It’s not a competItIon, Week Packet... · 2017-05-04 · Lip Sync dress rehearsal UC Theater 3:00...

Greek Week 2013…

It’s not a competItIon,

It’s a patrIot tradItIon Welcome to Greek Week 2013, the week where all Greek brothers and sisters come together to compete, serve the community, and show the UT Tyler campus their Patriot Pride! We have some great things lined up for this year, so enjoy!

Greek Week 2013 Schedule of Events:

Monday, April 1 Dress: Greek Week 2013 Shirt Car window painting Intramural Field 5:30 p.m. Flag Football/ Tailgate Kickoff Party Intramural Field 6:00 p.m.

Tuesday, April 2 Dress: Pin Attire Project Toga Sports Café 3:30 p.m. Speaker- Rick Barnes UC Ballroom 7:00 p.m.

Wednesday, April 3 Dress: Wear your Letters Greek Banner Competition Turn in at Breakfast 7:15 a.m. Faculty/Staff Appreciation Breakfast UC Ballroom 7:30 a.m. Greek Games Ornelas field 3:00 p.m.

Thursday, April 4 Dress: Black Greek Shirt Can Castle Bell Tower Parking Lot 12:30 p.m. Lip Sync dress rehearsal UC Theater 3:00 p.m.

Friday, April 5 Dress: Greek Week 2013 Shirt Service Day East Texas Food Bank 11:00 a.m.-1:00 p.m. Lip Sync & Greek Week Awards UC Theater 7:00 p.m.

The mission of the office of Greek Life at the University of Texas at Tyler is to promote excellence in

scholarship, leadership, and service while challenging members to live according to the principles outlined by

their own organizations. The Office of Greek Life strives to enhance the collegiate experience of fraternity

men and women and their involvement in the Greek community through leadership opportunities,

educational programs, and other services aimed to develop the students through their journey of becoming

UT Tyler and Greek alumni.

Attendance

Certain events during Greek Week 2013 will be based solely on attendance. As we are a diverse Greek

community, there will be a unique system in place by which points are awarded.

Attendance Incentive:

1-49% of active membership in attendance= 50 points



100% of active membership in attendance= 200 points

Double attendance incentive:




100% of active membership in attendance= 400 points

The “active membership in attendance” will be based on those who are available for the event. This means

that those who are on the “excused list” for events will not be figured into this percentage.

*Percentages will be rounded up or down to the nearest whole number.

Excused List/ Class Schedule Accommodations:

Members will be eligible for an excused absence if they have class during the time of an event.

Note: Work will not count as an excused absence.

The president or appointed representative of each fraternity/sorority is expected to submit all

excused absences for ALL Greek Week events by Friday, March 8.

When submitted, the excused list shall be broken down by day and by event.

Members that are on the excused list will not be able to check-in for points at the event.

If the excused list is turned in past the deadline, you will receive a 75 point deduction from your

attendance point total.

If no excuses are turned in at all, every member listed as active on your roster will be counted for

each attendance based event.

GREEK WEEK 2013

ATTENDANCE POINTS

ATTENDANCE INCENTIVE

Project Toga

Attendance Incentive

25% of chapter 50

75% of chapter 150

100% of chapter 200

Greek Games


25% of chapter 50

75% of chapter 150

100% of chapter 200

Can Castle


25% of chapter 50

75% of chapter 150

100% of chapter 200

DOUBLE ATTENDANCE INCENTIVE

Faculty/Staff Breakfast

Double Attendance Incentive

25% of chapter 100

75% of chapter 300

100% of chapter 400

Flag Football & Tailgate


25% of chapter 100

75% of chapter 300

100% of chapter 400

Speaker


25% of chapter 100

75% of chapter 300

100% of chapter 400

Individual Event Winners The winners of each event will be recognized at the Lip Sync/Award Ceremony on Friday

Project Toga

1st place

2nd place

Greek Banner

1st place

2nd place

Greek Games

1st place

2nd place

Can Castle (# of cans)

1st place

2nd place

Can Castle (structure)

1st place

2nd place

Lip Sync

1st place

2nd place

General Rules

Good sportsmanship is expected at ALL times. No exceptions.

