J () /, tC.·OSWER Directive 9200.3-14-1G-W FY 12 SPIM TOC - 1 March 20, 2012 Superfund Program...

MEMORANDUM

UNITED STATES ENVIRONMENTAL PROTECTION AGENCY

WASHINGTON, D.C. 20460

MAR 2 0 1012

SUBJECT: Final FY 2012 Superfund Program Implementation Manual (SPIM)

OFFICE OF SOLID WASTE AND

EMERGENCY RESPONSE

FROM: Robin H. Richardson, Director ~- J () _ /, Resources Management Division tC.· ~ Office of Superfund Remediation & Technology Innovation

TO: Addressees

PURPOSE

This memorandum announces the release of Office of Solid Waste and Emergency Response (OSWER) Directive 9200.3-14-1 G-W, Superfund Program Implementation Manual (SPIM), Fiscal Year (FY) 2012.

DOCUMENT

Headquarters and Regional staff worked collaboratively throughout the last year to completely revise the FY12 SPIM based on feedback received from the FYII effort. This final document represents a tremendous amount of time and effort of many people across the program. Thank you to all who participated in the review and update of the SPIM. The new look does impact the flow and format of the information.

The overall approach was to streamline the document and make it more readable. Each Chapter and Appendix was reviewed and edited by the relevant Subject Matter Experts (SME) and Data Sponsors and then circulated for two regional reviews. Final edits and responses were provided by the SME and Data Sponsors.

IMPACT ON CERCLIS

The attached Impact Analysis provides a comprehensive summary of potential impacts of the revised FY1,2 SPIM that may affect CERCUS and/or the SCAP reports.

ACTION

The SPIM is in an electronic format. If you have specific program questions, please contact the SME identified on the change log or within Appendix B of the SPIM. Please contact Renee Hamilton (703-603-9092) for general SPIM questions. The FY12 SPIM can be found at http://www.epa.gov/superfund/action/process/spim 12.html.

Attachments Internet Address (URL) • http://www.epa.gov

Recycled/Recyclable • Printed with Vegetable Oil Based Inks on 100% Postconsumer, Process Chlorine Free Recycled Paper

DISTRIBUTION LIST Addressees

TO: Superfund Branch Chiefs (Regions I- X) Regional Counsel Branch Chiefs (Regions I - X)

CC: OSRTI Division Directors and Branch Chiefs Superfund National Policy Managers (Regions I - X) Regional Counsels (Regions 1- X) Information Management Coordinators (Regions 1- X) Budget Coordinators (Regions I - X) Financial Management Coordinators (Regions I -X) Kathy Jones James Woolford Barnes Johnson Elizabeth Southerland Elliott Gilberg Laura Milton Charlotte Englert David Hindin (2222A) Gail Cooper Dana Stalcup Sue Priftis (5 I 03) Lance Elson (226 I A) Randy Hippen Marie Bell (51 06P) Terry Jeng Richard Jeng Tracy Hopkins Karin Koslow Pat Kennedy Kevin Brittingham (2733 R) Charles Sands Brendan Roache Steven Blankenship Deborah Dietrich Kerron Weston Monica Gardner Tina van Pelt Vincent Velez Iantha Gilmore Bernard Schorle Catherine Allen Phyllis Anderson Bill Finan Armando Santiago Mary Bell Lisa Guarneiri Eric French Ann Pontius Beckett Grealish Debbie Bishop Amy Vandenburg

OSWER Directive 9200.3-14-1G-W

FY 12 SPIM March 20, 2012

Superfund Program Implementation Manual FY 12

Impact Analysis


March 20, 2012 FY 12 SPIM

This Page Intentionally Left Blank


FY 12 SPIM March 20, 20121

IMPACT ANALYSIS

The following are potential impacts resulting from the FY 12 SPIM that may affect CERCLIS or the SCAP reports. In addition, changes to the SPIM may impact Data Quality Objectives and Quick Reference Guides. The impacts identified are based on a limited review of the data. Additional impacts may be identified once the requirements analysis is complete.

GeneralChanges to the Subject Matter Experts will require updates to the Subject Matter Experts

in the SCAP reports.

References to the old Appendix structure of the SPIM will need to be updated in external materials.

Chapter VModified available Site Qualifiers and Type of Use Indicators. This change may require

changes to CERCLIS and/or SCAP reports.

Chapter VIIModified Remedial Investigation (RI) and Feasibility Study (FS) definitions. This change

may require changes to CERCLIS and/or SCAP reports.

Added Final Inspection by EPA SubAction to support new RA measure. This changemay require an update to CERCLIS and/or SCAP reports.

Renamed ‘Completion of a Response Action’ to ‘Remedial Action Completion’ for consistency with new RA measure. This change may require an update to SCAP reports.

Updated several activities to be consistent with new Close Out Procedures guidance. This change may require an update to CERCLIS and/or SCAP reports.

Chapter VIIIUpdated several activities to be consistent with new Close Out Procedures guidance.

This change may require an update to CERCLIS and/or SCAP reports.

Added new rules on due date for late Federal Facility Five Year Reviews (FYRs). This change may require an update to CERCLIS and/or SCAP reports.

Chapter IXModified Pre-Remedial Enforcement Action at Superfund Sites definition. This change

may require an update to CERCLIS and/or SCAP or Enforcement reports.


March 20, 2012 FY 12 SPIM2

Modified Criteria for Credit of Enforcement Activities at Superfund Alternative Sites title and definition. This change may require an update to CERCLIS and/or SCAP or Enforcement reports.

Modified Total Response Commitments definition. This change may require an update to CERCLIS and/or SCAP or Enforcement reports.

Modified Total Cost Recovery Settlements definition. This change may require an update to CERCLIS and/or SCAP or Enforcement reports.

Added a new measure for Compliance Tracking. This change may require an update to CERCLIS and/or SCAP or Enforcement reports.

Added a Reclassification of Special Account Funds definition. This change may require an update to CERCLIS and/or SCAP or Enforcement reports.

Modified Closure of Special Accounts definition. This change may require an update to CERCLIS and/or SCAP or Enforcement reports.

United States Office of OSWER 9200.3-14-1G-WEnvironmental Protection Solid Waste and March 20, 2012Agency Emergency Response

Superfund http://www.epa.gov/superfund/action/process/spim12.html

Superfund Program Implementation Manual Fiscal Year 2012

Program Implementation Guidance for OSRTI, OSRE, FFRRO, FFEO and OEM (Headquarters and Regional Offices)

Program Goals and Planning Requirements

Program Implementation Procedures


March 20, 2012 FY 12 SPIM



FY 12 SPIM TOC - 1 March 20, 2012

Superfund Program Implementation Manual FY 12

Table of Contents

Managers’ Schedule of Significant Events

Acronyms

Organizational Charts

Summary of Changes

Chapter I: IntroductionI.A Purpose ........................................................................................................................ I-1 I.B Introduction ................................................................................................................. I-2

I.B.1 Superfund Legislative Background .............................................................................. I-2 I.B.2 Description of Superfund Response and Enforcement Programs................................. I-3

a. Superfund Remedial (303DD2) .......................................................................... I-3 b. Superfund Emergency Response and Removal (303DC6) ................................. I-4 c. Federal Facilities Response (303DC9).............................................................. I-4 d. Superfund Enforcement (501EC7) ..................................................................... I-4 e. Base Realignment and Closure (303D41 and 303D41B4)................................. I-4 f. Federal Facilities Enforcement (501EH2)......................................................... I-5

I.C CERCLIS ..................................................................................................................... I-5

Chapter II: Performance Measures, Planning and Reporting RequirementsII.A Introduction ................................................................................................................II-1 II.B Performance Goals and Measures.............................................................................II-1

II.B.1 Removal Program Measures........................................................................................ II-4 a. Superfund-lead removal actions completed annually ....................................... II-4 b. PRP removal completions (including voluntary, Administrative Orders on

