1 WORKING OF GRAMPANCHYAT MEETING The elections of Kamalpur grampanchayat are over. It is main market center in Taluka. Its population is about 10,000. Hence the elections were completed in tough competition. As the population of grampanchayat is more than 7500 total number of the members elected for grampanchayat was 17. The number of old members was negligible. After the election of the grampanchayat is over, the election of Sarpanch was conducted in due course of time. At the time of this election, the members were divided in two groups. And Shri. Balasaheb Patil got elected in this tough election. He got 9 Votes as against 8 Votes to his competitor Shri. Babasaheb Deshmukh. Then the election of the Deputy Sarpanch was conducted. In this election also, Shri. Shivajirao, the member from Shri. Balasaheb group got elected by the margin of one vote. Shivajirao became the Deputy Sarpanch. First two meetings of grampanchayat were completed properly and in peaceful manner. The atmosphere was pretended to be calm prima facie, there is something was to be under cooking ? The agenda for the third meeting was prepared. Between the date of agenda and the date of meeting, one member of ruling party joined the opposition party of Shri. Babasaheb. Hence total strength of two was changed to 8:9. Taking this fact into consideration, the members postponed the meeting on account of sad demise of a member. Otherwise there was inherent oppose. This postponed meeting was conducted after 10 days.
Transcript
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WORKING OF GRAMPANCHYAT MEETING The elections of Kamalpur grampanchayat are over. It is main market
center in Taluka. Its population is about 10,000. Hence the elections were
completed in tough competition. As the population of grampanchayat is more
than 7500 total number of the members elected for grampanchayat was 17. The
number of old members was negligible. After the election of the grampanchayat
is over, the election of Sarpanch was conducted in due course of time. At the
time of this election, the members were divided in two groups. And Shri.
Balasaheb Patil got elected in this tough election. He got 9 Votes as against 8
Votes to his competitor Shri. Babasaheb Deshmukh. Then the election of the
Deputy Sarpanch was conducted. In this election also, Shri. Shivajirao, the
member from Shri. Balasaheb group got elected by the margin of one vote.
Shivajirao became the Deputy Sarpanch.
First two meetings of grampanchayat were completed properly and
in peaceful manner. The atmosphere was pretended to be calm prima facie, there
is something was to be under cooking ?
The agenda for the third meeting was prepared. Between the date of
agenda and the date of meeting, one member of ruling party joined the
opposition party of Shri. Babasaheb. Hence total strength of two was changed to
8:9. Taking this fact into consideration, the members postponed the meeting on
account of sad demise of a member. Otherwise there was inherent oppose. This
postponed meeting was conducted after 10 days.
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This postponed meeting was scheduled to be held at 11:00 am. At
10:55 am sharp, all eight members of Babasaheb group came. There was
tension, when the meeting started. With the permission of the Sarpanch, the
gramsevak read first subject on the agenda. Any meeting can be withheld in
consultation of the present members. This is the provision in the rules and as
such Shri. Babasaheb raised the priority point as to how the last meeting was
postponed. Shri. Shankarrao replied that the decision should be taken first on the
point of agenda, read by the gramsevak. Shri. Shankarrao is the member of Shri.
Balasaheb group. Shri. Babasaheb said that as per rule, first the priority point
should be decided. On this issue, Sarpanch told that the decision to postpone the
meeting was taken separately as on that day of the meeting it was essential to be
present for 10th day rituals of Mr. “X” who was respectable incumbent in the
village. Shri. Babasaheb told that he had respected Mr “X”. We do not oppose
the postponement. But the working should be as per rule henceforth. Such
meeting must be postponed with unanimous decision. Further such meeting
needs to be arranged immediately. Then the gramsevak started to read the item
on the agenda. Then there was chaos in the meeting, even though the item was
yet to be read completely by the gramsevak. However, the gramsevak completed
his reading of the first item of the agenda. Then there was voice as “approved”
and “dis-approved”. The members of both the groups started talking
simultaneously. Sarpanch instructed to be calm. But not a single member was
ready to listen him. The chaos continued. Under the same condition, Sarpanch
announced that the first item is approved and told gramsevak to read next item.
Then few members took objection as when the first item is yet to be decided,
how the next item is to be read. But few members replied that the first item is
already approved and hence next item may be read and Sarpanch also told to
read next item.
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When gramsevak started to read next item, the slogans were given as
“Not approved – Approved”. This has resulted in increasing chaos.
In the chaos, Sarpanch used the statement, “I stopped this meeting” and
left the meeting. Then the Deputy Sarpanch and other 8 members also left the
meeting. Even these members left the meeting, the rest 9 members waited there.
Gramsevak also waited as he was confused. At that time the public, present
there for a work, also rushed to meeting hall to see the chaos. One member
informed police on phone to avoid any undesirable event. Accordingly, two
constables were present.
One of the members had given resolution to elect one as the Chairman as
Sarpanch and Deputy Sarpanch are absent and conduct a meeting. Accordingly
one member among present members was elected as Chairman and started the
meeting. The item No.1 was disapproved and the rest of all items were
unanimously approved and the meeting was declared as over.
Gramsevak prepared rough proceedings of the meeting in absence of
Sarpanch and Deputy Sarpanch, as they left the meeting, the proceedings were
signed by newly elected Chairman and gramsevak. The Xerox copies of this
rough proceedings were also distributed.
Then after 12 – 14 days, Sarpanch told the gramsevak that day should be
fixed to conduct the postponed meeting, and communicate the date to all the
members then gramsevak told that the said postponed meeting was continued
and first item was disapproved and all items from Sr.No.2 onwards were
approved. He requested to sign new agenda prepared in that meeting. Sarpanch
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refused to sign. He told, “I have stopped that meeting. Hence the meeting
continued thenafter is illegal. Now communicate the members that the said
postponed meeting will be continued and item No. 1 is approved and the
transaction will be continued from item No. 2 onwards. He insisted to follow
this order.
Gramsevak told that item No. 1 is not approved and remaining all items
are approved. Then Sarpanch did not listen to Gramsevak on the note given by
Gramsevak, Sarpanch did not pass any remark in writing. Gramsevak requested
Sarpanch again and again. But Sarpanch was firm on his say. Further 5 – 7 days
passed. The period of 24 – 25 days was over after first meeting.
The Gramsevak, under such situation, wrote demi-official letter to Block
Development Officer explaining the situation with a request to guide him. He
submitted letter in person. He insisted written guidance immediately.
Case Study (Points for discussion)
(1) Sarpanch has postponed first meeting. Then after 10 days other meeting
was arranged. Is it proper ?
(2) Sarpanch stopped meeting under chaos. Is it correct ?
(3) When meeting was discontinued and Sarpanch / Deputy Sarpanch left the
meeting. Is it proper for Gramsevak to wait there ?
(4) When Sarpanch / Deputy Sarpanch left the meeting, the remaining
members continued a meeting. Is it as per rules ?
(5) In your opinion, what roles of Gramsevak and Sarpanch are proper under
• Duration of General Meeting – Rule 3 – One meeting every month.
• Date of Meeting – Rule 3 (1) – The date of next meeting should be fixed
after discussing with the majority of the members.
• Notification of Meeting – Rule 4, 6, 7 – Notification should be sent to all
members three days before the date of meeting. It should also be notified
on the notice board.
• Place of Meeting – Rule 6 (2) - Office of Grampanchayat or Chawdi.
• Chairman of Meeting – Rule 8 – Sarpanch. In his absence, Deputy
Sarpanch, And in absence of both of them, the person elected by the
members present for meeting.
• Quorum – Rule 9 – More than half number of members out of total
members of grampanchayat.
• Passing the Resolution – Rule 11 – The resolution is passed with
majority of members out of members attending meeting. If equal votes are
casted, the Chairman has the right to caste his vote as ultimate vote.
Items at eleventh hour and preference
• Rules 12 and 37 - The Chairman has right to take the item at eleventh
hour. The meeting goes according to agenda of the meeting. But the
preference to anitem is given by majority.
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* Voting on resolution – Rule 28 and 29 - Generally orally or showing
hands up position. If demanded by secret vote method.
* Procedure to give resolution – Rule 36 - The resolution should be sent
two days before the date of meeting to the grampanchayat.
* Record of minutes of meeting – Rule 40 - Prescribed proforma bound
volume; write all names of members, Get their signatures, At the end of
meeting the Secretary should read all the resolutions and get them
approved from all the members, The signature of the Chairman of the
meeting must be taken at the bottom of the minutes of the meeting.
SPECIAL MEETINGS OF GRAMPANCHAYAT
Rule – 5 - Sarpanch / Deputy Sarpanch are authorized to invite any time.
• If it is demanded by more than half number of total members of
grampanchayat.
• Or the Panchayat Samiti / Zilla
Parishad demanded in writing.
Notification of Special Meeting
One day before the date of special meeting.
* Postponement of meeting – Rule 10, 9, 14.
• 30 Minutes before the prescribed time of meeting if there is no quorum,
the meeting may be postponed. OR
• The meeting can be postponed with the consent of more than half number
of members present. But in such special meeting, any new item at
eleventh hour cannot be included.
