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iWeb's Education Management System

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EMPOWERING AGILITY
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Page 2: iWeb's Education Management System

ABOUT US

iWeb Technology Solutions Pvt. Ltd. is an innovative web-

based platform / technology (PaaS) company empowering the

Enterprise (SMEs) & Education Segment to re-

engineer business processes for global scalability and

regulatory compliance through cost effective enterprise class

business applications with a shorter deployment cycle

enabled by Agilewiz™.

Page 3: iWeb's Education Management System

iWebPRODUCTS

iWEB ENTERPRISE SUITE™ powered by Agilewiz™

iWeb Education Management system powered by Agilewiz™-Platform

iWEB Modules (CRM, PRM, SRM, MRM, FM)

Developed over the past 10 years along with involvement of our customers

Customer Verticals Served:

Education, Financial Services, Auto Ancillary, Textiles/Apparel,

Pharma/FMCG, Distribution & Services

Page 4: iWeb's Education Management System

100% Codeless & Web Based S/W

Product & Implementation Strategy

Documentation & Standardization

Enterprise Suite

iWeb Features Benefits

OS Independent Browser based

Cost Cutting on S/W License Cost

No Client Installations reducing

Implementation duration

Easy & very fast Customization

using Agile Tools

Timely Delivery

Improved Product Attributes

Ease in getting trained Manpower

Min. Customization Cost involved

Do-It-Yourself Min. Customization time due

to in-house Staff & Agile Tools

Ease in Understanding in-

house Business Operations

Cost Cutting due to in-house

staff involved for customization

ISO 9000:2000

CMM Stds/6

Sigma

Ease in deriving MIS helpful

during Audits & for Business

Analysis

Streamlines & Systematize

Operations

Agile Automation

Tools

iWeb Value Proposition

Page 5: iWeb's Education Management System

iWeb Education Management System Overview

•Multi University, Multi Colleges, Multi Branch/Locations

• Multi lingual/ Multi currency

• iWeb EMS is built on a Platform – ’AgileWiz™’ which is a Rapid Application

Development tool/Business Process Management Suite too

• Inbuilt Workflow with rights like APPROVAL, REJECT, ONHOLD ETC (Role Basis).

•Platform & Device Independent (Offered on .NET Technology currently with MS

SQL Server)

•Mobile based accessibility

• Available with facility of device integration with devices like Smart Readers,

Biometeric devices, RFID Readers, Barcode Devices etc.

• Workroom & Document Management facility present

Page 6: iWeb's Education Management System

All about Agilewiz™2.0 - Our Platform

Agilewiz™2.0 is a system tool which can build fully functional application modules by feeding the appropriate metadata as input.

Based on user requirements, flexible customizations can be made to the framework before the application is built.

Page 7: iWeb's Education Management System

Agilewiz™ 2.0 – Our PaaS-BIGGEST USP

There are many Rapid Application Development (RAD) and Business Process Management Suite (BPMS) tools / PLATFORM available in the market, so how is Agilewiz™ 2.0 different??

Most BPMS and Platform available in the market have the Business Rules & Workflow missing, they just have plain creation, reading, update, delete (CRUD). This is where we are radically different.

We offer Ready-to-Use Repository of Business processes which can build an EMS Application as easy as Drag & Drop & is Self-Customizable too.

Page 8: iWeb's Education Management System

Agilewiz™2.0 is Scalable to work across Hybrid model

On-Premise Cloud/Hosted

AgileWiz™ 2.0

ERP & Education Management Applications

E-Governance Solutions

Large Project Applications

FRAMEWORK:

APPLICATIONS

DELIVERY METHOD

Agile AnalyticsBUSINESS INTELLIGENCE

Page 9: iWeb's Education Management System

Agilewiz™2.0-Device Capability

Page 10: iWeb's Education Management System

Features of Education Management SystemAdmission Management Explanation

Online Admission Registration of the prospective students with personal and qualification details. Prospectus

downloading and paying online fee

Student Registration

Process

Post the centralized admission or entrance registration of the students would be done in the

system and fee category applicable with the quota or non quota system would be allotted

Fee Management Configurable fee rule process available so that fees can be configured program wise, year wise

or category wise by creating fee categories

Admission Cancelation &

Transfer

Cancelation configurable rules can be defined in the system and admission cancelation with

fees refund process can be followed. Facility to Transfer from one college to other incase of

multi campus is also available.

