A m?¡[m?¡R AGENDA MULMUR RECREATION COMMITTEE Monday, February 29, 2016 6:00 pm Township Office PAGE I 11 12 14 16 18 21 25 2 A. Call to Order by Secretary B. Appointment of Chair for 2016 C. Approval of Minutes from September 14,2015 D. Business Arising from Minutes E. Declaration of Pecuniary lnterest F. Approval ofAgenda G. Delegations - none H. Current Business l. lnformation ltems 6 a) Update from the North Dufferin Community Centre committee-Jim deMelo b) Draft Concept Proposal- Mansfield Community Park Board c) Review of Mansfield Recreation Committee Mandate d) 2016 Sponsorship and Donations brochure e) Creation of a Recreational Guide f) Council Motion on the Weekend of Baseball 3-pitch tournament g) Potential Development of a BMX Park a) Fleming College Sustainable trails certificate b) ROAR conference report from Keith Lowry and 2016 dates c) Mansfield baseball diamond fee schedule J. ltems for Future Meetings & Next Meeting Date K. Adjournment
Transcript
Am?¡[m?¡R
AGENDAMULMUR RECREATION COMMITTEE
Monday, February 29, 20166:00 pm
Township Office
PAGE
I11
12
1416
182125
2
A. Call to Order by Secretary
B. Appointment of Chair for 2016
C. Approval of Minutes from September 14,2015
D. Business Arising from Minutes
E. Declaration of Pecuniary lnterest
F. Approval ofAgenda
G. Delegations - none
H. Current Business
l. lnformation ltems
6 a) Update from the North Dufferin Community Centre committee-JimdeMelo
b) Draft Concept Proposal- Mansfield Community Park Boardc) Review of Mansfield Recreation Committee Mandated) 2016 Sponsorship and Donations brochuree) Creation of a Recreational Guidef) Council Motion on the Weekend of Baseball 3-pitch tournamentg) Potential Development of a BMX Park
a) Fleming College Sustainable trails certificateb) ROAR conference report from Keith Lowry and 2016 datesc) Mansfield baseball diamond fee schedule
J. ltems for Future Meetings & Next Meeting Date
K. Adjournment
mu
MINUTESMULMUR RECREATION COMMITTEE
Monday September 14th, 20156:00 pm
Township Office
Jim deMelo - ChairKeith LowryHeather H )Roseann - Secretary
A. Callto Order by Chair: 6:07 pm
Present:
The Chair called the meeting
B. Approval of Minutes
Motion #33-15:
THAT thecirculated
Lowry adthe ofa
approved as copied and
CARRIED.
that the report put fonruard to Council to approvesored 3-Pitch baseball tournaments was never
2015
Hayes
Min
ship
':.'.
ust
Direction was to the to send the report back to Councilfor approval
D. lnterest
Chair deMelo stated if any member had a disclosure of pecuniary interest that theycould declare the nature thereof now or at any time during the meeting.
E. Approval ofAgenda
Motion #34-15: Lowry - Hayes
THAT the agenda be approved as copied and circulated.
Page 1 of4
CARRIED.
2
F. Delegations - None
G. Current Business
a) Council Update Regarding the Proposed NDCG Gommittee
Chair deMelo attended the Council meeting on September 2,2015 on behalf of theMulmur Recreation Committee. Members were advised that any decision or directionregarding the proposed MDCC Committee has been deferred until a meeting is held withthe Honeywood community members, Chair deMelo, Mayor Mills and Councillor Horner.
Direction was given to the to forward..
and costing to the EconomicDevelopment Task Force as
c) Organization of t ixed 3-Pitch Tournamentand Event
Members d at the nd the current issues facingthe fee schedule. bers the ule sh be updated to ensure that it
standalone event. Food possibilities were discussed for the weekend including a pigroast, chilli dogs, hamburgers, and peameal on a bun. Member Hayes voiced herinterest in taking a lead on organizing the food for the event. The issue of parking wasdiscussed, and members agree that a promotional flyer could be created to include withthe interim tax bills. Members recognize the event as an opportunity to sell promotionalitems such as t-shirts, mugs and flags.
Page 2 of 4
3
d) Potential Spring Tree Sale
Members received the information report put fonruard by Roseann Knechtel. Membersbelieve that hosting a spring tree sale is another chance to showcase Mulmur, as it ishome to three local tree farms, Triple J Tree Farm, Not So Hollow Tree Farms andSomerville Nurseries. Members questioned whether this event would be designed tocover the costs or would create a profit to use towards recreation in the Township.Members also discussed if there are places or projects in the Township that could utilizethe trees if there were any left over. A potential date of Sunday May 1 ,2Q16 has beenset aside.
