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JANITORIAL SERVICES HARRISBURG INTERNATIONAL AIRPORT · PDF file request for qualifications...

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  • REQUEST FOR QUALIFICATIONS AND PROPOSALS

    JANITORIAL SERVICES

    HARRISBURG INTERNATIONAL AIRPORT (HIA)

    SUSQUEHANNA AREA REGIONAL AIRPORT AUTHORITY (SARAA)

    The Susquehanna Area Regional Airport Authority (SARAA) is requesting statements of

    qualifications and proposals to provide janitorial services at Harrisburg International Airport.

    The scope of work for the janitorial services is generally described as providing detailed

    janitorial and cleaning services at the airport terminal, multi-modal transportation facility,

    airport maintenance facilities and airport fire department.

    A mandatory pre-proposal meeting and tour of the facilities will be held on Wednesday,

    August 28, 2019 at 1:00 p.m. in the McIntosh Board Room on the 3rd floor of the Harrisburg

    International Airport.

    Copies of the Request for Qualifications and Proposals may be obtained on the SARAA

    website (http://www.flyhia.com) or may be requested by calling the SARAA offices at (717)

    948-3900. Interested firms should submit three hard copies and one electronic copy of

    statements of qualifications and proposals no later than 4 p.m. EDT on Wednesday, September

    18, 2019.

    Thomas Rotondo

    Purchasing Agent

    Susquehanna Area Regional Airport Authority

    Harrisburg International Airport

    One Terminal Drive, Suite 300

    Middletown, PA 17057 (717) 948-3900

    [email protected]

  • SUSQUEHANNA AREA REGIONAL AIRPORT AUTHORITY

    REQUEST FOR QUALIFICATIONS/PROPOSALS

    Janitorial Services

    Harrisburg International Airport

    Susquehanna Area Regional Airport Authority Harrisburg International Airport

    One Terminal Drive, Suite 300

    Middletown, PA 17057

    April 2019

  • Table of Contents

    Section Page Number I. Introduction ............................................................................................................. 3

    II. Definitions............................................................................................................... 3

    III. Scope of Services .................................................................................................... 4

    IV. Project Funding ....................................................................................................... 4

    V. Selection Process .................................................................................................... 4

    VI. Selection Criteria .................................................................................................... 5

    VII. Submittal Requirements

    A. Format and Content ........................................................................................... 5

    B. Equal Employment Opportunity, Small Business (SBE) and Disadvantaged

    Business Enterprise (DBE) Participation .......................................................... 6

    C. Submittal Deadline ............................................................................................ 7

    VIII. Miscellaneous.......................................................................................................... 7

    IX. SARAA Insurance Requirements ........................................................................... 8

    X. Instructions to Respondents……………………………………………………… 8

    Attachment 1 – Total Scope of Services, ………………………………………………...15

    Attachment 2 –Administrative and Management Responsibilities……………….………20

    Attachment 3 –Routine Terminal and MMTF Work…………………………….……….23

    Attachment 4 – Routine Chemicals, Equipment and Supplies…..…………….…………48

    Attachment 5 – Terminal Dimensions and Equipment…...…………………….………...51

    Attachment 6 – Remote Work, Buildings 513 and 514……..……………………………54

    Attachment 7 – Custodial Staff Positions…...……………………………………………56

    Attachment 8 – Mandatory Custodial Staffing Quotas…………...………………………59

  • RFP Acknowledgement Form………...…………………………………………………..62

  • Page | 3

    I. INTRODUCTION

    The Susquehanna Area Regional Airport Authority (SARAA) invites interested firms to submit

    Statements of Qualifications and Proposal (SOQ/Proposal) for professional janitorial services at

    Harrisburg International Airport (HIA); a Commercial Airport owned and operated by the

    Susquehanna Area Regional Airport Authority (SARAA).

    II. DEFINITIONS - the following terms and definitions will apply throughout this Request

    for Proposals.

    "Airport" means Harrisburg International Airport located in Middletown, PA

    “Agreement” refers to the document allowing the Company to exclusively

    provide Janitorial Services to the Authority

    "Authority" for the purposes of this document, Authority refers the

    Susquehanna Area Regional Airport Authority which owns and

    operates the Airport

    “Company” or “Contractor” means the successful company

    “Director” refers to the Executive Director who has responsibility for the

    overall day-to-day management and administration of the Airport

    “Proposal” document submitted by Respondent (s) to be considered for the

    Agreement; the overall proposal shall include Respondents’

    statement of qualifications and separate sealed envelope for the

    management price and investment plans/cost.

  • Page | 4

    “Respondent(s)” any company or organization submitting a Proposal for the

    services

    “RFP” means Request for Proposals

    III. SCOPE OF SERVICES SUMMARY

    The scope of work for the professional services is generally described as providing detailed

    janitorial and cleaning services, inside and around the immediate outside areas of the airport

    terminal, the multi-modal transportation facility (MMTF), and the airport maintenance

    building/fire department (Buildings 513 and 514).

    IV. PROJECT FUNDING

    The described services will be funded with operational funds collected through airline, parking,

    and vendor revenues.

    V. SELECTION PROCESS

    The procedure to be used in this selection process is described in the following steps:

    Step 1: Review Proposals from companies responding to the Request for

    Qualifications/Proposals.

    Step 2: Based upon the information received in the SOQ/Proposals, SARAA will evaluate

    and rank the companies in order of best qualified. There will be no interviews

    during this process, however SARAA reserves the right to ask further questions

    based on the proposals.

    Step 3: SARAA will rank the respondents on a grading scale then select the top three

    respondents to enter into a short list of candidates. The short list will then have

    their pricing proposals opened and ranked with the top ranked respondent selected

    to enter into an agreement for Janitorial Services at Harrisburg International

    Airport.

  • Page | 5

    VI. SELECTION CRITERIA

    The weights of criteria for determining the contract recipient are as follows:

    10%- Organizations history, legal and financial information

    10%- Office locations

    20%- Staffing efficiency/capacity

    20%- Relevant experience

    5% - Commitments/resources

    5% - Disadvantaged Business Enterprise (DBE) Participation

    30% - Pricing proposal

    VII. SUBMITTAL REQUIREMENTS

    A. Format and Content

    To be considered for evaluation, the length of Proposals shall not exceed thirty-five (35) pages of

    data developed for responding to this RFQ/RFP (one-sided, double-spaced, and type no smaller

    than a 12 font size). This limitation does not include index sheets, general promotion data, a brief

    transmittal letter or required attachments such as disadvantaged business enterprise (DBE)

    certification forms. Submittals must address the following topics within the 35 data pages:

    1. Executive Summary: The Proposal shall be prefaced by an Executive Summary of

    three pages or less, which gives in brief concise terms a summation of the submittal.

    2. Description of Company: Provide a general description of the company including such

    information as services offered, number of employees, office location and years in

    business, etc.

    3. Organization and Management: Provide a graphic and narrative description of the

    administrative structure proposed for managing the contract, specifically outlining major

    responsibilities of each member of management. The overall organizational hierarchy

    must be identified.

  • Page | 6

    4. Janitorial Experience: Provide a list of clients along with their location, contact name

    and telephone number with whom your company has performed janitorial duties

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