Je-S System

Bite Size Sessions17th March 2015

The University of Opportunity

JeS System

• This training session provides hands-on demonstration of the main functions of the JeS system. The JeS system is the electronic research grant application submission system for bids, grant applications and research proposals.

• Je-S is used by all of the 7 UK Research Councils including AHRC, BBSRC, EPSRC, ESRC, MRC, NERC and STFC (formerly CCLRC and PPARC), as well as Innovate UK, Energy Technologies Institute (ETI) and National Centre for the Replacement, Refinement and Reduction of Animals in Research (NC3Rs), to provide their communities with electronic grant services.

• The demo takes you through the self-registration, the key functions of the system and the bid submission process. We share some hints and tips for effective use of the system and awareness of the steps involved in bid submissions, who to contact for support and how to plan your bids.

• The session is aimed at academic staff who are planning research proposals and need to use JeS to prepare and submit their proposals to external funders.

The University of Opportunity

Je-S System Bite Size Session

Overview

1. Creating a new User Account

2. Bid Planning

3. Key Features

Creating a new Document

Document Navigation and Completion

Bid Submission Help and Support

4. Additional Support

The University of Opportunity

Creating a New User Account

Bid Planning

Identify relevant Research Council and Funding Opportunity

Locate Scheme Notes

Budget Calculations

Preparation for Internal Approvals

Bid Development

Key Features

a) Creating a New Document

Access User Account

Documents Section

New Document

Add New Document

Create Document

Project Details

Complete and SAVE!

Key Features

b) Document Navigation and Completion

Key Features

c) Bid Submission

Submission Path (One-stage/Two-stage)

Pre-submission eligibility checks (online and offline) Je-S form completed Attachments – all specified documents obtained and properly formatted

Initial submission - PI/Author releases document for institutional approval

Institutional Approver a) Returns application to PI to edit and PI repeats initial submission; or

b) Approves application and submits to the RC

Help and Support

Je-S Handbook (online tool)

Je-S Helpdesk JeSHelp@rcuk.ac.uk or 01793 444164

Individual Research Council specific contact details contained

within the call information

Additional Support Bid Development

Silvia Haycox S.Haycox@wlv.ac.uk T: 01902 32 3321 Technical Eligibility and Je-S support

Angelique King Angelique.King@wlv.ac.uk T: 01902 32 3778 Tulika Gadakari T.Gadakari@wlv.ac.uk T: 01902 32 3859

CIGM Support Contact your Faculty’s Finance Monitoring Officer (FMO) for support with CIGM Technical support and initial training –

CIGM Helpdesk cigm@wlv.ac.uk T: 01902 32 2200 Data entry and internal approval process

Faculty-based support may be available. Please contact your Faculty Administrative Team or the CIGM Helpdesk for further information.