Special Configurable

Treatment for Reserve

class students

Configuration screen for reservation. As per the Govt. rules of reservations, some seats will be

reserved in each course

Student Profile (Mailing

list and SMS list) Students registered through the online application will be imported to iWeb EMS and entire

profile will be maintained

Configurable Enrollment

Generation

Configurable enrollment screen

Enrollment and roll

number generation

Roll numbers will be generated by the system for all applicants who get confirmed admission

after paying fees

Multiple College Creation Multiple colleges can be created. University EDP staff will create in the system

Degree Type Creation

(UG, PG, Ph D, certificates

courses)

Facility to create degree types for the University. EDP staff will create in the system

Degree & Course Creation Facility to create degree & courses under the degree. University EDP staff will create in the

Page 11: iWeb's Education Management System

Degree rules creation Facility to create degree rules. University EDP staff will create in the system

Student course allocation Automatically done after confirming students admission to the course

Student / Faculty timetable

creation

Student and faculty wise for each for each college time table would be generated

Scholarship, concession to

the students

As per the Govt. rules of fees will be partiall/fully waved for students qualifying the criteria

Student attendance Manual attendance facility would be provided. For each class, the teacher will have to mark the

absent or present students and (either later on or at that time itself) update the same in the

system. This attendance would can be taken class/subject wise or can be considered for the full

day attendance

Academic calendar University EDP staff will create in the system identifying start/end dates and holidays for each

semester and list of every programme also

Customized academic Time Table for each college will be maintained in the system

Block-wise, Room-wise. Teacher-wise ClasS/Section-wise time table

Reports like free teachers list, no. of-substitutions will be available

Mark Extra Lecture

Attendance

Attendance for the extra lecture conducted by the teachers can be maintained

Mark Attendance for

replaced or swapped

lectures

Attendance of the students can be marked if the lecture is replaced or swapped by the teachers

Faculty course allocation Will be done for each college by person in charge for the college

Page 12: iWeb's Education Management System

Exam creation Internal

External class tests etc.

Manual class test papers would be created in the system by the University EDP staff

Degree semester creation University EDP staff will create in the system

Academic year creation University EDP staff will create in the system

Bonafide and relieving

certificate creation

Will be printed by college Admission dept clerk or person in charge

Statistical Report

Generation

Will be printed by University Admission dept clerk or person in charge

Examination Management

System

Examination Rules and

configuration

Configurable Rules would be created for examination by the University EDP staff

Roll number allocation for

examination

Roll nos for the examination can be created by the University Exam Dept staff

Examination centre

allocation

Manual allocation of the examination center for the students degree courses wise would be

provided University Exam Dept staff will create in the system. Notification of center allocation

would be provided to students and hall tickets would be generated

Page 13: iWeb's Education Management System

Seating arrangement Configurable screen would be provided for making seating arrangements during exam before

hall ticket is printed

External examiners

management

University Exam Dept staff will create in the system

Internal marks feeding

online

Subject wise marks can be entered manually in the system. Subject in charge in each college

will feed the marks online manually

Faculty assessment

feeding

Subject in charge in each college will feed the marks online

Examination attendance Manually examination related attendance can Maintenance of Question banks - course wise.

Manual paper setting

Offline (for Subjective) exam options

Exam Supervisor will mark the absent students for each exam in the system

Preparation of paper wise absentee list

Attendance could be tracked via smartcards for which cards and device has to be procured and

provided by university

Answer sheet encoding

and report

Barcodes for the answer sheets would be generated and can be pasted physically by the

university team

Final marks feeding Examiner for each subject will input the final marks manually in the system for the students

under his/her scope OR the university Exam Dept. This would be done based on the question

paper set

Page 14: iWeb's Education Management System

Result generation and

notification

University Exam Dept Officer will generate the reports and publish. Result format would be

customized based on the format provided by the university

Rank list preparation Configurable rank master would be provided where by based on the rules ranks of the students

would be generated and printed

Re-evaluation Student can apply online for re-evaluation of recently conducted exams up to a certain date.

Fees for re-evaluation can be paid online or by cash/draft. Fee-paid students will be assigned to

moderators for each subject.

Moderators will update the re-evaluated marks in the system.