Members are to contact the local tree farms to inqui would be interested inparticipating, types of trees that would be available and their cost.
Direction was given to the secretary to contact Manager Caroline Machto inquire about past profit margins and to a 2016 sale.
e) Sponsorship Opportun
Members discussed varying types of op causesor a physical goal. Memberswould increase the chancessponsorship in the Townshipcontractors
that nMe
r causessed various opportunities for
I citizen , businesses and Township
Development Task Force
Members were advised that the Economic Task Force is still working on creating theirinventory of businesses in the Township.
H. lnformation ltems
l. ltems for Future Meetings & Next Meeting Date
Page 3 of4
4
a) Spring Tree Salebl 2016 Sponsorships and Donationsc) Organization of the Weekend of Baseballd) Update Regarding the Proposed NDCC Committeee) Potential Development of a BMX Parkf) Update from Council Regarding New Committee Membersg) Creation of a Recreational Guideh) ROAR Conference Update
J. Adjournment
Motion # 35-15: Lowry - Hayes
THAT we do now adjourn at 8:03pm and agat 6:00pm.
Chair Secretary
on October 26,2015
CARRIED.
Page 4 of 4
5
Draft Concept (Constitution)North Dufferin Community Centre Advisory Board
Novemb er 04, 2015
o The Board will be comprised of l-9 people: I Council member from Mulmur, I Councilmember from Melancthon, 1 Community Appointed Member from the Mulmur RecreationCommittee, 1 representative from Honeywood Minor Hockey, I representative from HoneywoodFigure Skating, 3 * 5 representatives atlarge which may or may not include 1 young adult, 1
person from neighbouring municipality and the balance from dedicated residents.o This Board will fulfill Mulmur Township's obligation to Melancthon Township to have a
Melancthon representative on a Board of Management for the Arena.. The members will be self-appointed by the Committee and not by Council but will directly
report to Council and through the Community Appointed Member to Mulmur RecreationCommittee.
o The Board is a Volunteer Board.. The Board will develop its own constitution for presentation to Council.o The Board will appoint a Chair and Secretary which cannot be a member of Council nor the
Recreation Committee.o Each member on the Board will be a voting member.o The Board's Chair and Secretary will be part of the Mulmur budget discussion with full Council
at an appropriate time to discuss both parties' needs either through a delegation or through thepublic meeting
o Board membership will be for a designated period and the terms will be staggered.o The purpose of the Board is to improve communication, create a local identity, network, seek
sponsorships, fundraise, develop a master plan, set priorities, bring forward concerns, provideinput and feedback and to be involved in budget discussions.
o Revenues raised for the arena will go directly back to the Arena and not the general municipalcoffers.
o Arena can be used gratis for Board meetings.. Board will commence January 2016.o Annual Honeywood Barbeque will be run by the Board with Township support for advertising,
float, ordering and purchasing supplies, etc.. Board will be responsible for fundraising and grant applications with Mulmur Recreation
Committee andlor Township Staff supporl as needed.. Board will provide suggestions for the name of Board. Suggestion emailed after meeting:
North Dufferin Community Centre Advisory Board.o Staffing remains the responsibility of the Township of Mulmur and any issues and/or concerns
will be discussed with the appropriate Township Staff Member.. All board members need to provide a clean crin-rinal records check.
The Members did discuss that this Board was precedent setting as it was not appointed by Council,would directly report to Council and not the Mulmur Recreation Committee. The Members agreed thatthis Board was an anomaly since the arena is the only facility that has its own manager, has a large
budget, is representative of many user groups and the community. As the Mulmur RecreationCommittee has membership on the Board it was included.
6
NORTH DUFFERIN COMIVTUNITY CËNTRI ADV;SORY BOARÐ
Meeting at 7:30 F.rÌ. Janurary Z$IZAtf.Alesha [mnnons and fireg pattc¡n sÊilt rsgrÊts
Ëveryone intr*d*;ced then'ls*lves and çs¡"nmer"ïted s* their interest ìn North üufferÈnCommunity Centre.