All rules must be followed according to this manual.

All chapters and chapter members must follow all UT Tyler policies and procedures in

conjunction with Greek Week activities.

In the event of a tie, both chapters will take the place tied for and the following place

will not be awarded.

Have FUN!!!

Team Events

Certain events in Greek Week 2013 will be designated as “Team Events”. At the event,

members of the Greek Week Committee will randomly split up those participating into

separate teams. These teams will compete against each other for the entire event.

The following events will be designated as “Team Events”:

Flag Football Game

Greek Games

These events will be described in greater detail with the “description of the event”.

Car Window Painting

Date: Monday, April 1 Time: 5:00 p.m. Location: Intramural Field Parking Lot Description of event: What is Greek Week without a decorated car? Bring your car and your friends to get your windows painted for the week and show your Greek Week spirit! Each fraternity/sorority is expected to paint its respective letters, colors, etc. on cars of its

own members.

Flag Football &

Tailgate kickoff party Date: Monday, April 1 Time: 5:30 p.m. Location: Intramural Field Description of event: To start the week with a friendly game of all Greek flag football! There will be two 14-minute halves and two teams of 20 intermixed, co-ed Greeks. An RSVP must be turned in by Friday, March 8 for the flag football game (with names of participants). Each chapter is encouraged to have 8 members participate in this event! Immediately following the flag football game we will celebrate with a tailgate kickoff party! Points: Points will be based off of the double attendance incentive for attendance of the event, not participation.

Project Toga Date: Tuesday, April 2 Time: 3:30 p.m. Location: Sports Cafe Description of event:

Each fraternity/sorority will be allowed a team of 1 model and 4 designers. Each team will

be given 3 yards of fabric, 1 rope, 12 safety pins, scissors, and fabric markers. There will be 5 non-transparent bags with “mystery items” in it and the teams will choose their own bags. There will be 15 minutes for each team to create their toga masterpiece and then the model will walk the runway. Each group’s name will be pulled out of a hat to determine runway order. Points: Points will be based off of the attendance incentive. 1st and 2nd place will be awarded to those who best display creativity, presentation, incorporation of “mystery items,” and attitude when walking the runway. The winners of the event will be decided upon a unanimous decision from the judging committee.

Speaker

Date: Tuesday, April 2 Time: 7:00 p.m. Location: UCN Ballroom

Description of event: Come to listen to our speaker, Rick Barnes, on Tuesday night! He is a great educational speaker and supports the Greek system, so come listen to him talk about leadership, motivation, and more.

Points: Points will be based solely on the double attendance incentive. Be sure that everyone signs in on their respective sign-in sheet!

Faculty/Staff

Appreciation Breakfast Date: Wednesday, April 3 Time: 7:30 a.m. Location: UCN Ballroom Description of event: Come out early on Wednesday morning to talk with some of your biggest fans: UT Tyler faculty and staff! This is a perfect time for you to share with them what Greek Life has meant to you and what you do in your organization.

Please RSVP for your chapter no later than Friday, March 8.

Points: Points for the breakfast will be based solely on the double attendance incentive. Be sure that everyone signs in on their respective sign-in sheet! In order for the faculty and staff to learn more about your organization, please have an information table set up by 7:30 a.m. at the breakfast. Teams should also turn in their “Greek Banner” at the breakfast by 7:15 a.m. The Ballroom will be open at 7:00 a.m. and tables must be set up by 7:30 a.m. Please let the Office of Greek Life know whether or not your chapter will need a table by March 8.

Greek Banner

Competition Date: Wednesday, April 3 Time: Arrive with banner at 7:15 a.m. Judging begins at 7:30 a.m. Location: Faculty/Staff Breakfast in UC Ballroom Description of event: Banners are a great way to showcase creativity and pride in Greek Life. Banners will be judged by our very own faculty and staff.

Banners must not exceed the 3’x5’ size limit (3’ tall and 5’ wide) o Any banners that exceed the size limit will be disqualified from the event o All banner designs must be ‘landscape’

It must all revolve around the theme of Greek Week: “It’s not a competition, it’s a patriot tradition”.

