Items of Business - SCSU 10, 2008.pdf · - ZS: point of information: when are we selecting alumni -...

Friday, October 10th 2008 5:00pm-9:00pm, Room SL-232, University of Toronto Scarborough

Scarborough Campus Students' Union Meeting of the Board of Directors

Chairman: Mohsin Jeelani

A G E N D A

I t e m s o f B u s i n e s s

A. Attendance

B. Approval of the agenda C. Roll Call D. Chair’s Welcome and Comments E. Approval of Minutes- Board of Directors- September 15, 2008 Emergency

Meeting General and In Camera F. Approval of Minutes- Board of Directors- September 19, 2008 General and In-

Camera

G. New Business – Board of Directors

a. Special Report from the Chairman of the Board (Mohsin Jeelani) H. New Business – President and VP Academics

a. Report – CEO and Vice President Academics (Fatih Kurt) FK b. SCOA Minutes Approval – September 16, 2008 AK

I. New Business – External a. Report – Vice President External (Amir Bashir) AB

J. New Business – Human Resources a. Report – Vice President Human Resources (Natalie Venalainen) b. Hiring Report: Polling Clerks c. SCOHR Minutes- Aug 29, 2008 K. New Business -- Policy and By Law Review Committee

a. PBR Minutes June 18, 2008 DG b. PBR Minutes July 8, 2008 DG c. PBR Minutes July 15, 2008 DG

L. Next Board of Directors Meeting –Friday, October 24, 2008 from 5-9pm in SL-232

M. Adjournment

SCSU Board of Director Emergency Minutes

September 15, 2008

7-9pm, SL-234 University of Toronto Scarborough

A. Attendance

Members Present:

Daniel Greanya – Vice Chair

Kevin Wang – Director

Aisha Khaja – Director

Uthra Mohan – Director

Habib Ahmadzai – Director

Cihan Ok – VP Operations and CFO

Natalie Venalainen – VP Human Resources

Reza Hajivandi – VP Students and Equity

Fatih Kurt – VP Academics

Amir Bashir – VP External

Andre Vashist – VP Campus Life

Zuhair Syed – President and CEO

Members Absent:

Mohsin Jeelani – Chair (with regrets)

Carolina (Maria) Martelo – Director

Thiru Sivagumaran – Director

Rami Elmasry – Director (with regrets)

Munsif Mubarak – Director (on leave)

Abe Tsang – Director (with regrets)

Suleiman Furmli – Director

Masoud Hotaki – Director

Imran Khan – Directors (with regrets)

B. Approval of Agenda

- RH: point of information: for sake of procedure, aren’t we supposed to

approve agenda?

- KW: would like to move Elections Appeals Committee and Director Office

Hours to the beginning of the meeting

No objections to move these items

Kevin Wang moves for a two minute recess

Seconded by Habib Ahmadzai

- DG: accounts for absences in attendance

- AV: point of information: is there anything for Campus Life reports?

Agenda adopted

C. Directors’ Office Hours Motion

Moved by Habib Ahmadzai

Seconded by Kevin Wang

- KW: friendly amendment: add “BIFRT...” clauses

- DG: any objections:

- AK: who is reviewing what?

Kevin Wang moves to table motion until MJ is present as the last item on

the agenda

Seconded by Aisha Khaja

Habib Ahmadzai objects motion, go to vote

VOTE [5-1-1 (RH)]

D. Selections of Elections Appeals Chair Committee

Moved by Kevin Wang


- ZS: move this item to after reports

- KW objects; a time sensitive issue

VOTE [3-1-1]

E. Executive Minutes Approval

Moved by Zuhair Syed

Seconded by Fatih Kurt

- ZS: will make corrections, wants to approve with amendments

- DG: up to Board to decide to table minutes or not

Kevin Wang moves to table these minutes


Kevin Wang motions to move In-Camera


- KW: suggests that we have an editor for the minutes, as a

recommendation

Reza Hajivandi moves to move the VP Students and Equity report to now

Amir Bashir objects

VOTE [1-3-4 (KW, HA)]

- FK: moves to change reporting structure to regular hierarchy

- KW: objects

- HA: point of information: what is a hierarchy?

- FK: order of power within SCSU

- AK: have we been following the hierarchy?

- HA: point of information: where is the recommendation for hierarchy?

- DG: rotated reports

- AV: prefer to be equitable, rotating schedule

Moved by Fatih Kurt


- FK: elected VPs go first; why break tradition?

- HA: why now?

- FK: happened randomly

- HA: is it more efficient?

- FK: power structure

- AV: against, never seen reporting hierarchy; rotating hierarchy; not

equitable

- HA: point of information: is this issue related to productivity?

- FK: in opinion, productive

- DG: doesn’t see increase in productivity

- FK: in terms of productivity, students come to hear elected executives

- KW: against because we would raise an issue of equity; agenda is flexible

- AB: compromise, can we make it so that we follow structure, but rotate

structure

- HA: point of information: can we move the item if there are students

coming?

- DG: can amend agenda

- DG: haven’t added to agenda

VOTE on adding motion to the agenda [4-3-0]

Item has not been added to the agenda

F. New Business – President and CEO

a. Report – President and CEO



- HA: point of information: is Stantec related to Swanston?

- ZS: not sure

BIRT the reporting hierarchy of the Board of Director’s be restructured such that the elected executives report before the operational executives.

Report adopted

G. New Business – VP Operations and CFO

a. Report – VP Operations

Moved by Kevin Wang

Seconded by Mohsin Jeelani

Report adopted

b. Bluff’s Budget

Moved by Mohsin Jeelani


- MJ: schedule 8, assistant manager has been hired before we came into

office

- CO: update Board, pulled money from reserves

- RH: point of information: who is assistant manager?

- CO: Gabrielle Thompson, process was done before the motion

- RH: who sat on committee: Guy, Zalia

- HA: point of information: where does the money come from?

- CO: Bluff’s reserves, Bluff’s is subsidiary of SCSU; no financial links

- KW: Bluff’s budget is separate from SCSU; we look over budget

c. Motion to Rescind

Moved by Kevin Wang


- KW: make a mistake, wants to rescind, then bring up another CL motion

Moved by Kevin Wang


VOTE [4-0-1]

- KW: new motion:

Moved by Kevin Wang


BIRT the SCSU’s VP Campus Life be allocated a Campus Life Budget line item of $1000 from the Sponsorship Funds line item.

BIRT the SCSU’s VP Campus Life be allocated a Campus Life Budget

line item of $1500 from the Sponsorship Funds line item.

VOTE [4-0-1]

d. SCOFS Minutes – Approval

Moved by Kevin Wang


- KW: amends 2nd line -> “Abe”, spelling of Masoud’s name

Minutes adopted

July 21 Minutes

Moved by Kevin Wang


Minutes adopted

e. Summer Barbeque Motion

Moved by Kevin Wang

Seconded by Zuhair Syed

Kevin Wang moves to extend the meeting to 10:00 pm

Seconded by Fatih Kurt

VOTE [3-1-0]

Roll Call: DG, KW, AK, AV, CO, RH, FK, AB, ZS, UM, HA present

Motion adopted

Kevin Wang moves to bring Director’s Office Hours Motion and

Elections Appeals Committee Selection.

No objections

H. Director’s Office Hours Motion



- AK: allocated specific hours, not all directors are available at that time,

shouldn’t we wait until Friday’s meeting when all directors are there?

- ZS: is there anyone else on speakers list

- HA: another issue is fairness

- AB: point of order: this is debate

BIRT a budget of $950 be allocated to Summer Barbeque.

- KW: point of order: cross talk

- AB: point of information: how many hours do directors have to fulfill; how

many hours are you proposing

- HA: doesn’t want to limit; want to be effective

- KW: understand perspective, propose to table motion to Friday, seconded

by AK, HA objects

Kevin Wang moves to table this motion


Habib Ahmadzai objects

VOTE [3-3-1]

Chair breaks tie by going in favour

I. Elections Appeals Committee

Moved by Kevin Wang


- DG: select chair first, the select students

- AB: motion to open nomination,2nd by KW

- AB: nominates AK, AK Accepts

- RH: KW; accepts

- ZS moves to close nomination, 2nd AB

- AK: run for committee chair, seems to be a lot of issues; ensure that this

year’s election would be fair

- KW: knows election policy, experience with issues

- AK is the new chair of Elections Appeals Committee

- DG: three candidates

- Results: MA: 0; Sasha: 1; Ateet: 6; 1 abstention

- ZS: point of information: when are we selecting alumni

- FK: Dave Scrivener should be filling in position

Motion moved by Kevin Wang


VOTE [5-0-1 (ZS)]

J. Adjournment

Kevin Wang moves to adjourn


Meeting adjourned at 9:33 pm

BIRT the SCSU Fall Election Committee consist of Aisha Khaja as Chair,

Dave Scrivener and Ateet Kapadia.