Chester gâv€ ân ir'¡trodustion tf why r¡¿* feel this ccmnliltee is needed in t¡e comrnunity" wediscussed why the n*rnÊ cf this gr*up was *d*pted anr* its need *f *dvising.
Chester talked abor*t the exec{,¡tive. Terr¡rs are fq:r tl*ree years" cheslc¡ is ta be**rnechairperson" a twri year term a*t$ *srt is îs be $scrst*ry ireasurer. wåth the positior¡ ofsectetåfY tg be a running rçle. Terr*s of bc*rd rnenrbûrs" narne$ and er**il addresses andphnne nu¡nbers äre ür"¡ a separa{e list.
þ¡$inutes åre to be rnade avai|able to board mernbers for scrutiny {refore ireing forwarded tu thecsunçifs.
Tentatively, rneetings are set for the first Tuesday cf *aeh montl"i. îuestlay, &¡,!arch f./zûx{r ats:CIü p"m" is the next meetin8. The arena rnð*ãßer is invited to each rneeting as ã non votingmernber to give updates *n prnc*edlngs.
Faul is to supply Janice with barb*cun iniormation regarciing q*antifies, supplieso uts.
There was a r*untJ table discussi*n on fundraislng. savs prcposed ft4el*ncth*n,s porti*rr cfwhat fvlclancThon ccu¡ìcin ì¡¡âr?ts to sêe happen **der tlris nrganization" lvîelanctfi*n councilwould like ts st* this boar¿J l¡ave fuf I mänafi&rnent fif rf.*s l{orth üufferin c*rnmunity centreccrnplrx.
It was the feelir*g that this ûånnnt l"rappe* ãI this time f*r a x*r¡ber çf reas¡rn,s:
1¡ ft¡1ul¡nur township own$ tþe facilåty2) Thnt rr¡as ¡rat the rnandate of the Mt¡lmur council3) At the present tirneu Chestsr and sert want rnors tl#?e tô see vr,¡hat the councils are
ready to put forwarc* in both irnrnediate financiar rssüLrrc*$ aner r*ng te,-nî frnanciairesourcës"
Pa*l Mills nnc¡ved ths nn*eIing acljo*rned aT g:l5p.rx
7
o
Draft Concept Proposal:Mansfield Community Park Board
6+ member volunteer Board,plus representation from Mulmur Council
o 3 - Local community Appointed Members fMansfield Area Residents,familiar with Mansfield Community Park). Nominated by residents. Appointed by council
o l, - Mansfield Women's Institute representativeo 1- - Mansfield Minor Baseball Association representativeo 1 - Mansfield Cubs Senior Baseball Club representativeo L-2 Open seats for Local Youtho Provision for future users/groups to be represented ifrequested and
approved by council
r Community Appointed Members will sit on board as individualsr Community Appointed Members will be only voting members
o to avoid perception based conflict of interest with user groupinvolvement in decision making
r Groups'representatives on board can be interchangeableo Doesn't need be the same person each meeting
' Board will select'chair' to facilitate meetings,. Board will have a member prepare agenda and record minutes of
meetings. Board will report to council as needed
' Board to develop mandate and constitution consistent with theconditions in the transfer agreement for Mansfield Community Parkto Mulmur township (2009 /t0)o Presented to council for approval
. Community Appointed Members will be actively engaged with counciland staff regarding decisions involving user groups and futuremaintenance
r Community Appointed Members' membership on board will be fordesignated period, with reapplication considered after term
. Purpose*gf board is to assure considerate, efficient and accountablemanagement of a community asset, specifically Mansfield CommunityParko This will allow collaborative acknowledgement of the past, present
and future for the betterment of Mansfield Community Park. Board will be responsible for fundraising and grant applications with
Township council and staff support as needed. Day to day grounds keeping and staffing needs at Mansfield
Community Park will remain the responsibility of Township staff
¡bir tú
8
Mandate;. By sharing input and communicating with Council and Stafl the Mansfield Community
Park Board will;L. Promote a healthy active community with cooperation, participation and spirit2, Coordinate dynamic scheduling of parþ diamond and facilities3. 0perate within approved budget for park operation, facilitation and
improvement4. Not responsible for grounds/utilities maintenance and expenses [ex. Grass
cutting tender, water testing, bathroom cleaning, etc)5. Collaborate with staff to establish guidelines and rates for use and rentalby
individuals, groups and recreational clubs/programs with inclusiveconsideration
6. Manage fundraising goals through grants and initiatives, including sponsorshipof events, signs, equipment and park improvements
7. Provide Staff with information to keep park webpage up to dateB. Make reports for Staff and Council, including Minutes of Meetings
Mandate detail;L. Promote a healthy active community with cooperation, participation and spiritThe Mansfield Community Park Board will use the objectives within Muìmur's Strategic
and Official Plans as a general basis for the communal utilization of Mansfield CommunityPark.Conduct, direction and decisions of the board will be guided by values and principles setout in the Strategic Plan and Official Pìan of Mulmur. Decisions will be based on grassroots-consideration and objective evaluation.The Mansfield Community Park Board will promote the Vision of Mulmur's Strategic Plan,
especially;¡ thriving future that balances rural life with responsible economic and sociaì
development for all residents.¡ diligent and efficient steward of our environmental, historical and financial assets. El
o model of effective community engagement in guiding and delivering social,educational, recreational and health programs. E
Actively recruiting residents and involving community members with subjects of interestwith council support Goal 5 of the Strategic Plan (5.1,2,3,4,+5)Forming the Mansfield Community Park Board will meet conditions in the Transfer
agreement of Mansfield Community Park to Mulmur township (2009 /t0).