Consent (AOC) and Unilateral Administrative Order (UAO) actions) overseen by EPA............................................................................................................... II-5

c. Superfund-lead removal actions completed annually per million dollars ........ II-5 II.B.2 Remedial and Federal Facilities Program Measures ................................................... II-5

a. Number of Superfund remedial site assessments completed (Site Assessments). II-5

b. Number of Remedial Action project completions at Superfund NPL sites (Remedial Action (RA) Projects) ....................................................................... II-5

c. Annual number of Superfund sites with remedy construction completed (CCs)II-5 d. Number of Superfund sites with human exposures under control ..................... II-6


March 20, 2012 TOC - 2 FY 12 SPIM

e. Superfund sites with contaminated groundwater migration under control....... II-6 f. Number of Superfund sites ready for anticipated use sitewide (SWRAU)......... II-6 g. Acres “Protective for People Under Current Conditions” (PfP) ..................... II-7 h. Acres “Ready for Anticipated Use” (RAU)....................................................... II-7

II.B.3 Enforcement Program Measures ................................................................................. II-7 a. Pre-Remedial Enforcement Action.................................................................... II-7 b. Past Costs Addressed > $200,000..................................................................... II-7 c. Volume of Contaminated Media Addressed (VCMA) – Soil and Groundwater II-7 d. Total Response Commitments ........................................................................... II-8 e. Total Cost Recovery Settlements ....................................................................... II-8 f. Value of PRP Oversight .................................................................................... II-8

II.C Annual Performance Plan and Budget Development Cycle ....................................II-8 II.C.1 Outyear ........................................................................................................................ II-8 II.C.2 Planning Year .............................................................................................................. II-9 II.C.3 Current Year ................................................................................................................ II-9

II.D Planning and Reporting Cycle.................................................................................II-11 II.D.1 Third Quarter ............................................................................................................. II-12

a. Current Year Performance Tracking .............................................................. II-12 b. Planning for the Upcoming Year..................................................................... II-12

II.D.2 Fourth Quarter ........................................................................................................... II-13 a. Planning for the Upcoming Year..................................................................... II-13 b. End of Year Performance Tracking................................................................. II-13

II.D.3 First Quarter (of the subsequent year) ....................................................................... II-13 a. Planning for the Current Year......................................................................... II-13 b. Prior Year Performance Tracking .................................................................. II-13

II.E Planning, Target, and Accomplishment Reports ....................................................II-14 II.E.1 OSRTI Management Reports for Planning/Target Setting and Accomplishment

Reporting ................................................................................................................... II-14 II.E.2 OSRE Management Reports...................................................................................... II-15 II.E.3 FFRRO Management Reports ................................................................................... II-16

Chapter III: Financial ManagementIII.A Introduction .............................................................................................................. III-1 III.B Financial Management Roles and Responsibilities................................................ III-1

III.B.1 Regional Organization Financial Roles and Responsibilities.....................................III-1 a. Regional Administrator (unless delegated) ......................................................III-1 b. Regional Financial Office (RFO).....................................................................III-2 c. Regional Program Office (RPO)......................................................................III-2 d. Administrative Support Unit.............................................................................III-2

III.B.2 Regional Staff Financial Roles and Responsibilities..................................................III-3 a. On-Scene Coordinator (OSC) ..........................................................................III-3 b. Remedial Project Manager (RPM)...................................................................III-3 c. Regional Project Officer (RPO)/Deputy Project Officer (DPO) .....................III-3

III.B.3 Headquarters Support Office Financial Roles and Responsibilities...........................III-4 a. Cincinnati Finance Center (CFC), Office of Financial Services, OCFO ........III-4 b. Las Vegas Finance Center (LVFC), Office of Financial Services, OCFO.......III-4 c. Office of Acquisition Management (OAM), OARM..........................................III-4 d. Office of Budget, OCFO...................................................................................III-5



e. Office of Financial Management (OFM), OCFO.............................................III-5 f. Office of Grants and Debarment (OGD), OARM.............................................III-5 g. Research Triangle Park (RTP) Finance Center, Office of Financial Services,

OCFO...............................................................................................................III-5

III.C Financial Vehicles.................................................................................................... III-5 III.C.1 Contracts.....................................................................................................................III-5 III.C.2 Interagency Agreements (IAs) ...................................................................................III-7 III.C.3 Cooperative Agreements (CA) ...................................................................................III-7 III.C.4 Technical Assistance Grants (TAGs) .........................................................................III-7

III.D Financial Data Management Tools......................................................................... III-8 III.D.1 CERCLIS Superfund Comprehensive Accomplishment Plan (SCAP) Reports.........III-8 III.D.2 Budget Automated System (BAS)..............................................................................III-8 III.D.3 Compass (formerly IFMS) .........................................................................................III-8 III.D.4 Compass Business Objects Reporting Tool................................................................III-9 III.D.5 Compass Data Warehouse (CDW).............................................................................III-9 III.D.6 Superfund Cost Recovery Package and Image On-Line System (SCORPIOS).........III-9 III.D.7 PeoplePlus (PPL)......................................................................................................III-10

III.E Superfund Accounting Information and Treatment of CERCLIS Data ............. III-10 III.E.1 Superfund Account Number.....................................................................................III-10

a. Fund/Appropriation Code ..............................................................................III-11 b. Budget Organization ......................................................................................III-12 c. Program Results Code (PRC) ........................................................................III-12 d. Project Field...................................................................................................III-14 e. Cost Organization ..........................................................................................III-14

III.E.2 Handling Financial Data in the CERCLIS Environment..........................................III-15 a. Deleting Planned Obligation Data from CERCLIS .......................................III-15 b. Correcting Financial Data.............................................................................III-15

III.F Allocating Superfund Resources Among the Regions.......................................... III-16 III.F.1 Managing Site Allowance Resources in CERCLIS .................................................III-16 III.F.2 Deobligating Prior Year Funds.................................................................................III-17 III.F.3 Removal Program Resources (PRC 303DC6)..........................................................III-17 III.F.4 Remedial Response Program Resources (PRC 303DD2) ........................................III-18

a. Remedial Action Site Allowance.....................................................................III-18 b. Pipeline Operations Site Allowance...............................................................III-19

III.F.5 Superfund Federal Facilities Response Program (PRC 303DC9) ............................III-19 III.F.6 Base Realignment and Closure (BRAC) (303D41 [non-site] and 303D41B4 [site-

specific]) ...................................................................................................................III-20 III.F.7 Enforcement Program (PRC 501EC7) .....................................................................III-20 III.F.8 Federal Facilities Enforcement Program Resources (PRC 501EH2) .......................III-21

III.G Cost Recovery ......................................................................................................... III-21 III.G.1 Recoverable Costs ....................................................................................................III-22

a. Direct Costs....................................................................................................III-22 b. Contractors' Annual Allocation Costs............................................................III-22 c. Indirect Costs .................................................................................................III-22

III.H Site Charging Policy (Site-Specific, ZZ, 00 SSIDs) .............................................. III-23 III.H.1 WQ SSID and WQ Action Code ..............................................................................III-23

a. WQ SSID ........................................................................................................III-23 b. WQ Action Code.............................................................................................III-24



III.H.2 ZZ SSID ...................................................................................................................III-24 III.H.3 00 SSID ....................................................................................................................III-24

III.I Superfund State Contracts (SSC) .......................................................................... III-25 III.I.1 Cost Share Provisions...............................................................................................III-25 III.I.2 Constraints on Obligating Funds for RA..................................................................III-26 III.I.3 Cost Share Payments ................................................................................................III-26 III.I.4 Using Funds from State Cost Share Payments .........................................................III-27

III.J Special Accounts..................................................................................................... III-27 III.K Using the Fiduciary Reserve to Address Cost Overruns....................................... III-28

Chapter IV: CERCLIS Data Management and CERCLIS CodesIV.A Introduction ...............................................................................................................IV-1 IV.B CERCLIS Regional/Headquarters Roles and Responsibilities ...............................IV-1

IV.B.1 Regional Roles .......................................................................................................... IV-2 a. Information Management Coordinators .......................................................... IV-2 b. Budget Coordinators ........................................................................................ IV-2