Record of marks before re-evaluation will be preserved

Results of Re-evaluation students will be published by Examination Dept officials

Grade card generation Based on the rules defined on ranks and grades for degree courses grade cards would be printed

in the university format

Transcript sheet generation Detailed mark sheet as transcript for students would be provided

Degree generation Degree rules would be configured in the system so that the degree through which student is

passed out would be derived automatically from the system

Certificates printing Certificates will be printed automatically from the system based on the rules defined

Student fees management Summary of students fee payment/non-payment status

Detailed statement for each student with fees paid/due

Screens to update fees paid details

Result Announcement

System

Students should receive

the following result

Examination Result by

Telephone

Search/Result type of screen will be available for operator to lookup the result related queries by

students and answer them on phone.

Examination Result by e-

mail

email will be sent on publishing of result by the university (Note: Email gateway to be made

available by the university)

Page 15: iWeb's Education Management System

Examination Result by SMS on

mobile phones

sms will be sent on publishing of result by the university (Note: SMS gateway to be made available by the university)

Results of University Exam,

verification

Result Report would be made available which can be published if required

revaluation results Result Report would be made available which can be published if required

Invitation e-mails or letters to

examiners/ staff

Examiners who are allotted the duties would be intimated via email

Important Notices and e-mails

and SMS

SRS - Identify which notices.

Separate screen to input notice details, select recipient groups and send

Emergency Circulation, alert

messages

& warning by SMS

SRS - Identify which notices.

Separate screen to input notice details, select recipient groups and send

Fee and Fine collection Details for the fine collection can be maintained in the software

Self Service Portal for Students

and Farmers

Student Portal My courses

My Time Table

My Exam schedule

My Results

My Fees

Parent Portal My Child’s summary

My Child’s Attendance

My Child’s Exams schedule

My Child’s Results

My Child’s fees

Page 16: iWeb's Education Management System

Online RecruitmentManagement System

Thule should take care of recruitment process for all cadre university posts and mainly

includes

Committee creation for job openings

Publishing new jobs

Online application facility for applicant and viewing of application and other reports

Screening of application by committee

Sending call letter to short listed candidates

Sending selection letter online or through SMS, e-mail

EstablishmentManagement System

This system should effectively manage every aspect of University human resources and

should perform following activities

Recording of Joining Details and maintaining annual confidential report of employee

Recording of Service book details of all employees including retired employee, including all

types of leave details and issuing employee identity cards.

Financial AccountingSystem

This module shall calculates the account in two major blocks- receipt and payment

considering numerous sub-heads and should produce reports like periodic ledger, Balance

sheet, location wise income/expenditure, funds and grants received, statement of

expenditure. This system should maintain bank book, cash book, cash flow, Investment &

Accounting with Reconciliation .

Online BudgetManagement System

This module should assist University to plan annual budget and distribution of funds. It

should keep track of expenditure done by departments, colleges and other offices by

receiving the online monthly expenditure statement from various offices. This system

should make provision to make supplementary budget for the departments, sharing the

data with monthly expenditure statement for generating reports. Through this University

budget department should be connected to other accounting offices of the University.

Page 17: iWeb's Education Management System

Stores Inventory and Purchase Management

Automation of the procurement(purchase) and Inventory part of central store,warehouse and all other offices of the UniversityThis system should, keep track of the existing inventory, generates order by followingprocurement process, perform optimization of resources and generates all types of MISreports.

Seed InventoryManagement System

It should provide access to sales, customer, order, payment, and inventory information for seeds at various seed sale counter scattered through-out region and onlinethrough series of displays and printable reports.

Page 18: iWeb's Education Management System

iWeb Alliances

Page 19: iWeb's Education Management System

Quality Control Procedures Testing

iWeb Follows 6-Sigma Quality based 5 step implementation process

DEFINE

MEASURE

ANALYSE

IMPROVE

CONTROL

Activities included in the Implementation are as follows and all above quality

parameters are followed at each stage:

1. Requirement Development

Freezing of the complete Requirements through onsite visits will be a part of this activity.

2. Customization

During this phase the customization of Forms & Reports with Unit Testing will be done

offsite.

3. Configuration

Model Simulation with Integration Testing will be a part of this activity which will be done

offsite.

4. Training

‘Train the Trainer Approach will be followed. Onsite Workshop to Train the Trainers.

Page 20: iWeb's Education Management System

Implementation Plan with Key Activities

Page 21: iWeb's Education Management System

Training- Train the Trainer Approach followed

Page 22: iWeb's Education Management System

Login

Page 23: iWeb's Education Management System

Dynamic Report Writer

Page 24: iWeb's Education Management System

THANK YOU

Catch us Live @

February 13th – 18th 2016, Mumbai, INDIA.

www.iwebtechno.com

www.iweb.co.in

www.campus-cloud.in


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