Your group’s banner must have your letters on it

Only one banner per organization will be turned in to be judged, and it should be made with participation from chapter members

Once banners are turned in and displayed, the winners will be designated by a ribbon attached to the banner. Winners will also be announced at the lip sync/awards ceremony on Friday.

Points: Following submission, the banners will be judged according to the number of faculty votes they receive. Banners will be judged on artistry, creativity, and relativity to the Greek Week theme. A 1st and 2nd place will be awarded to the group’s banner that best represent the judging criteria.

Greek Games Date: Wednesday, April 3 Time: 3:00 p.m. Location: Ornelas Field Liability forms (hard copies) will be available for each participant and must be turned into the Office of Greek Life

by Friday, March 8. At the event, the GWSC will randomly split participants into intermixed, co-ed teams. Each team will be handed a different color bandana. The bandana should be worn on each participant’s head or arm for the duration of Greek Games. Each event will be based on 1st, 2nd, 3rd, 4th, and 5th places (number of teams is dependent on how many people sign up). These places will have respective totals that we will use internally to tally up the scores to determine who will be the overall winner of Greek Games. An RSVP must be turned in by Friday, March 8 in order to participate in Greek Games. Note: You are signing up for Greek Games in general, not every event. Teams will be able to collaborate and decide who participates in each specific event once the teams are formed. Points per place: 1st place: 25 points

2nd place: 20 points

3rd place: 15 points

4th place: 10 points

5th place: 5 points

Greek Games

Date: Wednesday, April 3 Time: 3:00 p.m. Location: Ornelas Field Liability forms (hard copies) will be available for each participant and must be

turned into the Office of Greek Life Friday, March 8.

tUG o’ War Description of event:

Each team will be formed of 8 members (4 men & 4 women).

Teams will start pulling ONLY at the sound of the whistle from the referee.

Objects shall not be thrown at the other team for any reason.

Only members of your team can be on your side of the rope.

There shall be no taunting from the other team.

If you forfeit, let the referee know BEFORE letting go of the rope. Do NOT let the rope go as the other team is still pulling. We don’t want any injuries!

You may wear gloves to protect your hands.

Points: Internal only points will be awarded for 1st, 2nd, 3rd, 4th, and 5th place finishes. Points will be totaled for an overall winner.

Points per place: 1st place: 25 points




5th place: 5 points

Greek Games Date: Wednesday, April 3 Time: 3:00 p.m. Location: Ornelas Field Liability forms (hard copies) will be available for each participant and must be

turned into the Office of Greek Life by Friday, March 8.

Hula Hoop Relay Description of event:

Each team will be formed of 8 members only (4 men & 4 women).

The men and women must rotate in line. (Ex. Boy, girl, boy, girl, boy, girl)

Each team member will hold hands and must not let go, if hands do not remain clasped to one another, the team must restart the relay.

The first person will be given a hula hoop that he/she must maneuver through to the next person.

The hula hoop must go down the line and then come back to the person who initially began the race. The last person on each side must go through the hula hoop until it goes to their free hand.

Points: Internal only points will be awarded for 1st, 2nd, 3rd, 4th, and 5th place finishes. Points will be

totaled for an overall winner.





5th place: 5 points

Greek Games

Date: Wednesday, April 3 Time: 3:00 p.m. Location: Ornelas Field Liability forms (hard copies) will be available for each participant and must be turned into

the Office of Greek Life by Friday, March 8.

Sack Race Description of event:


4 people will start on the starting line, lined up behind one another. The other 4 people will start on the opposite end, lined up behind one another.

The first team member on the starting line will race to the opposite team member, passing the sack to the second person.

That team member will race to the beginning line, passing the sack to the third person.

This will continue until the 8th team member has taken their turn.

Both feet must be in the sack and both hands must be on the sack at ALL TIMES. You must hop across the field in the sack when racing to the other side. If your feet come out of the sack, you must return to your starting position.






5th place: 5 points

Greek Games

Date: Wednesday, April 3 Time: 3:00 p.m. Location: Ornelas Field Liability forms (hard copies) will be available for each participant and must be


Three-Legged Race Description of event:


Each pair will be made up of 1 boy and 1 girl.