SCSU Board of Director Minutes

Friday September 19, 2008 5:00 pm – 9:00 pm, AA-160

University of Toronto Scarborough

A. Attendance

Members Present:

Mohsin Jeelani – Chair

Daniel Greanya – Vice Chair

Abe Tsang – Director

Carolina (Maria) Martelo – Director

Imran Khan – Director

Thiru Sivagumaran – Director

Rami Elmasry – Director

Suleiman Furmli – Director

Aisha Khaja – Director

Kevin Wang- Director

Masoud Hotaki – Director (late)

Fatih Kurt – VP Academics

Andre Vashist – VP Campus Life

Cihan Ok – VP Operations and CFO

Reza Hajivandi – VP Students and Equity

Zuhair Syed – President and CEO (late)

Additional Members and Guests:

Jerry Jien – Undergraduate

Michael Verdirame – Undergraduate College Council, Ex-Officio

Richard Liu – Undergraduate College Council, Ex-Officio

Pravani Ravichandran – Orientation Coordinator

Kyle Macpherson - Undergraduate

Members Absent:

Munsif Mubarak – Director (on leave)

Natalie Venalainen – VP Human Resources (with regrets)

B. Approval of Agenda

- MJ: after M, add Orientation Coordinators Report, Single „n‟ Sexy

Coordinators Report

Agenda adopted

C. Roll Call

See attendance

D. Chair’s Welcome and Comments

- MJ: office hours have started for all directors, will monitor all hours

carefully

o Mailboxes are still full, please empty it!

E. Approval of Minutes – Board of Directors August 15, 2008 (In

Camera)

Moved by Daniel Greanya


Kevin Wang moves to go In-Camera

Seconded by Uthra Mohan

In-Camera minutes approved

F. Approval of Minutes – Board of Directors August 29, 2008 (In-

Camera)

Moved by Aisha Khaja

Seconded by Thiru Sivagumaran

(In camera still in effect from previous item)

Minutes approved

Kevin Wang moves to go Ex-Camera

Seconded by Daniel Greanya

G. Approval of Minutes – Board of Directors August 29, 2008 (General)

Moved by Kevin Wang

Seconded by Rami Elmasry

- MJ: amends, will excuse all late attendances

- DG: page 10, change sets bad precedent, should have gone to clubs

funding

- RL: point of information: what are we on now? MSA club funding

- CO: has yet to check, decision for this year has yet to be made

Minutes approved

- MJ: update from last meeting; asks board to DG, CO, and MJ to complete

investigation, requesting time until October 10 for complete report to

clarify everything from last meeting

- ZS: spoken to lawyer, leading through process

- CO: answer motions

- MJ: any objections to adding reports regarding motion after P (no

objections)

- RL: point of information: what is investigation about?

Kevin Wang moves to go In-Camera



Seconded by Imran Khan

H. Old Business – Executive Minutes Approval

a. Incoming Executive Meeting Minutes


Seconded by Abe Tsang

Kevin Wang moves to table this item


- ZS: add verbal report

- MJ: add after R

- AV: don‟t set precedent

- ZS: has happened in the past

- MJ: excusing ZS and CO

- ZS: took day off, had no time

- MJ: will not make precedent

I. Old Business – Human Resources

a. Report – VP Human Resources



- ZS: no In-Camera minutes, already approved at previous meeting

Report adopted

J. Old Business – Academics

a. Report – VP Academics

Moved by Fatih Kurt


- HA: point of information: what kind of lecture will be presented?

- FK: not sure, this year‟s guidelines are vague

Report adopted

b. SCOA Minutes Approval (July 25, 2008)



- KW: point of information: should the chair be moving motions

- AK: did not have quorum

- DG: unofficial meeting

- FK: no decisions were made at this meeting

- UM: missing attached sheets

- FK: already brought to board

- DG: when SF came, should have been able to conduct a meeting

- AK: did not make any decisions at the meeting

- FK: change: spelling of names in minutes

Minutes approved with amendments

c. Undergraduate Journal Letter of Support

Moved by Fatih Kurt


- FK: table until after the External report

Maria Martelo moves to table item until after the External report


K. Old Business – External

a. Report – VP External

Moved by Amir Bashir


Report adopted

L. Undergraduate Journal Letter of Support

Kevin Wang moves to table until FK comes back


M. Old Business- Campus Life

a. Report – VP Campus Life

Moved by Kevin Wang


- TS: when is the next event?

- AV: has already happened

Report adopted

N. Undergraduate Letter of Support

Moved by Fatih Kurt


- TS: point of information: explain

- FK: motivation: approached by students, lack of undergraduate journals,

want to be innovate and motivate students to research and publish work;

wants to include in budget, wants SCSU to have a role in this and

contribute, ensures continuity, essentially bringing to board

- SF: met with chair of humanities, aim is to get chairs support, first needs

to establish, then worry about continuity for future years

- FK: actively seeking space on campus; already a lot of support

- TS: what does name mean?

- SF: for knowledge, trying to make it generic, includes research, art,

science

- TS: have you approached DSAs?

- SF: not yet, approaching faculty who have research students, DSAs not

top priority

- ZS: who‟s is charge

- SF: co founder

- FK: looking for funding and active funding

- ZS: in terms of funding, what are you looking for? Providing costs?

- SF: submitted application for clubs funding, wants website, quote for

$1500, looking to get a room on campus

- ZS: if provide with report to board for funding

- SF: has proposal for board

- AV: thought wasn‟t good idea, unsure how to classify as club or society

- SF: unsure if it‟s a club or society or business

- HA: no distinguishing, all published online, provides avenue for

undergraduates

- AV: important to have a good plan of action

- FK: requesting a sample issue to see nature of project

- CO: advice for finances, good idea; can get funding from principal, adds to

academic well-being

- UM: have you spoken to people who produce journal UTSG, already have

on downtown; possible to ask departments for funding?

- SF: not sure

- TS: how will it be available?

- SF: online and in print

- TS: can get sponsoring for SCSU?

- SF: sure

- FK: UTSG started summer 2006

- SF: so far, need $1500 for website, want to make a brochure

- DG: great idea, should go for student society, should support start-up

costs, should go to SCOFS for more funding details

- KW: few clubs that are obtaining journal, maybe collaborate

- ZS: what is the current status?

- SF: we are a club, club will be a hub for the group, entity will be separate,

no action plan, still getting support across campus

- ZS: student union does not provide funding for non-clubs, gearing

towards club or society

- SF: priority to get operations going as soon as possible

- ZS: why does it include, doesn‟t see purpose of bringing to board, direct

to clubs funding, what are the other costs and why brought to BOD?

- FK: we want the SCSU to be more involved, justifies advocacy

- SF: most important part is having enough support and people

- ZS: possible to change up part of the letter regarding the funding?

- AV: FK can deal directly from SCSU regarding funding

- MJ: present a report at the next meeting

- CO: clarify that SCSU cannot fund out of budget, if SCSU supports, then

can get money

- ZS: suggests to outline plan explicitly, create a proposal if it‟s going to be

a joint project

- SF: point of information: letter of support, but no funding?

- ZS: hold off for now, until the type of club can be determined

- SF: pushing for it now, can we get letter of support for now?

- ZS: come back with detailed report for the next BOD meeting

- MJ: hold a meeting with interested execs, and present next meeting

- DG: “BIRT the SCSU supports in principle the idea of an undergraduate

journal, uScientia”

- SF: point of information: does that mean that SCSU is endorsing the

letter?

- KW: amend: remove VP academics, embody SCSU

- RL: point of information: conflict of interest

- DG: object

- ZS: clarify: no proposal at this point, looking into endorsing and creating

partnership

Motion moved by Daniel Greanya


VOTE [12-0-2 (SF)]

- SF: brings another motion:

Motion moved by Maria Martelo


VOTE [14-0-1 (SF)]

O. Old Business – Students and Equity

a. Report – VP Students and Equity

Moved by Reza Hajivandi


- AK: curtain?

- HA: how was the curtain chosen?

- RH: MSA had a lot of opportunities to support, facilitated project

- ZS: point of information: explain Fusion Radio policies, why is SCSU

involved

- RH: equity issue

- KW: curtains were chosen from convenience of budget

- HA: what was the purpose, certain restrictions

- RH: MSA wanted the curtain ordered, should have been specific

- MJ: any issues, talk to RH

- RL: point of information: why are curtains brought in?

