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January 8, 2007 1
Project Plan Discussion
St. Dominic Savio - Youth Ministry Retreat
Saint Dominic SavioYouth Ministry
January 8, 2007 2
Project Description
The project team, in partnership with the Saint Dominic Savio Youth Ministry, will develop and deliver a Youth Ministry Retreat for youth 13 – 18 years of age by September 2008.
St. Dominic Savio - Youth Ministry Retreat
January 8, 2007 3
Project Tracks
St. Dominic Savio - Youth Ministry Retreat
OutreachDavid Rodarte
BudgetEdwin and Alma
AdministrativeAlbert & Nancy
MusicIsrael and Liz
SpeakersJC Montenegro
ThemeIsh Chavez
ActivitiesDavid and Alicia
TransportationKim Nunez
LodgingCarlos & Mari Anne
Youth Retreat
January 8, 2007 4
Lodging
St. Dominic Savio - Youth Ministry Retreat
Location Mari Anne has sent e-mails to various locations. Jim has
suggested Wrightwood. Maximum Attendees
Total of 75 (50 children and 25 adults) Dates
Late August thru late September Meals
Special Diets Snacks
January 8, 2007 5
Transportation
St. Dominic Savio - Youth Ministry Retreat
Available resources – Church / Youth Ministry Waiting for selection of location Jim suggested All City bus lines, Kim to contact owner Frank
Gonzalez (562-254-2950) Alicia to get info regarding buses used for school events.
Project Team Rental
Budget impact Insurance (Liabilities)
Waivers Drivers
Insurance
January 8, 2007 6
Activities
St. Dominic Savio - Youth Ministry Retreat
Betty Sanchez to partner with Alicia and David Casillas on this track
Small Group Discussions Topics / Supplies
Camp Fire Facility / Supplies
Sports Facility / Equipment / Tools
Letters Attendee / Family, Friends & Community
January 8, 2007 7
Theme
St. Dominic Savio - Youth Ministry Retreat
Got Life? Theme name vs. Retreat name
Cursillo example Prom example
Gifts T-Shirts Hats Reinforce theme / learning
January 8, 2007 8
Speakers
St. Dominic Savio - Youth Ministry Retreat
Who? Youth Ministry Students Professional Speakers Project team
Do they need to be “certified” Christian Leaders? Virtus
Requirement? Topics Priest
Needed for reconciliation
January 8, 2007 9
Music
St. Dominic Savio - Youth Ministry Retreat
Israel and Liz have agreed to accept this task. Who?
Youth Ministry Attendees Project team Community
Instruments Equipment Needs
Speakers / Microphones Song Books
January 8, 2007 10
Administrative
St. Dominic Savio - Youth Ministry Retreat
Participant selection Screening Process / Grades / Join Youth Ministry
Medical Plan First Aid / Emergency Services Special Needs / Waivers / Releases
Rules of Conduct Attendees / Team
Family Secrets Confidentiality vs. Duty
Schedule / Agenda
January 8, 2007 11
Budget
St. Dominic Savio - Youth Ministry Retreat
Youth Ministry Alma to speak to JC about contributions
Donations Church Community Local Business
Fund Raisers Battle of the Bands discussed. Liz, Israel and Jim to assist on this proposed event.
Entry fee for band used as prize money. Valentine and Mother’s Day Rose sales 50/50 raffles Rubios, Frantones and Chuck E. Cheese provide a % of sales for fund raising. Turnaround bus trips discussed. Fish Taco sales for Lent. Movies under the stars
January 8, 2007 12
Outreach
St. Dominic Savio - Youth Ministry Retreat
Survey - Prior School / Church / Youth Ministry
Advertisement Flyers / Website / Pamphlets / Announcements
Church / Families Support / Buy in / Approval Informed / valued parents are supportive parents
Survey – After Good vs. Improvement Memorialize (Picture / Video) for future events
January 8, 2007 13
Additional Thoughts
St. Dominic Savio - Youth Ministry Retreat
Events Prior to retreat, gain support / excitement
After Retreat Grouping / Meetings Continue Spiritual Growth / Circle of Friends
Assign Spiritual Leader By age group By gender Activities
Youth Ministry Retention / Growth Integrate attendees into the Youth Ministry