. Spreadsheet is a simple worksheet consists of rows and columns in which any data can be entered. Excel contains 256 sheets, 256 columns and 65536 rows.

Functions of ms-excel:MS-Excel2000 has been specifically developed keeping in mind in the problems

associated with accounting such as calculating large number of lengthy figures, recalculating the figures in case of missing.

Calculation: All the figures to be calculated which are entered through the keyboard. For carrying out calculations, all we need to do is just highlighting the require figures and then write the formulae for calculations.

Recalculation: Whenever we add, delete and modify the data which are already calculated and it recalculates and change the result automatically.

Repeat information: We can copy the text, value or formulae to another place in a worksheet.

Ms excel contains:

Title bar Menu bar Standard tool bar Formatting tool bar Formula bar

Title bar: It contains name of the worksheet.

Menu bar: It contains file, edit, view, insert, format, tools, data, windows and help.

Standard tool bar:It consists new, open, save, print, print preview, spell check and grammar check, cut, copy, paste, undo, redo, email and search.

Formatting tool bar:It contains font, font size, bold, italic, underline, left alignment, center, right alignment, justify, bullets and numbers, cell spanning, font colors etc

Formula bar: It contains cell address and formulas (finance, statistics, date and time)

Page 3 of 49

Functions in MS-Excel:

Statistical Functions: Average, Count, Frequency, Forecast, Intercept, MAX, MIN, Mode, Large, Median, Slope.

Financial Functions: NPV, PV, Rate, NPER, MIRR, PMT, PPMT, SLN, SYD, VDB.

Time & Date Functions: Day, Hour, Month, Minute, Second, Time, Time value, Today, Weekday, Year.

COMMON FUNCTIONALITIES USED IN MS-EXCEL

1. Entering Labels and Values

Move to desired cell with the mouse or arrow key. Type letters or numbers into cell. Press Enter or an arrow key to insert your entry into the current cell.

2. Entering Formulas and Functions

=b2-b3 is a basic formula that will subtract the number that is in b3 from the number in b2. All formulas must begin with an equal sign. The operators used for other calculations are:a. + (plus sign) Addition =b12+b13b. * (asterisk) Multiplication =b12*b13c. / (forward slash) Division =b12/b13A function is a built-in formula with a name that Excel recognizes. Common functions are SUM, AVERAGE, MAX, MIN, and COUNT. Functions consist of the function name and the cells to be summed. In these examples b2 is the first number to be summed or Averaged and d2 is the last. Every cell between these two is included in the function.=SUM (b2:d2) =MIN (b2:d2)=AVERAGE (b2:d2) =COUNT (b2:d2)=MAX (b2:d2)

3. Editing Cells

a. Select the cell(s) to edit and press delete to remove contents.b. Select the cell(s) to edit and type over to change the contents.c. Select the cell(s) to edit and make changes by clicking in the edit area, then use the delete and backspace keys or insert text.

Page 4 of 49

4. Copying Items

Select the cells containing the item(s) you want to copy. To fill in adjacent cells, drag the fill handle of the selected cell(s) (be sure the mouse pointer is a +) to the copy destination.

5. Deleting Columns or Rows

Place the cursor in the column or row you want to delete. Choose Edit, Delete from the menu. Select either entire row or entire column and choose OK.

6. Inserting Columns or Rows

Place the cursor where you want to insert the row or column. Choose Insert, Column or Row.

7. Changing Column Width

Click and drag the column boundary on the right side of the column heading until the Column is the width you want.

8. Formatting

Select the cells to format and use the formatting Toolbar to obtain the desiredappearance (bold, italics, underline, alignment, etc).

9. Sorting

Click and drag over the items to sort. Include all of the items, but not the labels (column name). Click on Data and Sort. Under Sort by, specify the column by which you want to sort data. Select an option. Choose OK.

10. Creating a Chart (Graph)

Click and drag over the labels and data that you want in your chart. Click on the Chart Wizard button. Choose the desired options in the chart wizard.a. To size the chart, click and drag on one of the diagonal handles.b. To move the chart, click on an empty space within the chart and drag it to the desired place.c. To change the chart titles: Double-click on the titles.

11. Page Setup

a. Orientation and Paper Size: To change the paper orientation to landscape or toChange the paper size, choose File, Page Setup, Page and make desired choices.

b. Margins: Choose Margins under Page Setup to adjust the margins of the worksheet.