2 pairs will start on the starting line, lined up behind one another. The other 2 pairs will start on the opposite side, lined up behind one another.

Each pair will tie one of their legs to their partner before the race starts with the provided bandanas.

The first pair on the beginning line will race to the opposite side. Once they cross the opposite sideline, the next pair will race back to the beginning line.

This will continue until all pairs (4) have crossed the finish line.

Team members will tie their own bandana (one per pair), and then a committee member will come around and check prior to starting the race

During the race, if the bandana comes untied, the racing pair must return to their starting positions before continuing the race.

You cannot pick up or drag your teammate during the race.






5th place: 5 points

Greek Games Date: Wednesday, April 3 Time: 3:00 p.m. Location: Ornelas Field

Liability forms (hard copies) will be available for each participant and must be


Wheelbarrow Race Description of event:

Each team will be formed of 8 members (4 men & 4 women).

The two pairs of girls will start on the starting line, lined up behind one another. The

2 pairs of boys will start on the opposite side, lined up behind one another.

The first person will be in a push-up position; the second person will hold the first

person’s ankles.

The first pair on the starting line will race to their team members on the opposite

side. Before the second pair may begin, the first pair must cross the line, and then

the second pair will race to the starting line.

The second person cannot let go of the first person’s ankles for the duration of the

race.

This will continue until the last pair has taken their turn and crossed the finish line.

If the racing pair comes apart, they must return to their starting positions before

continuing the race.






5th place: 5 points

Greek Games

Date: Wednesday, April 3 Time: 3:00 p.m. Location: Ornelas Field

Sticky nose race Description of event:


Each team will form one line on the starting side, lined up behind each other.

Only one person will go at a time. Before the next person in line begins, the first person must cross the finish line.

First, the participant must stick their nose in the bowl of petroleum jelly.

Second, the participant must stick their nose in the bowl of cotton balls and get one to stick to the petroleum jelly (and their nose).

Third, they must race to the opposite side and get the cotton ball successfully off of their nose and in to the empty bowl.

Last, run back to the starting line and the next person can begin.

Rules: You absolutely CANNOT use your hands or arms in this race!

If the cotton ball falls off at any time you must get it back on your nose without using your hands or arms. If you cannot pick the cotton ball back up, you can go back to the starting line and start your turn over.

Using your hands or arms at any point will result in a penalty and you will be required to start your turn over.

Points: Internal only points will be awarded for 1st, 2nd,3rd, 4th, and 5th place finishes. Points will be totaled for an overall winner.





5th place: 5 points

Greek Games Date: Wednesday, April 3 Time: 3:00 p.m. Location: Ornelas Field Liability forms (hard copies) will be available for each participant and must be


Golf ball race Description of event:


4 people from each team will start on the beginning line, lined up behind one another. The other 4 people from each team will start on the opposite side, lined up behind one another. Each team member will have their own spoon.

Each person must race across the field with their ball on their spoon, while holding the spoon in their mouth. You may NOT hold the ball onto the spoon with your hand(s) while you race. You may NOT prop the golf ball against your face. Your hands must remain behind your back.

The first person on the starting line will race to their team members on the opposite side, passing on the ball to the second team member only after crossing the line. The second team member will race to the starting line, passing the ball.

This will continue until the last person has taken their turn and crossed the finish line.

If a team member drops the ball on their turn, they must go back to the starting side before continuing the race.

Points: Internal only points will be awarded for 1st, 2nd, 3rd, 4th, and 5th place finishes. Points will be totaled for an overall winner of each Men and Women for 300 points.





5th place: 5 points

Can Castle

Date: Thursday, April 4 Time: 12:30 p.m. Location: Bell Tower Parking Lot Description of event: On your mark, get set, BUILD! Groups will be collecting canned foods that will be donated to the East Texas Food Bank. At 12:30 p.m., each group will bring their cans to the location and build a “castle” to display their cans!

Each group will be assigned an area to create their can structure

Cans MUST be brought in boxes (so the East Texas Food Bank can load them)

Cans will first be counted by members of the Greek Week Steering Committee

Out of the brought cans, only 500 cans may be used for the structure. Each team may choose which cans are used, but no more than 500 cans.