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Day and time of postponed meeting should be properly decided.
Intimation of postponed meeting – It should be notified on notice board.
Postponement due to absence of quorum – No need of quorum.
When meeting cannot be continued due to chaos, attempt should be made to calm down chaos. If chaos still continues, the Chairman records it in proceeding book and postpone the meeting for some time. Main object of postponement is to calm down chaos.
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GRAM SABHA
[Clause 7 and Mumbai Grampanchayat (Meetings of Gramsabha) Rules 1959]
• Dates of Gramsabha – It is legal binding that minimum six meetings of
Gramsabha should be taken in financial year. There should not be more
than three months in two consecutive meetings.
• Place - First meeting in grampanchayat office. The remaining meetings on
other alphabetically arranged padas and Vastis.
• Notification of Gramsabha – Rule 5 – Minimum 7 full days (excluding
the meeting day and date of notification)
• Special Meeting – Full 4 days earlier to the meeting of the gramsabha.
• Notification Publicity – It should be displayed in the office of
grampanchayat, and other public places in the village. It should be given
publicity by public announcement four days earlier to the date of meeting
and in every ward /wadi, on the day of the meeting.
• To place resolution in Gramsabha – Rule – 8 The public should submit
resolution in writing to Sarpanch or to Deputy Sarpanch in absence of
Sarpanch, two days before the date of the meeting.
• Quorum – Rule 10 – The minimum attendance for the quorum of the
meeting is 17 percent of total voters or 100, out of which, which is
minimum.
• Gramsabha postponement
If 30 minutes after the scheduled time of meeting the quorum is not
fulfilled the meeting can be postponed.
If such postponed meeting is rearranged there is no need of quorum for it.
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• Chairman of Gramsabha
The Sarpanch is the Chairman of the first meeting in financial year and
first meeting after election. For the rest of the meetings the Deputy
Sarpanch or anybody who is unanimously elected by the members
attending the meeting in case the Dy. Secretary is absent.
• Working of Gramsabha – Rule 11.
• Gramsabha Minutes of Meeting Rule 16.
It will be written in Marathi in bound type register. One copy of the
minutes of the meeting must be submitted within seven days from the date
of meeting to the Deputy Chief Executive Officer or to any other officer
who is authorized by the Chief Executive Officer.
• Other than this……….. It is binding that the meeting of women
gramsabha should proceed to the meeting of gramsabha. The meeting of
grampanchayat may be taken one day before the meeting of gramsabha. In
the meeting of grampanchayat the agenda of the meeting of Gramsabha
may also be discussed.
• Gramsabha will select the beneficiaries for the individual benefits of state
and central government schemes.
• If concession to remain absent is not given, it is essential that all the
government, semi-government officers and all employees of Panchayat
should attend the meeting of Gramsabha.
• Generally the Secretary of the institution prepares the minutes of each
Gramsabha. But in his absence, the person indicated by Sarpanch either
teacher in village, Talathi, or Anganwadi Sevika may maintain the
minutes of meeting. Such person may be government / non-government
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employee, or employee of Panchayat. Then it will be submitted for
records to Panchayat.
• Gramsabha may have disciplinary control on government / non-
government employees, panchayat workers in the village and on their
attendance in the office. This Gramsabha may report to the Block
Development Officer any unlawful act of any of these officers /
employees in village. The B.D.O. consider the complaint for 3 months.
But if BDO did not give decision in 3 months, it will be handed over to
the Chief Executive Officer and his decision will be final.
• The special provisions of Gramsabha and Panchayat in notified area are
covered in Clauses 54(A), 54(B) and 54(C). Moreover there is special
provision for Sarpanch and Deputy Sarpanch in the notified area as
covered in clause 54(D). Both of them will be removed from office in
case –
• He fails to implement resolutions of gramsabha and the Gramsabha may
resolve to remove him by a resolution passed with 3/4th majority. But this
resolution will not be implemented without pre-sanction from the
government.
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GRAMPANCHYAT RECORDS 1 to 27 FORMS and Other Registers
The functioning of the grampanchayat must be carried out as per the
clauses and the rules of Mumbai Grampanchayat Act 1958. The clauses, the
conditions and rules should be strictly followed to maintain the registers up-to-
date, and crystalline working and proper way working.
FORM No. 1 to 27
(1) FORM No. 1 – Budget
The financial propriety principles should be followed while preparing
budget.
• The Budget of the grampanchayat must be prepared in standardized Form
No.1. The budget should be submitted in stipulated time (Before 31st
December). If there is negligence in submitting it in stipulated time, the
Secretary himself should submit the budget, duly signed by him to the
Panchayat Samiti, otherwise disciplinary action will be taken against him.
• The item-wise provisions of revenue and expenditure should be made on
the basis of summing the last three years figures and taking the average.
This item-wise average will be item-wise revenue and expenditure.
• The Grampanchayat cannot prepare deficit budget.
• While preparing budget, following points should strictly be followed.
(1) The provision for General Administration should not exceed 25 percent
of Gram Nidhi.
(2) There should be provision of 0.25 percent of total receipts of Gram
Panchayat from all sources in last financial year (including government
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contribution) as the contribution to Zilla Vikas Nidhi (District Village
Development Fund).
(3) There should be provision of 17 percent of total receipts of
grampanchayat for the welfare and upliftment of backward classes.
(4) There should be 10 percent provision of total land revenue and
equalization fund for the welfare of women and children.
When Revised / Supplementary Budget ?
• When the work needs to be completed without having budgetary
provision.
• Such budget can be prepared any time in a year.
• While preparing such budget the last balance of sanctioned budget should
be considered as opening balance. The amount expected from particular
scheme may taken to receipt side OR calculate the difference in cash-
book balance on 1st April (minus) the opening balance on 1st April in
Budget and this difference may be base for the preparation of
supplementary budget.
• It is binding to spend the amount on the specified purpose for which it is
sanctioned in the supplementary budget.
(2) FORM No. 2 : Re-allocation.
RE-ALLOCATION STATEMENT – When ?
• When the amount allocated to specific item in original budget is to be
diverted to other essential item to meet its extra expenditure.
For example, suppose if the grampanchayat decides to construct drainage
and Samaj Mandir and total budget of drainage is Rs.2.00 Lakh, but
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expected expenditure is Rs.3.00 Lakh, then there needs to have
adjustment for Rs.1.00 Lakh.
When there is provision of Rs.5.00 Lakh for Samaj Mandir in original
budget and actual expenditure is or likely to be Rs.4.00 Lakh. Under such
situation the amount of Rs. 1.00 Lakh is in balance against the item of the
construction of Samaj Mandir. The Grampanchayat can approve the
resolution to re-allocate the balance of Rs.1.00 Lakh in Samaj Mandir
account to drainage construction account.
Such statement prepared in Form No. 2 and the resolution of
grampanchayat must be approved by Panchayat Samiti (before 31st
March)
(3) FORM No. 3 – Item-wise RECEIPT STATEMENT.
This statement indicates item-wise receipts received in financial year. It
should be tallied with Cash-book classification and receipts on credit side.
(4) FORM No. 4 – Item-wise Expenditure Statement.
This statement indicates item-wise expenditure incurred in financial year.
It should be tallied with Cash-book, classification and vouchers of expenditure
(Form No. 17).
(5) FORM No. 5 – (Cash Book)
It is a record book to note down daily receipts and daily expenditure. It
should tally with receipts on credit side, vouchers of expenditure and
classification register. This register is related to Form No. 6 to 27. Further, it is
essential to get tally with receipts on credit side and vouchers on expenditure
side.
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(6) FORM No. 6 – CLASSIFICATION REGISTER.
This classification register is related to budget and cashbook. There is
item-wise budget provision recorded in this classification register. The daily
financial transactions are recorded in cashbook. This will show whether
expenditure exceeds total receipts indicated in budget. If closing balance in
classification register tallies with closing monthly balance in cashbook then
cashbook and the registration register are correct.
(7) FORM No. 7 – General Receipt Book.
The grampanchayat uses the general receipt book to receive any amount
other than grampanchayat taxes. The tally of this book must be with Form No. 5
(Cashbook) No. 6. (Classification Register) and No. 11 (Miscellaneous Demand
Register). Further this amount is related to deposit advances which should be
tallied with Register Form No. 20 (Advance and Deposit Register).
(8) FORM No. 8 – Tax Collection Register.
The taxable buildings in grampanchayat jurisdiction are recorded in this
register. Such recording of taxable buildings must be according to
Grampanchayat Tax and Fee Rules 1960 and Clause 124. There should be
resolutions of grampanchayat to record every year. The grampanchayat should
pass resolutions in following respect to enable to record the changes in the tax
collection register.
- To record new building.
- To delete the entry of old and fall down building.
- To record in ownership rights column.
- To make changes in description of building.
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While recording these entries the care should be taken to follow Clause-
124 of Mumbai Grampanchayat Act and Rule 15(1) of Grampanchayat Tax and
Fee Rules 1960.