- RH: religious issue, sliders would take a lot of space, curtain is a

substitute

- ZS: remove paragraph, pg 27

Report adopted

- RL: Psychology department is cancelling one of their academic courses

- KW: parliamentary inquiry: is this on the agenda?

BIRT the SCSU Board of Directors approves the letter of support for uScientia with amendments.

BIRT the SCSU supports in principle the undergraduate journal, uScientia.

Motion moved by RL 2nd IK

- MJ: add before ZS report, after S, M KW 2nd

VOTE [13-0-1]

Aisha Khaja moves for a 10 minute recess

Seconded by Maria Martelo

P. Old Business – Director’s Office Hours Motion



- MJ: will step down as chair, nominate CO as chair

- CO: RH: point of information: did we talk about Merrill Lynch?

- KW: point of order: not related

- CO: limited to 3 speakers on each side

- AK: give overview on motion

- DG: motion is not worded correctly

- TS: point of information: why MJ stepped down

- MJ: concerns me directly, want to have a say

- CO: new motion

Motion moved by Kevin Wang


- HA: issues with use of time for office hours, want to be more exposed to

students during office hours to meet students; more productive use of

time to make appointments

- SF: office hours are a waste of time

- TS: POI: how many hours are spent in director‟s office

- AB: point of order: personal attack

- DG: point of order: no point of information‟s; they slow down meeting

- CO: let everybody speak, then have discussion afterwards

- SF: bulk of student advocacy happens with executives, little room for

directors to play a part in advocacy

- AK: doesn‟t make sense to delete complete, our responsibility to make

ourselves available, useful for SCSU business; need office hours to make

directors available

- RE: not completely deleting office hours, from personal experience, not a

lot of students visit

- DG: move amendment “BIFRT directors hold at least 2 office hours per

month”

- AB, KW, RE objects

- AK: point of information: what does the 2 hours constitute?

- RE: what does it mean?

- CO: addendum additional 2 hours per month

BIRT Directors make themselves available by appointment to

meet with students;

BIFRT Director Office hours be converted to walk around hours

- RE: concern with tracking hours

- DG: motivation: understanding, trying to make a compromise, don‟t think

we should get rid of office hours altogether; walk around hours are

important, add that we are required to be available by appointment (bare

minimum), good for accountability

- HA: point of information: how would that be implemented systematically?

Maria Martelo seconds the amendment

- TS: can use time for SCSU business, pointless to eliminate office hours

- HA: issue is that we aren‟t using time effectively, bring SCSU to students

- CO: motions:

- AK: point of information: 2 office hours per month converted to walk-

around?

- CO: currently voting on 2 hours walk a week, 2 office hours per month

Motion moved by Masoud Hotaki


- FK: POI: directors coming along side executives for walk around?

- KW: to be determined

- DG: point of order: speakers list exhausted

- KW: motivates amendment: students know about the office hours by

letting students know

VOTE on amendments [12-2-1]

- DG: request division of assembly

Favour: KW, TS, RH, RE, CMM, ZS, HA, MH, IK, UM, AB, DG

Against: MJ, AK

Abstention: SF

- KW: favour of motion, not as useful for hours, if students knew about

service, hours are flexible

- MJ: reads letter, wants SCSU to be different, directors to be accountable

to students; an opportunity to do work, people will come if advocated; to

serve properly, you have to be committed for hours, sign-up sheet is

BIRT the SCSU directors make themselves available by appointment to

meet with students;

BIFRT Director Office hours be converted to walk-around hours;

BIFRT the directors hold at least 2 office hours per month;

BIFRT the Chair and Vice Chair promote Director Office hours and walk-

around hours.

BIFRT the office hours and walk-around hours that are scheduled are

adequately promoted to SCSU members to create greater awareness and

usefulness of this student service.

already there; directors are available to go for walk-around hours; want

directors to be accountable to students, promote to students, want

directors to be available

- IK: DSAs are not fully involved, need office hours

- TS: point of information: why bring motion to everybody, if it‟s a personal

problem

VOTE on amendment: [7-7-1] fails

VOTE [7-7-1]

Amendment fails

VOTE on motion

Suleiman Furmli moves to extend speakers list

Kevin Wang objects

VOTE [4-4-0]

Daniel Greanya requests roll call vote

VOTE [9-1-1]

- DG: vote by roll call, for accountability

Roll Call Vote:

Yes No Abstain

Mohsin Jeelani X

Daniel Greanya X

Imran Khan X

Maria Martelo X

Thiru Sivagumaran X

Masoud Hotaki X

Kevin Wang X

Aisha Khaja X

BIFRT Directors hold at least 2 office hours per month;

BIFRT the office hours and walk-around hours that are scheduled are

adequately promoted to SCSU members to create greater awareness and

usefulness of this student service.

BIRT the SCSU directors make themselves available by appointment to

meet with students;

BIFRT Director Office hours be converted to walk-around hours;

BIFRT the directors hold at least 2 office hours per month;

BIFRT the Chair and Vice Chair promote Director Office hours and walk-

around hours.

Rami Elmasry X

Habib Ahmadzai X

Uthra Mohan X

Abe Tsang X

Suleiman Furmli X

Reza Hajivandi X

Zuhair Syed X

Fatih Kurt X

Amir Bashir X

Total 6 8 3

Thiru Sivagumaran moves for a 10 minute break


Q. Orientation Coordinator Report

Moved by Kevin Wang


- MJ: Pinky did an excellent job, we should congratulate her

R. Single ‘n’ Sexy Coordinator Report

Moved by Kevin Wang


- MJ: an excellent job

S. New Business – Students and Equity

a. Report – VP Students and Equity



- SF: what is being done to fix it

- RH: mixed answers, short money

- AV: do we actually get gift cards?

- RH: combination of cards and cheques

- MJ: follow up

- RH: asking for more support from student affairs

- TS: point of information: why can‟t we apply for bursary?

- ZS: in policy

- DG: policy because we give it out; conflict of interest

- HA: reputation of SCSU

- ZS: asked Tom to give them back the certificates

- KW: point of order: can we move onwards?

- DG: personal privilege: too many personal conversations

- TS: point of information: when is next SCOSE meeting

Report adopted

b. Book Bursary Selection Committee



- RH: wants to know who wants to be on committee (KW, IK, DG)

- CO: how many applications

- RH about 300 applications, will get information from financial aid and

registrar‟s office

T. New Business – External

a. Report – VP External

Moved by Amir Bashir


Daniel Greanya moves to extend the meeting to 10:00 pm

Seconded by Reza Hajivandi

- AT: how long will the radio show go on for?

- AB: for the entire semester

- TS: point of information: what do the numbers include?

- AB: yes, includes previous numbers

U. New Business – Academics

a. Report – VP Academics

Moved by Fatih Kurt


- SF: are pre-management students on-condition students

- FK: no, pre-management students can switch programs, probation, etc.

- RH: does the printing company

- FK: has to arrange delivery

- TS: point of information: what date?

- FK: October 16th, for first year students

- RH: are we paying for the lecturer?

- FK: the university is paying for it

- TS: point of information: how come we don‟t get emails?

- FK: have to email VP HR about it

- HA: point of information: when is the deadline to reply for nominations

- RH: study space survey

- FK: next step is survey for students

- HA: point of information:

- AB: admin is trying to take away study space because it isn‟t utilized;

need survey to prove to university

- FK: getting electrical outlets in S-Wing

- HA: point of information: what is happening with the cafeteria

- FK: issue will be brought to administration

- AK: what is happening with the old Tim Horton‟s space

- CO: extending the washrooms, a little storage space

- RH: when will the survey be going up?

- FK: finalizing service

- HA: what kind of study space will be put into B-Wing?

- FK: still advocating for it, for the future

- TS: POI when will new S-wing be opened

- AV: officially opening in October

Report adopted

b. SCOA Minutes Approval (August 20, 2008)


Seconded by Uthra Mohan

Minutes adopted

V. New Business – Operations

a. Report – VP Operations and CFO



- RH: any specials?

- CO: follow up for next tenants‟ meeting

Report adopted

W. New Business – Campus Life

a. Report – VP Campus Life

Moved by Abe Tsang

Seconded by Amir Bashir

- FK: point of information: how many clubs applied?

- AV: multiple applications from clubs

- HA: point of information: can I offer picture service for free?

- RH: what happened to signing people up for soccer?

Report adopted

X. New Business – Human Resources

a. Report – VP Human Resources

Moved by Kevin Wang


- KW: point of information: has any applied for Events Coordinator position?