When the whistle blows, each group will have 20 minutes to create their structure

Structures will be judged upon creativity, size, and organization

Cannot use buildings, walls, columns, etc. as support

We will allow stand-alone props, structure support, etc. to be used

Cans must be in their original state (i.e. cannot be painted, wrapper removed, etc.)

Points: There are two levels of competition for the Can Castle contest. The first level of points is based upon the number of cans collected (can exceed 500 cans). The second level of points

depends on the actual structure built. The winners of the event will be decided upon a unanimous decision from the judging committee.

1st, 2nd, and 3rd place will be awarded for the total number of cans (can exceed 500).

1st, 2nd, and 3rd place will also be awarded for the overall can structure.

Can structures do NOT have to follow the

Greek Week theme

Greeks Give Back Date: Friday, April 5 Time: 11:00 a.m.-1:00 p.m. Location: We will meet in the Ornelas Parking Lot 18 at 10:30 a.m. We will depart together and follow each other to the East Texas Food Bank. Description of event: We will be going to the East Texas Food Bank to help out those in need around our community. We will be at the East Texas Food Bank assisting with their BackPack Program. If you are unable to attend the entirety of the event, you may come and go as your schedule allows. Make sure that you make transportation arrangements ahead of time. “The mission of the BackPack Program is to help alleviate child hunger by providing hungry children with nutritious and easy to prepare food at times when other resources are not available, such as weekends and school vacations.”

Please RSVP for your chapter with names of participants no later than Friday, March 8.

Lip Sync Contest

Date: Friday, April 5 Time: 7:00 p.m. Location: UC Theater Description of event: The lip sync competition will help to end an awesome week with some great entertainment! Lip Sync is an opportunity for each Greek organization to perform to the song of their choice and show the audience that everybody can step up and dance! The choreographed performance does NOT have to reflect the Greek Week 2013 theme: “It’s not a competition, it’s a Patriot Tradition”. Points: Lip Sync team performance (only 1 judged group allowed) Judging Criteria:

Originality and creativity of music selection

Enthusiasm and energy

Lip readability

Synchronization of movements with music

Crowd appeal The winners of the event will be decided upon a unanimous decision from the judging committee.

Rules for Participation:

Each organization may submit one team of 5-15 members to perform to a song or compilation of songs of their choice

More than one group may participate, however, only one group per organization will be judged for points.

o The organization must note which group will be judged at the point where CD’s are turned in.

All participants must be available for dress rehearsal between 3:00-6:00 p.m. on Thursday, April 4 in the UC Theater. Dress rehearsal spots will be filled on a first-come-first served basis starting at 8am on Friday, March 8.

All performing groups (judged/non-judged) must submit a list with the chosen song(s) (Title and Artist), a roster of performing members, costume ideas, theme, and prop ideas must be submitted to Brittany Childs no later than Friday, March 8.

o Songs are chosen based upon when they are turned in (i.e. if more than one group turns in the same song, the group that turned it in first gets to keep it pending approval from Greek Coordinator). Groups can turn in up to 10 songs.

o Once the submitted items have been turned in and approved, all changes must be approved by the Greek Week Committee. This includes adding and removing songs from your list.

o Songs that are chosen must be the “clean” version. No exceptions.

All performing groups must submit a final copy of their CD at dress rehearsal. Absolutely no changes can be made to the CD after this point unless approved by the Greek Week Committee.

Each organization has a budget of $150 to use for costumes props, etc. if they choose. All props must be made/purchased/owned by fraternity/sorority.

o Copies of receipts used to purchase items for Lip Sync must be submitted to Brittany Childs no later than Thursday, April 4 (bring the copies to your dress rehearsal).

o Materials already in the organization’s possession may be used.

All costumes must be worn appropriately and cover all necessary parts of body (no bikinis, overly tight-fitting garments, etc.)

o All necessary undergarments must be worn.

No balloons, large signs, or anything else that could potentially block those behind you will be allowed in the audience.