There should be revision in tax assessment to enhance tax revenue and to
have tax list uptodate. While making re-assessment of tax in old assessment, the
remark should be noted.
(9) Form No. 9 – Tax Demand – Collection Register.
In this Tax Collection Register there must be record of each eligible tax
payer. If dues of taxes are pending the tax assessment in financial year as per
Form No. 8 and total demand are recorded. Accordingly, tax should be collected
from concerned tax payer and he should be given the receipt of tax collection as
prescribed in Form No. 10. And this should be properly recorded in this
Register. The tally of such entry book (Register) with Form Nos. 6, 8, 10 is
essential.
(10) FORM No. 10 (Tax Collection Receipt Book)
This book should be used to collect taxes as per demand given in Form
No.9. This Tax Collection Receipt Book should be recorded in the Stock
Register From No. 18. The tally of this book must be taken with Form No. 5,6,
and 9.
(11) FORM No. 11 (Miscellaneous Demand Register)
This register should be used to record the receipts other than taxes to the
grampanchayat.
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(12) FORM Nos. 12 to 14
The Form Nos. 12, 13, and 14 are related to Octroi.
(13) FORM No. 15 – Vouchers.
Form No. 15 is very important. This certificate should always
accompany with each voucher. All the columns in this certificate should be
filled in properly. It will indicate immediately the expenditure incurred without
budget provision, excess expenditure than amount provided in the budget, or the
unspent balance if any on any particular item of expenditure. This certificate is
very important for Audit and the Inspection of the grampanchayat. All the
vouchers should be given numbers in ascending order from April to March. It is
wrong to label the vouchers as A, B, C as sub-number. Because it may create
doubt in the financial transactions. The vouchers without serial number should
not be kept in records. The dates of vouchers should be in ascending order.
(14) Form No. 16 – Pay-scale Register of Employees.
All the employees of grampanchayat on monthly salary should be
recorded in this register. All the entries such as appointment of employee,
increments given to him, the fine charged, terminated from service, or
resignation should be recorded in this register. Also the resolution of
grampanchayat to that effect duly signed by the Sarpanch should be recorded.
Each employee must be given separate page. This should tally with Form No. 24
salary disbursement register and service book.
(15) Form No. 17 – Stamp Register
Post Stamps are needed for correspondence of grampanchayat. Moreover
a revenue stamp should be used for the payment above Rs.5000/-. Hence the
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grampanchayat must purchase postal tickets, packets, post cards and revenue
stamp as per requirement and it should be recorded in this register. This register
should be maintained in two parts; In Part-I Inward-Outward Register and in
Part-II account of revenue stamps must be maintained. At the end of each month
the tally of the registers should be taken. Gramsevak and Sarpanch must sign it.
(16) Form No. 18 – Stock Register
All the material needed by the grampanchayat for daily use should be
recorded in this register, viz. Different types of record books, the tax collection
receipt book, stationary, the material required to repair water supply scheme,
Employee’s dress, dresses of school going children, distribution of vessels, etc.
There should be checking in respect of its distribution and balance in stock.
Such tally report is to be examined by Sarpanch. (At the end of financial year)
the certificate of Sarpanch for examining the distribution, stock in hand should
be obtained.
(17) Form No. 19 – Dead Stock Register.
The durable and permanent (movable assets) material should be recorded
in this register, viz. Table, Chair, Cupboard, Fan, T.V., Photo, the electric
motors for pumping tab water supply scheme, Radio, carpet, cot, bed, lock,
tamps, flag, etc. Such things while recording should be recorded with its
purchase price. The grampanchayat should resolve to dispose of outdated, not in
use, and useless material and to sell it in auction. It should be deleted from the
stock. The certificate should be obtained from Sarpanch for his verification of
this stock register. If few things are not traceable, after search, should be noted
down in remarks and it should be signed after fixing the responsibility.
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(18) Form No. 20 – Advance and Deposit Register.
During the day-to-day routine work, the grampanchayat pays advances for
any work. Similarly (while doing contract) it receives deposit from individuals
or institutions. Moreover in some cases the grampanchayat keeps deposit viz. for
Electricity connection for water supply, it keeps deposit with MSEB; for grass
land auction, for taking development projects from government and Zilla
Parishad grants. Further the amount is credited to grampanchayat as deposit such
as to give market auction, to give water tap connection, to give any development
work on behalf of grampanchayat to contractor, etc. Such amounts given as
advance, and received as deposits are to be recorded in this register. Then if
advance amount is recovered or it is adjusted and the deposit amount is returned,
all these entries must be recorded in this register. The annual tally statement
must be presented.
As noted above, the entries of advances and deposits must be recorded in
this register. Every entry in this register must be up-to-date. Each title in the
register must have separate section. After getting tally the statement should be
signed by gramsevak and Sarpanch.
The up-to-date information in respect of credit amount which is to be
received by the grampanchayat and debit amount which the grampanchayat has
to pay will be obtained from this register. The tally of this register is essential
with Form Nos. 5, 6, 7, 15.
(19) Form No. 21 (Petty Cash-book)
Gramsevak does a transaction by making payment in cash from his
balance amount and by cheques. Both transactions are noted in this register
every day and the last balance is shown. This must be signed by Sarpanch. The
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gramsevak may handle not more than Rs.50/- in cash or by the resolution of
grampanchayat an amount of Rs.150/-.
(20) Form No. 22 – Attendance Register.
The attendance of daily wage earners employed by grampanchayat must
be recorded while making them the payment of their wage bill. In this register,
the nature of work, the provision of work, the resolution of grampanchayat, etc.
all such entries must be recorded. After making the payment of wages, the
signatures of workers must be taken. This attendance register must be recorded
in stock Register Form No. 18.
(21) Form No. 23 – Workbook Register.
All the measurement of the work done by the workers or by contractor are
noted in this register. The evaluation of work is done as per sanctioned budget of
work and accordingly the expenditure of this work should be made. It should be
signed by Dy. Engineer / Branch Engineer.
(22) Form No. 24 – Employee’s Salary Register.
The payment of these employees who are in service on salary payment as
per Form No. 16, should be recorded in this register. At the time of making the
payment, the signature of concerned employee must be taken. The record of
these employees should be as per their types. Such as Administration, Light
(electricity), Health, Water Supply. The signatures of Sarpanch and gramsevak
should be obtained on monthly salary payment bill in this register.
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(23) Form No. 25 – IMMOVABLE PROPERTY REGISTER.
In this register, the entry in respect of all buildings, drainage, public
toilets, well for water supply, tank, Lake, cemetery, trees, public platform
should be made. These are created out of government grants, funds provided
under Jawahar Gram Samruddhi Yojana, Sampoorna Gramin Rojgar Yojana and
grampanchayat itself. Or such assets are created out of loan. The entry of
transfer of property to grampanchayat from government and Zilla Parishad. The
record should be maintained in this register in respect of the use of this property,
the places of the property and the amount spent on the repair of this property.
(24) Form No. 26 – Register for roads allotted to grampanchayat.
The detailed entry of all roads which are in possession of grampanchayat
should be made in this register. Such details cover the length, the width and
other information. The amount spent on repairing the road should be made road
wise. The Government and Zilla Parishad roads passing through
jurisdiction of grampanchayat should not be recorded.
The repairing expenses on such roads cannot be incurred by
grampanchayat from its own fund.
(25) Form No. 27 – Land and open space Register.
In this register, all the entries given below are to be recorded.
• The land handed over for use by the Government and Zilla Parishad vide
Clause-41 of Mumbai Grampanchayat Act-1958.
• If the land acquired by Grampanchayat as per Clause 55, 56 are given on
lease, or sold, or rental basis, or are encroached upon should be recorded
in this register. There should be separate page per land and per open
space. The property extracts should be obtained if essential.
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Other Registers
1. Proceeding Book
(a) Monthly Minute Book – Attendance Register (b) Gramsabha Minute Book, Attendance Register (c) Women Gramsabha Minutes of Meeting, Attendance Register. In all these three registers, all resolutions must be recorded properly.
The items such as the beginning, the text / decision, implementation
should be recorded in detail.
2. Announcement Register.
3. Register for different schemes.
4. Birth, death, Infant death, marriage registers.
5. The Sampoorn Grameen Rojgar Yojana : Outline and Prospects.
6. Encroachment Register and Audit Register.
7. Investment Register
8. Diary of Gramsevak and Remark Book.
9. Inward – Outward Register.
10. The Register for the benefits accrued by backward class.
11. The Amount recovered from wages of grampanchayat employees
Register.
Note : This is not exhaustive list. All registers should be bound and total
pages serially numbered and attested. All entries should be signed by
Sarpanch.
Out of these forms Form No. 8 – Daily, Form No. 6 – If changes are effected.
No advance / deposit transactions should be made in names of Sarpanch / Dy. Sarpanch / Members. As per Clause 14 (G) these members become ineligible.
The government has determined the Grampanchayat Fund and items of revenue.