IV.B.2 HQ Roles ................................................................................................................... IV-3 a. Data Sponsors .................................................................................................. IV-3 04b. Data Owners .................................................................................................... IV-3 c. OSRTI Resource Management Division – Budget Planning and Evaluation

Branch .............................................................................................................. IV-3 d. OSRTI Resource Management Division – Information Management Branch .IV-4 e. OSRTI Assessment and Remediation Division (ARD) Regional Support......... IV-4 f. Office of Site Remediation Enforcement (OSRE) Regional Support ................ IV-4 g. Office of Emergency Management (OEM) Regional Support .......................... IV-4 h. Federal Facilities Restoration and Reuse Office (FFRRO) Regional Support IV-5

IV.C General CERCLIS Data Entry/Quality Requirements ............................................IV-5 IV.C.1 Quality and Timeliness of Data Entry ....................................................................... IV-5 IV.C.2 Setting Targets in CERCLIS ..................................................................................... IV-5

a. Remedial Program ........................................................................................... IV-5 b. Federal Facilities Program.............................................................................. IV-6 c. Enforcement Program...................................................................................... IV-6

IV.C.3 Data Lockout on Historical Accomplishments.......................................................... IV-6 IV.C.4 Data Validation and Verification............................................................................... IV-7

IV.D CERCLIS Program Priority Codes...........................................................................IV-8 IV.D.1 Superfund Alternative Approach............................................................................... IV-8 IV.D.2 Mega-Sites................................................................................................................. IV-8

IV.E Action Lead Codes.....................................................................................................IV-9 IV.F Action Codes Available for Financial Transactions..............................................IV-10 IV.G Action and Other Qualifier Codes ..........................................................................IV-15

IV.G.1 Takeovers, Phased Indicators and Other Action Code Anomalies.......................... IV-15 a. Takeovers ....................................................................................................... IV-16 b. CERCLIS Coding For Takeovers ................................................................... IV-17 c. Phased Projects.............................................................................................. IV-18 d. Other Anomalies............................................................................................. IV-19



IV.G.2 Other Qualifiers.......................................................................................................IV-19

Chapter V: Site Assessment/NPL ListingV.A Site Assessment........................................................................................................... V-1

V.A.1 Introduction .................................................................................................................V-1 V.A.2 Site Assessment ...........................................................................................................V-2 V.A.3 Site Assessment Backlogs ...........................................................................................V-3 V.A.4 Overview of Site Assessment/NPL Listing Targets and Measures .............................V-3 V.A.5 Site Status Indicators ...................................................................................................V-6 V.A.6 Data Quality ..............................................................................................................V-10 V.A.7 Action Qualifiers for Site Assessment Actions .........................................................V-10

a. No Further Remedial Action Planned (NFRAP)............................................. V-10 b. Further Evaluation.......................................................................................... V-11 c. Perform a Removal.......................................................................................... V-11 d. Defer the Site to RCRA (Subtitle C) or the NRC ............................................. V-11 e. Sites addressed as part of existing NPL sites .................................................. V-11 f. Sites addressed as part of other existing non-NPL sites ................................. V-12 g. State Deferral Action Qualifiers...................................................................... V-12 h. Referred From RCRA Action Qualifier ........................................................... V-13 i. Assessment Complete – Decision Needed Action Qualifier ............................ V-13

V.A.8 Special Initiatives ......................................................................................................V-15 V.A.9 Site Assessment Critical Indicators ...........................................................................V-15 V.A.10 Pre-CERCLIS Screening Assessments......................................................................V-16

a. Definition of Accomplishment:........................................................................ V-16 b. Referred From RCRA ...................................................................................... V-18 c. Site Discovery.................................................................................................. V-19 d. Sites Archived.................................................................................................. V-21 e. Preliminary Assessments (PA) at Non-Federal Facility Sites......................... V-23 f. Federal Facility Preliminary Assessment Reviews ......................................... V-25 g. Site Inspections (SI) at Non-Federal Facility Sites ......................................... V-25 h. Site Reassessment ............................................................................................ V-27 i. Expanded Site Inspections (ESI) at Non-Federal Facility Sites...................... V-29 j. Federal Facility SI Reviews ............................................................................ V-31 k. Federal Facility ESI Reviews .......................................................................... V-31 l. Integrated Expanded Site Inspection/Remedial Investigation (ESI/RI) at Non-

Federal Facility Sites ...................................................................................... V-31 m. State Deferral of Non-Federal Facility Sites .................................................. V-33 n. Hazard Ranking System Package (HRS)......................................................... V-34 o. NPL Listing ..................................................................................................... V-36 p. Other Cleanup Activity (OCA) ........................................................................ V-38

V.A.11 Tribal Inventory Information.....................................................................................V-41 a. Native American Interest................................................................................. V-41 b. Associating Site to an American Indian Tribe/Alaskan Native Entity............. V-41

Chapter VI: Removal ProgramVI.A Protect Human Health and the Environment ..........................................................VI-1

VI.A.1 Removal Actions ....................................................................................................... VI-1 VI.A.2 Removal Initiation ..................................................................................................... VI-1



VI.A.3 Overview of Removal Actions Target and Measures................................................ VI-1 a. Removal Starts.................................................................................................. VI-2 b. Removal Completions....................................................................................... VI-4

Chapter VII: Remedial ProgramVII.A Remedial Program Targets and Measures ............................................................. VII-1

VII.A.1 Remedial Program Targets and Measures ................................................................ VII-1 VII.A.2 Remedial Program Definitions ................................................................................. VII-3

a. Remedial Investigation (RI) (National Priorities List (NPL) & Superfund Alternative)......................................................................................................VII-3

b. Feasibility Study (FS) (NPL & Superfund Alternative)...................................VII-6 c. Combined RI/FS (NPL & Superfund Alternative) .........................................VII-10 d. Treatability Studies (NPL & Superfund Alternative) ....................................VII-13 e. Start of Public Comment Period (Proposed Plan to Public) (NPL & Superfund

Alternative)....................................................................................................VII-14 f. Engineering Evaluation/Cost Analysis (EE/CA)...........................................VII-15 g. Decision Documents (NPL & Superfund Alternative)...................................VII-16 h. Final Remedy Selected ..................................................................................VII-20 i. Remedial Design (RD) Start (NPL & Superfund Alternative).......................VII-22 j. RD Completion (NPL & Superfund Alternative)...........................................VII-24 k. Remedial Action Start (NPL & Superfund Alternative) ................................VII-25 l. RA Contract Award (NPL & Superfund Alternative) ....................................VII-31 m. Start of On-Site Construction (NPL & Superfund Alternative).....................VII-32 n. Operational and Functional (NPL & Superfund Alternative).......................VII-35 o. Final Inspection by EPA (NPL & Superfund Alternative) ............................VII-36 p. Remedial Action Completion (NPL & Superfund Alternative)......................VII-37 q. Construction Completion (NPL & Superfund Alternative) ...........................VII-39 r. Long-Term Response Action (LTRA and PRP LR) (NPL & Superfund

Alternative)....................................................................................................VII-40 s. Operation and Maintenance (O&M) (NPL & Superfund Alternative)..........VII-42 t. Cleanup Goals Achieved (NPL & Superfund Alternative) ............................VII-44 u. Ground Water Monitoring (NPL & Superfund Alternative) .........................VII-45 v. NPL Site Completions ...................................................................................VII-46 w. Five Year Reviews .........................................................................................VII-47 x. Sitewide Ready for Anticipated Use (NPL & Superfund Alternative) ...........VII-52 y. Partial NPL Deletion ....................................................................................VII-53 z. Final NPL Deletion .......................................................................................VII-55 aa. Protective for People Under Current Conditions (PFP) ..............................VII-56 bb. Ready for Anticipated Use (RAU) .................................................................VII-58 cc. Cross-Program Revitalization Measures (CPRM) Indicators ......................VII-60 dd. Human Exposure Under Control ..................................................................VII-62 ee. Migration of Contaminated Ground Water Under Control ..........................VII-67 ff. Populations Protected ...................................................................................VII-70 gg. Cleanup Volume ............................................................................................VII-71 hh. Support Agency Assistance............................................................................VII-72 ii. Technical Assistance .....................................................................................VII-73