Page 5 of 49

c. Page Numbering: Choose Header/Footer, click on the down arrow in the Header or Footer area and choose the desired page number style.

d. Printing titles on each page: Choose Sheet and type in the row (A1) to include as a title on each page. e. Printing lines (gridlines) on the worksheet: Choose Sheet and check the gridlines box.

12. Print Preview

File, Print Preview allows you to see how the worksheet will look when it is printed out.

13. Printing

File, Print. Select print range (all or specific pages). Choose OK.

14. Saving Your Worksheet

File, Save As. Make sure the drive and folder are correct. Give the worksheet a name, but let Excel add the .xls extension.

15. Opening a File

File, Open. (Or click on the Open button) Double-click on the folder if it is not selected. Double-click on the desired file name.

Page 6 of 49

Characteristics

This detection covers a Microsoft Excel document that contains a malicious payload. Testing shows that a fully patched Excel 2000, XP or 2003 is vulnerable to this exploit. McAfee Avert Labs is working with Microsoft to confirm the history of this vulnerability.

Upon opening the known variants of this malformed XLS document, it can perform the following:

Unpack the XOR-encrypted shell code in memory. Load KERNEL32.DLL using a hardcode address specific to Windows XP Service Pack 2. On other versions of Windows, Excel will simply crash. Create a new file in %Temp%\top10.exe using API calls - GetTempPathA, and Create File A. Seeks the opened file handle of the XLS file in memory using API call GetFileSize to match a specific file size. Extract the payload from the XLS file and write it into %Temp%\top10.exe.Execute %Temp%\top10.exe.

Page 7 of 49

BASICS OF SPREADSHEET

Spreadsheets can be very valuable tools in business. They are often used to play out a series of what-if scenarios! (Much like our car purchase here.)

Spreadsheets are made up of

columns rows and their intersections are called cells

In each cell there may be the following types of data text (labels) number data (constants) formulas (mathematical equations that do all the work)

What is a COLUMN?

In a spreadsheet the COLUMN is defined as the vertical space that is going up and down the window. Letters are used to designate each COLUMN'S location.

In the above diagram the COLUMN labeled C is highlighted.

Page 8 of 49

What is a ROW?

In a spreadsheet the ROW is defined as the horizontal space that is going across the window. Numbers are used to designate each ROW'S location.

In the above diagram the ROW labeled 4 is highlighted.

What is a CELL?

In a spreadsheet the CELL is defined as the space where a specified row and column intersect. Each CELL is assigned a name according to its COLUMN letter and ROW number.

In the above diagram the CELL labeled B6 is highlighted. When referencing a cell, you should put the column first and the row second.

Page 9 of 49

Modifying a Worksheet

Moving Through Cells

Use the mouse to select a cell you want to begin adding data to and use the keyboard strokes listed in the table below to move through the cells of a worksheet.

Movement Key stroke

One cell up up arrow key

One cell down down arrow key or ENTER

One cell left left arrow key

One cell right right arrow key or TAB

Top of the worksheet (cell A1) CTRL+HOME

End of the worksheet (last cell containing data)

CTRL+END

End of the row CTRL+right arrow key

End of the column CTRL+down arrow key

Any cell File|Go To menu bar command

Adding Worksheets, Rows, and Columns

← Worksheets - Add a worksheet to a workbook by selecting Insert Worksheet from the menu bar.

←← Row - To add a row to a worksheet, select Insert Rows from the menu bar, or

highlight the row by clicking on the row label, right-click with the mouse, and choose Insert.

←← Column - Add a column by selecting Insert Columns from the menu bar, or

highlight the column by click on the column label, right-click with the mouse, and choose Insert.

Page 10 of 49

Resizing Rows and Columns

There are two ways to resize rows and columns.

1. Resize a row by dragging the line below the label of the row you would like to resize. Resize a column in a similar manner by dragging the line to the right of the label corresponding to the column you want to resize.- OR –

2. Click the row or column label and select Format|Row|Height or Format|Column|Width from the menu bar to enter a numerical value for the height of the row or width of the column.

Selecting Cells

Before a cell can be modified or formatted, it must first be selected (highlighted). Refer to the table below for selecting groups of cells.

Cells to select Mouse action

One cell click once in the cell

Entire row click the row label

Entire column click the column label

Entire worksheet

click the whole sheet button

Cluster of cellsdrag mouse over the cells or hold down the SHIFT key while using the arrow keys

To activate the contents of a cell, double-click on the cell or click once and press F2.