- MJ: about 6 people

Report adopted

b. Hiring Report: Fall Elections Committee



VOTE [10-0-5 (KW, FK, UM, ZS, DG)]

Moved by Rami Elmasry


c. Hiring Report: Fall Bike Share Program

Moved by Thiru Sivagumaran


VOTE [10-0-3 (KW)]

Moved by Abe Tsang


Motion to table Richard‟s Academic Motion indefinitely



Y. New Business – President and CEO

a. Report – President and CEO



- ZS: we are propelling forward, we are progressing well, needs entire

SCSU to push through

- TS: server training?

Report adopted

Z. Motions

Daniel Greanya moves to go In-Camera


BIRT the SCSU Board of Directors ratify the recommendation of the

Elections Committee and hire Jonathan John for the position of Chief

Returning Officer, Ryan Grosskopf for the position of Deputy Returning

Officer, and Lianna Marie Pinto for the position of Deputy Returning Officer,

effective September 19, 2008.

BIRT the SCSU Board of Directors ratify the recommendation of the Bike

Share Program Hiring Committee and hire Jenika Wong for the position of

Bike Share Communicator, and Conor Anderson for the position of Bike Share Program Maintenance Coordinator, effective September 19, 2008.



AA. Next Board of Directors Meeting – Friday October 10, 2008 in

SL-232

BB. Adjournment

Kevin Wang moves for adjournment


Meeting adjourns at 9:52 pm


Scarborough Campus Students' Union Report #8 – Submitted for: October 10th, Board of Directors Meeting

(Reporting Period: September 19th – October 10th, 2008)

President & CEO / Vice-President, Academics

Reporting I would like to thank the Board of Directors for once again giving me the opportunity to lead this organization as its President & CEO. I hope that the next couple of reporting periods go smoothly. If anyone has any suggestions for me at any point in time, please do not hesitate to contact me. I am open to new ideas always. Cigarettes: One new initiative that I would like to propose to the Principal of UTSC is to install public smoking ‘butt stops’. This is something that has been implemented at UTM and UTSG for as long as I can remember, and I do not see why UTSC does not have such a system. Although some might argue with me that having ‘butt stops’ might encourage smoking, I would counter-argue that people who decide to smoke usually do so by choice, and the issue is that they pollute our natural environment with their cigarette butts and if you look anywhere on the floor outside, you will see the ground littered with half smoked cigarettes and butts. I just want our campus to be more environmentally sustainable and friendly, and for UTSC to keep its reputation as a beautiful campus. As such, I will be writing a proposal to the Principal, urging him to initiate this project, and to follow the example of our counter-part campuses. I hope to also arrange a meeting with Franco to discuss this matter. The best part about this project is that it won’t cost the University much, as each of these ‘butt stops’ costs less than $70. Academic Advising: Much of my time as VP Academics gets put into advising students with regards to their academic issues. Since the last reporting period, many issues have arisen. I am currently dealing with an issue that has come up in the Psychology department. I am waiting for the secretary of Professor Bascilli to get back to me to finalize a meeting with him. Unfortunately the Psychology department has significantly altered their only research study course, and in my opinion, this negatively impacts the status of Psychology students on campus. Anti-Calendar: Fortunately, our new 2007 AC’s have arrived. I have distributed these out to the library, Student Affairs, newsstands, SCSU office, and to the various departments. FINALLY! My 2008-2009 AC is well under way. The winter 2008 evaluations are 95% completed and will be up on the website within a month (after editing). The summer evaluations are about 85% finished. My volunteers have been fantastic and hard working. Although I’m still training new volunteers, I’ve held an appreciation day for my current 60 volunteers,





and have handed out professional certificates with the SCSU seal, and have also handed out reference letters to each of my volunteers, alongside a bar or chocolate of their choice. It’s really important to appreciate all of our helpers! I’ve also brought on board three wonderful Assistant Editors, who are Chris Chen, Kimberly Singh, and Maryam Mahmood. They will edit the entire project and will have the AC looking ultra professional. Welcome aboard! On-Condition Students: Since my last success on this issue, I am currently in the process of writing up a report to the Associate Dean, in order to alter next year’s UTSC calendar to reflect some of the changes in the regulations that we want to see. I will bring this up to SCOA once again as more progress is done on this project. Open House/Townhall Forum: I took part in this and gave a 6 minute speech to concerned students in the Student Centre. I look forward to the next townhall. UTSC Spirit Day: I took part in this charity event all day, and was on the SCSU dodgeball team. Unfortunately we lost pretty badly. Better luck next time! I’ve also joined the SCSU soccer team as a member of the interhouse league. Council on Student Services: I’ve been elected to serve as the CSS chair this year. I hope my new role will give the SCSU some more positive exposure. I look forward to assisting students in their endeavours and funding exciting new projects this year. SCSU/Student Affairs Dinner: I took part in this social event on September 22nd, we were able to get to know the SA staff better. A crucial event, as we hope to work collaboratively with the SA often throughout the year. Office Hours: Our Vice President’s have been very busy this past month, and I am happy to report that they are consistently in the office and working very hard. Meeting with CTL (formerly known as TLS): I organized a very productive meeting with Dr. Clare Hasenkampf, the director of the Centre for Teaching and Learning. We brainstormed many ways to work together. She is a great resource on campus, and I hope that our relationship with her department will grow beneficially this year.





Academic Success Seminar: This event is coming along smoothly. It is scheduled for October 16th, in AA160. Its purpose is to introduce 1st year students to resources and key people on campus. I have confirmed Professors Krashinsky, Hasenkampf and Sawchuk, to come as guest speakers; all of which are very well liked and respected professors on campus. I have also booked senior students, Drew Dudley’s Leadership Program, DSAs, the Academic Advising & Career Centre (AA&CC), and the Centre for Teaching and Learning (CTL). I am currently looking for keen science, management and arts students to come speak at this event in a Q&A session to reach out to these 1st year students. All Candidates Forum: I came out to this event and listened to several of the upcoming student leaders on campus. I hope the SCSU gets infused with some good new officers for the remainder of the year. Curriculum Review Group: I sit on this committee, as the student representative. We deal with the new changes to the curriculum on campus. Very time consuming a boring, but extremely necessary. One issue that will be coming up at a future meeting is the feasibility of having minors at UTSC. I personally think it is important that we maintain our minor programs at this campus, as it allows students to diversify their portfolios. Please email me your thoughts on this, or attend SCOA meetings if you would like to have some input on this issue. HR Issues: I am still stuck in this process. I hope that the issues surrounding this will get resolved soon enough; as it is has negative impacts on the SCSU. uSCIENTIA: I had a very informal meeting with Editor in Chief, Mojib about the uSCIENTIA, he just wanted some clarification on where the SCSU stood, and how we will be moving forward in the near future. A more formal meeting is to come soon. Elections Liaison: I am currently serving as the elections liaison for the SCSU elections committee. This means that I essentially supply them with all their needs, including intranet postings, SCSU website postings, an office, telephone line, office supplies etc. It has taken up a lot of time, but I am glad to report that the elections are up and running smooth. I hope we have a great turn-out this year! Staff: As the President, I will be scheduling meetings with our staff members to conduct a SWOT analysis of the organization and to receive their input on how things can be improved.





Elections Policy Subcommittee: I’ve been sitting on this subcommittee from the start, we are in the process of bringing to the BoD a new and improved elections policy. Keep an eye out for that! Suggestion Box: This is a project I initiated in my first term as President. Unfortunately it was put aside by one of our staff members. I hope to get this up and running ASAP. Study Space: I’ve setup a meeting with Tom Nowers, and we will be finalizing the survey and also be discussing the issue of study space in general. I have attached to this report an email that I sent to Tom, to report to the UTSC Executive Committee (Principal, Vice Dean Academics, Chief Administrative Officer, and the rest of the senior management). See Appendix A. Wireless/Power Plug Inventory: This is all set and ready to go. I have Jim Derenzis (head of facilities and management), and Zoran Piljevic (head of IITS) assisting me with this initiative. This will occur on October 30th. Meetings/Conferences

Executive Meetings: Since our last board meeting, I’ve chaired one executive committee meeting. I have also sat on two of them as the VP Academics. Executive/Fulltime Staff: Attended two of these as VP Academics, and chaired one. Interviews: I’ve sat on the hiring committee for polling clerks and the CRO and DROs. SCOA: SCOA meeting October 7th. Office Hours: Office hours are consistently being put up and met by everyone in the office. I have generally been exceeding a 50 hour work week. Other: All the other meetings mentioned in my report.





