IT/GB-6/15/Inf.7 June 2015 This document is printed in limited numbers to minimize the environmental impact of FAO's processes and contribute to climate neutrality. Participants are kindly requested to bring their copies to meetings and to avoid asking for additional copies. Item 16 of the Provisional Agenda SIXTH SESSION OF THE GOVERNING BODY Rome, Italy, 5 – 9 October 2015 Additional Financial Information on Progress of the Work Programme and Budget for the 2014-2015 Biennium TABLE OF CONTENTS 1. This document contains the appendices to be read in conjunction with the financial report presented to the Governing Body in accordance with paragraphs xviii) and xix) of Resolution 13/2013 of the Fifth Session Appendix 1: Source and Use of Moneys, and Trust Fund Structure Appendix 2: Core Work Programme: 2014-2015 Biennium Appendix 3: Contributions to the Core Administrative Budget, 2014-2015 at 31 May 2015 Appendix 4: Contributions to the Core Administrative Budget 2014-2015 by Region at 31 May 2015 Appendix 5a: Analysis of expenditure against the Core Administrative Budget 2014-15 at 31 May 2015 Appendix 5b: Core Administrative Budget-consolidated financial statement Appendix 5c: Core Administrative Budget-status of Implementing Functions Appendix 6: Contributions to Donor Supported Trust Funds Appendix 7: Financial position of the Treaty – Donor Supported Trust Funds a. Special Funds for Agreed Purposes b. Participation of Developing Countries c. Benefit-sharing Fund Appendix 8: Status of activities approved for funding under the Special Funds for Agreed Purposes in the 2014-15 biennium E
Transcript
IT/GB-6/15/Inf.7 June 2015
This document is printed in limited numbers to minimize the environmental impact of FAO's processes and contribute to climate neutrality. Participants are kindly requested to bring their copies to meetings and to
avoid asking for additional copies.
Item 16 of the Provisional Agenda
SIXTH SESSION OF THE GOVERNING BODY
Rome, Italy, 5 – 9 October 2015
Additional Financial Information on Progress of the Work Programme and Budget for the 2014-2015 Biennium
TABLE OF CONTENTS
1. This document contains the appendices to be read in conjunction with the financial report presented to the Governing Body in accordance with paragraphs xviii) and xix) of Resolution 13/2013 of the Fifth Session
Appendix 1: Source and Use of Moneys, and Trust Fund Structure
Appendix 2: Core Work Programme: 2014-2015 Biennium
Appendix 3: Contributions to the Core Administrative Budget, 2014-2015 at 31 May 2015
Appendix 4: Contributions to the Core Administrative Budget 2014-2015 by Region at 31 May 2015
Appendix 5a: Analysis of expenditure against the Core Administrative Budget 2014-15 at 31 May 2015
Appendix 5c: Core Administrative Budget-status of Implementing Functions
Appendix 6: Contributions to Donor Supported Trust Funds
Appendix 7: Financial position of the Treaty – Donor Supported Trust Funds
a. Special Funds for Agreed Purposes
b. Participation of Developing Countries
c. Benefit-sharing Fund
Appendix 8: Status of activities approved for funding under the Special Funds for Agreed Purposes in the 2014-15 biennium
E
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Appendix 1
SOURCE AND USE OF MONEYS, AND TRUST FUND STRUCTURE
REFERENCE IN RULE V
CORE ADMINISTRATIVE BUDGET TRUST FUND STRUCTURE
RULE VI
Rule V.1a The amount provided for the Treaty’s Core Administrative Budget in the FAO Regular Programme of Work and budget
Rule V.1b Voluntary contributions by Contracting Parties for the purposes of administration and implementation of the Treaty in general
GENERAL FUND
Income in the biennium
Rule VI.2a
includes the Working Capital Reserve
Rule VI.4 and the
Third Party Beneficiary Operational Reserve
Rule VI.5
Rule V.1c Voluntary contributions by states that are not Contracting Parties, from IGOs, or NGOs or other entities, for the administration and implementation of the Treaty in general
Rule V.1h The uncommitted balance of voluntary contributions carried forward
Rule V.1i Miscellaneous income, including interest derived from investment of the funds in the General Trust Fund