Chapter VIII: Federal Facility ProgramVIII.A Federal Facilities Goals and Priorities..................................................................VIII-3

VIII.A.1 Overview ..............................................................................................................VIII-3 VIII.A.2 Superfund Federal Facility Goals.........................................................................VIII-3

a. Strategic Federal Facility Goals................................................................... VIII-3 b. Cross-Program Revitalization Measure Implementation.............................. VIII-5 c. Cross-Program Revitalization Measures (CPRM) Indicators ...................... VIII-5

VIII.A.3 EPA's Federal Facility Superfund Cleanup Principles .........................................VIII-8 VIII.A.4 Federal Facility Docket and Site Discovery/Site Assessment............................VIII-11

a. Overview...................................................................................................... VIII-11 b. Federal Facility Docket Process and the Federal Facilities Site Discovery

Process ........................................................................................................ VIII-11 c. Federal Facility Site Assessment Process and Time Frames...................... VIII-13 d. Authority for Conducting Federal Facility Site Assessments - E.O. 12580 VIII-13 e. Federal Facility Site Assessment Reports & EPA Review and HRS Evaluation

..................................................................................................................... VIII-14 f. Tracking of Federal Facility Sites in CERCLIS.......................................... VIII-15

VIII.A.5 BRAC Budget and Financial Guidance..............................................................VIII-16 a. Resources and Tracking Mechanisms ......................................................... VIII-16 b. Accountability for Resources ...................................................................... VIII-16

VIII.A.6 Cleanup Privatization at BRAC NPL Sites ........................................................VIII-18 VIII.A.7 Military Munitions Response Program ..............................................................VIII-18 VIII.A.8 Stakeholder Involvement....................................................................................VIII-19

VIII.B Federal Facilities Targets and Measures ............................................................VIII-20 VIII.B.1 Overview of Federal Facilities Targets and Measures .......................................VIII-20 VIII.B.2 Federal Facilities Site Discovery/Site Assessment Definitions..........................VIII-23

a. Site Discovery.............................................................................................. VIII-23 b. Federal Facility Preliminary Assessment Reviews ..................................... VIII-24 c. Federal Facility SI Reviews ........................................................................ VIII-26 d. Federal Facility Expanded Site Inspection (ESI) Reviews.......................... VIII-28

VIII.B.3 Federal Facilities Accomplishment Definitions .................................................VIII-29 a. Base Closure Decisions: Start and Completions ........................................ VIII-29 b. Non-BRAC Property Actions....................................................................... VIII-31 c. Federal Facility Agreement (FFA)/Interagency Agreement (IA)................ VIII-32 d. Federal Facility Dispute Resolution ........................................................... VIII-33 e. Use of Supplemental Environmental Projects (SEPs)................................. VIII-33 f. Remedial Investigation/Feasibility Study (RI/FS) or RCRA Facility Investigation

(RFI) Starts.................................................................................................. VIII-34 g. Timespan from Final NPL Listing To RI/FS ............................................... VIII-35 h. Decision Documents.................................................................................... VIII-35 i. Final Remedy Selected ................................................................................ VIII-36 j. ROD Amendments ....................................................................................... VIII-37 k. Explanation of Significant Differences (ESD)............................................. VIII-38 l. Remedial Design (RD) or RCRA Corrective Measure Design (CMD) ....... VIII-39 m. Duration of ROD to IA Negotiation Completion......................................... VIII-40 n. Remedial Action (RA) or RCRA Corrective Measure Implementation (CMI)

Starts ........................................................................................................... VIII-40 o. Timespan from ROD Signature to RA Start ................................................ VIII-41 p. RA or CMI Completions.............................................................................. VIII-41



q. Removal or RCRA Interim/Stabilization Measure (ISM) Starts and Completions..................................................................................................................... VIII-43

r. Migration of Contaminated Ground Water Under Control ........................ VIII-44 s. Human Exposure Under Control Indicator................................................. VIII-47 t. Operation and Maintenance (O&M)........................................................... VIII-50 u. Cleanup Goals Achieved ............................................................................. VIII-50 v. NPL Site Construction Completions............................................................ VIII-51 w. Federal Facility Partial NPL Deletion ....................................................... VIII-52 x. Federal Facility Final NPL Deletion .......................................................... VIII-54 y. Federal Facility Five-Year Reviews............................................................ VIII-55

VIII.B.4 Community Involvement Definitions.................................................................VIII-59 a. Restoration Advisory Boards (RABs)/Site-Specific Advisory Boards (SSABs)VIII-

59 b. Technical Assistance Grants (TAGs) .......................................................... VIII-60

VIII.B.5 Cross Program Revitalization Measures (CPRM)..............................................VIII-61 a. Sitewide Ready for Anticipated Use ............................................................ VIII-61 b. Protective for People Under Current Conditions (PFP) ............................ VIII-62 c. Ready for Anticipated Use (RAU) ............................................................... VIII-64

VIII.B.6 Cleanup Privatization at BRAC NPL Sites ........................................................VIII-66

Chapter IX: EnforcementIX.A FY12 Enforcement ....................................................................................................IX-1

IX.A.1 Promoting the Superfund Enforcement Program ...................................................... IX-1 IX.A.2 Current GPRA Measures for Enforcement................................................................ IX-2

a. Volume of Contaminated Media Addressed (VCMA)....................................... IX-2 b. Past Costs Addressed >$200,000 via Settlements, Referrals, Write-Offs, or

Claims in Bankruptcy ....................................................................................... IX-3 c. Pre-Remedial Enforcement Action at Superfund Sites..................................... IX-5

IX.A.3 Enforcement Targets and Measures at Superfund Sites and Superfund Alternative Approach Sites .......................................................................................................... IX-8

a. Potentially Responsible Party (PRP) Search Starts......................................... IX-9 b. Preliminary PRP Search Completions ............................................................. IX-9 c. PRP Search Completions ............................................................................... IX-12 d. Section 104(e) Referrals and Orders Issued .................................................. IX-13 e. Submittal of Pre-Referral Negotiation (PRN) Package to DOJ for RD/RA

Negotiations ................................................................................................... IX-14 f. Issuance of General Notice Letters (GNLs) ................................................... IX-14 g. Issuance of Special Notice Letters (SNLs) ..................................................... IX-15 h. Expanded Site Inspection/Remedial Investigation/Feasibility Study (ESI/RI/FS)

Negotiation Starts........................................................................................... IX-16 i. Remedial Design/Remedial Action (RD/RA) Negotiation Starts (NPL &

Superfund Alternative) ................................................................................... IX-16 j. Completion or Termination of Negotiations for RD/RA (NPL & Superfund

Alternative)..................................................................................................... IX-18 k. Completion or Termination of Negotiations for Cleanup (RD/RA, Removals, and

Other) (NPL & Superfund Alternative) .......................................................... IX-20 l. Percentage of Remedial Action Starts Initiated by PRPs at Non-Federal Facility

NPL and Superfund Alternative Sites............................................................. IX-22 m. Total Response Commitments (Including Dollar Value)................................ IX-23



n. Total Active Response Enforcement Instruments in SNC and Not Addressed through Formal Enforcement......................................................................... IX-25

o. Total Amount of Response Commitments Secured through Financial Assurance........................................................................................................................ IX-29

p. De Minimis Settlements and Number of Parties............................................. IX-30 q. Cashout Settlements ....................................................................................... IX-32 r. Section 106, 106/107, 107 Case Resolution (Including Claim in Bankruptcy) .. IX-

33 s. Issuance of Demand Letter............................................................................. IX-34 t. Total Cost Recovery Settlements (Including Dollar Value) ........................... IX-34 u. Number and Amount of CERCLA Penalties Assessed.................................... IX-36 v. Number of Settlements Where EPA Settled Based on Ability-to-Pay............. IX-37 w. Bona Fide Prospective Purchaser Agreements.............................................. IX-38 x. Prospective Purchaser Agreements (PPAs) & Prospective Lessee Agreements