APPENDIX A: Email to Tom Nowers Regarding Study Space – Presented to UTSC Executive Committee – September 25th, 2008. Hello Tom, Thank you kindly for emailing me. I would also like to thank you on behalf of all students for bringing up these issues at the Executive Committee tomorrow. In terms of wireless internet, it is very simple. Comparatively, to other Universities across North America, we are lagging very behind in terms of our technological services offered. Most Universities in Ontario offer wireless access all throughout their campus, and ensure that all students receive universal access, no matter where they are studying or sitting. A quick example, Brock University offers on-site support for their students, whereby if a student requires help, all they would need to do is make a phone call to their equivalent of IITS, and a representative will actually come TO the student to serve their needs. Another good example can be seen in the St. George campus. Their campus offers access to a strong signal nearly all across the campus, which is many folds larger than ours. The point is that UTSC, as an academic institution, and specifically as a branch of the University of Toronto, a world-class leader of education, we are sorely lagging behind in terms of providing wireless access to our students, and it is unfortunately, but it can be said that we are just coming out of a technological 'stone age'. On the bright side, Zoran from IITS has identified a new technology termed 'leaking wireless' internet, whereby the existing system can be modified to provide much greater access to wireless access, even in the most obscure parts of our campus, such as the 1st floor of the science wing. This is a goal that we must invest in. We must invest time, money and manpower to strengthen and modernize our campus. This is not a goal of tomorrow, but rather a goal of today, and in my opinion, is a goal that can even be achieved by the end of this academic year.





In terms of study space: To be honest, if wireless access at UTSC is weighted as a 10/10 priority, then study space severely tops the charts and takes the lead in any of the issues we experience at this campus. Before saying anything about this issue, I believe a dedicated study space building which seats 4000-5000 students is a mandatory goal for the next 3-5 years, preferably it won't have to take that long. We currently have 1535 study spaces at UTSC, for a student population of almost 11,000, which means we serve 7% of our population. It is (to put it bluntly), comical that we have only built 85 seats dedicated for study space with the opening of the past three new buildings at UTSC. The numbers just don't seem to add up properly. Even my suggestion of adding a dedicated study space building of 5000 would not be adequate, because even if it were to happen, we would still be ignoring almost 6000 of our students, in addition to the new students we receive every year, in the span of 3-5 years. Although we might pat ourselves on the back sometimes, taking comfort that we are at par with other universities in Ontario, comparatively in terms of study space... We must not forget that as the University of Toronto, we always "Strive for Excellence". How are we striving for excellence if we only cater to 7% of our students on the issue of study space? And even if we do compare to the ratio standards of other Universities in Ontario, why should that stop us from offering study space for ALL our students? We need to look past the numbers, and actually focus on the real goal in mind... A quality education. I'll give another example. Again at the downtown campus, in many of the study spaces, there is actually a dedicated electrical plug, and also a personal lamp. Even if these are not dedicated to each study spot in some buildings, there is always an ample amount of plugs and lighting as a default in the vicinity of the study spot. One thing not to forget is that when creating new study spaces at UTSC, we must factor in high quality lighting, wireless access, and power plugs. These three items should be a staple item when creating and upgrading study spaces. Finally, you will see attached an excel spreadsheet from a study conducted by Lori Polito, last year's VP academics. It would definitely be a good resource to bring up at the meeting tomorrow.





I hope the administration recognizes the dire need of quality study space at UTSC, and how much we truly are falling behind thus far. Thank you very much again, and please do let me know if you require anything else. -- Fatih Kurt Vice-President - Academics (SCSU) Respectfully Submitted to the Board of Directors,

Fatih Kurt President & CEO Vice President, Academics

Standing Committee on Academics Scarborough Campus Students’ Union 1265 Military Trail Toronto, ON, M1C 1M3 email: [email protected]

Standing Committee on Academics University of Toronto at Scarborough

Tuesday September 16th, 2008 2 pm-3 pm

CALL TO ORDER—Tuesday September 16th, 2008 The Chair, Aisha Khaja, called the meeting to order at 2:08 pm ATTENDACE Members Present at the meeting Members not present at the meeting Aisha Khaja (Chair) Masoud Hotaki (Leave of Absence) Fatih Kurt (Assessor) Mariam Ahmed (Student) Rami Elmasry (Director) Suleiman Furmli (Director) Mojib Sameem (Student) Munsif Mubarak (Leave of Absence) APPROVAL OF AGENDA AK FK: I would like to add TLS Meeting Brainstorming ideas to the agenda. MOTION: BIRT the members of the Academics Committee present at this meeting approve the agenda as presented. Moved by RE seconded by MS. APPROVAL OF MINUTES AK 1. Meeting of SCOA on August 20th, 2008 MOTION: BIRT the members of the Academics Committee present at this meeting approve the minutes for August 20th, 2008 as presented. Moved by RE seconded by MS. NEW MEMBERSHIP AK None

NEW BUSINESS FK

mailto:[email protected]

1. VP Report Academic Advising I am still working with the on-condition student who is being refused further registration at UTSC. After discussing the issue with SCOA at the last meeting, I hope to implement a system within the university whereby on-condition students are required to consult academic advisors, throughout their initial term at UTSC so that they do not fall below the 1.60 GPA. Anti Calendar The Anti-calendar is set to go. Study Space We’re in the process of creating and conducting a survey with regards to study space on campus. We will finalize the survey in a subsequent meeting. I will also be bringing the results of the survey to UTSC’s Planning and Budget Committee for review and for them to take action on areas that require upgrades. Wireless Power Inventory I am in contact with Tom Nowers and Zoran Piljevic from IITS. We’re still in the planning stages and hoping to conduct the inventory sometime in October. I will keep the board updated I in regards to this issue. Academic Seminar I’m currently in the planning stages of an academic seminar that I plan to hold on October 16th in the Council of Chambers for first year students. I plan to use the intranet and banners to advertise the event to Management, Arts, and Science students. Student Outreach I was invited to a conference taking place at a community centre in North York to give a speech to incoming 1st year students, and to also promote the SCSU. I was unable to attend due to unforeseen circumstances. 2. On-Condition Students Updates The next calendar will reflect changes proposed by SCOA. I would like to publicly thank John Scherk for his assistance in this matter. 3. Anti-calendar Update The 2007 anti-calendar will be arriving next week. I still feel it should not have been printed as it is a waste of money. 4. Snider Lecturer Nominations for 2009-2010 I sit on this committee with Leslie Lewis who is the staff member of the VP Dean, and the chair of Social Sciences and Humanities. The Snider fund is used to invite scholars and artists every year. We would like to invite someone this year and so far, one suggested speaker is Carol Off. I personally think she can connect with many students.

MS: Who are the other scholars? FK: There have been some suggestions proposed by the SCSU members but they’re just suggestions at this point. The conference usually takes place in winter and this year, the theme will be focused on global issues. 5. TLS Meeting Brainstorming I have a meeting set for next Friday with Claire Hasenkampf. What should I go into the meeting with? Anyone have any ideas? MS: I think you can talk about the student journal because it will soon become part of the academic life at UTSC. You could also talk about the study space that opened upstairs and perhaps propose the idea of a tutoring centre at UTSC, and thereby promote TLS Services? AK: I think it would be a good idea for everyone to put some thought into this, and email Fatih with each of our ideas. OTHER BUSINESS AK Tabled to the next meeting NEXT MEETING AK TBA ADJOURNMENT AK Motion to adjourn at 2:43 pm, moved by MS, seconded by RE

Amir Bashir, Vice-President External Scarborough Campus Students’ Union Local 99 of the Canadian Federation of Students University of Toronto at Scarborough 1265 Military Trail, Toronto, ON. M1C 1A4 Direct Line: 416-287-7615 Fax: 416-287-7088

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Vice-President External REPORT FOR October 10th, 2008, BOARD OF DIRECTORS MEETING

REPORT EIGHT Taskforce Against Racism Teleconference On September 19th, I participated in the Taskforce Against Racism teleconference. The teleconference was to give us information about the Taskforce Against Racism that will happen across the province of Ontario. The Canadian Federation of Students will be organizing a Taskforce Against Racism across the province of Ontario. In this taskforce, students will be given the opportunity to talk about their experiences of racism. Please contact me if you wish to be part of the organizers for the taskforce on our campus or if you want more information about it. GTA Education Coalition Meeting On Sunday September 21st and October 5th, 2008, I attended the GTA Education Coalition Meeting. The meeting was held at the Ryerson Students’ Centre, where members from the different student unions across the GTA were present. The purpose of this meeting was to educate and come up with strategies for the Day of Action. This was a very informative and important meeting where we came up with initial ideas for the campaign. I encourage all that are interested in attending the next meeting to contact me. Spirit Day Dodgeball Tournament September 23rd was the Spirit Day Dodgeball Tournament. The SCSU had a team in this tournament, but unfortunately we did not win. I would like to congratulate SAA for winning the tournament. I would like to thank the Best Damn Sports Club and André Vashist for putting together such an amazing event. SCSU, SCAA, SRC Boat Cruise September 25th was the Boat Cruise. The event was a success, tickets were sold out and more than 500 students attended it. I would like to thank everyone who helped organize this event and looking forward to the next one (Halloween Pub Nite) Ontario Campus Activist Assembly The Ontario Campus Activist Assembly took place on September 26th & 27th. The assembly took place at the University of Toronto St. George. The assembly addressed some very important issues and was very informative.


