January 22, 2002 1

What is a Function?

January 22, 2002 2

What is a Function?

• Central service agency (CSA) is central to the operation of State government.

• Central activity of the CSA is assigned a number and name.

January 22, 2002 3

What is a Function?- continued

• CSA function number and CSA function name.

• Function number and function name is assigned by the Department of Finance.

January 22, 2002 4

What is a Function?- continued

• Most of the time, a function number and function name are referred to as function.

• Without a CSA to perform a particular operation central to the needs of State government, a State department would have to secure the service on its own.

• In the Pro Rata plan, CSAs are identified in Government Code Section 11270.

January 22, 2002 5

What is a Function?- continued

• In the Statewide Cost Allocation Plan (SWCAP), the CSAs are defined (as being allowable to be in a SWCAP plan) in federal circular A-87.

January 22, 2002 6

What is a Function?- continued

• Sometimes, it is the nature of the department that makes it central to the needs of other State departments.

January 22, 2002 7

What is a Function?- continued

• Other times, it is a type of work that is done by a State department, which can make it a CSA.

• Recoveries go to the General Fund.

January 22, 2002 8

What is a Function?- continued

• Function number represents a specific workload type.

• Function workload is obtained from a variety of sources and can be from more than one CSA.

January 22, 2002 9

What is a Function?- continued

• The next four slides are divided into four columns.

• Headings for the columns are:

– Central Service Function

– Pro Rata Only

– SWCAP Only

– Both

January 22, 2002 10

What is a Function?- continued

• Content of each column: – Central Service Function identifies the

name of the CSA agency and its function/s.– Pro Rata Only identifies the functions only

in Pro Rata.– SWCAP Only identifies the functions only

in SWCAP.– Both identifies the functions in both Pro

Rata and SWCAP.

January 22, 2002 11

What is a Function?- continued

• The following slides list the current functions identified to Pro Rata Only, SWCAP Only, or Both.

• For specifics about each function, view the presentation, What is Workload?

January 22, 2002 12

Central Service FunctionsCentral Pro Rata SWCAPService Function Only Only Both

Department of FinanceAudits and Review XBudgets XCalifornia State Accounting & Reporting System(CALSTARS) X

Technology Oversight and Security Unit X

Department of Information Technology X

Department of General Services

California Home Page X State E-mail System X Network Infrastructure X

January 22, 2002 13

Central Service Functions - continued

Central Pro Rata SWCAPService Function Only Only Both

Controller’s OfficeAccounting XClaims Audits XPayroll XGeneral Disbursements XField Audits XRetirement Warrants XPPSD/SDD XCounty Cost Plan X

State Treasurer Investments X

Banking X

Cash Management/Public Finance X

January 22, 2002 14

Central Service Functions - continued

Central Pro Rata SWCAPService Function Only Only Both

State Personnel Board XDepartment of Personnel Administration XCalifornia Victims Compensation and Government Claims Board XOffice of Administrative Law XCalifornia State Library XHealth Benefits for Annuitants XSecretary—Health and Human Services XSecretary—Youth and Adult Correctional XSecretary—State and Consumer Services XSecretary—Business, Transportation, and Housing XSecretary—Resources XBureau of State Audits XDepartment of Justice XState Legislature X

January 22, 2002 15

What is a Function?- continued

• Two functions unique in the Pro Rata or SWCAP plans are:

– Department of Justice

– Legislature

January 22, 2002 16

What is a Function?- continued

• Department of Justice– Not included in Pro Rata– Bills special funds directly for their

legal services – Included in SWCAP to recover costs

from federal funds

January 22, 2002 17

What is a Function?- continued

• Legislature– Included in Pro Rata– Not included in SWCAP – Costs are not allowed by the federal

government

January 22, 2002 18

What is a Function?- continued

• CSA is responsible for:

– Correct and accurate workload and expenditure data.

– Providing this data to the Department of Finance.

January 22, 2002 19

What is a Function?- continued

• CSA verifies. . .– Workload and expenditure data

agrees with support data.

– Correct input of data by:

• State department

• Workload data

–Totals, formulas, and all subsidiary schedules.

January 22, 2002 20

What is a Function?- continued

• CSA . . .

–Explains differences (increases or decreases) more than 10%.

January 22, 2002 21

What is a Function?- continued

• Method of allocating central service costs to State agencies is identical in Pro Rata and SWCAP.

January 22, 2002 22

We hoped this helped. Please view our other presentations.