2, Coordinate dynamic scheduling of park, díamond and facilitiesMansfield Community Park is utilized by various individuaìs and community groups using
different areas and amenities, including;o Pavilion, canteen, storage area and bathroom - Baseball diamondo Batting cage - Playground - Horseshoe pits - Equipment ShedScheduling use of these area's can be difficult to predict in advance, and events can develop
or change within short notice. Especially when weather is considered.Having a member of the board as a scheduling contact person may be necessary, especially
after staff hours and weekends.Allowing the board to coordinate proactive and flexible scheduìing will provide better local
access to services, aid in maximizing the use of Mansfield Community Park and increasecommunity participation and volunteerism, as prioritized in the Strategic Plan of MulmurGoals 3 and 5.
9
Having the Mansfield Community Park Board facilitate future maintenance such as;Scheduling, agrees with conditions agreed to in the Transfer agreement of MansfieldCommunity Parl< to Mulmur Township (2009 /1,0).
3. 0perate wíthin approved budget for park operation, facilitation and improvementWith staff and council approved budget and allocation of funds the board will have the
responsibility of cost containment as prioritized in Goal 4 the Strategic Plan, while trackingincome, expenses and forecasting future improvements. While preserv[ing) Mulmur'ssocial...heritage. [Goal 2.4 of Strategic Plan)Allowing community members and user groups the accountability of budgeting will
provide effective community engagement, a priority of the Strategic Plan, by increasingpublic participation and supporting volunteerism,
Having the Mansfield Community Park board involving future maintenance and parkimprovements such as; Budgeting, agrees with conditions in the Transfer agreement ofMansfield Community Park to Mulmur Township (2009 /10).
4' Not responsible for grounds/utilities maintenance and expenses (ex. Grass cuttingtender, bathroom cleaning, etc)
As has been shown in the past, the Department of Public Works has kept the day-to-dayphysical maintenance of Mansfield Community Park to a high standard. This responsibilityshould stay with the DPW.Communication between the board and staff will be necessary to allow for updates and
future progress.
5. Establish guidelines and ratesfor use and rental by individuals, groups and recreationalcl ub s/ pro g rams wi th comprehensiv e c o n sí d erati o n
Allowing established community groups to participate in reasonable development ofconditions of use and rental rate will promote the vision and goals of the Strategic Plan aswell as satisfies some conditions set out in the Transfer agreement of Mansfield CommunityPark to Mulmur township (2009110).
6. Manage fundraísing goals through grants and initiatives, including sponsorship ofevents, signs, equipment qnd park improvements
Fundraising can provide significant resources and involving the community directly indeveloping the needs, goals and progression of the Mansfield Community Park will enhancecivic pride and participation.
7, Provide Staff with ínformation to keep park webpage up to dateKeeping webpage for Mansfield Community Park up to date with information and contacts
will be a priority of the board, by forwarding relevant information to staff. This will supportGoal 2.3 of the Strategic Plan.
B. Make reports for Staff and Council, including Minutes of MeetingsHaving open communication with Mansfield Community Park Board, Staff and Council will
provide opportunity for all involved to stay informed on past, current and future matters inan organized and professional approach.
