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Jisc Support for Asset SharingKit-Catalogue National User Group, November 2014
Photo credit: The Lighting Simulator, UCL Institute for Environmental Design and Engineering
Martin Hamilton [email protected]
Futurist @martin_hamilton
1. About Jisc2. Why Asset Sharing?3. Kit-Catalogue Pilot4. Introductions5. Objective Setting
Jisc Support for Asset SharingKit-Catalogue National User Group, November 2014
Martin Hamilton [email protected]
Futurist @martin_hamilton
1. About Jisc2. Why Asset Sharing?3. Kit-Catalogue Pilot4. Introductions5. Objective Setting
Jisc Support for Asset SharingKit-Catalogue National User Group, November 2014
Martin Hamilton [email protected]
Futurist @martin_hamilton
:: About Jisc :: What we do
» Registered charity championing the use of digital technologies in
research and education
» Range of shared services for UK Universities and Colleges, e.g.
- Janet, world leading research network
- eduroam global wireless roaming
- Groundbreaking content deals with publishers
- Cloud brokerage with Amazon, Google, Microsoft
» Aiming to complement RCUK and Innovate UK / Catapults
- Open Educational Resources, Open Access and Open Data
- Just launched asset sharing initiative
:: About Jisc :: Value proposition
Generating £260m savings per annum
e.g. KnowledgeBase+ - £4.5m
:: About Jisc :: Value proposition
Generating £260m savings per annum
e.g. DigiMap - £40m
1. About Jisc2. Why Asset Sharing?3. Kit-Catalogue Pilot4. Introductions5. Objective Setting
Jisc Support for Asset SharingKit-Catalogue National User Group, November 2014
Martin Hamilton [email protected]
Futurist @martin_hamilton
:: Why Asset Sharing? :: What are we doing?
» Leveraging public investment in the Janet network
– Connecting industry: http://www.ja.net/janet-reach
– Where next - e.g. 10Gbit/s links to Science Parks?
– Testbeds for new technologies, e.g. UHD streaming from Tokyo
Olympics, Surrey 5G testbed, Catapult centres
» Where else can we add value?
– Exploit our cost sharing group (256 institutions, 93% of HEIs)
– Research clusters, e.g. Jisc shared data centre with Sanger, Crick, UCL,
King’s College, QMUL, LSE etc: http://www.ja.net/data-centre
– Anticipating Austerity 2.0 efficiency savings
See http://www.jisc.ac.uk/research/projects/equipment-sharing
:: Why Asset Sharing? :: HPC use case
Image credit: CC BY-NC-ND HPC Midlands
» Brokering access to £60m public investment in HPC
:: Why Asset Sharing? :: What’s next
» Reducing sharing friction between institutions & with industry
– Sample use case: model 1,000 5G antenna designs via HPC
– Then build first physical prototype and wind tunnel test
– Relies on combination of facilities and expertise
» How can we do this?
– Standardized terms and conditions
– Trialling this approach right now with HPC brokerage
– Equipment sharing database “as a service” to aid matchmaking.
» What would a one stop shop for asset sharing look like?
:: Why Asset Sharing? :: Advocacy
1. About Jisc2. Why Asset Sharing?3. Kit-Catalogue Pilot4. Introductions5. Objective Setting
Jisc Support for Asset SharingKit-Catalogue National User Group, November 2014
Martin Hamilton [email protected]
Futurist @martin_hamilton
:: Kit-Catalogue Pilot :: Project team
» Prof Rachel Thomson
Kit-Catalogue Academic Lead
Dean of the School of Aeronautical, Automotive, Chemical and Materials Engineering
Loughborough University
» Martin Hamilton
Kit-Catalogue Pilot Sponsor
Futurist, Jisc
Centre for Engineering &
Design Education:
» Melanie King
Head of CEDE
» Paul Newman
Lead Developer
» Matt Mould
Junior Developer
» Kate Everest
Project support
:: Kit-Catalogue Pilot :: Our commitment» Technical:
› Set up a hosted Kit-Catalogue installation for each institution (latest version) where required
› Support each pilot in localization e.g. terminology, logo, API config
› Support your upload of local data(e.g. via CSV)
› Help you set up Shibboleth authentication (local usernames and passwords)
› Back up your data
› Apply code patches and upgrades
› Manage the cloud based server
» Support:
› Host an annual subscriber group meeting at LU to discuss the roadmap and usage
› Updates to software project website, online manuals and documentation
› Provide support to the community via the Kit-Catalogue mailing list
» Development:
› Undertake 40 days of developmentper year
» Advocacy:
› Help to gather use cases and case studies for the community and Jisc
› Help to promote the use ofKit-Catalogue