Moving and Copying Cells

Moving Cells To cut cell contents that will be moved to another cell select Edit|Cut from the menu bar or click the Cut button on the standard toolbar.

Copying Cells To copy the cell contents select Edit|Copy from the menu bar or click the Copy button on the standard toolbar.

Page 11 of 49

Pasting Cut and Copied Cells Highlight the cell you want to paste the cut or copied content into and select Edit|Paste from the menu bar or click the Paste button on the standard toolbar.

Drag and DropIf you are moving the cell contents only a short distance, the drag-and-drop method may be easier. Simply drag the highlighted border of the selected cell to the destination cell with the mouse.

Freeze Panes

If you have a large worksheet with column and row headings, those headings will disappear as the worksheet is scrolled. By using the Freeze Panes feature, the headings can be visible at all times.

1. Click the label of the row below the row that should remain frozen at the top of the worksheet.

2. Select Window|Freeze Panes from the menu bar.3. To remove the frozen panes, select Window|Unfreeze Panes.

Freeze panes have been added to row 1 in the image above. Notice that the row numbers skip from 1 to 6. As the worksheet is scrolled, row 1 will remain stationary while the remaining rows will move.

Page 12 of 49

SORTING & FILLING

Basic Sorts

To execute a basic descending or ascending sort based on one column, highlight the cells that will be sorted and click the Sort Ascending (A-Z) button or Sort Descending (Z-A) button on the standard toolbar.

One of the complex sort is to sort by multiple columns, follow these steps:

1. Highlight the cells, rows, or columns that will be sorted.2. Select Data|Sort from the menu bar.3. From the Sort dialog box, select the first column for sorting from the Sort By drop-

down menu and choose either ascending or descending.4. Select the second column and, if necessary, the third sort column from the Then

By drop-down menus.

5. If the cells you highlighted included the text headings in the first row, mark my list has...Header row and the first row will remain at the top of the worksheet.

Page 13 of 49

6. Click the Options button for special non-alphabetic or numeric sorts such as months of the year and days of the week.

7. Click OK to execute the sort.

Autofill

The Autofill feature allows you to quickly fill cells with repetitive or sequential data such as chronological dates or numbers, and repeated text.

1. Type the beginning number or date of an incrementing series or the text that will be repeated into a cell.

2. Select the handle at the bottom, right corner of the cell with the left mouse button and drag it down as many cells as you want to fill.

3. Release the mouse button.

If you want to autofill a column with cells displaying the same number or date you must enter identical data to two adjacent cells in a column. Highlight the two cells and drag the handle of the selection with the mouse.

Alternating Text and Numbers with Autofill

The Autofill feature can also be used for alternating text or numbers. For example, to make a repeating list of the days of the week, type the seven days into seven adjacent cells in a column. Highlight the seven cells and drag down with the mouse.

Autofilling Functions

Autofill can also be used to copy functions. In the example below, column A and column B each contain lists of numbers and column C contains the sums of columns A and B for each row. The function in cell C2 would be "=SUM(A2:B2)". This function can then be copied to the remaining cells of column C by activating cell C2 and dragging the handle

Page 14 of 49

down to fill in the remaining cells. The autofill feature will automatically update the row numbers as shown below if the cells are reference relatively.

Page 15 of 49

SHORTCUT KEYS IN MS-EXCEL

Keystroke Function

Ctrl+B Bold the selection

Ctrl+I Italicize the selection

Ctrl+U Underline the selection

Ctrl+5 Strike through the selection

Ctrl+1 Open the Format Cells dialog box

Ctrl+Shift+# Apply Date format

Ctrl+Shift+@ Apply Time format

Ctrl+Shift+! Apply Number format

Ctrl+Page Down

Move to the next worksheet in a workbook

Ctrl+Page Up Move to the previous worksheet in a workbook

Arrow keys Move one cell up, down, left, or right

Ctrl and an arrow key

Move to the edge of the data region

Home Move to the beginning of a row

Ctrl+Home Move to the beginning of a worksheet

Ctrl+End Move to the end of the used portion of a worksheet

Ctrl+Backspace Display the active cell

Enter Move down a cell in a selected range

Shift+Enter Move up a cell in a selected range

Shift+Tab Move one cell to the left in a selected range

Shift+Spacebar Select a row

Ctrl+Spacebar Select a column

Page 16 of 49

Ctrl+A Select an entire worksheet

Ctrl+O Open a workbook

Ctrl+N Create a new workbook

Ctrl+S Save a workbook

Ctrl+P Print a workbook

Ctrl+W Close a workbook

Ctrl+D Fill data down through selected cells

Ctrl+R Fill data through selected cells to the right

Ctrl+K Insert a hyperlink

Ctrl+X Cut the selected text or objects to the Clipboard

Ctrl+C Copy the selected text or objects to the Clipboard

Ctrl+V Paste the contents of the Clipboard

Ctrl+Y Repeat last action

Ctrl+Z Undo last edit

= Begin a formula

Action Keystroke

Formulas

Apply AutoSum ALT+=

Current date CTRL+;