Inclusion of profanity, lewd conduct, obscene gestures or scenes, vulgar themes, inappropriate dancing, and unacceptable behavior will result in immediate disqualification from the event. NO EXCEPTIONS.

No contact between performers and judges/spectators is allowed. o This includes but is not limited to physical contact, distribution of props (candy,

beads, etc.)

No glitter, confetti, etc. are allowed (i.e. very small items that are difficult to pick up).

If any items are thrown into the air, they must land on the stage (must not float into the audience). The stage/performing area must be cleaned up immediately following the conclusion to that performance, all debris cleaned from floor. These items must be approved by the Greek Week Committee.

No one is allowed “backstage” before their allotted time slot.

Small props are allowed onstage (anything that can be carried by hand), but all items must be cleared off of the stage after the group performs.

Teams will be given 10 minutes to set up, perform, and remove all props from the stage.

o In this 10 minute time frame, the actual “act” shall last no longer than 5 minutes.

Remember that this is a show, so make sure performers are ready to start on time and are available for the entirety of the event. The show order is random so your performers should be prepared to perform at any time.

The Greek Week Steering Committee reserves the right to disqualify any group that does not follow the performance guidelines or rules.

*This is at the discretion of the Greek Coordinator, faculty/staff representative, judges,

and/or Greek Week Steering Committee members.

Awards &

Nomination Forms

Awards will be handed out at the Lip Sync Competition on Friday, April 5.

Attendance Award

The organization with the most attendance points at the conclusion of the week will

be awarded the Greek Week Attendance Award!

In the event of a tie for the Greek Week Attendance Award, the organizations that tie

will split the award.

Spirit of Greek Week Award This award will be presented to the organization that demonstrates enthusiasm, chapter

pride, service, unity, and sportsmanship within the Greek community.

Chapters can nominate recipients upon the following criteria:

o The president or appointed representative of each fraternity/ sorority is

expected to submit their nomination no later than Friday, April 5, at 3:00 p.m.

o Nominations can be turned in to any member of the Greek Week Steering

Committee or the Office of Student Life and Leadership.

o Chapters cannot nominate themselves & a limit of one nomination per chapter.

The information provided on the nomination forms will be considered by the

committee.

Awards will not be chosen solely on number of votes.

Once all nominations have been received, the Greek Week Steering Committee will make a

unanimous decision based on the information provided on the nomination forms.

Student Organization Name:

Nominator’s Organization Name:

Nominator’s Name: Date:

Nominator’s Signature: Email:

How did this organization demonstrate enthusiasm throughout Greek Week 2013?

FORM CONTINUED ON NEXT PAGE

How did this organization demonstrate chapter pride throughout Greek Week 2013?

How did this organization demonstrate a dedication to service throughout Greek Week?

How did this organization promote unity and sportsmanship between all organizations

throughout Greek Week 2013?

Submit this form no later than Friday, April 5, at 3:00 p.m. to any member of the Greek

Week Steering Committee or the Office of Student Life and Leadership.

If more space is needed, additional pages may be attached.

Greek Week Information Form

Must be turned in by March 8

Chapter:

Excused List: List the members who have class (not work) at the time of an event.

Name: Day: Event:

(add additional names on the back)

Flag Football Participants: Monday, April 1 (5:30)

Each chapter is encouraged to have about 8 participants

All liability forms should be turned in by March 8.

Name: Liability Form? (Yes or No)

Faculty/ Staff Breakfast: Wednesday, April 3 (7:30)

Number of members attending (RSVP for food):

Will you be setting up an information table?

Circle one: Yes or No

Greek Games: Wednesday, April 3 (3:00)

All liability forms should be turned in by March 8.

Name: Liability Form? (Yes or No)

Greeks Give Back: Friday, April 5 (11:00-1:00)

RSVP for the service event

Name: Name:

Lip Sync: Friday, April 5 (7:00)

Songs

Title Artist

Roster of Performers (5-15):

Costume Ideas:

Theme Ideas:

Prop Ideas:

Remember to turn in a copy of receipts used to purchase any materials used for Lip Sync

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It’s not a competItIon, Week Packet... · 2017-05-04 · Lip Sync dress rehearsal UC Theater 3:00...

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