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Mulmur Recreation Committee Mandate
Guiding Principle
The Mulmur Recreation Committee is dedicated to enhancing the quality of lifeand opportunities for engagement for all residents of Mulmur.
Goals
t. Promote community spirit
2. Establish an ongoing inventory of all available recreational activities and
facilities in Mulmur
3. Organize and qualify the recreational inventory for access by residents and
visitors
4. ldentify and promote the organized use of municipal recreation facilities in
Mulmur
5. Make reports and recommendations to Council with respect to recreational
activities and facilities in Mulmur
11
Amr¡lmaR A
mulmuR758O7O 2hd Line East
Mulmur, ON LgV 0G8
CONTACT INFORMATION
Roseann KnechtelTreasury and Payroll Clerk, Mulmur Recreation Committee
Secretaryrknechtel @ mu I mu r.ca / 7 O5-466-334L x22!
Heather BostonTreasurer
h bosto n @ m ul mu r.ca / 7 O5-466-334t x233
TOWNSHIP OF MULMUR
RECRDATION COMMITTEE
ÞedLcated, to ewhawcLwØ the qvtaLLt¿ of LLfe
a wd oqpartt twLtLes f or ewg a ØewLewt
for aLL of MwLvwvtr.
mmilmH m
zoLlSponsorsh ¡ p Broch u re
12
K--f.:4@É,-.
CURRENT PROJLOCATION OF PROJE
INFORMATION ON CURRENT PROJECT AND GOALS TO GO HEREIi
Sponsorship OptionsBecome Part of the Team
& help us accomplish our dreams
{r * *
ALI STAR
Sl,ooo
PRO
Ssoo
ROOKIE
s2s0
tht^hk u0wWHAT YOUR SPONSORSHIP GETS YOU
Tax Receipt
Permanent Recognition on Plaques and Signage
lnclusion on all press releases, newspapers articles, websiteannouncements and emails
:'' l::lr;IxdffiilåütË5flts&ls4":jl;-
13
MULMUR TO\ryNSHIP COUNCIL
Mulmur Township Council met on Wednesday, October 7 , 2015, at 9 a.m. with thefollowing present:
Paul Mills - MayorHeather Hayes - Deputy MayorEarl Hawkins - CouncillorJanet Horner - CouncillorKeith Lowry - Councillor
Staff: Teny Horner, CAO/Clerk, and Kerstin Vroom, Deputy Clerk-Treasurer werepresent for the entire meeting. John V/illmetts, Director of Public Works, HeatherBoston, Treasurer, and Tracey Atkinson, Planner, were present for their respectivesections.
PUBLIC \ilORKS
2.r Report of Roseann Knechtel, Treasury & Payroll Clerk, dated August 20th on arecommendation from the Mulmur Recreation Committee to organize a 3-pitchbaseball tournament.
Motion #203-15 Hayes-Lowry: That Council receive and approve the report ofRoseann Knechtel, Treasury & Payroll Clerk, dated, August 20th on orgarizing a 3-pitch baseball tournament as a fundraiser for the Mansfield Ball Park. To involverepresentation from the men's club and minor ball on the organizing committeeincluding members of the community. Mulmur staff are welcome to volunteer but aspart of assigned duties.
Carried.
14
Amulm?JR
TO:FROM:DATE:SUBJEGT:
REPORT TO COUNCIL
Mayor Mills and Members of CouncilRoseann Knechtel, Treasury & Payroll GlerkSeptember 16,2015Recommendation to Organize a 3-Pitch BaseballTournament
RECOMMENDATION:
THAT Gouncil receives and accepts the motion put fonrard by the Mulmur RecreationCommittee to organize a Township sponsored 3-pitch baseball tournament as afundraiser for the Mansfield Ball Park.
STRATEGIC PLAN ALIGNMENT:
Goal#2: Wider Awareness - Promote Mulmur as a destination for historic, athletic, artistic andgastronom ic recreationGoal #3: Local Access to Service - Maximize use of current facilitiesGoal#5: Community Participation - lncrease public participation
BACKGROUND:
Members accepted the report put fonvard by Roseann Knechtel recommending theorganization of a Mixed 3-Pitch Tournament for the 2016 Weekend of Baseball. (Schedule A)
ln order to allow for notice and scheduling with the Minor Ball and Men's Cubs teams,members agreed that this event is to be held on the weekend of June 11-12,2016.