Current time CTRL+:

Spelling F7

Help F1

Macros ALT+F8

Page 17 of 49

MS-EXCEL CHARTS

Charts allow you to present data entered into the worksheet in a visual format using a variety of graph types. Before you can make a chart you must first enter data into a worksheet. This page explains how you can create simple charts from the data.

Chart Wizard

The Chart Wizard brings you through the process of creating a chart by displaying a series of dialog boxes.

1. Enter the data into the worksheet and highlight all the cells that will be included in the chart including headers.

2. Click the Chart Wizard button on the standard toolbar to view the first Chart Wizard dialog box.

Page 18 of 49

3. Chart Type - Choose the Chart type and the Chart subtype if necessary. Click Next.

4. Chart Source Data - Select the data range (if different from the area highlighted in step 1) and click Next.

Page 19 of 49

5. Chart Options - Enter the name of the chart and titles for the X- and Y-axes. Other options for the axes, grid lines, legend, data labels, and data table can be changed by clicking on the tabs. Press Next to move to the next set of options.

6. Chart Location - Click As new sheet if the chart should be placed on a new, blank worksheet or select As object in if the chart should be embedded in an existing sheet and select the worksheet from the drop-down menu.

Page 20 of 49

7. Click Finish to create the chart.

Resizing the Chart

To resize the chart, click on its border and drag any of the nine black handles to change the size. Handles on the corners will resize the chart proportionally while handles along the lines will stretch the chart.

Moving the Chart

Select the border of the chart, hold down the left mouse button, and drag the chart to a new location. Elements within the chart such as the title and labels may also be moved within the chart. Click on the element to activate it, and use the mouse to drag the element to move it.

Chart Formatting Toolbar

Page 21 of 49

Chart Objects List - To select an object on the chart to format, click the object on the chart or select the object from the Chart Objects List and click the Format button. A window containing the properties of that object will then appear to make formatting changes.

Chart Type - Click the arrowhead on the chart type button to select a different type of chart.

Legend Toggle - Show or hide the chart legend by clicking this toggle button.

Data Table view - Display the data table instead of the chart by clicking the Data Table toggle button.

Display Data by Column or Row - Charts the data by columns or rows according to the data sheet.

Angle Text - Select the category or value axis and click the Angle Downward or Angle Upward button to angle the selected by +/- 45 degrees.

Page 22 of 49

Copying the Chart to Microsoft Word

A finished chart can be copied into a Microsoft Word document. Select the chart and click Copy. Open the destination document in Word and click Paste.

EXAMPLES ILLUSTRATING THE USAGE OF MS-EXCEL WORKSHEETS & CHARTS

Page 23 of 49

1. Create an MS-Excel worksheet with the following fields:Roll No., Name, Marks, Total Marks, Percentage of Marks and division of pass.

MBA I YEAR I SEM RESULTS

S.NO NAME AFM SFM MM LAB MOB ITAM ME TOTAL AVERAGE DIVISION

1 AAA 74 60 84 73 58 93 73 515 73.571429 PASS

2 BBB 77 93 62 54 40 47 49 422 60.285714 PASS

3 CCC 40 40 41 48 49 44 48 310 44.285714 FAIL

4 DDD 40 60 43 48 64 72 92 419 59.857143 FAIL

5 EEE 74 85 98 65 73 45 66 506 72.285714 PASS

6 FFF 98 94 52 71 85 62 93 555 79.285714 PASS

7 GGG 40 49 73 81 51 61 88 443 63.285714 PASS

8 HHH 77 71 61 64 92 62 51 478 68.285714 PASS

PROCEDURE:

Open Microsoft excel document and save as .xls. And enter the details in cells and calculate the required results by using the formulas.