(1) Revenue from direct taxes - The house tax, water tax, are covered under
the direct taxes. The Grampanchayat itself assesses the tax and collects the taxes
(Clause 124, 125 and 126).
(2) Land Revenue, Grants - The land revenue, land equalization grant are
included in land revenue, Grants. The revenue department of the government
assesses and collects this tax. The revenue collected by the department is
allotted to the grampanchayat (Clause 131, 132).
(3) Property Tax - There are two properties; first immovable and second
movable property. The grampanchayat gets income from immovable property,
e.g. To build commercial complex and give it on lease. The farmers who are not
able to purchase agricultural implements, can take them for rent from
grampanchayat, who purchased them.
(4) Government Grants - The government grants are available to the
grampanchayat in the form of stamp duty, grant in lieu of fare tax, octroi loss
compensation grants.
(5) Income from miscellaneous items - The Grampanchayat Fund includes the
income from the charges of copies of documents, birth – death certificates fee.
Such village fund is utilized for the development of village. It is expected and
essential also.
House Tax- Government Grants-Village Fund-Water Tax -Grampanchayat
Health Tax-Fund-Supplementary-taxes.
Note………………………………………………………………………………
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23
GRAMPANCHAYAT PROPERTY What are the provisions for grampanchayat to transfer its own property
(Mumbai Grampanchayat Act-1958 – Clause 55, 56).
• The property owned by the grampanchayat or acquired by the
grampanchayat cannot be transferred without written permission of Chief
Executive Officer.
• So also it is applicable in case of any immovable property allotted by Zilla
Parishad or Panchayat Samitee to grampanchayat.
• The transfer of immovable property of grampanchayat, constructed from
gramnidhi or government grant or participation of people cannot be done
without written permission of Chief Executive Officer.
• If any property is to be given on rent for a period of more than 3 years, the
prior permission of Chief Executive Officer is essential.
• The property which is within the jurisdiction of district Collector such as
meadow,village roads,lakes, Chawdi, Dharmashala, cemetery, is transferred
to grampanchayat. There are certain conditions laid down while meadows
are transferred. It is binding on the grampanchayat to follow them. The
power to transfer meadow is not with Panchayat Samiti (Clause 51).
• How is the distribution of the property of village is made, when the
original village is split into more than one village ?
• As per the provisions in Clause 160 of Mumbai Grampanchayat Act, 1958,
the property of original village is distributed among original villages and
newly created village as per instructions from the government. Generally
immovable property is allotted to respective villages and the movable
property and cash can be distributed on the basis of population.
24
What are the effects when more than one village are consolidated to form
new consolidated village ? (Mumbai Grampanchayat Act 1958- Clause 159).
• Villages are consolidated to form a new village.
• Sometimes many villages are grouped together to create a new village. At
that time the grampanchayat of original village ceases to function and all
the members may quit their positions.
• All the movable and immovable properties of original villages will be
transferred to newly created village.
• The appointments made by old grampanchayatis, orders given and notices
issued, the permission granted, the rules in existence, sub-rules are
supposed to be effective till there is no change or they are not cancelled.
• All employees of old grampanchayatis are to work in new village under
same terms and conditions of service.
• The administrator appointed by the government will look after the
administration of the consolidated village, till 4 new grampanchayat
comes into existence.
Can government transfer its own property to grampanchayat ? (Mumbai
Grampanchayat Act, 1958 – Clause 71).
• The government may transfer the place / property to grampanchayat on
certain terms and conditions. Such property may be open space in village,
unused lands, meadows, or public roads, bridge, ditch, compounds, wells,
land in river-bed, river, sewer, trees, or any other property owned by the
government.
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REGISTRATION OF HAIRS, TAX ASSESSMENT Heir registration, Entry in tax assessment list or changes therein, to part
away with claim statement, distribution statement.
Form No. 8
Grampanchayat maintains From No.8 (Tax Assessment Register) for tax
assessment on buildings, and open space in jurisdiction of grampanchayat. This
registration facilitates the ownership rights on related property. But Form No. 8
in Grampanchayat cannot be treated as ownership. Even though this is the fact,
the extract of this register has its own importance. The register itself is useful for
changes in Building, Supply of loan, pledge transactions.
At the time of recording or making changes in Assessment List –
• When ownership of property recorded in Assessment List of
Grampanchayat is transferred from owner / institution to other incumbent
/ institution.
• The registration of Seller and Purchaser of property can be effected if the
transaction is communicated in writing.
• The heir should intimate about registration of heir claim within one year
about transfer of property due to heir claim or by any other manner.
• The applicant should make it clear as to whether the property for which
heir-claim is made in application has explained the position of other heir
claimants, if any. If not, the names and addresses of such heir claimants
should be given in the application.
• If transfer Purchase Deed is of any other sort, the related documents
should be accompanied. After sale purchase deed, the extract of index
must be enclosed. The purchase deed must be registered with the Sub-
Registrar.
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• If it is hereditary property, all the heirs have claim in the property unless
death or gift deed is there. Not a single heir be omitted while registering
the change.
• The property owned by person personally with his own efforts, can be
gifted or given to anybody of his choice by Will.
• As per Clause-8 of Hindu Heredity Act-1956, there is amendment in
heredity clause A on 22nd June, 1994. According to Clause 29-A of the
said Act, son, daughter and unmarried daughter and daughter who is
married after 22nd June, 1994 can have equal rights in the property.
To abandon claim – statement –
• If such claimant desires he/she can give his right to claim to others. But
such heir claim rejection must be recorded.
• Action should taken about the property of Muslim individual as per the
provisions in the Muslim Act.
• Will / Gift / Purchase Deed should be registered after paying required
stamp duty. On basis of it, the change in the property ownership may be
effected. On receipt of the application by the grampanchayat duly
completed in all respects, the grampanchayat may issue the notices to the
applicant and other related incumbents the action should be completed as
per the provisions in Rules 11 and 13 of Clause 124 of Maharashtra
Grampanchayat Tax and Fee Rules 1960. The individuals related to the
changes in tax assessment list must be informed with 30 days margin to
effect the change.
• After confirming all the changes in the registration, all the documents
must be placed in the meeting of grampanchayat and a resolution to that
effect may be passed. Then necessary changes may be effected. The land,
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open space which are shown in 7/12 Extract should not be recorded in
assessment list.
Please remember
On the basis of extract of sale purchase deed recorded with Sub-Registrar, there
should be NOC in respect of all heir claimants who should be invited before
meeting to resolve in this context and before issuing such corrected extract
signature of Sarpanch must be obtained.
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INELIGIBILITY OF SARPANCH (As per Clause 14(G) and Clause 16 of Mumbai Grampanchayat Act-1958 – Sarpanch Ineligibility due involvement in financial misappropriation).
The indirect interest of Sarpanch in financial transactions of grampanchayat-
Vadegaon Grampanchayat resolved to take the work of construction of
well under Sampoorna Grameen Rojgar Yojana. The joint account in the names
of Sarpanch and Member was opened in District bank to deal with financial
transactions of this work.
While issuing the cheque it was disbursed to one, and is accepted by other
and encashed by third person. This is the fact. Here out of 6 cheques 5 cheques
were issued by Sarpanch in the name of her father. These 5 cheques were
accepted by the member and the husband of Sarpanch encashed them. Further
the cheque drawn in favour of the husband of Sarpanch is accepted by the
Sarpanch lady and encashed it. In this way Sarpanch, member and husband of
Sarpanch had misused the government development fund and committed
financial misappropriation. It is clearly seen apparently.
As Sarpanch madam disbursed the cheque in the name of her husband, it
is proved that she had indirect interest in the financial transaction of
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grampanchayat as per Clause 14 (G) of Mumbai Grampanchayat Act, 1958.
Therefore the Block Development Officer put forth this statement to remove this
lady Sarpanch from her position as Sarpanch of Grampanchayat as per Clause
16 of above mentioned Act to the Deputy Collector. Moreover the cheques
drawn by lady Sarpanch in favour of her husband are accepted by the member
and hence he is also the party in this misappropriation of Government
Development Fund. Action should be taken against him also as per the legal
provisions in the aforesaid Act. Hence the Block Development Officer has put
forth his statement to Deputy Collector.
As per the orders of the Deputy Collector, the Sarpanch was declared
ineligible to be a member of the Grampanchayat.
Sarpanch had submitted appeal to the Deputy Commissioner. In this
appeal the advocate of the appellant pleaded that the name of her husband is not
Rao Bahaddur but Bahaddur and hence the cheques drawn by her are not in
favour of her husband. It is proved by the advocate on behalf of the appellant.
According to the decision of the Court of the Deputy Commissioner, it is
essential to prove that Sarpanch was involved directly or indirectly in the
working of grampanchayat as per Clause 14 (G) of Mumbai
Grampanchayat Act, 1958.
But in the report of the Chief Executive Officer and in the order of the
Deputy Collector, there is no clear reference as to whom the work of well is
given, and whether there was any contract, and if yes, with whom ? Therefore
the decision to declare Sarpanch as ineligible under the Clause 14(G) is set
aside.