Motion # 31-15: Lowry - Hayes
THAT the Mulmur Recreation Committee requests Council approval of the Townshipevent on the weekend of June 11-12,2016 including a Mixed 3-Pitch Tournament andadditional community events to be determined at a later date.
CARRIED
FINANCIAL IMPACT:
Details on the potential revenue can be found in the original report attached as Schedule A.
I have reviewed the BMX park project and note that most of the work was done lN KIND through adeveloper adjacent to the park. We had priced the value of a dirt BMX park and note the followingfigures:
Site setup and managing site S 9,000Shaping and site preparation 525,000Topsoil $66,000 300 loads at 22yds per load @S10/yd
Town contribution lN KIND S 4,500
TOTAL S1o4,5oo
Frank Fender was ín charge of the project as a Rotarian and could provide more day by day experiences.
Hope this helps.
Joñn lefer Afu,lclCAO/Clerk
16
Roseann Knechtel
To:Subject:
Terry HornerRE: Insurance/Liability Question
From: Fox, Jenifer - CAN TORSent: Tuesday, October 20,20L5 1:39 PM
As this would be in a park and the municipality would be in control of ¡t, the liability would extend to cover this as a"normal" municipal operation. I would caution you to have proper signage and maintenance in place as this can be aninherently dangerous activity and you do not want to open the municipality up to lawsu¡ts for negligent practices.
Any questions, please feel free to contact me.
Have a lovely afternoon, Jenifer
Jenifer Fox, GAIB, CRM I Vice President I Public Sector I Jardine Lloyd Thompson Ganada lnc.Suite 800 | 55 University Avenue I Toronto I Ontario I MsJ 2H7 | Canada
From : Roseann Knechtel Imailto : rknechtel@mulm ur.ca]Sent: Friday, October 16, 2015 12:16 PM
To: Musser, Jeff - CAN TORSubject: Insurance/Liability Question
HiJeff,
Out Mulmur Recreation Committee is looking into applying for a grant to potentially build a BMX track in one of theparks in Mansfield.I am just wondering what the implications would be for insurance/liability, or would it fall under the umbrella of therecreational park as it already exists?
Thanks so much,
Roseann Knechtel, BA, MMC I Treasury & PayrollClerk I Secretary: Mulmur Recreation CommitteeTownship of Mulmur I 758070 2nd Line Eost I Mulmur, Ontario LgV 0G8Phone 705-466-3341 ext. 227 | Fax 705-466-2922 | [email protected]
This message (including attachments, if ony) is intended to be confidentiol ond solely for the addressee. tf you received this e-mail in error, please delete it and odv¡seme ¡mmediotely. E-moil trcnsmission connot be guaronteed to be secure or error-t'ree and the sender does not accept lìability for errors or omissions.
1
17
>/V''Fleming CollegeLEARN TBELONG TBECOME
Mulmur Township
Department of Recreation
758070 2nd Line E
Mulmur, ON LgV 0G8
September L8,20Ls
$EP 21 2015
Please find enclosed information about the Sustainable Trails Certificate and courses, which may be ofinterest to your staff. The certificate courses take place at Fleming's Frost Campus, one of Canada'sleading environmental education institutions, as well as online. ln class courses are two and three days
in length - offered primarily on weekends.
The Sustainable Trails Certificate provides a full range of trails theory and skills training. Courses focuson best practices related to the design, construction and maintenance of trails, and can be takenindividually. Participants also learn about and apply techniques that can enhance, rehabilitate andprotect trails and greenways. Our instructors are passionate and knowledgeable about their field andbring their work experience to the material.
Course dates for 2OL5/L6 can be found on the opposite page. I would like to ask for your assistance in
distributing the enclosed to your staff. lf you require more cards or if you would like to be notified ofupcoming courses by email, please contact our Continuing Education office at 1-888-269-6929 or emailus at [email protected].
W¡th k¡nd regards,
Eva Rees
Manager, Continuing Education and Training
School of Environmental and Natural Resource Sciences
Fleming College
eva. rees@flem ingcol lege.ca
Phone: 7 05-324-9t44 ext. 3260
flemingcollege.ca
PETE RBOROU G H599 Brealey Dr.Peterborough, ON Kgi 781T.705 749.5530F.70s 749.5540
LINDSAY200 Albert 5t. S., Box 8000Lindsay, ON KgV 586T.705 324.9144F,705 878.9312
To receive notification of upcoming courses, please send an emailto [email protected].
