January 2016 Meeting

HUMAN RESOURCES BENEFITS SELF-SERVICE WORKFLOW REPORTINGPAYROLL RECRUITING

A SaaS HRMS Solution

Is SaaS the best fit for you?

SaaS

On-Premise

Hosted

An HRMS SaaS deployment…

• Most vendors in the HRMS landscape today only offer their solution as a SaaS deployment. 55% of HRMS deployments were a SaaS deployment in 2015.

• This appeals to HR people because it doesn’t require IT to be very involved in managing the solution.

• SaaS Allows you to conserve capital upfront. You’ll be spending money on the solution as an operating expense vs. capital expense.

Additional Benefits of SaaS deployment

• IT may not have the resources to devote to managing the HRMS. They may be focused on the “core” IT solutions of the business. Like a bank or hospital.

• You’ll have the same solution version that every other customer on the platform has with a SaaS deployment. You are on the latest and greatest.

• But lets look a little deeper…

The Financial Cost of SaaS

• A SaaS deployment of your HRMS is typically a monthly rental of the solution, priced on a per employee, per month charge.

• Most SaaS vendors say this model is the ideal way to conserve cash, deploy quickly and avoid long-term lock-in.

• Is this true?

The Financial Cost of SaaS

• An typical monthly SaaS cost is $13 PEPM for a company with less than 1,000 employees.

• If you have 850 employees, this is $11,050 a month or $132,600 a year.

• Most SaaS vendors require a 3 year commitment. This is a minimum of $397,800 and usually doesn’t include implementation or training. When you add this, you will spend $550,000 over 3 years.

• If you decide to leave after 3 years, you are left without a solution.

• This is great for the SaaS vendor, but may not be for you.

What are your other options

• There are still vendors that provide other deployments.

• PDS offers its Vista HRMS solution in 3 deployment methods: On-Premise, Licensed Hosted, and SaaS. You can choose which works best for you.

• IT managing an On-Premise deployment is not as cumbersome as you might think. We estimate aquarter of one IT person’s time.

Vista HRMS Cost Comparison

Option #1Traditional On-

Premise Delivery

Option #2Hosted @PDS

/w License Delivery

Option #3SaaS Delivery

Competitor’s SaaS

Core Vista HRMS Software License:

(One-Time)

$98,000 (List Price)

Core Vista HRMS Software License:

(One-Time)

$98,000 (List Price)

Core Vista HRMS Subscription Fee:

(Annual)

$8.25 PEPM or $84,150/year

Competitor’s Subscription

Fee:(Annual)

$13.00 or $132,600/year

• Lets look at a cost comparison for an 850 employee company:

Vista HRMS Cost Comparison

• As you can see from purely a software standpoint, On-Premise with PDS is significantly less expensive over 5 years when you compare all 3 of our deployments and the Competitor’s SaaS.

Traditional On-Premise

Delivery

Hosted @PDS /w

License Delivery

SaaS Delivery

Competitor’s SaaS

Year 1 TCO $226,600 $253,370 $191,400 $250,000Year 2 TCO $19,600 $48,120 $84,150 $132,600Year 3 TCO $19,600 $48,120 $84,150 $132,600Year 4 TCO $19,600 $48,120 $84,150 $132,600Tear 5 TCO $19,600 $48,120 $84,150 $132,6005-Year Estimated Cumulative TCO $305,000 $445,850 $528,000 $780,400

Technology side of a SaaS deployment

• Most SaaS vendors offer their SaaS deployment as a multi-tenant deployment. This means you share their environment with other customers and there is virtual partition between them.

• This makes it easy for the vendor to update everyone’s environment with the latest enhancements/updates.

• Possible downside for you? Significantly limits the ability to personalize the solution for your unique needs.

The alternative…

• PDS offers 3 deployment methods.

• If you choose our SaaS deployment, it is a single tenant, meaning your exclusive environment.

• That gives you the flexibility to personalize Vista HRMS.