SPECIAL FUNDS
Rule V.1d Other voluntary payments by Contracting Parties, for purposes agreed between the contributor and the Secretary
MULTIDONOR FUND
where agreed with donor
----------
Rule V.1e Other voluntary payments by Contracting Parties, by IGOs, or NGOs or other entities for purposes agreed between the contributor and the Secretary
SEPARATE FUNDS
where required by donor
Rule VI.2b
Rule V.1f Voluntary payments by Contracting Parties to support the participation of developing countries
FUND TO SUPPORT THE
PARTICIPATION OF DEVELOPING
COUNTRIES
Rule VI.2c Rule V.1g Voluntary payments by contributions by states that are not
Contracting Parties, from IGOs, or NGOs or other entities, to support the participation of developing countries
BENEFIT-SHARING IN ACCORDANCE WITH ARTICLE 13.2 OF THE TREATY
Rule V.1j Mandatory and voluntary contributions pursuant to Article 13.2d
BENEFIT-SHARING FUND
Rule VI.3
Rule V.1k Contributions from international mechanisms, funds and bodies
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Appendix 2
CORE WORK PROGRAMME: 2014 - 2015 BIENNIUM
A B C
Core Maintenance Function
Core Implementing Functions
Core Administrative Budget
All amounts in USD
A. Human resources A.1 Established staff positions (with no variation)
4,036,055 ‐ 4,036,055
A.2 Temporary posts ‐ 302,615 302,615
A.3 Other consultancy costs
130,000 155,000 285,000
A.4 Improved Cost Recovery Uplift (ICRU)
210,215 26,140 236,355
Total A. Human Resources
4,376,270 483,755 4,860,025
B. Meetings B.1 Governing body 650,000 ‐ 650,000
B.2 Bureau 31,275 ‐ 31,275
B.3 Compliance Committee
30,000 ‐ 30,000
B.4 Panel of Experts for the appraisal of project proposals
40,000 ‐ 40,000
B.5 Activity related 447,250 447,250
Total B. Meetings 751,275 447,250 1,198,525
C. Other costs C.1 Core staff duty travel 100,000 50,000 150,000
C.2 Publications and communication
67,600 ‐ 67,600
C.3 Supplies and equipment
52,000 ‐ 52,000
C.4 Contracts 58,240 ‐ 58,240
C.5 Miscellaneous 20,800 ‐ 20,800
Total C. Other Costs 298,640 50,000 348,640
Total A + B + C 5,426,185 981,005 6,407,190
D. General Operating Services
217,045 39,238 256,284
Operating Budget 5,643,230 1,020,243 6,663,473
E. Project Servicing Cost 218,590 61,221 279,810
Totals 5,861,820 1,081,463 6,943,284
Funding of the Proposed Core Administrative Budget
Total Core Work Programme 6,943,284
Less:
F. FAO contribution [2,000,000]
Net amount to be funded by Contracting Parties 4,943,284
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Appendix 3
Contributions in USD to the Core Administrative Budget 2014‐2015 ‐ at 31 May 2015 (including amounts credited to the Working Capital Reserve and the Third Party Beneficiary Operational Reserve)
Contributions received during the full 2012‐13 biennium are shown for comparison
5024 Expendable Procurement 9,206 5025 Non Expendable Procurement ‐
Contracts 58,240 5014 Contracts (includes International Computing Centre ‐
hosting of SMTA)51,000
Miscellaneous 20,800 5023 Training 207 5026 Hospitality 1,800 5020 Locally Contracted Labour & Overtime 62
Total C. 348,640 338,581
1,986,004
Actual
Total for biennium
Analysis of expenditure against the Core Administrative Budget during 2014‐15 biennium
Period from 1 January 2014 to 31 May 2015
(Correlation between Consolidated Financial Statement and approved budget)
Costs relating to GB6 are
included in the relative expenditure categories and included in the appropriate agregate
figures
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D. General Operating Services 256,284 5028 General Operating Expenses 18,589 5040 General Operating Expenses ‐ external common
services25,683
5050 General Operating Expenses ‐ internal common
services 144,883
Total D. 256,284 189,155
F. Project Servicing Cost 279,810 5029 Support Costs 114,574
G. Core Administrative Budget 6,943,284 4,132,128
Notes:
2/ Meeting costs pertaining to Sessions of the Bureau etc. are reported as being equal to the original budgeted amounts and the relative
3/ Activity related meeting costs quoted pertain to the 1st and 2nd sessions of the OWG on the MLS only.