But the act of drawing the cheques in favour of the husband is itself illegal
act. Hence the Chief Executive Officer should inquire in person and take
30
appropriate action against the responsible incumbent as per legal provisions.
This is the order given by the Deputy Commissioner.
The Chief Executive Officer made it clear that Sarpanch Madam should
have issued crossed cheques, but she deliberately issued bearer cheques. This
resulted in financial disorder which she intends. Further Sarpanch has issued a
cheque in her name and encashed it. Here she has made misuse of the power and
of government funds. Ultimately it reflects in financial disorder in financial
transactions of grampanchayat. Hence he submitted his statement of failing in
duties and responsibilities of Sarpanch vide Clause-38 of Mumbai
Grampanchayat Act-1958 to Standing Committee for appropriate action.
The Standing Committee passed the resolution to the effect that Sarpanch
has failed in her duties as Sarpanch as per Clause 39(1) of Mumbai
Grampanchayat Act-1958 and hence to dismiss her from the position of
Sarpanch.
Ultimately Wadewadi Sarpanch has to loose her position. Further
Gramsevak is also equally involved with Sarpanch in issuing cheques, hence
disciplinary action was taken against Gramsevak and is punished with
withdrawal of his two consecutive increments.
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REGULATION OF CONSTRUCTION OF BUILDINGS AND PERMIT TO HOUSE CONSTRUCTION
(Clause-52 of Mumbai Grampanchayat Act-1958 and Maharashtra Grampanchayat [Principles of Extension of Village Area and Regulation of Buildings] Rules-1967).
Importance about Building Permits
(1) If the grampanchayat gives permission as per its resolution, it should be
well intimated to applicant in writing, on what conditions the permission
is given. If the permission is rejected then intimate accordingly with
reasons.
(2) After issuing the permit, please confirm whether the applicant started
construction within year, before registering it.
(3) The fine of Rs.50/- should be imposed if the construction is done without
permission. Further notice should be issued to stop construction. If still
the construction continues, impose fine of Rs.5/- per day. The Magistrate
Class-I has this power to impose fine. The application accompanied by
prescribed information of grampanchayat and other document, should be
placed before the monthly meeting of grampanchayat and decision should
be communicated to the applicant within 2 months.
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(4) The applicant may start construction even though the decision of
grampanchayat is not communicated to him within 2 months. Considering
that such permission is given.
(5) The provisions of the Clause-52 are not applicable to industrial or
commercial proposals of new construction or renovation.
(6) If the construction is going on without permission, and still continues
even though the notice is issued to stop construction, then Panchnama of
work done should be taken with cost to dismental it. Then to issue notice
to remove construction within 30 days. If still the construction continues,
the special meeting of panchayat should be arranged to pass a resolution
to get permission to file civil suit in the court of law. This resolution
should include sanction to court expenses. It should also pass resolution to
prepare re-appropriation statement and its approval. Even after court order
to stop construction, the work continues, it should be brought to the notice
of the court with evidence.
(7) It the court orders to destruct the building, it should be done by
grampanchayat under police protection.
(8) While giving permission, please ascertain that main door of the building is
on public road. If this building is adjacent to other building, on that side
windows will not be allowed. If such windows are to be kept, the
applicant should have 5 feet own land of the applicant on that side.
(9) The construction permit should not be issued to construct building on
government and grampanchayat land.
Application for permission to construction
The person intending to construct house within grampanchayat area or
limit should obtain pre-permission from the grampanchayat. If there is any
33
format prescribed by the grampanchayat, the application should be in prescribed
form. Please confirm that following items are covered in the application.
(1) Is it new construction ? Is it renovation to extend building to make
changes or to rebuild it ?
(2) Give information about house number, ward, road, land measurement,
nature of construction, the drainage provision, toilet, the bath-room
situation, measurement of rooms, type of thatched roof, etc.
(3) The built-up area, open space should be noted in application. Map should
also accompany. No court fee stamp is needed to this application. If any
other information is asked for by the grampanchayat, it should also be
supplied. Then Panchayat may give permission as per application. Or give
permission partially or lay down conditions or reject the permission.
While giving permission to new construction as per application of the
applicant vide government circular No.VPAM/2005/Pr.Kr./245/Pamra/3
dated 22 August, 2005 of Rural Development and Irrigation Department,
following items should be fulfilled.
(1) While giving the permission, it should be binding to have the road for
transport, drainage system, water supply system should be provided.
(2) Has the Collector declared the land as non-agricultural land ? If this
building is to be constructed in village area and if the permission for
building other than living accommodation the above condition is to be
observed.
(3) Is the No Objection Certificate obtained from the related corporation in
case the land where new construction is sought is near to National
Highway, State Highway or District Road.
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(4) Has the No Objection Certificate taken from Police Department when
new construction is to be undertaken for religious purposes ?
(5) The map of proposed building should be as prescribed in Rule-7 of
Maharashtra Grampanchayat (Principles of Extension of Village Area
and Regulation of Building) Rules-1967.
(6) The legal document to prove his ownership on land such as 7/12 extract
should be submitted by the applicant.
Note.-
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OBSTRUCTION ON LAND WITHIN GRAMPANCHYAT JURISDICTION AND ENCROACHMENTS
(The Clause-53 of Mumbai Grampanchayat Act-1958 and Rule-28 of Mumbai Grampanchayat [Assistance to remove obstacles and encroachment] Rules-1971).
• The grampanchayat has all the powers to remove such encroachment /
obstructions.
• Care to be taken by Gramsevak while removing encroachment.
- Please confirm about encroachment.
- Please record it in Encroachment Register (Please record the place of
encroachment, length, width and nature of encroachment.
- Please get the sanctioned resolved in grampanchayat meeting.
- If more encroachments are there please arrange them serially while
removing encroachment for which there should be resolution.
- Please give notice to the person who created encroachment for 15 days
duration and get it acknowledged.
- If there is reply to this notice, please confirm whether there is actually
encroachment or not.
- If the encroachment is not removed within 15 days, the Panchnama
should be prepared indicating therein the nature of encroachment,
length, width, and estimated cost of removing encroachment.
- Final Notice should be given after Panchnama giving 30 days period,
indicating outward No. and date of first notice, date of Panchnama, and
intimation about informing that grampanchayat may remove
encroachment, if action is not taken by applicant and the cost of
encroachment will be recovered.
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- When the last date of the final notice is over, fix the day to remove
encroachment. If some workers other than the workers of
grampanchayat are required their number must be fixed. All the
members should also be informed the date of removing encroachment.
- When actual action to remove the encroachment is to be taken police
protection may be taken to avoid any improper event. And the amount
of fees required to be paid should be paid from panchayat fund. If there
is no provision of budget, the revised budget may be prepared and get it
sanctioned from Panchayat Samiti.
- When encroachment is removed, everytime Panchnama should be made
for the property got out along with its value. Then give seven days
duration to the person who is owner of encroachment property after
making the payment of the cost of encroachment. If material is not
lifted, it should be auctioned and all cost of encroachment should be met
from the price of auction.
A criminal offence is registered against offender for encroachment. He is
fined Rs.50/-. Even after this punishment, if the encroachment is
repeated, he will be fined Rs.5/- per day.
Gramsevak may demand following extracts from Talathi if needed at the time of removing encroachment. Talathi Record Village Sr. Number 1 A Forest Land – Central Government 1 B Revenue Land – State Government 1 C Meadows transferred to gram – panchayat. 1 D Private Land. 1 E Registration for encroachment.
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PANCHNAMA ( F.I.R. )
Some times Gramsevak has to prepare PANCHNAMA e.g. when notice is
not accepted, the notice can be pasted on the door of the house in the presence of
two witnesses. Here a detail Panchnama is not required – when demand bill,
Demand Order, meeting notice are not accepted then Panchnama is to be done.
But some times a detail Panchnama is required, e.g. To fix prices of useless
material recorded in Dead Stock Register. At eleventh hour, before the auction is
announced, the Panchnama is needed to fix price. When one suffers from his
material burnt, his loss is to be recorded in Panchnama. When there is
encroachment in public place it should be noted down in Panchnama. When
construction of building is continued even though notice to stop construction,
the Panchnama should be done in respect actual situation. Further the cost of
demolishing construction should also be recorded in PANCHNAMA. At this
time PANCH(arbitrator) must be respectful adult personality.
Following material in your grampanchayat is useless. It is to be deleted. It
should be auctioned. At that time the price of such material is to be determined
with the help of Panchnama.
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FORMAT OF PANCHNAMA
Before Sarpanch / Gramsevak, Grampanchayat We, (1) Shri. Ramji Shripati More, Age 55, Occupation – Agriculture, At Kuditre, (2) Shri. Dhanaji Pandurang More, Age 49, Occupation – Agriculture, At Kuditre, giving Panchnama in writing that we are invited as Panch to determine price of useless material of Panchayat. We do give in writing as a Panch in the following manner. Sr.No. Name of Material Nos. Purchase
Price in Dead Stock
Present Price
1 Broken basket like iron vessels.
5 150 10
2 Broken buckets 2 50 5 3 Locks 4 30 4
All these items are useless, they are not repairable. If their sale is done through auction its estimated price will be Rs.19 as per our thinking. While writing Panchnama no compulsion was imposed on us. Hence this Panchnama is given in writing. Signatures of Panchas, Date _______________ Before _____________________ Panch. Sarpanch / Gramsevak, Grampanchayat - 1
- 2 (N.B. :- If signature is English / Modi, name should be written in bracket.)