Formulae:

1) Total marks; =sum (c2:g2)2) Average; =h2/7

2. Create an MS-Excel worksheet with the following fields:Product Id, Product Name, Price, Quantity and Tools.

Page 24 of 49

Product Id Product Name Price Quantity Totals

SOAP LUX 15 30 450PEN REYNOLDS 10 5 50

PAPER A4 10 100 1000BOOK STUDENT 15 10 150

PROCEDURE:


Open Microsoft excel document and save as .xls. And enter the details in cells and calculate the required results by using the formulas. And select the fields, which are displayed in the graph, insert the graph and Line chart.

Formulae:

Totals=Price *Quantity.

3. Illustrate creation of pie-Chart using MS-Excel for the monthly rainfall data of Hyderabad (2cm, 1cm, 3cm, 4cm, 10cm, 20cm, 20cm, 10cm, 3cm, 2cm, 2cm, and 2cm).

Page 25 of 49

Month Rainfall in cmJanuary 2February 1

March 3April 4May 10June 20July 20

August 10September 3

October 2November 2December 2

PROCEDURE:

Open Microsoft excel document and save as .xls. And enter the details in cells and calculate the required results by using the formulas. And select the fields, which are displayed in the graph, insert the graph and pie chart.

4. Create MS-Excel worksheet with :Emp. No, Emp. Name, Basic Pay, TA, DA, HRA, Gross Pay, IT, PF, Net Pay.Perform calculations as follows:

Page 26 of 49

DA is 30% of Basic Pay, HRA is 20% of Basic Pay, Gross pay is sum of Basic Pay, TA, DA and HRA and Net Pay=Gross Pay-(IT+PF)

EMPLOYEE DETAILS

Emp. No. Emp. Name Basic Pay TA DA HRA Gross Pay IT PF Net Pay

1 AAA 20000 4000 6000 4000 34000 2000 500 31500

2 BBB 21000 4000 6300 4200 35500 2000 600 32900

3 CCC 22000 4000 6600 4400 37000 2000 700 34300

4 DDD 23000 4000 6900 4600 38500 2000 800 35700

5 EEE 24000 4000 7200 4800 40000 2000 900 37100

6 FFF 25000 4000 7500 5000 41500 2000 1000 38500

PROCEDURE:


Formulae:1) For calculating da= c3*0.30.2) For calculating hra=c3*0.20.3) For gross pay=sum (c3:f3).4) For net pay=i3-(g3+h3).

5. Create a Pie-Chart for the monthly sales of cars of XYZ make with the following monthly sales using MS-Excel.

Page 27 of 49

(300, 200, 100, 50, 100, 500, 600, 700, 100, 200, 150, 20)





PROCEDURE:


6. Illustrate Bar Chart creation using MS-Excel for the monthly sales of a product.

Page 28 of 49

Month Sales of Product

January 20February 40




PROCEDURE:Open Microsoft excel document and save as .xls. And enter the details in cells and calculate the required results by using the formulas. And select the fields which are displayed in the graph insert the graph and bar chart.

7. Demonstrate the creation of Pie-Chart in MS-Excel for the monthly sales of a product with the following monthly sales:(20, 40, 30, 100, 200, 300, 200, 100, 50, 30, 70, 30)

Page 29 of 49

MonthSales of Product

January 20February 40




PROCEDURE:


8. Illustrate the creation of Pie-Chart in MS-Excel for the monthly accidents in Hyderabad city (30, 20, 5, 7, 20, 30, 40, 50, 20, 30, 70, 30)

Page 30 of 49

MonthNo. of

AccidentsJanuary 30February 20




PROCEDURE:


9. Create MS-Excel worksheet with:

Page 31 of 49

Emp NO, Emp Name, Basic Pay, TA, DA, HRA, Gross Pay, IT, PF, Net Pay, where,TA=17.5% of Basic Pay,DA=35% of Basic Pay,HRA= 10% of Basic Pay,IT=15% of Basic Pay,PF=12.5% of Basic Pay,Gross Pay= Basic Pay+TA+DA+HRA,Net Pay=Gross Pay-IT-PF.

