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Achieving success Achieving success using the Project using the Project
Management Management Approach!Approach!
SMPTE - AtlantaSMPTE - AtlantaJune 9, 2008June 9, 2008
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Copyright ©MMIX Optimo, Inc.All rights reserved worldwide.
No part of this training document may be published, broadcast, rewritten, reproduced or redistributed in any form or by any means, electronic or mechanical, including photocopying, recording or with any information storage and retrieval system, without specific prior written permission from Optimo Inc.
Use of this training material and associated assessment, logs, reports, templates and worksheets is subject to licensing restrictions, including without limitation, the following:
• Individual owner is considered the user of this license and may use these materials forperformance improvement and professional development purposes only.
• User is prohibited from distributing, transmitting or publishing these materials to others,including persons in the user’s business or organization.
• Separate licenses are required for every person who uses these materials in a single businessor organization.
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Your Host:
Jennifer Whitt, PMPJennifer Whitt, PMPFounder - PDUs2Go.com
How do I get my PDUs?
If you are interested in earning PDUs for this course you can buy the course on-line at PDUs2Go.com.
If you are interested in watching the video along with the slides, you can access it at the PDUs2Go.com Blog.
Get your PDUs in three easy steps:
1.Complete the course.
2.Fill out the Course Completion Form online
3.Register your PDUs at the PMI website.
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“Roughly 70% of projects will come in materially late, materially over budget, will not deliver required functionality or will fail to meet significant user expectations”
Tom Ingram, writing in PMI’s Project Management Journal
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Characteristics of Projects
• Have a specific, unique goal
• Have a beginning and an ending
• Use human, material, equipment, budget resources
• Have a three-dimensional quality objective• Scope/Deliverable• Time /Schedule• Cost/Budget
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Project Management…
Process that focuses on control and balance of the Project Triple Constraint:
Scope, Time, and Cost to ensure project Quality.
Time Cost
Quality
Scope
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Project Challenges
• Lack of user involvement• Incomplete requirements & specs• Changing requirements & specifications• Lack of executive support• Technology incompetence• Lack of resources• Unrealistic expectations• Unclear objectives• Unrealistic timeframes• New technology
Standish Group survey results
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Successful Projects
• User involvement• Executive management support• Clear statement of requirements• Proper planning• Realistic expectations• Smaller project milestones• Competent, cooperative staff• Ownership and commitment• Clear vision & objectives• Collaborative, focused staff
Standish Group survey results
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Core Competencies for Project Success
Project Management
Industry-SpecificProductDelivery
BusinessManagement
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Quality Assurance Processes
PLANPLAN
DODOACTACT
CHECKCHECK
American Society for Quality®
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Project Management Processes
Initiating ProcessesInitiating Processes Planning
Processes
PlanningProcesses
ExecutingProcesses
ExecutingProcesses
Monitoring & Controlling
Processes
Monitoring & Controlling
Processes
ClosingProcesses
ClosingProcesses
PMBOK Guide®
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Process Groups with Deliverables
Initiating PlanningExecuting / Monitoring &Controlling
Closing
Products AcceptanceFinal / Actuals ReportsProject DocumentsLessons Learned
Performance ReportsIssues & Risks logsChange logsProject progressDeliverablesUpdated Plan
Project PlanCharter
Processes
Inputs
Business OpportunityCharter Lessons Learned
CharterProject Plan
Performance ReportsProject progressProject logsDeliverablesUpdated Plan
Outputs
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Integrated Project Management
Project Charter Project Plan Progress-Reports Performance- MeasurementsDeliverablesUpdated Plan
Project-DocumentsLessons-Learned
Initiating Planning Executing Monitoring &Controlling
Closing
Knowledge AreasScopeHRTime
Cost CommunicationQuality
Risk ProcurementIntegration
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What is the Role of the Project Manager?
Manage Quality
Monitor Project Progress
Review Work Deliverables
Plan, Plan, Plan
Manage Risks
Manage Budgets
Maintain Project Records
•Build a team Lead people
Manage Change
Organize the Work
Communicate
Manage Conflict
Negotiate
Administer
Schedule Tasks and Resources
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Project Manager Performance Expectations
Plan a project from beginning to end Set measurable project objectives Manage client / stakeholder expectations Present project goals, objectives and deliverables Structure a workable plan that is accepted & supported Facilitate optimum performance from all team members Use available human and material resources effectively Measure project performance accurately Communicate unambiguous project results
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Project Manager “Challenges”
• Not enough time to plan• Changing requirements• Estimates are considered to be facts• Resources not available• Unscheduled work arises• End point is not clearly defined• Unanticipated risks• Others?
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Project Manager “Pitfalls”
Not planningDoing vs. leading & managingFocusing on tasks vs. deliverablesIneffective communicationIneffective time managementEliminating diagnostics & variance analysisNot managing to project “triple constraint” Focusing on administrivia vs. results Being a management bottleneck
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Project Manager Leadership Expectations
Project-Vitamin C6SM:CommunicationCollaborationCooperationCommitmentConsensusCelebration
SMMG Allenchey, PMP
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Improving Your Performance
Attend formal training programsApply new techniques and toolsShare experiencesRead project management literatureNetwork with other professionals
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The Project Manager “Toolkit”
PM best practiceProfessional organizations (PMI)
PM education & trainingPM conferences & literaturePM software & templatesOther colleaguesLessons-learned repositoriesProject Notebooks
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Global Industry Standards
• Project Management Institute - PMI® Worldwide, international organization 200,000+ members from multiple industry
sectors Local chapters and specific interest groups
• Project Management Body of Knowledge - PMBOK® Guide
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Resources
• Project Management Institutewww.PMI.org
• Project Management Institute -
• Project Management Institute – Registered Education Providers www.Optimo-Inc.com
Atlanta Chapter
www.PMIAtlanta.org
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Top 7 things YOU can do:
1. Visit PMI.org or PMIAtlanta.org2. Join PMI - Atlanta Chapter3. Form a Peer Group4. Find a Mentor Program5. Create a PM Toolkit6. Sign Up for a Class7. Document lessons learned / best practices
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Benefits of PM
• Improve return on financial investments
• Improve delivery of products/services
• Optimize use of limited resources
• Realize benefits of standard processes and methodology:– Productive– Repeatable– Measurable– Continuous Improvement
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“The secret of getting ahead is getting started.
The secret of getting started is breaking your complex, overwhelming tasks
into small manageable tasks, and then starting with the first one.”
- Mark Twain
How do I get my PDUs?
If you are interested in earning PDUs for this course you can buy the course on-line at PDUs2Go.com.
If you are interested in watching the video along with the slides, you can access it at the PDUs2Go.com Blog.
Get your PDUs in three easy steps:
1.Complete the course.
2.Fill out the Course Completion Form online
3.Register your PDUs at the PMI website.
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