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CFS-Ontario Exec Meeting On September 22nd, I attended the 2nd CFS-Ontario Exec Meeting for the 2008/2009 academic year. Students at the University of Toronto Scarborough are all members of the Canadian Federation of Students. As the VP External, I am an Executive on the CFS-Ontario. Meeting With Caroline Rabbat, Director of Campus Safety & Security On October 2nd, SCSU execs had a meeting with Caroline Rabbat to discuss the new parking structure as well as the new pick-up drop-off. At this meeting, Mrs. Rabbat explained why the University has implemented this change in Pick-up/Drop-off and inner lot parking. Principal’s Vision Session On October 2nd, I attended the Principal’s visioning session. Faculty, and Staff of the UTSC, members of the Community were present at this visioning session. The purpose of this session was to conduct a SWOT analysis of the University. This SWOT analysis is meant to help the Principal with forming his vision of UTSC. Meeting with Student and CCFC On October 6th, I had a meeting with a Student and the CCFC. The CCFS is the Crohn’s and Colitis Foundation of Canada. The student is trying to start a group or club on campus that raises money of Crohn’s and Colitis and also provides a peer support group for students with the disease. Approximately, 170 000 Canadians have been diagnosed with the disease, and many more have been misdiagnose or don’t even know they have the disease. Federal Elections Debate for Pickering Scarborough East Riding On October 7th, I held an elections debate for the candidates running in Pickering Scarborough East riding. Candidates from the Conservative, Liberal, NDP and Green Party were invited. Unfortunately, the Conservative candidate was feeling ill and left before the debate started. Drop Fee Fax Off On October 8th, I held a Fax Off. Students, staff and faculty were able to send a fax to Dalton McGuinty telling him how they feel about tuition fees and the debt they are in. Schools across the province did a similar fax off this week. Towards 2030 Plebiscite On October 20th, 21st, and 22nd, the SCSU will be holding a plebiscite. Students will be asked whether they in favour of deregulating tuition and ancillary fees as proposed in the University’s Towards 2030 plan. Similar plebiscites will be held at the Mississauga and


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St. George campuses. The results of these plebiscites will be presented to Governing Council on October 24th, where the Governing Council will be voting on whether to approve the Towards 2030 plan or not.

Natalie Venalainen, Vice-President Human Resources Scarborough Campus Students’ Union University of Toronto at Scarborough 1265 Military Trail, Toronto, ON. M1C 1A4 Office: 416-287-7047 Fax: 416-287-7088

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VICE-PRESIDENT HUMAN RESOURCES REPORT BOARD OF DIRECTORS MEETING

October 10, 2008 ACTIVITY FROM September 18th – October 7th, 2008

1. Hiring & Employee Update

a. Job Postings and Interviews b. Polling Clerk Hiring Update c. Events Coordinator Hiring Update

2. HR related matters 3. VNP Update 4. Other Activities

Hiring & Employee Update Job postings and Interviews The number of vacant roles has significantly deceased during this period; however a great deal of time has been spent on administrative tasks such as reviewing and revising contracts and preparing orientation sessions. As always, a notable amount of time was also spent reviewing job postings, screening candidates, organizing interviews, preparing interview questionnaires and interviewing. These activities can be attributed to the following positions:

• Events Coordinator • Polling Clerks • Support Staff

Polling Clerks Hiring Update Interviews have taken place, and candidates were selected by the hiring committee and ratified by the executive so that they could begin work on Tuesday October 7th. A hiring report will be presented following this report. Events Coordinator Hiring Updates A total of four (4) applications were received for this job opportunity. Interviews will be held by the end of next week. A hiring report will be presented at the next Board meeting. HR Related Matters As decided by the Board, the Chair of the Board was directed to conduct an investigation in regards to the HR related matters. All HR documentation and information has been forwarded to him so that a report could be presented at tonight’s Board meeting.

Natalie Venalainen, Vice-President Human Resources Scarborough Campus Students’ Union University of Toronto at Scarborough 1265 Military Trail, Toronto, ON. M1C 1A4 Office: 416-287-7047 Fax: 416-287-7088

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Volunteer Network Program Update The VNP website is currently being re-vamped by the SCSU webmaster. Other promotional materials are being purchased in anticipation of a launch event at the end of October. The VNP team is focused on branding right now, but has also created a tentative timeline of events for the remainder of the year. Also, to streamline volunteer postings and reduce “spamming”, a weekly newsletter has been created and sent out every Friday with current volunteer opportunities. Other Activities The following is a list of meetings or other events that I attended during this reporting period.

• SCSU Open House • Dodge ball tournament • Executive Meeting • Full Time Staff Meeting • Board Meeting • SCOHR Meeting • SCOFS Meeting • PBRC Meeting • Two (2) Volunteer Network Program Meetings

Imran Khan Social Science Chair of the Standing Committee on Human Resource Scarborough Campus Students Union University of Toronto Scarborough

Standing Committee on Human Resource

Friday, Aug 29th, 2008 TV Lounge

2-3pm

Meeting Minutes

CALL TO ORDER: Meeting called to order at 2:14pm.

Attendance

Members Present: Members Absent: Imran Khan(Chair) 0 Natalie Venalainen(VP) Thiru Sivagumaran Habib Ahmadzai Richard Lieu Daniel Greanya (Assessor 12:40 PM) Faith Kurt (Assessor)

Approval of the Agenda

IK: Minutes approved by board

Chair’s Comments

IK: I was gone for 7 weeks for the job and now I am back all ready. This is my first official meeting with you guys VP HR Report

Members

Seeing none, skipped this item.

Approval of Minutes

IK: Daniel lost the minutes for last meeting so we don’t have minutes for the last meeting.

New Business Report from the VP Human Resource Right now job postings are up expire during frosh; 2 vice chair coordinators, elections committee. Charity, subcommittee those are under Guzzle who is our charity chair. Elections

committee is packed already about 8 members. We hired recently some support staff; we had phone interviews for this job position. 4 were hired. We might hire more when the year goes on. Most of them want 15 hours which basically takes over. Volunteer network program will have a meet and greet Sep 24th held at bluffs. Pens will be given away (swags), most reasonable and nice looking; it also contains highlighters. Staff appreciation party was last Friday, did not cost much we spent about $300 out of $3000. As far as VP HR goes we had some meetings last week to finalize bluffs procedures regarding accounting, because there were some issues there. So hopefully with that updated manual updated. Let’s see how that goes.

Events Coordinator job Description Approval

IK: Next on the agenda is Events coordinator and job description, Kevin is here to talk about it

KW: Andre was talking about how much we wanted to put Remunerations for it and we decided to put $650.00. We had to pick between $500-750. Big events were around 100 and small were 50, so we decided with $650.00

DG: we are basically going to the board with $650.00 added.

NV: okay perfect

DG: you usually update the job description and bring it to the board meeting.

NV: Okay I can do that. I’ll print it and bring it for the board meeting.

IK: When are we putting this up

NV: we are putting it up Monday, because these events are happening very soon.

HA: Andre is probably going to put it up after board meeting.

NV: in our last meeting we decided to talk about a possibility of a Job Fair. So I looked into it, Academic Advising is having a job fair. So we decided to help out, like a joint event. We are looking into getting a student oriented services. They are happy we reached out to them.

HA: downtown is huge compare to UTSC.

NV: they never had a job fair like the one they are having this year. First one to mimic downtown as much as possible.

Motion: In Camera Moved by RL, seconded by TS

Motion: Off Camera Moved by HA, seconded by TS

0 objections

IK: is there anything left for events coordinator?