• Enhancements and updates are handled using our Vista Fresh tool.

• All of our customers are on the same version.

Other differentiators

• PDS utilizes a Private Cloud vs. the Public Cloud

– One additional layer of security using a VPN connection

• We provide 4 databases with each deployment:

– Training, Test, Production, and Recruiting Environments

• Unique personalization's are not overwritten when applying updates/enhancements using Vista Fresh.

Timeline for Data Conversion

• Is it faster to convert to a SaaS solution compared to a traditional Licensed On-Premise deployment?

• Quote from HR Magazine: “SaaS vendors will tell you that you can get implemented in as few as seven days or seven weeks. But that only addresses the basics. That timeline does not include all the work that needs to be done around business process, integration of systems or change management.”

• In our experience, a SaaS deployment is no faster than a traditional software purchase.

Is SaaS an IT-Free solution?• SaaS only vendors will tell you that you can do this

independent of IT.

• However, most IT departments will tell you they need to be involved.

• You’ll need IT’s assistance with pulling data from the existing system and developing interfaces to/from your HRMS, at minimum.

• Once live, assistance will be from your SaaS vendor, not your IT department. Calling outside help may be frustrating for the HR and Payroll departments.

Bottom Line

• Why should you have to make a technology decision when choosing an HRMS?

• Let your HRMS needs drive the solution decision, not the deployment method.

• This allows you to analyze your “core” needs, the HRMS functionality.

• PDS flexibility allows you to be a strategic partner with IT and your senior management.

About PDS

VancouverB.C., Canada

Blue Bell, PA Corporate Headquarters

41 years of HRMS software expertise

Privately-held company with offices in US and

Canada

Self-funded, profitable, successful

Excellence in software, services and

implementation

Our clients span a wide-variety of industries and vertical markets

ManufacturingDistributionHealthcare

RetailEnergyUtilitiesFinance

InsuranceNon-Profit

Public SectorTechnology

Professional Services

A single database for all your needs

Companies with both U.S. and Canadian employees take advantage of the benefits of Vista HRMS’ intelligent, cross-border, single database architecture.

Our Goal

To form a long-lasting partnership, that continues to serve you as your needs grow and change.

PDS Customer Longevity

More than 10 years More than 15 years More than 20 years

Penn United (16)

Hillstone Restaurants (16)

Teleflex Inc (15)

Peel School District Board (15)

Central New York RTA (15)

Niagara Parks (15)

Colowyo (15)

Westshore Terminals (15)

Weston Solutions (15)

Norton Rose Fulbright (15)

Salem Township Hospital (11)

CACI (31)

Inglis House (26)

Las Vegas Convention & Visitors

Authority (22)

Cowles Company (21)

Boat America (21)

Lee County Clerk of Courts (20)

Tube Processing (20)

Muscatine Power & Water (20)

Whayne Supply (20)

All on one version!

Diamatrix Inc. (14)

Nygard International (14)

Alberta Motor Association (13)

Legal Aid Ontario (13)

IMA Financial Group, Inc. (13)

Workers Compensation Board

of Manitoba (13)

Eramet Marietta, Inc. (12)

All Weather Windows (11)

Bearskin Lake Air Service LP (10)

Notable clients include:

Welcome to Vista HRMS

3 DELIVERY METHODSChoose which works best for your company.

On-Premise

License Hosted

SaaS

1

2

3

Managed Hosting, Enterprise Colocation, Disaster Recovery

Our Implementation Strategy

Planning

Integration

Deployment

Support for Vista HRMS

Customer Support(24 hours a day, 7 days a week, 365 days a year)

800-2GET-PDS

Customer portal

Educational product videos

User Documentation

Social Media User Forum

Product release documentation

Our Client Community

• New products from customer feedback

• PDS User Group

• PDS Knowledgebase

Contact Information

PDS, Inc.

Jeff Brady

Regional Sales Manager

Phone: 610-238-4560

Cell: 215-205-9930

jbrady@pdssoftware.com