REQUEST FOR QUALIFICATIONS AND PROPOSALS

JANITORIAL SERVICES

HARRISBURG INTERNATIONAL AIRPORT (HIA)

SUSQUEHANNA AREA REGIONAL AIRPORT AUTHORITY (SARAA)

The Susquehanna Area Regional Airport Authority (SARAA) is requesting statements of

qualifications and proposals to provide janitorial services at Harrisburg International Airport.

The scope of work for the janitorial services is generally described as providing detailed

janitorial and cleaning services at the airport terminal, multi-modal transportation facility,

airport maintenance facilities and airport fire department.

A mandatory pre-proposal meeting and tour of the facilities will be held on Wednesday,

August 28, 2019 at 1:00 p.m. in the McIntosh Board Room on the 3rd floor of the Harrisburg

International Airport.

Copies of the Request for Qualifications and Proposals may be obtained on the SARAA

website (http://www.flyhia.com) or may be requested by calling the SARAA offices at (717)

948-3900. Interested firms should submit three hard copies and one electronic copy of

statements of qualifications and proposals no later than 4 p.m. EDT on Wednesday, September

18, 2019.

Thomas Rotondo

Purchasing Agent

Susquehanna Area Regional Airport Authority

Harrisburg International Airport

One Terminal Drive, Suite 300

Middletown, PA 17057 (717) 948-3900

ThomasR@saraa.org

SUSQUEHANNA AREA REGIONAL AIRPORT AUTHORITY

REQUEST FOR QUALIFICATIONS/PROPOSALS

Janitorial Services

Harrisburg International Airport

Susquehanna Area Regional Airport Authority Harrisburg International Airport

One Terminal Drive, Suite 300

Middletown, PA 17057

April 2019

Table of Contents

Section Page Number I. Introduction ............................................................................................................. 3

II. Definitions............................................................................................................... 3

III. Scope of Services .................................................................................................... 4

IV. Project Funding ....................................................................................................... 4

V. Selection Process .................................................................................................... 4

VI. Selection Criteria .................................................................................................... 5

VII. Submittal Requirements

A. Format and Content ........................................................................................... 5

B. Equal Employment Opportunity, Small Business (SBE) and Disadvantaged

Business Enterprise (DBE) Participation .......................................................... 6

C. Submittal Deadline ............................................................................................ 7

VIII. Miscellaneous.......................................................................................................... 7

IX. SARAA Insurance Requirements ........................................................................... 8

X. Instructions to Respondents……………………………………………………… 8

Attachment 1 – Total Scope of Services, ………………………………………………...15

Attachment 2 –Administrative and Management Responsibilities……………….………20

Attachment 3 –Routine Terminal and MMTF Work…………………………….……….23

Attachment 4 – Routine Chemicals, Equipment and Supplies…..…………….…………48

Attachment 5 – Terminal Dimensions and Equipment…...…………………….………...51

Attachment 6 – Remote Work, Buildings 513 and 514……..……………………………54

Attachment 7 – Custodial Staff Positions…...……………………………………………56

Attachment 8 – Mandatory Custodial Staffing Quotas…………...………………………59

RFP Acknowledgement Form………...…………………………………………………..62

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I. INTRODUCTION

The Susquehanna Area Regional Airport Authority (SARAA) invites interested firms to submit

Statements of Qualifications and Proposal (SOQ/Proposal) for professional janitorial services at

Harrisburg International Airport (HIA); a Commercial Airport owned and operated by the

Susquehanna Area Regional Airport Authority (SARAA).

II. DEFINITIONS - the following terms and definitions will apply throughout this Request

for Proposals.

"Airport" means Harrisburg International Airport located in Middletown, PA

“Agreement” refers to the document allowing the Company to exclusively

provide Janitorial Services to the Authority

"Authority" for the purposes of this document, Authority refers the

Susquehanna Area Regional Airport Authority which owns and

operates the Airport

“Company” or “Contractor” means the successful company

“Director” refers to the Executive Director who has responsibility for the

overall day-to-day management and administration of the Airport

“Proposal” document submitted by Respondent (s) to be considered for the

Agreement; the overall proposal shall include Respondents’

statement of qualifications and separate sealed envelope for the

management price and investment plans/cost.

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“Respondent(s)” any company or organization submitting a Proposal for the

services

“RFP” means Request for Proposals

III. SCOPE OF SERVICES SUMMARY

The scope of work for the professional services is generally described as providing detailed

janitorial and cleaning services, inside and around the immediate outside areas of the airport

terminal, the multi-modal transportation facility (MMTF), and the airport maintenance

building/fire department (Buildings 513 and 514).

IV. PROJECT FUNDING

The described services will be funded with operational funds collected through airline, parking,

and vendor revenues.

V. SELECTION PROCESS

The procedure to be used in this selection process is described in the following steps:

Step 1: Review Proposals from companies responding to the Request for

Qualifications/Proposals.

Step 2: Based upon the information received in the SOQ/Proposals, SARAA will evaluate

and rank the companies in order of best qualified. There will be no interviews

during this process, however SARAA reserves the right to ask further questions

based on the proposals.

Step 3: SARAA will rank the respondents on a grading scale then select the top three

respondents to enter into a short list of candidates. The short list will then have

their pricing proposals opened and ranked with the top ranked respondent selected

to enter into an agreement for Janitorial Services at Harrisburg International

Airport.

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VI. SELECTION CRITERIA

The weights of criteria for determining the contract recipient are as follows:

10%- Organizations history, legal and financial information

10%- Office locations

20%- Staffing efficiency/capacity

20%- Relevant experience

5% - Commitments/resources

5% - Disadvantaged Business Enterprise (DBE) Participation

30% - Pricing proposal

VII. SUBMITTAL REQUIREMENTS

A. Format and Content

To be considered for evaluation, the length of Proposals shall not exceed thirty-five (35) pages of

data developed for responding to this RFQ/RFP (one-sided, double-spaced, and type no smaller

than a 12 font size). This limitation does not include index sheets, general promotion data, a brief

transmittal letter or required attachments such as disadvantaged business enterprise (DBE)

certification forms. Submittals must address the following topics within the 35 data pages:

1. Executive Summary: The Proposal shall be prefaced by an Executive Summary of

three pages or less, which gives in brief concise terms a summation of the submittal.

2. Description of Company: Provide a general description of the company including such

information as services offered, number of employees, office location and years in

business, etc.

3. Organization and Management: Provide a graphic and narrative description of the

administrative structure proposed for managing the contract, specifically outlining major

responsibilities of each member of management. The overall organizational hierarchy

must be identified.

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4. Janitorial Experience: Provide a list of clients along with their location, contact name

and telephone number with whom your company has performed janitorial duties