NV: so responsibility is: responsible for taking lead coordinating role in the following events, leafs and raptors opener, cultural week, comedy night, video games tournaments; responsible for helping VP Campus life for the following events, Halloween, pub night, second pub night, spirit week, in collaboration with SCSU marketing and services administrator and SCSU marketing group ensure all events are marketed sufficiently and efficiently. Oversee the logistics planning for each event while maintaining the target deadline. Making and maintaining budget that are cost effective, ensure purchasing for every event stays within budget, search and locate every event based on needs, coordinate resources from a variety of departments and make sure all SCSU regulations are being inhered to during events, obtain appropriate training, provide written revenue and reports to the VP Campus life and VP Opps regarding promotions and activities, maintaining inventory of other of our promotions constructed by our VP Campus life, and prepare a end of the year report to be presented at the April 9th board meeting.

Adjournment Moved by HA, seconded by TS Meeting adjourned at 3:00PM

Respectfully submitted Imran Khan Chair of the Standing Committee on Human Resource

Scarborough Campus Students’ Union University of Toronto at Scarborough 1265 Military Trail, Toronto, ON. M1C 1A4 Office: 416-287-7047 Fax: 416-287-7088

POLLING CLERKS HIRING COMMITTEE REPORT Natalie Venalainen - VICE-PRESIDENT HUMAN RESOURCES

Polling Clerks Hiring Committee Report 2008 Page 1

The purpose of this report is to outline the hiring process for the position of Minute Taker. 1.0 COMMITTEE MEMBERSHIP The hiring committee was comprised of the following individuals: - Natalie Venalainen, Vice-President Human Resources (Chair) - Fatih Kurt, Vice-President Academics - Jonathan John, Chief Returning Officer 2.0 HIRING PROCESS All procedures regarding the following topics were based on the SCSU Hiring Procedure passed during the September 29, 2006 Board of Directors meeting.

• Creation of Job Postings • Advertising the position • Selecting a hiring committee • Receiving submissions for the position and screening applicants • Conducting interviews • Evaluation of candidates and discussion of the interview process

A total of sixteen (16) applications were received and reviewed by the Vice President of Human Resources. Eight (8) candidates were invited for an interview, however only four (4) were present for their interview. The interviews were scheduled on Monday October 6th, 2008. An interview room (SL-219) was booked to maintain the integrity of the interview process (i.e. located in the second floor of the Student Centre). The individual was asked to wait at the front desk of the SCSU office and was brought up by the Vice-President Human Resources to SL-219 for their interview. After ample amount of discussion on Monday October 6th, 2008 the Hiring Committee was able to reach consensus on which candidates would be selected for the positions. 3.0 COMMUNICATION OF THE COMMITTEE’S DECISION TO THE REST OF THE CANDIDATES The Chair of the Hiring Committee did not have to send out regrets, as all interviewed candidates were selected for the position. 4.0 MOTION TO SCSU EXECUTIVE BIRT the SCSU Board of Directors ratify the recommendation of the Polling Clerk Hiring Committee and hire Yousif Saad, Amanda Manuel, Sisi Zhuang, and Ann Huang for the positions of Fall Elections 2008 polling clerks, effective October 6th, 2008. Formatted: Font: 11 pt, Font color:

Black

Deleted: 12

Deleted: Charity Chair

Reza Hajivandi, VP Students & Equity Scarborough Campus Students Union University of Toronto at Scarborough 1265 Military Trail, Toronto, ON. M1C 1A4 Office: 416-287-7031 Fax: 416-287-7088

VP Students and Equity REPORT # 8

BOARD OF DIRECTORS: October 10, 2008 ACTIVITY PEROID: September 19 – October 8, 2008

Fusion Radio Racism Issue A show called Syd & Bill was aired on Fusion Radio with heavy racist contents. I am now looking into this issue. I will now be working on this issue with everyone in the SCSU, and Suleiman Furmli who brought to my attention that this could not be ignored. I have meet with Liza Arnason, Director of Student Life and will be notifying Nouman Asharaf asap. After that, we will be meeting with Fusion Radio, hopefully the hosts, and other actions that I will take will depend on the discussions that go in the Board Meetings and in SCOSE. Book Bursary I received 350 applications and have already started to assess them along with the Committee. Thanks to Kevin Wang, Daniel Greanya, Imran Khan, and Maria Pacheco who have been dedicating their week nights to assess applications. This bursary, due to high number of applicants has taken the bulk of my time. Parking Issues There have been many issues with the way our traffic and parking is being handled at UTSC. I have brought forth the objections and advocated for fixing the issues by having various meetings with the university, but I am not sure how effectively the university has taken the issues and concerns. I will hopefully have a PowerPoint ready today to point out in more detail what the issues were. Parking issues have as well been taking a lot of my time. Deregulation of Tuition Fees This is a very concerning issue that I brought forth to SCOSE and that Amir has been working actively on and he will have updates for everyone. Clubs Funding Committee Me, Daniel, Andre, and Kyle interviewed various clubs to decide on the funding.

I went to the following committee meetings and brought forth concerns that I had received from students:

• Committee on Physical Accessibility • Committee on Safety and Security • Committee on Parking Services

WUSC I have been in contact with and they are indicating they want to do a referendum to raise up their levies. I will provide more detail on this in the next meeting, where WUSC will actually be present. FairTrade IDSSA has brought forth proposals to make the school structure more “FairTrade”, and again I will provide more information in respect to this next meeting, where IDSSA will probably be present. Other Meeting(s) I attend Athletics Facility Meeting CSS Meetings where I was elected to sit on a few committees, such as Health and Wellness, and Student Life Women’s Basketball Hours As you guys might have heard, the gym is offering Women’s only basketball hours, I encourage everyone to spread the word. Bikeshare I had meetings with the new coordinators and basically held several meetings with them to ensure that they are comfortable in their position. I have done many more things which I probably cannot recall…

Policy and By-Law Review Committee Meeting July 8, 2008 4:00-5:00pm. Meeting Called to order at 4:27pm. A. Attendance:

Present: Assessors Present: Daniel Greanya (Chair) Zuhair Syed (President) Mohsin Jeelani (Chair of the Board) Cihan Ok (VP Operations) Kevin Wang (Director) Amir Bashir (VP External) Absent: Imran Khan (Leave of Absence)

B. Approval of the Agenda: Approved without objection. C. OLD BUSINESS: Elections Policy & By-Law 2 Amendment (KW) - Resuming Consideration BIRT PBR present the following motions for consideration by the Board. KW: The Board can consider anything omnibus. Amendment Adopted. AB: Is this policy the old version? DG: No, this is the policy with proposed changes. AB: Can we get a copy of the old policy? DG: Yes, Can I have a motion to recess for five minutes? MOTION: BIRT The meeting recess for five minutes – KW, MJ Motion Carried. Recess. Meeting Resumed at 4:45pm KW: 8.03.01.01 has been changed from full time students to undergraduate students. Amendment Adopted.

Amendment to 10.02: KW: This deals with tied elections, and provides that after the runoff to break a tie if a tie persists the outgoing Board selects the position. ZS: The Board can sometimes get close to getting involved in elections, and if at some point the Board decides that raises a lot of issues. I don’t think that this is appropriate. DG: This will not be considered friendly. AB: Zuhair makes a good point. The Old Board should not have a say. I prefer the old method of random selection. The board might be favorable to a particular candoidate especially if they were on the current board. CO: I agree with Zuhair and Amir. It is a conflict of interest. I do not agree with random selection, but is should be something intellectual. DG: You could leave it to next years board. ZS: That could encourage slating. KW: We could change it to be an intellectual contest. MJ: We could attach questions that the candidates can see and the candidate that gets the highest score would win. Amendment No. 3 FAILED – 0/0/2 MJ, Chair casts vote against.

MOTION: KW, MJ BIRT PBRC strike a subcommittee to review elections policies from UTSU, UYMSU, YFS, and RSU and present recommendations to PBRC by July 31, 2008; BIFRT PBRC consider the recommendations and present a new Elections Policy before the August 29, 2008 Board meeting. BIFRT The Subcommittee be chaired by the Vice Chair and consist of members appointed by PBRC not exceeding 5 members in addition to the chair. KW, MJ Motion CARRIED (2/0/0)

Motion to extend by 5 minutes- KW, MJ Without objection. Open Nominations for Elections Subcommittee – KW KW, Nominate MJ, ZS, AB, CO, KW. All accept the nomination except CO. CO: Fatih wants to be part of the Subcommittee. MJ: reads email from Fatih. DG: I can not accept that email as proof, is there any objection to requiring him to confirm?

Without objection, so ordered. Nominated: MJ, ZS, AB, KW, FK. Close Nominations – KW. Motion to Adjourn KW, MJ. Motion Carried. Meeting adjourned at 5:14pm. Respectfully Submitted, Daniel Greanya Vice Chair, SCSU Chair, PBRC.