19
Sustainatlle Trails CertificateThis certificate provides a full range of trails theory and
skills training available to trails groups, communities,employers, and government agencies. Offered on'weekends, the program will provide insight and bestpractices into the design, construction, and maintenanceof trails. You will study and gain practical experiences by
applying techniques that can enhance, rehabilitate, andprotect trails and greenways. lnterpretive studies of thevarious fauna and flora will be explored from a sustainabilityperspective.
Admission Requirements
The minimum admission requirement for entrance into
this program is: 19 years of age or older, or an Ontario
Secondary School Diploma or its equivalent.
Core Courses
ECOS 34 Ecologically Sustainable Trails
MGMT 158 Management of Trail Users & Volunteers
RECR 112 Trail Business Planning and Law(online) & Risk Management
RECR 113 Trail Construction
RECR 114 Trail Design
RECR 119 Trail Maintenance & Signage
RECR 115 Trail Planning
Electives (choose 2)
MECH 82 Chainsaw Operator
NAIR 120 Hike Leader & Leave No Trace Certifications
ROAR conference September 20IsThe conference was very useful, not only from the recreation point of view, but also for anyone in anykind of supervisory or regulating capacity in a municipality.
There were two other councillors and a Deputy Mayor at the conference and we all agreed that itbenefitted the Council table as well as the Recreation Cttee/Dept.
VOLUNTEERS
"Volunteers are the essential part of community programs. They have to see that what they are doing is
valuable, and they need recognition for what they are doing.,,
"You can't ever criticize volunteers because you'll lose them, and every one that they talk to. And,without volunteers no communíty."
The universal recognition is that programs and events depend on volunteers. The challenges are infinding volunteers, retainíng them, and mitigating burn-out among those who are there over the longterm, or for high intensity events.
The recognition of volunteers'contr¡bution is more in person-to-person affirmation and commendationthan in mementos or dinners, although the latter can complement the former.
There are provincial awards for volunteers, with criteria. Municipality-organized public recognitionevents for volunteers are highly valued and well attended. They also generate more volunteering.
A research project out of University of Ottawa has valuable information (copy of graphic summaryattached), and provides a basis for planning for and managing volunteers.
Volunteers will respond to a specific project, within a limited time frame, with flexible hours, that allowsthem to use their skills and knowledge to achieve a valuable end product.
Suggested useful approaches to build and maintain your volunteers included: holding a meeting ofcurrent and recent volunteers to seek their comments and input; developíng a list of opportunities forvolunteering, both for adults and for youth [eg.aO hours of community work]; working with Guidancedept at schools to lay out the array of opportunities for students to volunteer (lead/assist withrecreation programs, local community service organizations, church groups, non-profits), working withexisting community groups to enlist them in program planning and sourcing leaders/instructors fromthose groups, encouraging skilled/experienced adults to suggest and develop programs.
RISK AND LIABILIW
Risk Management is a systems-based approach to sustainably managing uncertainty within an operatingenvironment. RM depends on and is a functíon of informed consent, choice and intelligent design.
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Three models:
Arena - controlled access and always supervised when open
Trail - open access, no control
Skateboard/ BMX park-some control on access, low supervision
Wherever there is low control, the key elements are informed consent, choice and intelligent design.
The perception of "unsafe" may stem from lack of knowledge about the activity, potential high severíty
of ínjury, unsupervised activity, unregulated activity.
From a legal standpoint , liability = respons¡bility. Think reasonable and foreseeable.
Negligence is "failing to do what a reasonable person would have done in the same situation."
The conditions of determining negligence: Duty of Care, Breach of Duty, lnjury, Proximate cause and no
contributory actions.
The Occupier's Liability Act, Sec 4 deals with "uncontrolled recreat¡on facilities"
The defence against negligence has several elements: no duty or breach of duty, voluntary assumption
of risk (choosing to partic¡pate, accepting the inherent risk in the activity), inherent risk, contributorynegligence (plaintiffs actions partly to blame), waiver form- intentional release of known legal right.
Adults can sign a waiver for themselves; parents can sign an "Assumption of Responsibility" form fortheir children, but this is not a real protection. (SCoC)
The waiver process needs: L. notice in advance of the event, 2. signature, 3. waiver 'talk' [this is what is
meant by signing thís waiverl, 4. filing and retrieval system (7 years).
A sign at major or 'reasonable' access poínts to an uncontrolled (low or no supervision)facility (park,
forest, trail) with key information is recommended.