Notes.-
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VILLAGE DEVELOPMENT COMMITTEES AND SUB
COMMITTEE AT BENEFICIARY LEVEL (Revised Clause 49 and 49 – A).
The basic amendment is effected in Mumbai Grampanchayat Act-1958 as
per Clause-23 of Maharashtra Act-2003. Before this amendment the provision
was that the grampanchayat can appoint committees among its members under
this provision, the panchayat could regulate functioning of committee. The
panchayat could withdraw assigned works, duties and assigned responsibilities
or planned powers of the committee.
After this amendment the Gramsabha can discuss with Panchayat while
forming one or more committees of the representatives of Panchayat members,
of group organizations functioning within the jurisdiction of grampanchayat and
of workers at village level.
This means that –
A) Before amendment, the powers to form committee / committees
were assigned to Panchayat, but now after amendment these powers
are given to Gramsabha.
B) Earlier in such committees the members of Panchayat are selected.
Now along with members of panchayat, other local members are
also incorporated in such committees.
Gramsabha can control the functioning of these committees under the
general supervision and control of grampanchayat. The duration of such
committee is the same as that duration of Panchayat.
As per the provisions of the Clause 49(4), total members in Gram Vikas
Samiti (Village Development Committee) is between 12 – 14. Out of them –
• One third (1/3) or more are the members from Panchayat.
40
• One third (1/3) or more will be women representatives.
• Moreover the representatives of Scheduled Caste / Scheduled Tribe /
VJBJ will represent on this committee. Their cast-wise number to be
representing will be determined by the government.
• But when it is purely Mahila Vikas Samiti (Committee for Women
Development) which is mainly to look after women or weaker section
organizing a programme, or action plan or any useful purpose there
should be more than or equal to three-fourth (3/4) members in this
Committee representing female members / members of weaker section.
Even though such committees are appointed by Gramsabha, these
committees will be grampanchayat committees and these committees will be
purely and totally under supervision and control of Panchayat.
As the Panchayat Administration assists Panchayat, this committee will be
assisted by the grampanchayat (Clause 49(5).
The functioning of village development committee will be kept separately
from its annual classification of Accounts for the purpose of daily convenience.
But it will be part and parcel of accounts, and records and functioning of
Panchayat. [Clause 49 (6) ].
After formation of new Panchayat, the Village Development Committee
will be formed within 45 days [Clause 49(9)].
Sub-Committee at the beneficiary level [49 (A)]
A Sub-committee at the beneficiary level will be formed in following
conditions.
- The Sub-committee is to be set up as per Clause 49 (1).
- After consulting the panchayat and approval from Gramsabha this Sub-
committee is set up.
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- This sub-committee works for specific settlement.
- The present or would be action plan or scheme or any utility based
programme for the beneficiary voters is to be implemented by the
Committee.
- Each beneficiary has one vote in the meeting arranged for election
purpose. This sub-committee functions there; e.g. If a settlement or group
participates in JALSWARAJYA Programme (if original villagers do not
participate) then Sub-committee of such beneficiaries can be formed.
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CHECK MATE BOOMERANG
The unprecedented competition was observed in election of this year. The
mercantile credit of Patil family was on the descending scale. Because of
reservation, it was golden opportunity for backward class community and
women. The lottery for selection of Sarpanch followed the election. Hence,
respectable families do not have female candidate of backward class for
Sarpanch. Raosaheb Patil was successful in getting 5 candidates out of 9
candidated elected as members of Panchayat. But 2 women and 2 backward
class members did not obey him. Patil tried maximum extent to bring them in
his group. But because backward class member was literate to some extent, and
till the date, society is well awakened, these four members decided to make the
change.
As the Sarpanch post is reserved, it was golden opportunity for Tara Akka
to acquire the position as Sarpanch. She learnt the grampanchayat Act and rules
and started her career. In the beginning Gramsevak Bhausaheb helped her
positively. But the tradition was such as to how to decide without consulting
Patil ? This was his mental attitude, which could not be changed immediately.
Hence, important circulars and information of scheme did not reach Akkabai.
The list of would be beneficiaries of a scheme was finalized in consultation with
Patil and was submitted to B.D.O. Further meetings were conducted some how.
This became usual practice. Sarpanch Madam got up-to-date information from
neighbouring grampanchayat and came to know that she was kept in the dark.
All these four members discussed and decided to ask clarification to gramsevak
Bhausaheb before approaching to B.D.O. But at the time of meeting, Patil
favoured Dy. Sarpanch Kakasaheb pleaded for Gramsevak and created problem
43
to Sarpanch and her group members. What is going on is correct. No need to
probe into it. Please be Sarpanch. Whatever we say please sign. Do not inquire
unnecessary things, do not interfere with our activities. Patil group pressurized
Tara Akka.
The tender of constructing school building in village was obtained by
Deputy Sarpanch under secret dealing. This contract was illegal. But he
completed it and got monetary benefits. Further the list of beneficiaries of Social
Welfare and Mahila and Bal Vikas Yojana was sent to Panchayat Samiti in
overnight without declaring it in Gramsabha publicly. The signature of Sarpanch
was not taken. Under pretext of illness, the Deputy Sarpanch signed the list and
resolution accompanied with it. Then every time the events occurred in which
Sarpanch was insulted in gramsabha meeting and in monthly meeting of
panchayat. All this situation made Sarpanch nervous. When Gramsevak was
questioned, he pretended to be helpless. He knew if he works as per favour of
Patil, he may stay in village, otherwise he will be transferred to the inconvenient
place. This fear he put forth in explanation. Tara Akka understood that
Gramsevak does not have capacity to work as per guiding principles of Yojanas
by following provisions in the rules under Act. She approached Panchayat
Samiti with the member of her group and tried to see B.D.O. But somebody
already informed to him and hence B.D.O. rejected to meet her. But with due
courage, Tara Akka rushed through in the chamber of B.D.O. and told the story
of her grampanchayat. B.D.O. gave her patience listening and told her that he
will look into your Panchayat. This was mere promise. No further discussion
was carried out. And Madam did not get proper guidance due to the pressure of
her work. But she was not nervous. She met the members of Panchayat Samiti
from her area. She told them the same story. He introduced Tara Akka to a good
Extension Officer. Fortunately, the Extension Officer spared 10 minutes. Tara
44
Akka got relief. She knew many things for the first time. She got the knowledge
as to how expenditure accounts are to be checked, how to examine cash book, to
take meeting of gramsabha one day before the meeting of grampanchayat. To
check quorum and minutes before signing it. She came back to village with full
confidence.
In next meeting Sarpanch asked each item in detail. The Gramsevak was
completely failed. The last minutes were not recorded in minute book. While
purchasing material for the construction of school building, the Deputy
Sarpanch followed his own will. No voucher file was maintained. The advances
are not cleared for the last 5 – 6 months. Accounts are not maintained. Cashbook
was not written for the last 4 months. However, monthly reports are regularly
dispatched to Panchayat Samiti. But they were bogus reports. All the facts
Gramsevak could not explain. The Dy. Sarpanch and members in his group
charged Tata Akka as she do not administer properly, she did not know Act.
Please do not teach us rules. As on today things happened and likely to happen
in future. If you showed smartness you will be removed from the position. This
type of pressure they gave. The meeting of grampanchayat was conducted
hurriedly and all of them left. Bhausaheb collected the material & kept it in
cupboard and ran away telling he has to go to meeting in the Panchayat Samiti.
Tara Akka felt it. But she courageously stood and contacted old knowledge able
Bajirao Nana and told him this story. He encouraged her. He advised her to
study the Act in detail, create public opinion, organize female members. In order
to have clarity in functioning of grampanchayat administration to display work
on board, to publish list of workers and to give publicity to their payment of
wages. To display system of purchase transactions of cement, small broken
pieces of stone and sand and expenditure statement to be pasted on the notice
board. To give announcement of the meeting of Gramsabha. To meet and
45
persuade maximum no. of villagers to attend the meeting. All these facts of
experience he narrated to create her confidence.
In the next meeting Sarpanch asked maximum questions and gramsevak
and opposition members were unable to answer. Other members also knew truth
and false and hence they decided to support Sarpanch. The complaint about
gramsevak was lodged with B.D.O. The inspection of grampanchayat record and
inquiry of administration of the Deputy Sarpanch are demanded in the said
complaint. Patil and his group tried to suppress this affair and hence met
Sabhapati and B.D.O. Sabhapati assured them not to worry. B.D.O. told that the
copy of complaint application of Sarpanch Madam is sent to C.E.O. and notice
is being served to Gramsevak as per rule. Well Ok, but you maintain your record
up-to-date in the meantime.