Employee Details

Emp. No Emp. Name Basic Pay TA DA HRA Gross Pay IT PF Net Pay

1 AAA 100000 17500 35000 10000 162500 15000 12500 135000

2 BBB 120000 21000 42000 12000 195000 18000 15000 162000

3 CCC 250000 43750 87500 25000 406250 37500 31250 337500

4 DDD 360000 63000 126000 36000 585000 54000 45000 486000

5 EEE 450000 78750 157500 45000 731250 67500 56250 607500

6 FFF 560000 98000 196000 56000 910000 84000 70000 756000

7 GGG 225000 39375 78750 22500 365625 33750 28125 303750

8 HHH 625000 109375 218750 62500 1015625 93750 78125 843750

PROCEDURE:


Formulae:

TA=0.175*c3,DA=0.35*c3,HRA= 0.10*c3,IT=0.15*c3,PF=0.125*c3,Gross Pay= sum(C3:F3),Net Pay=G3-(H3+I3).

Page 32 of 49

10.With an example show how we can protect MS-Excel’s Worksheet with password.Create MS-Excel worksheet which illustrates simple sorting.

Product Id

Product Name Price Quantity Totals

SOAP LUX 15 30 450PEN REYNOLDS 10 5 50PAPER A4 10 100 1000BOOK STUDENT 15 10 150

PROCEDURE:

Open Microsoft excel document and save as .xls. And enter the details in cells and calculate the required results by using the formulas. To sort the data, go to data option in tool bar and select sort option to sort the required data.

Saving the excel document, go to tools, select protection option and protect the document by providing a password.

Formulae:

Totals=Price *Quantity.

Page 33 of 49

11.Create an Excel with the following dataName of the employee, total income, income tax, surcharge.Income tax is calculated as follows:Income < 1, 00,000, tax = 01, 00,000 < income <= 2, 00,000, tax=20% or the amount above 1, 00,000Income > 2, 00, 000 , tax=20,000 + 30% for the amount above 2, 00, 000

Surcharge is calculated as follows:Surcharge = 0, if income tax < 40, 000Surcharge = 5% of income tax, if income tax > 40,000

EMPLOYEE TAX DETAILS

EMPPLOYEE NAME

TOTAL INCOME

INCOME TAX

SURCHARGE

ABC 123000 4600 0CDE 234000 30200 0EFG 345000 63500 3175GHI 456000 96800 4840IJK 567000 130100 6505KLM 678000 163400 8170MNO 789000 196700 9835

PROCEDURE:


Formulae:1) For calculating INCOME TAX= IF (D6<100000, 0,IF

(AND(D6>100000,D6<200000),0.2*(D6-100000),20000+0.3*(D6-200000)))2) For calculating SURCHARGE= =IF (E6<40000, 0, IF (AND (E6>40000),

0.05*E6))

12.Create a Pie-Chart for the monthly sales of cars of XYZ make with the following monthly sales using MS-Excel.

Page 34 of 49

(300, 200, 100, 50, 100, 500, 600, 700, 100, 200, 150, 20)





PROCEDURE:

Open Microsoft excel document and save as .xls. And enter the details in cells and calculate the required results by using the formulas. And select the fields, which are displayed in the graph, insert the graph and Bar chart.

13.Create an MS-Excel worksheet with the following fields:Roll no., name, marks in 3 subjects, total marks, percentage of marks, and division of pass.

Page 35 of 49

STUDENTS MARKS LIST

RollNo. Name sub1 sub2 sub3Total Marks

%age of Marks division of pass

1 ab 35 45 76 156 45 3rd div2 cd 45 44 65 154 51.33333333 2nd div3 ef 55 43 66 164 54.66666667 2nd div4 gh 56 42 67 165 55 2nd div5 ij 65 41 68 174 58 2nd div6 kl 75 40 69 184 61.33333333 1st div7 mn 86 39 70 195 65 1st div8 op 67 38 71 176 58.66666667 2nd div9 qr 45 37 72 154 51.33333333 2nd div

10 st 76 36 73 185 61.66666667 1st div

PROCEDURE:


Formulae:1) For calculating TOTAL MARKS= E6+F6+G62) For calculating %AGE OF MARKS= H6/300*1003) For calculating DIVISION OF PASS= = IF (I6<35," fail", IF (50>I6,"3rd div", IF (60>I6,"2nd div", IF (70>I6,"1st div", IF (70>I6,"distinction")))))

14.With an example show how we can protect MS-Excel’s Worksheet with password.

Page 36 of 49

PROCEDURE:

Open Microsoft excel document and save as .xls. And enter the details in cells and calculate the required results by using the formulas. To sort the data, go to data option in tool bar and select sort option to sort the required data.

Saving the excel document, go to tools, select protection option and protect the document by providing a password.