Office of the Vice Chair of the Board of Directors Daniel Greanya [email protected] 416-287-7644

MINUTES: Policy and By-Law Review Committee (PBRC) Wednesday, June 18, 2008; 1-3pm in Director Workspace.

A. Attendance & Chairs Comments Meeting called to Order at 1:07pm, Daniel Greanya in the Chair.

Members Present: Regrets: Daniel Greanya (Chair) Imran Khan Mohsin Jeelani Kevin Wang

DG: Welcome to PBRC. I am looking forward to working with all of you to improving the policy manual this year.

B. Approval of the Agenda: VP Hiring Policy Tabled to the next meeting without objection. BIRT The Agenda be approved as amended. KW, MJ Motion Carried without Objection.

C. New Business-Amendments to the Election Policy & By-Law 2: (KW, MJ) DG: My plan is that since not a lot of people are here, we should examine this in general today and then next meeting after I contact the Board, we can do clause by clause consideration where people can propose any amendments. It will just be a discussion item for now. We should go over what changes have been proposed first and then we can discuss them. By-Law 2 section 5.02. KW: This amendment would go along with the Ontario Corporations Act which requires accurate records of directors. ByLaw 2, Section 2.02:

mailto:[email protected]

KW: This will change the notice for elections from three weeks to four. Last year the Elections Committee stated that they needed a little more time. By-Law 2, Section 3.03 (proposed amendment) KW: This change will ensure that the term of the Elections Committee lasts until the decision on ratification. Currently the operational manual is vague on that. KW: The last proposed motion is to send the Elections Policy to the AGM and repeal the old policy so that the new one will take effect immediately. Elections Policy (3-060), Section 2.04: KW: This is just to add another non-voting non-officer director member of the Elections Committee. This person would advise on policy issues, and act as a liaison between the Vice Chair and the Elections Committee concerning policy interpretation. Elections Policy Section 1.01: KW: I added a clause that specifies that definitions in the policy are the same as contained in By-Law 1. Elections Policy, Add a new Section before Section 4.0 regarding The All-Candidates Meeting/Elections Forum: KW: This section outlines the procedure and notice for the All-Candidates Meeting and the Elections Forum. Candidates would need to be given at least twenty four hours notice for the All Candidates Meeting. Selection of Winners: KW: I changed this section so that if a winning executive candidate is disqualified before the ratification date, the Elections Committee should contact the Board to call another election, or to hire the executive. We have seen this happen two years in a row. MJ: So before we hire a President, we should have a by-election? KW: Yes. In other words, if the first place candidate is disqualified now, the next candidate will get the position. MJ: That is not fair. From the point of view of the second place candidate, if there is a by-election again, the first place candidate will not break the rules and will probably win. That doesn’t give the second place candidate a chance. I think that if the person who came second wins.

KW: It doesn’t seem fair to the students for their democratic voice to be heard. MJ: But their democratic voice cheated. The rules were given and he broke the rules. If McCain messed up and broke the rules, he would be disqualified. I would be more supportive if a candidate that was disqualified could not run again. DG: 18.01.08 provides that a candidate disqualified shall not run in any re-election, PBRC could expand the scope of this section. Is that the consensus of the Committee (it was). KW: Authorized voting was changed to include Student Affairs and anything that includes a student number and name. KW: I added a timeline for election deposits to be returned if someone withdraws. I thought that one business day would be sufficient. If we said twenty four hours, it might be on a Saturday. DG: Only one business day? KW: We could say within a reasonable time. I just want to ensure that there is no argument on when the deposit should be returned. MJ: But a reasonable time is not exact, it should be specific like 2 business days. PBR agreed to two business days. KW: The new policy allowed posters to be up on the day of voting. MJ: So you would be able to have posters up during the voting? KW: 12.13.02 would allow them to be up until the second day of voting. KW: I defined the term joint campaigning and slate. A slate includes a group of candidates campaigning under one banner that is they share the same agency. For this there must be an explicit support for the candidate. It could not be implicit. It allows handouts, and allows the Elections Committee to limit the number of handouts. With regards to electronic messages, I provided that general inquiries directed toward the elections committee are not considered campaign materials. MJ: Someone used live animals for their campaign? DG: Not on our campus…downtown. Last years PBR thought that it should be added. KW: Section 13.05 provides that the Board decides where the portion of the election deposits that is seized as part of financial penalties goes. Illegal campaign materials… I wanted to make it per sort of item. KW: 14.01.03 I would like to amend this by ensuring that the Elections Appeals Committee should be permitted to add new strikes, not the Elections Committee. I changed section to ensure that with the agreement of the CRO and a two thirds majority of the Board the ratification could be divided. KW: 17.01 requires that the CRO and the Elections Committee is bound by the rulings of the Elections Appeals Committee.

I changed the deposit on appeals to $20 from $30. Added 18.03 which prohibits candidates who have been disqualified from running again including in any by-elections. (Cihan Ok enters and asks when SCOFS will next meet). MJ: I like the changes. DG: We will be going through this again to go through line by line. I will invite all directors. I don’t know if they will all come, but I will invite them. PBRC Motions: DG: Just say that PBRC recommends the following motions to the Board. KW: The last one says that the Policy will be repealed at the AGM so that it takes effect immediately. DG: If the new policy is proposed after the students repeal the old policy at the AGM, than it will take effect immediately, otherwise it will take effect on May 15th, 2009. I will look into the possibility of having both items come to the AGM since it would be most transparent to repeal the old policy and install the new at the AGM. Motion to Adjourn KW, MJ Carried. Meeting Adjourned at 2:11pm. Respectfully Submitted, Daniel Greanya Vice Chair, SCSU Chair, Policy & By-Law Review Committee.

MINUTES Policy and By-Law Review Committee Meeting July 15, 2008 4:00-5:00pm. Meeting Called to order at 5:25pm.

A. Attendance and Chairs Comments

Members Present: Members Absent: Daniel Greanya (Chair) Imran Khan (Leave of Absence) Kevin Wang Mohsin Jeelani Zuhair Syed (Assessor) Fatih Kurt (Assessor)

B. Approval of the Agenda: Agenda Approved.

C. Old Business – Elections Policy ZS: So when you apply for a position all you have to do is give your timetable? DG: No this is for proof of identification. You would also need proof of identity. ROSI documents would prove that Jan Greene is a student in humanities but not that the voter is Jan Greene. Members agreed that the Subcommittee should consider this item and report to PBRC. Motion to Table this item pending Elections Subcommittee Report – KW, DG. Motion Carried.

D. New Business – Vice Presidential Hiring Policy (KW, MJ) DG: One section 5.03 references sections 2.05, 2.06, and 2.07 which do not exist. Besides that you would want to follow the whole policy. I am bringing this to ask PBR to clarify it so that Im not interpreting something that doesn’t exist. KW: Move to remove this section. BIRT The VP Hiring Policy be amended by removing section 5.03. KW, MJ Motion CARRIED (2/0/0). KW: Fatih wanted to bring up the chair position for the President.

BIRT The VP Hiring Policy be amended by the addition of section 5.05.01 as follows: 5.05.01 For a Presidential Hiring Committee, the Acting President shall chair the Hiring

Committee. KW, MJ MJ: I don’t think that it should be the Acting President who chairs the hiring committee, I would rather have the Chair of the Board do it. KW: The person would need to be elected. The Acting President will be busy enough. BIRT The Motion be amended by replacing “Acting President” with “Chair of the Board”. KW, MJ Amendment Approved. MJ: The interim President might be biased, there is some conflict of interest possibility there. The chair would be more neutral. KW: It is kind of implicit slating. DG: It is also symbolic in the sense that the chief executive is hired by the Board. This would probably be done by the Board in any other organization. KW: The Acting President might give a friend an unfair advantage or tips. DG: There is also less likelihood of slating since the Chair comes from a different set of elections than the Executives.

MOTION: KW, MJ BIRT The Vice President Hiring Policy be amended by the addition of section 5.05.01 as follows: 5.05.01 For a Presidential Hiring Committee, the Acting President shall chair

the Hiring Committee. KW, MJ Motion CARRIED (1/1/0) The Chair (DG) votes in favour.

MOTION: BIRT The Vice President Hiring Policy be renamed Executive Hiring Policy. KW. MJ Motion CARRIED (1/0/1 MJ).

BIRT The Vice President Hiring Policy be approved as amended. KW. MJ Motion CARRIED (1/0/1 MJ).

Motion to Adjourn (MJ, KW) Carried. Meeting Adjourned at 6:14pm Respectfully Submitted, Daniel Greanya Vice Chair Chair of the Policy & By-Law Review Subcommittee.

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