Patil and his group returned to village. They instructed nominal to
gramsevak, but the record was incomplete in toto. It was not possible for Dy.
Sarpanch to recover the advances. It was also beyond his capacity to take
purchase vouchers, quotations, etc. of back date. Gramsevak was totally
disturbed. He made apology to Sarpanch and requested to close the affair for
which he tried to offer bribe also. But Tara Akka refused it and told him to wait
and see what happens after inquiry. One day that thorough gentleman Extension
Officer took step to prepare inquiry report indicating to rebuk of
misadministration of grampanchayat. Patil and his group made utter confusion
and made mess in answering to Extension Officer and asked him to come next
time. But it is in vain. Patil gave him threat that there will not be good
consequences if he come again. This affair became very serious. The Extension
Officer showed goodness and submitted his true report to B.D.O. By this time,
Patil and his group were totally shocked. They had discussion on what to do
next. Every one was suggesting to distract the attention in this inquiry. Six
46
months have passed to election. Now we may bring no confidence motion
against Sarpanch and remove her. We have sufficient members to serve the
notice of no-confidence motion. We will see what happens. This notice was sent
to Tahshildar. Meeting was called after 7 days. Patil has tighten his group. Then
somebody told that 5 members out of 9 members are not sufficient number to
support this motion. These should be at least 3/4th members to approve this no-
confidence motion against Sarpanch – that too against woman Sarpanch. This
means still two more members are required to be in Patil group. These two
members will be compelled to vote in favour of no-confidence motion. It can be
done by sweet tongue, money punishment and discrimination. Patil made an
attempt this way. There was atmosphere of threat in village. Tara Akka also
studied Act seriously and made attempt to get this no-confidence motion
rejected. She met Bajirao Nana. The reason was one female member of Patil
group was respecting Bajirao Nana. She was told everything clear and requested
to give justice. Tara Akka also told three members of her group to remain firm
in supporting her. One member told her that Patil tried to give him drinks and
has given him threat that he will be abducted. Tara Akka gave him endurance
and told him not to fear and be strong. Attempt was made to abduct one
member, but in vain. Patil compelled one member successfully to vote in favour
of no-confidence motion by telling him full help in his land transaction along
with debt redemption. In actual counting, the no-confidence motion was rejected
as 6 votes favoured it and 3 votes in its opposition. Therefore Tara Akka was
saved. She got relief. She met one who turned his side at eleventh hour. The
relative of Bajirao Nana the female member confirmed that she desired to vote
in your favour but this could not materialize as Patil gave threat to her husband.
That enhanced the confidence of Tara Akka. Patil group was inflamed with great
anger as the no-confidence motion was rejected. And they decided not to allow
47
Sarpanch to function smoothly. They sent a complaint having charge on
Sarpanch for her misappropriation and her demand of bribe from gramsevak.
But Tara Akka was morally supported by respected persons in village. She again
approached Sabhapati and B.D.O. and told them actual facts and appealed them
not to give success to strategy of Patil.
Though we have 2/3rd majority, we could not do anything to Tara Akka
and hence Patil group was very much disappointed. Any how Tara Akka should
not work. In this direction attempts were made. The members boycotted
alternatively and attempts were made to postpone the meetings. But Sarpanch
also postponed meeting for one hour and again after one hour the meeting was
conducted and favourable resolutions got approval. The notice was issued to
gramsevak and hence he has no alternative but to cooperate Sarpanch. Hence
Patil group was agitated. They went to taluka headquarter to seek advice of
Lawyer. They got solution to dismiss Sarpanch. They were saying about
checkmate. They called a meeting in secret of their group and told members the
plan to dissolve grampanchayat. But one member was told to have his debt
redeemed, his land transaction will be done as promised by Patil was dissatisfied
with inaction of Patil. He approached Tara Akka. Patil made attempt to take
resignations of five members of his group well in advance. That was drama. The
resignations addressed to Sarpanch and copies were sent to Panchayat Samiti
and Mamlatdar. In the resignation letter, the story was recorded in respect of
administration of Sarpanch, her act of not to take any member in confidence and
financial mis-appropriation. Next meeting all of them were present. Gramsevak
read all resignations and asked the respective member to comment or to say
about dispute if any and kept before meeting. In this way more than half as 5 out
of 9 resignations were accepted. Hence Patil group were dreaming to get
grampanchayat dissolved and to dismiss Tara Akka as Sarpanch. Gramsevak
48
was asked to prepare report immediately, and to send it to BDO and Mamlatdar
at the earliest. Patil approached personally to Tahsildar with a copy of
resolution. The office of Tahsildar demanded a report within 7 days from the
Additional Collector, B.D.O. and Zilla Parishad. To make all things easy, Patil
was successful in getting favourable reports of the concerned offices to dissolve
grampanchayat. The report was sent to Commissioner. There also he met related
officer to expedite the matter. In this way Tara Akka will be trapped in this
checkmate and we will be powerful to behave as we like. Such atmosphere Patil
created in village.
By this time, Tara Akka was helpless. She got intimation of loosing
Sarpanch position which she enjoyed for the last 8 months. She was nervous.
But still she did not loose her hope. She discussed this issue with many people.
She met Extension Officer and B.D.O. and C.E.O. in office of Zilla Parishad.
She submitted her written statement and told how Patil has caught in a trap. The
C.E.O. called for past record, then he realized that without any inquiry the report
to dissolve Panchayat is sent from Zilla Parishad. He also realized that his
department follows a routine path. He got application of Sarpanch in the same
file. He called for grampanchayat, Deputy C.E.O. and asked for explanation.
They told the report of B.D.O. has not come. He irritated. He had phone to
B.D.O. who did not give satisfactory explanation. But B.D.O. told C.E.O. that
report suggesting Gramsevak and Deputy Sarpanch as guilty will be sent soon.
But C.E.O. told B.D.O. to come to his office tomorrow with the said report. Tara
Akka told him about no-confidence resolution against her and how the
resolution was defeated. Then C.E.O. was dam sure this affair is nothing but to
trouble female backward caste Sarpanch by the well to do members. He give her
full support and assured her that the corrected report will be sent to
Commissioner. As per his advice Tara Akka also sent her report to the Collector
49
and the Commissioner with a request to do justice to her and to protect the
position of Sarpanch and other members who did not resign.
This case was pending for a long time with the office of Divisional
Commissioner. The report of Assistant Collector as per 145 (1) A was
suggesting to dissolve. But the report of CEO Zilla Parishad was altogether
different. In that report all the sequence of events was given. It covers complaint
application of Tara Akka, The no-confidence resolution, the inquiry report, then
resignations. He pleaded for female backward class Sarpanch and submitted that
the proper action be taken on the basis of the order of the State Election
Commission dated 15-06-1996.
Then the Commissioner called upon all the members of grampanchayat,
and Sarpanch for hearing. This case was returned to the Collector, with
instruction to send its action taken report within 15 days. The Additional
Collector invited all members related to the case and give listening to them. Patil
group maintained their old stand and insisted upon to dissolve the
grampanchayat. But Sarpanch and her three members told not to do injustice and
insisted on to retain her position as Sarpanch to complete her term and take
necessary action without dissolving grampanchayat. On this say of both the
complainant and opponent, the Additional Collector submitted the report to the
office of the Commissioner without giving his comments. The Commissioner
completely scrutinized the matter in detail, and studied 145 (1)(A) fully. And
considering the suggestions of the Election Commission, he ordered to take sub-
election for the vacant seats without dissolving panchayat.
This news came to village. Most of them welcomed it saying truth always
conquer. Good work is appreciated. They are satisfied. Patil tried to checkmate
Tara Akka and tried to get panchayat dissolved. But it was boomrang. It was
under discussion for a long time in village.
50
WATER PURIFICATION 1 : Control Quality Water Role of Grampanchayat
- To mix TCL in proportion (as given below in water).
- To have a stock of T.C.L. for 3 months.
- This proportion should be 33 percent chlorine and ISI marked. It should be
ascertained.
- The sample of TCL should be checked every month.
- To have inspection of all flows of water in village.
(A)Chemical, (B) Biological
- The board indicating “Water NOT useful for Drinking” should be displayed
at a place where water is not pure and clean.
- There should be discussion on the report of water inspection in village
(Gram) Water Supply and Cleanliness Committee, Grampanchayat and
Gramsabha.
- If the report is that water is impure, the causes should be found out. There
should be proper remedy for manmade impure water. (There should be ban
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for toilet in open space, to throw waste, to wash clothes, etc. should be
avoided.
- If there is defect in H2S Strip, the sample should be sent for microscopic
examination.
- The area of water source must be clean and should have compound. There
should be ban to wash clothes, to clean feet.
- The water tank should be cleaned regularly.
- The employee in water supply department of grampanchayat should be
trained.
- The Domestic Water Supply (Water Awareness) should be implemented.
- The bad effects of impure water should be explained to each family.
- Importance of domestic water management should be imbibed on them.