Risk Management requires proof/documentation of due diligence process (HIRA= Hazard ldentification
Presentation by Jeff Jackson, PhDc, Algonquin college ¡n Ottawa Valley
He can be brought in to do a presentation that will serve both to inform people and to allay
unreasonable anxíety.
22
PICKLEBALL
Fun, easy to set up and run, active..... and VERY t¡ring if you aren't in shape. Can be run indoors oroutside, with minimum equipment. Highly engaging with all ages.
FUNDING
Presentations by an array of ONGov people, and Trillium. A good array of grants is available, but thereneeds to be a rigorous review of the guidelines to meet ALL requirements. Writing an application thathas partners and community participation identified in it, is better than a single-party application.Meeting with the ONGov rep is recommended; although the rep cannot comment on the specifics ofyour application, general comment and outlining the intent of the grant program's goals is permitted.
Small communities have some advantages, but need to be very specific on what they want, and how itwill be used. Focus is on impact/outcome, not on merely activity.
Absolute must ¡s registering w¡th www.srants. gov.on.ca
Apps and Websites
Lots of work being done, particularly around ensuring a clear coherence among all communicationvehicles: website, municipal app, Twitter and Facebook,print and video media, newsletters, municipal
signage. Some move towards icon-based websites rather than drop-down menus.
"Open with a search box rather than a bar full of bureaucratic labels. Let the user drive the site
rather than the other way around."
Using an app for the municipality encourages people to check in more often than they would if there isonly a website. An app also permits 'push' notifications of road closures, early school dismissals, critical
deadlines for municipal affairs, new programs, etc.
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ROAR Conference 2016
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ROAR Conference 2016
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Mulmur Township Council met on 'Wednesday, January l3th,2016 at 9 a.m. withthe following present:
Paul Mills - MayorHeather Hayes - Deputy MayorEarl Hawkins - CouncillorJanet Homer - CouncillorKeith Lowry - Councillor
Staff: Terry Horner, CAo/Clerk and Kerstin Vroom, Deputy Clerk-Treasurer werepresent for the entire meeting. John Willmetts, Director of Public Works, HeatherBoston, Treasurer and Tracey Atkinson, Planner were present for their respectivesections.
PUBLIC WORKS
2.1 Report of Heather Boston, Treasurer, dated January Tthonbaseball user feesfor the Mansfield Ball Park.
Motion #4-16 Hayes-Lowry: That council receive and approve the report ofHeather Boston, Treasurer, dated January 7th, setting the 2016 user fees for theMansfield Park and that Council will revisit this fee schedule in January 2017.
Carried.
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TO:
FROM:
DATE:
SUBJEGT:
REPORT TO COUNCIL
Mayor Mills and Members of Council
Heather Boston, Treasurer
January 7,2016
2016 Baseball User Fees
RECOtutMENpATtgN
THAT Council receive and approve following report outlining the change to an hourly rate forthe use of the Mansfield Balf Diamond which will be set at $7 for Minor baseball and 910 foradult baseball.
STRATEGIC ALIGNMENT
Objective 3: Local access to services - Actively pursue...and maximize use of currentfacifities.
BACKGROUND q p.tscusstoN
Charging an hourly rate is typical practice forthe use of baseball diamonds around the Mutmur
area. However, Mulmur charges per player and in 2015 we charged $45/player for adultbaseball (total revenue g864) and $25/playerfor rninor baseball (total revenue $2,316).
The Township would like teams to only book the time that they need, therefore times may be
available for other users. Currently the baseball diamond is booked solid every night of theweek 4 - 10 pm whether it is needed or not. Realistically user groups need the diamond from
6 - I pm in order to play a game, this allows time to prepare and warm up.
lf we make the adjustment to 3 hrs a night rather than 6 hrs a night the Minor Ball would need
the diamond for a total of approximately 390 hrs (26 hrs/wk x 15wks) and the Men's Ball wouldneed the diamond for a total of approximatefy g5 hours (9 hrs/wk x 15 wks - approx. 40 hrs foraway games).
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lf we implement an hourly charge the effect would be as follows:
Overall, it would be appropriate to charge based on hourly usage, similar to how other
diamonds charge, rather than based on the number of players.
FTNANC|AL |MPACT
The suggested changes above should keep revenues in line with their current levels with aslight increase. Since this is new, I would recommend that we revisit it after year-end to review
the results and make any adjustments that may be required.