4/ Publication costs are included in under accounts 5014 (Contracts) and 5050 (General Operating Expenses) for document
1/ The budget l ines adopted in the Core Administrative Budget do not correlate exactly with the expenditure categories used in the official
accounts of FAO
“Meetings”, for example, covers numerous and highly differing costs such as: Consultancy costs, travel expenses, procurement of supplies,
hospitality and other general operating expenses (such as interpretation, translation and printing)
See Schedule 3a for additional details relating to expenditure categories
Analysis of expenditure against the Core Administrative Budget during 2014‐15 biennium
Period from 1 January 2014 to 31 May 2015
(Correlation between Consolidated Financial Statement and approved budget)
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c) Core Administrative Budget – Status of Implementing Functions 1
approved as part of the Core Work Programme
Reference
Activity
Adopted as part of the Core Work Programme by Resolution 13/2013 (Annex 1 )
Treaty Articles
Amount budgeted (thousands of USD)
Status
Completed
In Process
Planned
Cancelled
Other
CIF‐1 Liaison with CBD and other international organizations
All 122 √
CIF‐2 Maintenance of the MLS 10‐13 100 √
CIF‐3 Mobilizing resources for the BSF 18.4 99 √
CIF‐4 Operations of the BSF 18.4 36 √
CIF‐5 Ad Hoc Working Group to expand benefit‐sharing
and the scope of the Multilateral System 18,13 265 √
CIF‐6 Information Systems for PGRFA 5,15 & 17 240 √
CIF‐7 Implementation of Article 6 ‐ Sustainable Use of Plant Genetic Resources for Food and Agriculture
5,6,9 108 √
CIF‐8 CBCM and national capacity building for MLS implementation within the IR/ABS
20.5 111 √
TOTAL 1,081
1 Resolution 13/2013 “Work Programme and Budget 2014‐15” refers
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Appendix 6
Contributions to Donor Supported Trust Funds – aggregated amounts
1 January 2014 – 31 May 2015
Trust Fund Donor Amount USD
Special Funds for agreed purposes (Project MTF/INT/019/MUL)
Australia 94,718
Italy 213,783
Netherlands 375,469
Spain 314,091
Switzerland 75,988
Total Special Funds for agreed purposes 1,074,049
Participation of Developing Countries (Project MTF/INT/018/MUL)
Sweden 60,000
Switzerland 75,988
Total Participation of Developing Countries 135,988
Benefit‐sharing Fund (Projects GINC/INT/031/MUL & GCP/GLO/281/MUL Baby 1&3)
Austria 24,177
Canada 85
Germany 475,661 (GCP/GLO/281/Mul Baby3)
Indonesia 100,000
IFAD 689,475 (GCP/GLO/281/Mul Baby1)
Italy 641,348
Norway 201,351 2
Norway 6,495,062
Sub‐total Benefit‐sharing Fund (GINC/INT/031/MUL) 7,462,023
(GCP/GLO/281/MUL) 1,165,136
Total Benefit‐sharing Fund 8,627,159
2 Norwegian initiative: 1.1% of national seed sales
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Appendix 8
Status of activities approved for funding under the Special Funds for Agreed Purposes
in the 2014‐15 biennium
Addendum 1A3
Activity Activity covered
Amount (thousands of USD)
Status
Completed
In Process
Not
Undertaken
due to lack
of funding
Ad Hoc Committee on the Multilateral System and the SMTA
41 √
TOTAL 41
Addendum 1B 4
Activity Activity covered
Amount budgeted (thousands of USD)
Status
Completed
In Process
Not
Undertaken
due to lack of
Benefit‐sharing Support Programme of the Treaty
2,000 √
Harmonious implementation of the Treaty, and the CBD and its Nagoya Protocol 750 √
Outreach, Awareness‐raising and Promotion of the Treaty
950 √
The Joint Capacity‐Building Programme 1,000‐1,500
per biennium
√
Training Programme on the Treaty 800 √
The Global Information System on Plant Genetic Resources for Food and Agriculture under Article 17 of the Treaty
600 √
Conservation and Sustainable Use of Plant Genetic Resources for Food and Agriculture 750
TOTAL 6,850‐7,350
3 Addendum 1A to Annex 1 of Resolution 13/2013 refers “Direct Donor Support to Core Implementing Functions to be Funded by Contracting Parties under the Special Fund For Agreed Purposes” 4 Addendum 1B to Annex 1 of Resolution 13/2013 refers “Possible Donor-Funded Supporting Projects for which Funding will be sought”