(PLAs) ............................................................................................................ IX-39 y. Issuance of Comfort/Status Letters................................................................. IX-40 z. Contiguous Property Owners (CPOs)............................................................ IX-41 aa. Windfall Lien Resolution - Finalized.............................................................. IX-42 bb. Orphan Share - EPA Offer and Compensation .............................................. IX-43 cc. Non-Exempt De Micromis Parties Settlements and Number of Parties......... IX-45 dd. PRP Oversight Administration....................................................................... IX-47 ee. Settlements Designating Funds for Deposit to Special Accounts................... IX-48 ff. Deposits into Special Accounts ...................................................................... IX-49 gg. Settlements Designating Funds for Disbursement from Special Accounts to PRPs

........................................................................................................................ IX-50 hh. Disbursements from Special Accounts for Response Actions......................... IX-51 ii. Reclassification of Special Account Funds .................................................... IX-53 jj. Closure of Special Accounts........................................................................... IX-53 kk. Management of Special Accounts................................................................... IX-54

IX.A.4 Institutional Controls and Site Revitalization.......................................................... IX-57 a. Institutional Controls ..................................................................................... IX-57 b. Site Revitalization........................................................................................... IX-57

Chapter X: Community InvolvementX.A INTRODUCTION ...................................................................................................... X-1 X.B COMMUNITY INVOLVEMENT ACTIVITIES ...................................................... X-1

X.B.1 Overview of FY12 Community Involvement Activities .............................................X-1 a. Community Advisory Groups (CAGs)/Restoration Advisory Boards (RABs)/Site-

Specific Advisory Boards (SSABs) .................................................................... X-1 b. Technical Assistance Grants (TAGs) ................................................................ X-2 c. Technical Assistance Services for Communities (TASC) .................................. X-3

X.C CIPIB Data Sponsor Responsibilities........................................................................ X-4 X.C.1 National Program Requirements and the Data Sponsor Role......................................X-4

a. Program Goals and Objectives ......................................................................... X-4 b. Statutory Mandates ........................................................................................... X-4 c. Regulatory and Policy Requirements ................................................................ X-5 d. Superfund Reforms ............................................................................................ X-5 e. OSWER’s Community Engagement Initiative (CEI) ......................................... X-5 f. Reauthorization, Congressional Inquiries, and Audits ..................................... X-6



X.C.2 CIPIB HQ and Regional Organization ......................................................................X-10 X.C.3 Program Monitoring and Reporting ..........................................................................X-10

a. Data Quality.................................................................................................... X-10 b. Management Reports....................................................................................... X-11 c. Coding Guide .................................................................................................. X-11

Chapter XI: Information SystemsXI.A Information Systems..................................................................................................XI-1

XI.A.1 Purpose of CERCLIS and SEMS .............................................................................. XI-1 a. Site Assessment................................................................................................. XI-2 b. Remedy Selection.............................................................................................. XI-2 c. Federal Facilities ............................................................................................. XI-3 d. Community Involvement ................................................................................... XI-4 e. Removal............................................................................................................ XI-4 f. Enforcement ..................................................................................................... XI-4 g. Project Management ........................................................................................ XI-5 h. Program Management...................................................................................... XI-6

XI.A.2 Superfund Data Architecture ..................................................................................... XI-7 XI.A.3 Reporting Superfund Information ............................................................................. XI-8

a. Regional Users ................................................................................................. XI-8 XI.A.4 Data Owners/Sponsorship ......................................................................................... XI-8

Chapter XII: Records and Information ManagementXII.A Introduction ............................................................................................................. XII-1 XII.B Record Definition .................................................................................................... XII-1 XII.C Records..................................................................................................................... XII-1 XII.D Superfund Enterprise Management System (SEMS) ............................................ XII-2 XII.E Applicability to Superfund ...................................................................................... XII-2 XII.F Applicability of the Freedom of Information Act................................................... XII-7

XII.F.1 Reports Releasable under Freedom of Information Act (FOIA) .............................. XII-7 XII.F.2 Sensitive Information Not Releasable under FOIA.................................................. XII-8 XII.F.3 Ad Hoc Reporting................................................................................................... XII-11 XII.F.4 Accessing FOIA Information ................................................................................. XII-11

Appendix A: New Initiatives/New RequirementsA.A Superfund Initiatives.................................................................................................. A-1

A.A.1 Integrated Cleanup Initiative .......................................................................................A-1 A.A.2 Community Engagement Initiative..............................................................................A-2

A.B Other Superfund Program Priorities......................................................................... A-3 A.C New Superfund Requirements ................................................................................... A-3 A.C.1 Performance Measures .............................................................................................. A-3



Appendix B: Regional and Headquarters ContactsB.A Headquarters (HQ) Subject Matter Experts/Data Sponsors .................................... B-1 B.B SCAP Report Contacts ............................................................................................... B-3 B.C Office of Emergency Management (OEM) HQ Removal Coordinators .................. B-3 B.D HQ Superfund Cost Recovery Contacts .................................................................... B-4 B.E Cost Recovery Contacts .............................................................................................. B-4 B.F Regional Budget Coordinators .................................................................................. B-5

Appendix C: FY 12 Work Planning Memorandum

Appendix D: American Recovery and Reinvestment Act (ARRA)D.A General Information .................................................................................................. D-1

D.A.1 Purpose, Contents, and Applicability ..........................................................................D-1 Why is EPA issuing this guidance? ...................................................................D-1 a. What is in this guidance? ..................................................................................D-1 b. To whom does this guidance apply to? .............................................................D-2 c.

D.A.2 Responsible Officials in the Superfund Program ........................................................D-2 D.A.3 Ensuring Accountability for Recovery Act Implementation .......................................D-2 D.A.4 Roles and Responsibilities of Other EPA Offices .......................................................D-2 D.A.5 EPA Governance and Risk Management Activities....................................................D-3 D.A.6 Inspector General Activities ........................................................................................D-4 D.A.7 Links to Other Information..........................................................................................D-4

D.B Superfund Remedial Program Provisions of the American Recovery and Reinvestment Act ........................................................................................................ D-5 D.B.1 Availability of Funds...................................................................................................D-5 D.B.2 Objectives of the Recovery Act Funding for the Superfund Remedial Program ........D-5 D.B.3 Comparison to Regular Appropriations.......................................................................D-6 D.B.4 Eligible Activities........................................................................................................D-6 D.B.5 Distribution of Recovery Act Funds............................................................................D-6 D.B.6 State Cost Share...........................................................................................................D-7 D.B.7 Monitoring and Evaluating Recovery Act Implementation.........................................D-7

D.C Superfund Recovery Act Communications and Reporting....................................... D-8 D.C.1 Recovery Act Press Release Procedures .....................................................................D-8 D.C.2 Recovery Act Award Notification Procedures ............................................................D-8

Monday Close of Business.................................................................................D-8 a. Tuesday Noon....................................................................................................D-8 b. Thursday............................................................................................................D-8 c. Friday................................................................................................................D-8 d.

