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Items on the TablesItems on the Tables Directory Information SheetsDirectory Information Sheets List of Identified Needs – check this listList of Identified Needs – check this list Individual Home/Work RequestsIndividual Home/Work Requests Common Area NeedsCommon Area Needs Committee/Association Support Sign Committee/Association Support Sign
up sheetsup sheets Extra copies of prior meeting minutes, Extra copies of prior meeting minutes,
budgets, proxies, etc.budgets, proxies, etc.
River Plantation Section IIRiver Plantation Section II
Meeting of the Homeowners Meeting of the Homeowners AssociationAssociation
January 17, 2011January 17, 2011
Call to order
Introductions
Board of Managers:
Ed Dodds, PresidentTammy Kowalski, SecretaryChris Cooper, TreasurerRobin SinclairBrenda Duck
Sentry ManagementProperty Manager:Karen Simerly
Resident Manager:Greg Miller
Order of MeetingOrder of Meeting Certification of QuorumCertification of Quorum Minutes of Prior MeetingMinutes of Prior Meeting President’s ReportPresident’s Report Treasurer’s ReportTreasurer’s Report Election of OfficersElection of Officers Discussion PeriodDiscussion Period Other BusinessOther Business AdjournmentAdjournment
Please hold questions until after reports have been made.
Report from the SecretaryReport from the Secretary
Certification of QuorumCertification of Quorum
Minutes of Prior MeetingsMinutes of Prior Meetings
President’s ReportPresident’s Report
Items on the TablesItems on the Tables Directory Information SheetsDirectory Information Sheets List of Identified Needs – check this listList of Identified Needs – check this list Individual Home/Work RequestsIndividual Home/Work Requests Common Area NeedsCommon Area Needs Committee/Association Support Sign Committee/Association Support Sign
up sheetsup sheets Extra copies of prior meeting minutes, Extra copies of prior meeting minutes,
budgets, proxies, etc.budgets, proxies, etc.
Cessation of ServicesCessation of Services
In order for the new board to have the In order for the new board to have the opportunity to receive and compare bids, the opportunity to receive and compare bids, the board is ordering the cessation of all board is ordering the cessation of all contracts as of their current end datescontracts as of their current end dates
We will not renew any contracts until the We will not renew any contracts until the new board has an opportunity to review and new board has an opportunity to review and make decisions. This includes property make decisions. This includes property management, landscaping, pool services, management, landscaping, pool services, etc.etc.
It is not our intent to cease any insurance, It is not our intent to cease any insurance, bonds or similar servicesbonds or similar services
Status of RebuildStatus of Rebuild
146 Homes146 Homes Of these, we estimate that most are Of these, we estimate that most are
finished or near occupancy-ready. finished or near occupancy-ready. We estimate that 80%+ are back homeWe estimate that 80%+ are back home All homes have been winterizedAll homes have been winterized 3 are in early stages of reconstruction3 are in early stages of reconstruction 3 are not currently being repaired and are 3 are not currently being repaired and are
not being worked on: not being worked on: 400 (Chester’s House)400 (Chester’s House) 315 (Non-owner occupied)315 (Non-owner occupied) 220 (Bank owned property)220 (Bank owned property)
Identifiying Association Identifiying Association Rebuilding NeedsRebuilding Needs
There is a list of needs that were identified as a There is a list of needs that were identified as a result of walk through assessments. This list is on result of walk through assessments. This list is on the table.the table.
We also have a number of requests from We also have a number of requests from homeowners, and work requests are available at homeowners, and work requests are available at the table.the table.
The new board will be prioritizing these needs The new board will be prioritizing these needs and developing a work schedule that will be and developing a work schedule that will be published for all Association members. If you published for all Association members. If you want to join the committee that is working on want to join the committee that is working on infrastructure and repairs, you can sign up at the infrastructure and repairs, you can sign up at the table.table.
Priorities based on Priorities based on Association Identified IssuesAssociation Identified Issues
SurveysSurveys
Communication – must go both waysCommunication – must go both ways
Active committeesActive committees
Committee Sign UpCommittee Sign Up Governance: Review of Master Deed, Bylaws, Governance: Review of Master Deed, Bylaws,
Policies, etc.Policies, etc. Infrastructure and Repairs: Developing and Infrastructure and Repairs: Developing and
publishing a schedule of repairs and ongoing publishing a schedule of repairs and ongoing maintenancemaintenance
Amenities: Clubhouse, Pool, Tennis CourtsAmenities: Clubhouse, Pool, Tennis Courts Landscaping and GroundsLandscaping and Grounds Finance and Internal Review: Budget Development, Finance and Internal Review: Budget Development,
review of income, expenditures and account balancesreview of income, expenditures and account balances Community Assistance: Continuing follow-up after the Community Assistance: Continuing follow-up after the
flood with community members who may need flood with community members who may need ongoing supportongoing support
Monthly Association Fees
Special Assessment
Services
Clubhouse
Fences, gates and block walls
Windows and Doors
Liability Insurance
Services
Services
Meter Base Replacement
The board has determined that this was handled incorrectly – we will be gathering information from those of you who paid out of pocket for this.
Master Deed and Bylaws
Costs incurred by Homeowners
The HOA will be collecting additional information and referring this to the finance committee for review and a decision about how to address this.
Treasurer’s Report
Key Budget DecisionsKey Budget DecisionsIncomeIncome
Operate within the income we haveOperate within the income we have We do not plan to take out a loan (at least We do not plan to take out a loan (at least
at present)at present) $180 Standard HOA fees – continue to $180 Standard HOA fees – continue to
send to Sentrysend to Sentry $252 per household Flood Rebuilding Fund $252 per household Flood Rebuilding Fund
Fee ($21 per month) for 2011 – mailing Fee ($21 per month) for 2011 – mailing address for payment forthcomingaddress for payment forthcoming
Can pay this up front (encouraged)Can pay this up front (encouraged)
Key Budget DecisionsKey Budget DecisionsExpensesExpenses
Budget will bring fences and gates into Budget will bring fences and gates into acceptable condition, but will not replaceacceptable condition, but will not replace
We are working on a plan for replacement We are working on a plan for replacement that will be a shared cost plan with that will be a shared cost plan with homeownershomeowners
Budget will replace rest rooms only at the Budget will replace rest rooms only at the clubhouse/pool areaclubhouse/pool area
Cost for reimbursement of meter base Cost for reimbursement of meter base replacement is also includedreplacement is also included
Important to understand:
The budget we have will not take care of all of our maintenance needs at once. We will have to
prioritize and take these on as we have funds available.
Casualty Related ExpensesCasualty Related Expenses
Internal AuditInternal Audit Committee will be appointed to Committee will be appointed to
conduct the studyconduct the study Review will include vendor Review will include vendor
requirements documents, details of requirements documents, details of services provided, copies of invoices services provided, copies of invoices and payments, processes for and payments, processes for approvalapproval
Election of OfficersElection of OfficersNomineesNominees
Brenda DuckBrenda Duck Deana ClaiborneDeana Claiborne Ray TalleyRay Talley Nominations from the FloorNominations from the Floor
DiscussionDiscussion
ADJOURNADJOURN