:: Kit-Catalogue Pilot :: Pilot sites
» Members of the pilot will be:
› Committing resource to ensure significant proportion ofhigh value equipment recorded in Kit-Catalogue– e.g. items costing £25K or above
› Making all (or a meaningful subset) of catalogue records available as publicly available information– For harvesting by the national http://equipment.data.ac.uk portal
› Contributing material towards a case study of their use ofKit-Catalogue
:: Kit-Catalogue Pilot :: Benefits
» Members of the pilot will be able to:
› Influence product development through the Kit-Catalogueuser group
› Provide feedback on their experiences of Kit-Catalogue– To help inform a future decision about whether Jisc should offer
Kit-Catalogue as a national service
› Contribute to a wider strategic discussion around facilitating equipment sharing between institutions and with industry
:: Kit-Catalogue Pilot :: Schedule
» Nov 2014– User group meeting and Jisc
pilot kick off meeting
» Nov 2014 – Jan 2015– Begin setting up new hosted
KC’s and liaising with local IT
» Jan 2015 – Jul 2015– KC development
» Aug 2015– Release of Kit-Catalogue
v3.0 to all pilots
» ~Nov 2015– User group meeting and
roadmap prioritisation
» Nov 2015 – May 2016– KC development
» ~Jun 2016– Release of Kit-Catalogue
v3.5 to all pilots
» ~Sept 2016– End of pilot meeting
1. About Jisc2. Why Asset Sharing?3. Kit-Catalogue Pilot4. Introductions5. Objective Setting
Jisc Support for Asset SharingKit-Catalogue National User Group, November 2014
Martin Hamilton [email protected]
Futurist @martin_hamilton
:: Introductions :: Delegate survey
:: Introductions :: Delegate survey
:: Introductions :: Delegate survey
:: Introductions :: Delegate survey
:: Introductions :: Delegate survey
:: Introductions :: Blockers part 1
» “Time”
» “The sense the equipment is 'owned' by a research group is still present. This is reducing with new equipment, but current/old equipment is still seen as 'mine’”
» “No transparent system to see the availability/capacity of equipment”
» “Researchers (understandably) choose the easiest option - so
they use the equipment which is closest to them, as opposed to most appropriate for their experiment”
» “A lack of staff willing to support initiatives like Kit-Catalogue & overall staffing levels”
» “No central resource committed towards facilitating this initiative”
:: Introductions :: Blockers part 2
» “Equipment sharing is still viewed with certain amountof cynicism”
» “Hard to evidence thebenefits”
» “Staff unwilling to travel or sometimes walk to other instruments that may be available”
» “Nature of the applications used”
» “Lack of time available tohelp help with this”
» “Historical attitudes”
:: Introductions :: Enablers part 1
» “Senior management werevery supportive of Kit Cat”
» “We pushed this along for a number of reasons; location of researchers/building scattered between four locations, equipment asset register, sharing of equipment/resources, PAT test register”
» “Communication andawareness raising is always a challenge in an institutionwith large research staff turnover. However we have a good comms strategy”
» “We are also working hard to align requirements for data capture to existing admin processes so there is no additional burden on staff”
:: Introductions :: Enablers part 2
» “There are a number of key academics who are bought into equipment sharing”
» “With greater staff resourceI'm sure we could move the project more quickly”
» “In general, there is buy-in, but the practicalities of making it work are very complex and need full-time attention, which we aren't currently resourced for”
» “Integrated programme of justify, purchase, operate/maintain, upgrade/replace”
» “School budgets are limited for this so a proposal to increase sharing/partnerships and consultancy would enable the programme to become reality”
:: Introductions :: Let’s hear from you
1. About Jisc2. Why Asset Sharing?3. Kit-Catalogue Pilot4. Introductions5. Objective Setting
Jisc Support for Asset SharingKit-Catalogue National User Group, November 2014
Martin Hamilton [email protected]
Futurist @martin_hamilton
»10mins to discuss each + 5mins to summarise:› Evidencing the benefits– How do we best demonstrate the benefits of equipment
sharing to institutions and individual researchers?
› Community of practice– What would this look like for equipment sharing?
› Sticks and carrots– What should institutions and funders do to promote
equipment sharing?
:: Objective Setting :: 3 Big Questions