D.C.3 Public Communication Procedures .............................................................................D-9 D.C.4 Recipient Reporting Requirements..............................................................................D-9 D.C.5 EPA Reporting Requirements ...................................................................................D-10 D.C.6 Weekly Financial and Activity Reports.....................................................................D-10 D.C.7 Agency and Program-Specific Plans .........................................................................D-11 D.C.8 Performance Measures ..............................................................................................D-11 D.C.9 Reporting and Tracking Systems...............................................................................D-12



D.D Recovery Act Budget Execution Guidance for the Superfund Remedial ProgramD-14 D.D.1 Budget Structure and Coding ....................................................................................D-14 D.D.2 Allocating Recovery Act General Resources ............................................................D-15 D.D.3 Allocating Recovery Act Management and Operation Resources ............................D-15 D.D.4 Reprogramming of Recovery Act Funds...................................................................D-16 D.D.5 CERCLIS Planning ...................................................................................................D-16 D.D.6 Projects that are Unable to Use Allocated Recovery Act Funds ...............................D-17 D.D.7 Cost Recovery ...........................................................................................................D-17

D.E Recovery Act Superfund Contracts, Interagency Agreements, and Cooperative Agreements ............................................................................................................... D-17 D.E.1 Recovery Act Financial Award Vehicles ..................................................................D-17 D.E.2 Contracts....................................................................................................................D-18 D.E.3 Interagency Agreements and Interagency Assisted Acquisitions..............................D-18 D.E.4 Best Interest Reviews for Assisted Acquisitions.......................................................D-18 D.E.5 Direct Cite Programs .................................................................................................D-19 D.E.6 Cooperative Agreements ...........................................................................................D-19 D.E.7 Superfund State Contract Payment Schedules...........................................................D-19 D.E.8 Socio-Economic Goals ..............................................................................................D-20 D.E.9 Bona Fide Needs Rule ...............................................................................................D-20 D.E.10 Infrastructure and Buy American Provisions ............................................................D-20 D.E.11 Davis Bacon Act........................................................................................................D-21 D.E.12 Funds-In Interagency Agreements for Federal Facility Oversight ............................D-22

List of Exhibits

Exhibit II.1. Superfund Performance Measures........................................................................................ II-3 Exhibit II.2. Budget Planning Timeline .................................................................................................. II-10

Exhibit III.1. EPA Forms Commonly Used for Superfund Procurements...............................................III-6Exhibit III.2. Superfund Account Number Structure .............................................................................III-10Exhibit III.3. Sample Superfund Appropriation Codes..........................................................................III-11Exhibit III.4. Superfund Program Results Codes and Site Allowance Codes........................................III-13Exhibit III.5. Project Field ..................................................................................................................... III-14Exhibit III.6. Project Field for IT Related Transactions ........................................................................III-14

Exhibit IV.1. Regional/HQ CERCLIS Responsibilities ......................................................................... IV-2 Exhibit IV.2. Action Lead Codes in CERCLIS ...................................................................................... IV-9 Exhibit IV.3. Action Codes Available for Financial Transactions Sorted by CERCLIS Action Name (Who Pays for What) ...................................................................................................................................... IV-11 Exhibit IV.4. CERCLIS Action Anomaly Reference Table ................................................................. IV-16 Exhibit IV.5a. Takeovers ...................................................................................................................... IV-18 Exhibit IV.5b. Phased Projects ............................................................................................................. IV-19 Exhibit IV.5c. Other Anomalies ........................................................................................................... IV-19

Exhibit V.1. Superfund Site Assessment Process .....................................................................................V-2 Exhibit V.2. Site Assessment/NPL Listing Activities ..............................................................................V-5 Exhibit V.3. Site Assessment Action Qualifiers .....................................................................................V-14



Exhibit VI.1. Removal Program Activities ............................................................................................. VI-1

Exhibit VII.1. Remedial Program Activities.......................................................................................... VII-1 Exhibit VII.2. Human Exposure Evaluation Flowchart ....................................................................... VII-66 Exhibit VII.3. Superfund Migration of Contaminated Ground Water Under Control Worksheet....... VII-69

Exhibit VIII.1a. Federal Facilities NPL Sites .....................................................................................VIII-21 Exhibit VIII.1b. Federal Facilities BRAC Sites..................................................................................VIII-22 Exhibit VIII.1c. Federal Facilities Non-NPL Sites .............................................................................VIII-23 Exhibit VIII.2. Remedial Pipeline Flow Charts ..................................................................................VIII-43 Exhibit VIII.3. Superfund Migration of Contaminated Ground Water Under Control Worksheet ....VIII-46 Exhibit VIII.4. Superfund Long-Term Human Health Protection Worksheet ....................................VIII-49

Exhibit IX.1. Enforcement Program Performance Measures.................................................................. IX-7 Exhibit IX.2. Summary of CERCLIS Compliance Status Values ........................................................ IX-26 Exhibit IX.3. Measure Results Calculations ......................................................................................... IX-27

Exhibit X.1. Community Involvement Requirements...............................................................................X-6 Exhibit X.2. CIPIB HQ and Regional Roles and Responsibilities .........................................................X-10

Exhibit XI.1. SEMS-Solution Architecture ............................................................................................ XI-7

Exhibit XII.1. Superfund CORE Documents......................................................................................... XII-3

D.1. Attachment A: Funding Award Notification Template...................................................................D-23 D.2. Attachment B: OMB Definition of Obligation and Outlay.............................................................D-25 D.3. Attachment C: Class Deviation Approval 3/9/09............................................................................D-27


FY 12 SPIM Managers’ Schedule - 1 March 20, 2012

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March 20, 2012 Managers’ Schedule - 2 FY 12 SPIM




MANAGERS’ SCHEDULE OF SIGNIFICANT EVENTS

The Comprehensive Environmental Response, Compensation and Liability Information System (CERCLIS) is the official repository for Superfund data. Data are expected to be kept complete, current, and consistent in order to be readily available for routine, unexpected, and immediate needs.

FY 12OCTOBER 2011 QUARTER 1 (FY 12)

11 Headquarters (HQ) pulls 4th quarter fiscal year (FY) 11 accomplishment and financial data from CERCLIS and provides for:1) Special program reports2) Initial FY 11 end-of-year Program Assessment

11 HQ pulls 4th quarter FY 11 accomplishment data from CERCLIS for review of end of year Government Performance and Results Act (GPRA) accomplishments and inclusion in EPA’s FY 2011 Performance and Accountability Report (PAR).

18 HQ pulls 4th quarter FY 11 final accomplishment and financial data from CERCLIS for non-GPRA targets.

NOVEMBER 2011

8-10 Superfund (SF) National Policy Managers Meeting

Early Assistant Administrator (AA)/Regional Administrator (RA) Priorities Meeting for FY 12

Early Agency publishes Performance and Accountability Report for FY 11

14 Regions revise CERCLIS to reflect GPRA performance goals, and program targets/measures for FY 12.

Late Nov Office of Management and Budget (OMB) passback of FY 12 budget request

DECEMBER 2011

Early/Mid Dec

Agency appeal of the OMB FY 12 budget passback

Mid/Late Dec

Office of Superfund Remediation and Technology Innovation (OSRTI) sets targets for national remedial pool deobligations.



JANUARY 2012 QUARTER 2 (FY 12)

9 Superfund Comprehensive Accomplishments Plan (SCAP) Pull for 1st Quarter FY 12 accomplishments and financial data – close of business (COB) 5th working day of the month

20 Regions submit draft deobligation plans to OSRTI

Late OSRTI issues Pipeline operations Site Allowance resources to regions

Late Jan/ Early Feb

HQ pulls 1st quarter data for Quarterly Management Report (QMR).