INTRODUCTION TO MICROSOFT ACCESS

MS-Access is also called database. A database is an organized collection of related information about a particular subject or purpose.

Page 37 of 49

Ex: information regarding the price of a book or the profile of an individual in the organizations. A database is also like a box containing index cards. The only difference is that instead of index cards, computer database is filled with records.

Objects of relational database:

Ms-access is based on RDBMS. The major 4 objects of RDBMS as follows.1) Tables 2) Queries3) Forms4) Reports

Tables:

A table is a collection of information on a specific topic. In a table, the information is stored rows and columns. We can store different types of data in different tables. The table contains the following

Column: Each column represents a field which can stores only a specific category of information. Ex. Customer id.Row:Each row in a table is called a record which consists number of related fields. Which can stores some bits of the data about the record.Domain:The maximum and minimum values a field can have is called its domain.Primary key:A primary key refers 1 or more fields in a table that uniquely identify each record in the table.

Queries:Queries are a systematic way of retrieving the information from the database. The

main feature of query is access the query feature can look for the information that meets the criterion or condition which specify and display the information on the screen.

Forms:Forms present the information stored in database in an easy to use format.

Report:Reports are used to generate the required field’s information as a report.

FUNCTION OF MS-ACCESS

The major functions of database as follows:

Page 38 of 49

1) Database creation.2) Modifying a database.3) Adding records in a database.4) Deleting records in database.5) Selecting and altering the records in database.

Database creation: Creating a database means defining the data to be maintain and organizing the database to accommodate the data keeping requirements expected of the system.

Modifying the database: It means changing its structure i.e. adding, deleting or altering the data field.

Adding the records in database: A record or a row of our database is made up of several fields. When new bits of the data are entered in every field of a new row, a record gets added.

Deleting records in a database : unnecessary records may be deleted or removed the data file.

Selecting records in database : we can select the selected records from the database.

Data Types in MS-Access

Number Text Date/Time Currency Auto number Yes/No

EXAMPLES ILLUSTRATING THE USAGE OF MS-ACCESS

Page 39 of 49

1. Create a database for student addresses using MS-Access. Create a report to list the address of students on address labels.

Table:

Student ID

First Name Address City State/Province

1AAA H.NO:12-60 HYDERABAD AP

2BBB H.NO:4-75 VIZAG AP

3CCC H.NO:13-67 BANGALORE KARNATAKA

4DDD H.NO:14-8 KOLKATA WB

5EEE H.NO:23-5 DELHI DELHI

6FFF H.NO:5-6 CHENNAI TN

7GGG H.NO:54-12 COCHIN KERALA

8HHH H.NO:34-7 SECUNDERABAD AP

Query:

Student belonging to AP

Student ID

First Name State/Province

1AAA AP

2BBB AP

8HHH AP

Report:

Page 40 of 49

Student

Student First Name Address City State/Prov

1 AAA H.NO:12-60 HYDERABAD AP

2 BBB H.NO:4-75 VIZAG AP

3 CCC H.NO:13-67 BANGALORE KARNATAK

4 DDD H.NO:14-8 KOLKATA WB

5 EEE H.NO:23-5 DELHI DELHI

6 FFF H.NO:5-6 CHENNAI TN

7 GGG H.NO:54-12 COCHIN KERALA

8 HHH H.NO:34-7 SECUNDERABAD AP

Procedure:

Open Microsoft-Access and new blank database. (Click)

Save the file. Double-Click on create a table design view.

Then enter the data fields and select the data types.

Select the primary key from data fields and save table.

Then double click table and enter the details, save as the table.

From the database select the reports.

It will generate reports.

The following way the data fields should enter:

Data fields Data typesStudent ID NumberFirst Name TextAddress TextCity TextState/Province Text

Page 41 of 49

2. Create a Bank Database in MS-Access, and insert about 10 rows, assuming appropriate attributes.

Table:

Transaction ID

Transaction Date Account IDWithdrawal

AmountDeposit Amount

1 1/12/07 2007 $10,000.00 $200.00

2 10/12/07 1999 $500.00 $3,000.00

3 12/12/07 1988 $5,000.00 $2,500.00

4 12/9/06 1566 $100,000.00 $8,000.00

5 12/7/14 5685 $6,500.00 $4,588.00

6 12/7/14 5455 $8,000.00 $3,000.00

7 12/12/01 2545 $500.00 $600.00

8 12/7/25 5848 $600.00 $400.00

Query:

Withdrawal amount greater than 500

Transaction ID

Account ID Withdrawal Amount

1 2007 $10,000.00

3 1988 $5,000.00

4 1566 $100,000.00

5 5685 $6,500.00

6 5455 $8,000.00

8 5848 $600.00

Page 42 of 49

Report:

Transactions

Transaction Transaction Account Withdrawal Amount Deposit Amount

1 1/12/07 2007 $10,000.00 $200.00

2 10/12/07 1999 $500.00 $3,000.00

3 12/12/07 1988 $5,000.00 $2,500.00

4 12/ 9/06 1566 $100,000.00 $8,000.00

5 12/ 7/14 5685 $6,500.00 $4,588.00

6 12/ 7/14 5455 $8,000.00 $3,000.00

7 12/12/01 2545 $500.00 $600.00

8 12/ 7/25 5848 $600.00 $400.00

Procedure:









Data fields Data typesTransaction ID NumberTransaction Date DateAccount ID NumberWithdrawal amount CurrencyDeposit amount Currency

Page 43 of 49

3. Create a student database in MS-Access, with student name, Roll No, Address, and Rank in ICET.

Table:

ROLL NO

First Name Address ICET RANK

1AAA HYD 2000

2BBB NELLORE 1399

3CCC SECBAD 5890

4DDD GUNTUR 7000

5EEE VIZAG 8000

6FFF HYD 4500

7GGG WARANGAL 600

8HHH KHAMMAM 50

Query:

ICET Rank less than 2500

ROLL NO

First Name ICET RANK

1AAA 2000

2BBB 1399

3CCC 5890

6FFF 4500

7GGG 600

8HHH 50

Page 44 of 49

Report:

Student

ROLL NO First Name Address ICET RANK

1 AAA HYD 2000

2 BBB NELLORE 1399

3 CCC SECBAD 5890

4 DDD GUNTUR 7000

5 EEE VIZAG 8000

6 FFF HYD 4500

7 GGG WARANGAL 600

8 HHH KHAMMAM 50

Procedure:









Data fields Data typesRoll No NumberName TextAddress TextICET Rank Number

Page 45 of 49

4. Create Employee Database in MS-Access, with the fields employee ID, Employee Name, Address, No. Of Children.

Table:

IDEmployee

NoEmployee Name Address No of children

1 1AAA HYD 5

2 2BBB MUMBAI 4

3 3CCC CHENNAI 6

4 4DDD SECBAD 8

5 5EEE HYD 5

6 6FFF KOLKATA 9

7 7GGG HYD 4

8 8HHH VIZAG 3

Query:

Employees having less than 3 children:

Employee No

Employee Name No of children

1AAA 5

2BBB 4

5EEE 5

7GGG 4

8HHH 3

Page 46 of 49

Report:

Employee

ID Employee Name Address No of children

1 1 AAA HYD 5

2 2 BBB MUMBAI 4

3 3 CCC CHENNAI 6

4 4 DDD SECBAD 8

5 5 EEE HYD 5

6 6 FFF KOLKATA 9

7 7 GGG HYD 4

8 8 HHH VIZAG 3

Procedure:









Data fields Data typesEmployee ID NumberEmployee Name Text

Page 47 of 49

Address TextNo of Children Number

5. Create a student marks database for MBA I Year Students.

Table:

Students ID

Student Name SFM AFM LAB MOB MM ME ITAM TOTAL MARKS

1AAA 70 80 90 60 50 50 80 480

2BBB 50 60 50 80 90 70 60 460

3CCC 60 20 50 40 30 50 90 340

4DDD 40 40 50 40 30 60 50 310

5EEE 50 60 100 100 90 100 80 580

6FFF 40 50 60 70 80 90 100 490

7GGG 50 40 60 80 70 100 100 500

8HHH 40 50 40 80 70 40 40 360

Query:

Students having total of less than 500.

StudentsID Student Name TOTAL MARKS

1AAA 480

2BBB 460

3CCC 340

4DDD 310

6FFF 490

8HHH 360

Page 48 of 49

Report:

Students

StudentsID Student Name TOTAL MARKS

1 AAA 480

2 BBB 460

3 CCC 340

4 DDD 310

5 EEE 580

6 FFF 490

7 GGG 500

8 HHH 360

Procedure:








Page 49 of 49

Date post:	29-Nov-2014
Category:	Documents
Upload:	sanjana-chow
View:	129 times
Download:	7 times

ITAM LAB Record Final(2)

Documents