FEBRUARY 2012

6 President submits FY 13 budget request to Congress

Mid Feb National Program Managers (NPM) issue draft National guidance for FY 2013

Early/Mid March

MARCH 2012Send Mid Year Work planning memo

26 NPMs issue National Program Guidance for FY 2013

APRIL 2012 QUARTER 3 (FY 12)

6

9

Data Entry for 2nd quarter accomplishments and financial data from CERCLIS and provides for:1) Special program reports2) Mid-Year Work Planning evaluation3) OSRTI 2nd quarter data pulls

MAY 2012

Mid

Late

Annual Goal Team Meetings with Deputy Administrator on FY 12 progress and FY 13 priorities

NPMs meet with the Administrator to review FY13 program goals

Late OSRTI/Office of Site Remediation and Enforcement (OSRE) send work planning memorandum to regions on proposed budgets, GPRA annual performance goals and program targets/measuresfor FY13



JUNE 2012

1-30 Regions update schedules and financial information in CERCLIS for FY 13, FY 14, and FY 15 in preparation for work planning meetings

Mid/Late June

HQ presents FY 13 Superfund goals and priorities and FY 14 investments to the Administrator and Regional Administrators

Mid/Late June

Administrator and Office of the Comptroller (OC) provide HQ program offices and regions with policy for FY 14 budget formulation

Late NPMs/regions begin bidding process for FY13 accomplishments

JULY 2012 QUARTER 4 (FY 12)

2 Regions draft commitments due in the Annual Commitment System (ACS)

9 OSRTI pulls planning information from CERCLIS:1) to support FY 13 and FY 14 budget request2) to prepare for FY 14 work planning3) Quarterly Management Report

9 OSRTI pulls 3rd quarter accomplishment and financial data from CERCLIS.

9 Enforcement provides:1) Special program reports 2) 3rd quarter performance evaluations

Early/Mid July

NPMs submit proposed FY 14 budgets to Office of the Chief Financial Officer (OCFO)/Administrator

Mid July HQ program offices and lead regions make presentation to Administrator/Deputy Administrator on FY 14 program priorities [FY 14 Budget Forum]

Late July Administrator passback of FY 14 budget request



AUGUST 2012

Early August HQ/regions begin work planning sessions on the final FY 13 GPRA annual performance goals and program targets/measures and budget

Mid August Agency develops FY 14 budget for submission to OMB

7 HQ pulls CERCLIS data to assist in preparation of the FY14 budget to OMB

Late August Final revisions to FY 14 Annual Performance Goals (APG) and Annual Performance Measures (APM) due to OCFO

Mid NPMs begin drafting FY2012 Annual Performance Report

SEPTEMBER 2012

10 Agency submits FY 14 budget to OMB

Mid Final GPRA commitments due in the Budget Automation System (BAS)



FY 13

OCTOBER 2012 QUARTER 1 (FY 13)

8 HQ pulls 4th quarter FY12 accomplishment and financial data from CERCLIS and provides for:1) Special program reports2) Initial FY 12 end-of-year Program Assessment3) Quarterly Management Report

8 HQ pulls 4th quarter FY 12 final accomplishment data from CERCLIS for review of end-of-year GPRA accomplishments and inclusion in EPA’s FY 2012 Performance and Accountability Report

15 HQ pulls 4th quarter FY 12 final accomplishment data from CERCLIS for non-GPRA targets.

NOVEMBER 2012

7 Regions revise CERCLIS to reflect GPRA performance goals and program targets/measures forFY 13

Early Nov SF National Policy Managers Meeting

Mid/Late Nov

Agency publishes Performance and Accountability Report for FY 12

Late Nov OMB passback of FY 13 budget request

Late Nov AA/RA Priorities Meeting for FY 13

Late Nov Agency appeal of the OMB FY 13 budget passback

DECEMBER 2012

Mid Dec OSRTI sets targets for national remedial pool deobligations

JANUARY 2013 QUARTER 2 (FY 13)

8 SCAP Pull for 1st Quarter FY 13 accomplishments and financial data - 5th working day of the month

Mid Regions submit draft FY 13 deobligation plans to HQ

Mid OSRTI issues Pipeline Operations Site Allowance resources to regions



FEBRUARY 2013

4 President submits FY 14 budget request to Congress

Mid NPMs issue draft program guidance for FY14

MARCH 2013

Early Call for Mid Year work planning

Late NPMs issue final National Program Guidance for FY 14

APRIL 2013 QUARTER 3 (FY 13)

8 OSRTI pulls 2nd quarter accomplishment and financial data from CERCLIS and provides for:1) Special program reports2) Mid-Year Work Planning evaluation3) Quarterly Management Report

MAY 2013

Late OSRTI/OSRE send work planning memorandum to regions on proposed budgets and GPRA annual performance goals and program targets/measures

Mid Annual Goal Team Meetings with Deputy Administrator on FY13 progress and FY14 priorities

Late NPMs meet with the Administrator to review FY14 program goals

JUNE 2013

1-30 Regions update schedules and financial information in CERCLIS for FY14, FY15, and FY16 in preparation for work planning meetings

Mid OSWER presents FY14 Superfund goals and priorities and FY15 investments to the Administrator and Regional Administrators

Mid/Late June

Administrators and OC provide HQ program offices and regions with policy for FY 15 budget formulation

Late NPMs/regions begin bidding process for FY14 accomplishments



JULY 2013 QUARTER 4 (FY 13)

1 Regions draft commitments due in BAS

8 OSRTI pulls planning information from CERCLIS:1) to support FY 14 and FY 15 budget request2) to prepare for FY 14 work planning

8 OSRTI pulls 3rd quarter accomplishment and financial information from CERCLIS.

8 Enforcement provides:1) Special program reports2) 3rd quarter performance evaluations

Early/Mid July

NPMs submit proposed FY 15 budgets to OCFO/Administrator

Mid HQ program offices and lead regions make presentations to Administrator/Deputy Administrator on FY 15 program priorities [FY 15 Budget Forum]

Late Administrator passback of FY15 budget request

AUGUST 2013

7 Agency pulls CERCLIS data to assist in preparation of the FY15 budget to OMB

Early HQ/regions begin work planning sessions on the final FY14 GPRA annual performance goals and program targets/measures and budget

Mid NPMs begin drafting FY13 performance report

Mid Agency develops strategy for presenting the FY 15 budget to OMB

Late Final revisions to FY 15 APGs and APMs due to OCFO

SEPTEMBER 2013

9 Agency submits FY 15 budget to OMB

Mid Final GPRA commitments due in BAS


FY 12 SPIM Acronyms - 1 March 20, 2012

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March 20, 2012 Acronyms - 2 FY 12 SPIM




AA OECA Assistant Administrator for the Office of Enforcement and Compliance AssuranceAA OSWER Assistant Administrator for the Office of Solid Waste and Emergency ResponseAA Assistant AdministratorACS Annual Commitment SystemADR Alternative Dispute ResolutionAH Allowance HolderAH/RC Allowance Holder/Responsibility CenterAO Administrative OrderAOC Administrative Order on ConsentAPA Abbreviated Preliminary AssessmentAPR Annual Performance ReportAR Administrative RecordARD Assessment and Remedial DivisionARRA American Recovery and Reinvestment ActATSDR Agency for Toxic Substances and Diseases RegistryBAS Budget Automation SystemBC Budget CoordinatorBCP Base Realignment and Closure (BRAC) Cleanup PlanBCT Base Cleanup TeamBFPL Bona Fide Prospective LesseeBFPP Bona Fide Prospective PurchaserBFY Budget Fiscal YearBOC Budget Object ClassBPEB Budget, Planning and Evaluation BranchBRAC Base Realignment and ClosureCA Consent Agreement; Cooperative AgreementCAG Community Advisory GroupCARE Community Action for a Renewed EnvironmentCAS No. Chemical Abstract Services NumberCBD Commerce Business DailyCBORT Compass Business Objects Reporting ToolCC Construction CompletedCCDS Case Conclusion Data SheetCD Consent DecreeCDR Covenant Deferral RequestCDW Compass Data WarehouseCEI Community Engagement InitiativeCERCLA Comprehensive Environmental Response, Compensation, and Liability Act of

1980CERCLIS Comprehensive Environmental Response, Compensation, and Liability

Information SystemCERFA Community Environmental Response Facilitation ActCFC Cincinnati Finance Center



CFMC Cincinnati Financial Management CenterCIC Community Involvement CoordinatorCIP Community Involvement PlanCIPIB Community Involvement and Program Initiatives BranchCLP Contract Laboratory Program CMD Corrective Measure DesignCMI Corrective Measure ImplementationCMS Corrective Measure StudyCO Contracting Officer COB Close of BusinessCOC Contaminants of ConcernCOI Conflict of InterestCOR Contracting Officer RepresentativeCPARS Consolidated Payroll Reporting SystemCPO Contiguous Property OwnerCPRM Cross Program Revitalization MeasureCPS Contract Payment SystemCWA Chemical Warfare ActCWM Chemical Warfare MaterialDA Deputy AdministratorDCN Document Control NumberDD Division DirectorDERP Defense Environmental Response ProgramDNPV Decision Not to Pursue ViolationsDoD Department of DefenseDOE Department of EnergyDOJ Department of JusticeDPO Deputy Project OfficerDRA Deputy Regional AdministratorDS Data SponsorE.O. Executive OrderEAS EPA Acquisition SystemEBS Environmental Baseline Survey EE/CA Engineering Evaluation/Cost AnalysisEFY End of Fiscal YearEI Environmental IndicatorEJ Environmental JusticeEPA Environmental Protection AgencyEPA ID EPA Identification Number EPCRA Emergency Planning and Community Right to Know Act of 1986EPM Environmental Programs and ManagementEQR EPA Quarterly ReportERR Emergency Response and Removal



ERRS Emergency and Rapid Response Services ERS Eligible Response SitesESAT Environmental Services Assistance Team ESCA Environmental Services Cooperative AgreementESD Explanation of Significant Differences ESI Expanded Site Inspection ESI/RI Expanded Site Inspection/Remedial Investigation FAD Final Assessment Decision FAS Field Analytical Sampling FCOR Final Close-Out ReportFDMS Federal Docket Management SystemFDW Financial Data Warehouse FE Federal Enforcement FE&C Federal Enforcement and ComplianceFF FYR Federal Facility Five Year Review FF Federal FacilityFFA Federal Facility Agreement FFEO Federal Facilities Enforcement OfficeFFERDC Federal Facilities Environmental Restoration Dialog CommitteeFFLC Federal Facility Leadership CouncilFFRRO Federal Facilities Restoration and Reuse OfficeFMD Financial Management Division FMFIA Federal Managers Financial Integrity Act FMO Financial Management Office FOIA Freedom of Information ActFOSET Finding of Suitability to Early TransferFOSL Finding of Suitability to Lease FOST Finding of Suitability to TransferFPDS-NG Federal Procurement Data Systems’ New GenerationFPS Fellowship Payment SystemFS Feasibility Study FTE Full-time Equivalent FUDS Formerly Used Defense Site FUSRAP Formerly Used Site Remediation Action ProgramFWS U.S. Fish and Wildlife ServiceFY Fiscal Year FY/Q Fiscal Year/QuarterFYR Five Year Review GAAP Generally Accepted Accounting PrincipleGAD Grants Administration Division GAO General/Government Accountability Office GFO Good Faith Offer GICS Grants Information Control System



GIS Geographic Information SystemGM Ground Water ManagementGNL General Notice Letter GPAS Grants Payment Allocation SystemGPRA Government Performance and Results Act GSA General Services AdministrationGWMUC Groundwater Migration under ControlHE Human ExposureHEID Insufficient Data to Determine Human Exposure Control StatusHENC Human Exposure Non Under ControlHEPR Human Exposure Under Control and Protective Remedies in PlaceHEUC Human Exposure Under ControlHHPA Human Exposure Under Control and Long Term Human Health Protection

Achieved.HQ Headquarters HRS Hazard Ranking System IA Interagency AgreementIAA Interagency Assisted AcquisitionIASSC Interagency Agreement Shared Service CenterIC Institutional ControlICI Integrated Cleanup InitiativeICIS Integrated Compliance Information System ICTS Institutional Control Tracking System IFMS Integrated Financial Management System IG Inspector General IGCE Independent Government Cost EstimateIGMS Integrated Grants Management SystemIMB Information Management Branch (OSRTI) IMC Information Management CoordinatorIRMS Integrated Resource Management SystemISM Interim/Stabilization MeasureIT Information TechnologyJTI Job Training InitiativeKPI Key Performance IndicatorLGR Local Government ReimbursementLTRA Long Term Response ActionLVFC Las Vegas Finance CenterM&O Management and OperationsMAAC Maximum Amount Appropriate for CompensationMC Munitions ConstituentsMEC Munitions and Explosives of ConcernMIPR Military Interdepartmental Purchase RequestMM/DD/YY Month/Day/Year



MMRP Military Munitions Response ProgramMOA Memorandum of AgreementMOU Memorandum of UnderstandingMRS Munitions Response SiteMS Mega SiteNCP National Contingency Plan; National Oil and Hazardous Substances Pollution

Contingency PlanNEPA National Environmental Policy ActNFFA No Further Federal Action NFRAP No Further Remedial Action Planned NOA New Obligating AuthorityNOAA National Oceanic and Atmospheric Administration NOID Notice of Intent to DeleteNOIPD Notice of Intent to Partially DeleteNPL National Priorities List NPM National Program Manager NRC National Response Center; Nuclear Regulatory Commission NRT National Response TeamNTC Non-Time Critical NTCRA Non-Time Critical Remedial/Removal ActionO&F Operational and Functional O&M Operation and Maintenance OAM Office of Acquisition Management OARM Office of Administration and Resources Management OB Office of BudgetOB/OD Open Burn/Open DetonationOC Office of Compliance; Office of the ComptrollerOCA Other Cleanup Activity OCFO Office of the Chief Financial Officer OCIR Office of Congressional and Intergovernmental AffairsOECA Office of Enforcement and Compliance Assurance OEI Office of Environmental InformationOEM Office of Emergency Management OERR Office of Emergency and Remedial ResponseOFM Office of Financial ManagementOGC Office of General Counsel OGD Office of Grants and DebarmentOIG Office of the Inspector General OMB Office of Management and Budget OPA Office of Public Affairs; Oil Pollution Act of 1990OPS Operating Properly and SuccessfullyORC Office of Regional CounselOSC On-Scene Coordinator



OSRE Office of Site Remediation and Enforcement (OECA) OSRTI Office of Superfund Remediation and Technology InnovationOSWER Office of Solid Waste and Emergency Response OU Operable Unit PA Preliminary AssessmentPAD Public Affairs DirectorPAR Performance and Accountability ReportPAT Performance Assessment ToolPCOR Preliminary Close-Out Report PECB Program Evaluation & Coordination Branch (OSRE) PFP Protective for People Under Current ConditionsPIN Procurement Initiation NotificationsPLA Prospective Lessee AgreementPOC Point of ContractPOLREP Pollution ReportPPA Prospective Purchaser Agreement PPED Policy & Program Evaluation Division (OSRE) PPL PeoplePlusPR Procurement RequestPRC Program Results CodePRN Pre-Referral/Remedial NegotiationPRP Potentially Responsible PartyQA Quality AssuranceQRG Quick Reference GuideRA Regional Administrator; Remedial ActionRAB Restoration Advisory BoardRAC Remedial Action ContractRAU Ready for Anticipated UseRC Regional CoordinatorRCMS Removal Cost Management SystemRCRA Resource Conservation and Recovery ActRD Remedial Design RD/RA Remedial Design/Remedial Action RFA RCRA Facility AssessmentRFI Resource Conservation and Recovery Act Facility InvestigationRFO Regional Finance OfficeRFP Request for Proposal RI Remedial Investigation RI/FS Remedial Investigation/Feasibility Study RMDS Resource Management Directives SystemROC Remedial Oversight Contract ROD Record of Decision RP Responsible Party



RPIO Responsible Program Implementation OfficeRPM Remedial Project Manager RPO Regional Project Officer RRT Regional Response Team RTP Research Triangle Park SA Superfund AlternativeSAA Superfund Alternative ApproachSAM Site Assessment ManagerSARA Superfund Amendments and Reauthorization Act of 1986SB/RTC Statement of Basis/Response to Comments SCAP Superfund Comprehensive Accomplishments PlanSCDS Superfund Comprehensive Data SourceSCORPIOS Superfund Cost Recovery Package and Image On-Line System SDMS SEMS Document Management System SDWA Safe Drinking Water ActSEMS Superfund Enterprise Management SystemSEP Supplemental Environmental ProjectSFO Servicing Finance Office SI Site Inspection SIP Site Inspection Prioritization SME Subject Matter ExpertSMOA Superfund Memorandum of AgreementSNC Substantial Non-ComplianceSNL S

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