- Water should be kept at high level, to drink water with help of vessel. There
should be tap to tank.
- If the proportion of chloride is significant, compel them to take filter. Make
awareness about drinking filter water.
- During Shivaji time, water was stored from rain, which is supplied to
public.
- Ground water should be used to refilling. Please give due attention to it.
There should be implementation of Ground Water Act. There should be
control on use of electric motor on wells.
Purification of water in wells and tanks.
- First determine level of stock of water.
- Have a measurement of width and depth of water. It can be done as per
following formulae.
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* Round Well
The square of well diameter in Meter x Depth of Well Meter x 785 = Total
water in litres.
• Square Well / Tank.
Length x Width x Depth of Water (M) x 1000 = Total water in litre.
- Calculate water proportion as given above.
- Bleaching powder of 5 gram per 100 Litre should be fixed.
- Take required powder in bucket.
- Mix water and prepare a paste.
- Pour water in the bucket to the extent of half or three fourth level of bucket.
- Mix this powder paste water with the help of stick.
- Please take care that do not keep any blockage of powder in such water.
- Wait for 10 – 15 minutes.
- Get Limewater collected in other bucket.
- This bucket should be brought inside out.
- In this way, this mixture is mixed with water in Well systematically.
- The Well water must be purified with this bleaching powder.
- With the help of O.T. Test, please confirm purification of water after half
hour. Take water in test tube. Mix one drop of O.T. in this water. If water
colour is yellow, it indicates water is purified.
• Bore-well pipeline / Hand Pump water purification.
- These pipelines are 4” or 6” diameter.
- 150 gram bleaching powder should be used for 4” diameter pipeline. Half
litre powder should be mixed with ½ litre water and prepare mix liquid and
it should be poured into pipeline.
- 300 gram bleaching powder must be mixed in one litre water and prepare
mixed liquid for six inch diameter pipeline.
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Mother Solution -
Bleaching powder or chlorine liquid can be used for domestic water
purification. 100 m.g. powder for 10 Litre Water / or 10 gm powder for one litre
water / 70 gm powder for 500 litre can be used. This is called Mother Solution.
This is to be used in specific manner; one drop per litre water.
(1) In such water purification generally in the morning before distributing
water / taking water or in the evening the drinking water must be purified
with the use of bleaching powder.
(2) To have confirmation of the water purification, use O.T. Test. Generally
one PPM for Tank, 0.2 PPM for tap water is the proportion prescribed.
Floroscope should be used to determine it. Broadly purified water /
germless water gets yellow in colour after pouring OT liquid in it.
(3) The moisture in atmosphere is dried up by TCL powder. It is its quality,
so it should be closed with cover in such way that it will not have any
contact with outside atmosphere. It is bag / Tin pot.
(4) If TCL powder is kept open chlorine gas goes out and reduces proportion
of chlorine in powder. Hence this powder should not be kept open.
(5) TCL powder should be stocked in such a manner it will not come directly
in contact with sunlight.
(6) When bag / Tin Pot is opened to use TCL powder, it should immediately
be closed.
(7) This powder should be purchased in 500 gm / one kg packed position.
The stock of water, its distribution, its storage and handling should be carried
out as given above. By using the powder regularly and in proportion. It
regulates and control the spreading diseases. Moreover daily requirements of
water will be fulfilled. Notes.- ……………………………………………...
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TO DISPLAY ACCOUNTS TO PUBLIC AND INFORMATION BOARD
Govt. Order No. VPM-1099/PK/54/08 dated 20 May 1999 of Rural Development and Irrigation Department Maharashtra Government.
The government has issued orders in respect of the effective utilization of funds
available with local self government and to bring clarity and crystality in
Panchayat Raj Sanstha.
The grampanchayat must send annual income expenditure statement of
last year in prescribed form duly signed by gramsevak and Sarpanch to all
account holders before first meeting of gramsabha.
While issuing the statement, the signature of account holder must be
obtained in prescribed form. The grampanchayat must send one copy of
statement to the B.D.O. and C.E.O. The statement of account must be Xeroxed
or printed then it should be sent.
The Information Board of the size of 7’ x 4’ should be installed. Any
work estimated Rs.20,000/- and above within the jurisdiction of Zilla Parishad,
Panchayat Samiti should be painted on this information board. It is compulsory
to display it.
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Such Board should be installed on the day of the work order at the work
site and should be there, for 5 years after the work is over. The responsibility of
protecting the board during the work rests with Contractor and of the
grampanchayat in whose jurisdiction the work is done.
The certificate in respect of installation of board duly signed by B.D.O.
and Deputy Engineer should be attached to Voucher, otherwise payment should
not be made.
The expenses of installation of the board must be provided in budget. It
should be 7 percent.
The Board should be installed in such way that it should not obstruct the
traffic.
The board should not be used for worshipping land or inauguration
ceremony. The names of persons who performed land worship or inauguration
should not be displayed on notice board.
The matter to be written on the board should be given immediately by
concerned Deputy Engineer to the Contractor (Name of Yojana, Title of work,
Budget estimate provision, Time duration given to complete work, Name of the
Contractor, etc.) While work begins, such board should be displayed with all
details available to contractor and to complete board after completion of work.
If grampanchayat undertakes this work order, the grampanchayat is
responsible to display the board.
Notes.-
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WORK SCHEDULE OF VILLAGE DEVELOPMENT OFFICER AND GRAMSEVAK
The Department of Rural Development and Irrigation have revised the
work schedule of the Village Development Officer and Gramsevak in 1996-97.
This revised work schedule is done in accordance to Maharashtra Zilla Parishad
& Panchayat Samiti Act 1961 and Mumbai Admininistration. Grampanchayat
Act 1958 and Rules thereunder. While implementing different schemes the
Village Development Officer and Gramsevak have to follow this work schedule
which is related to following subjects.
• Planning
• Agriculture
• Welfare Schemes
• Family Planning Programme
• Works assigned by Officers
• Village Information Centre
• Animal Husbandry
• Miscellaneous Works
• Work assigned by C.E.O. of Z.P.
As per the work schedule and other different provisions in the Act and as per
the orders of the government the work schedule of the gramsevak was as
given below.
Work Schedule about Administration
As per the provisions in Chapter-3 of Grampanchayat Act-1958 and as per
the rules prepared and orders given by the government under this Act,
Gramsevak has to work as the secretary of grampanchayat.
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- All the records of grampanchayat is to be prescribed and to fulfill all the
development works with the help of Sarpanch.
- To maintain the grampanchayat record under Sampoorna Grameen Rojgar
Yojna by noting in it all the essential details from time to time. When
grampanchayat decides, the meetings of gramsabha and monthly meetings
are to be organized. To issue notices of such meetings to the concerned
members.
- To maintain the minute book of each meeting.
- To implement the decisions and to fulfill the details required.
- This work is to be done with the help of grampanchayat.
- To arrange at least 6 meetings of gramsabha in a year, and to organize
Mahila Gramsabha one day before the meeting of the gramsabha.
- When orders are received to collect different taxes levied by government
and Zilla Parishad, taxes and fees are to be collected. To re-assess taxes
once in every four years.
- To fulfill all objections pointed out in the audit of grampanchayat.
- To take care for not to repeat the irregularities and the objections of the
auditors.
- To maintain the record of grampanchayat up-to-date in respect of
measurement record of the land, road maps and buildings, barren land,
and public places.
- To work as the Registrar for recording birth / death, infant death as per the
Birth and death Act of Government of India – 1969 and as per
Maharashtra birth and death registration rules – 2000 of Maharashtra
Government.
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- To work as the Registrar for marriages to record the marriages in the
jurisdiction of grampanchayat as per the order of the Government of
Maharashtra dated 1st February, 2001.
- To have co-ordination with the members of Panchayat among the Co-
- Papers to remove Sarpanch and Dy. Sarpanch from their positions.
- Notice issued to fill in vacant posts.
- Termination orders in respect of Sarpanch, Deputy Sarpanch, Members on
account of their education. And papers to cancel termination.
- Documents regarding property leased out, assistance and contract.
- Correspondence regarding village fund distribution.
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- Documents not included in annual administration such as explanation letters,
Accounts, Auction Slips, Weekly Market, Contract, etc.
- Orders to sanction revised budget.
- Explanation letters of Annual Accounts.
- Papers related to work of inspection and audit assigned by Z.P. and Panchayat
Samiti.
- Application for employment.
- Estimates of construction work.
- Emergency expenditure Note Book.
- Register of Permanent Advances.
“C1” Class Records
- Provision of resignations submitted by Dy. Sarpanch and members.
- No confidence and other proposal suggestions.
- Meeting of Grampanchayat, and notice of gramsabha.
- Tax rate and suggestion thereon.
- Applications for tap water.
- Fee to be charged on meadow for feeding animals.
- Office copy of Demand Bill.
- Office copy of authority to attachment.
- Purchase of movable property and documents related to transfer of property.
- Documents related to sale, compensation etc.
- Documents regarding purchase of writing material, forms, newspapers.
- Travelling Allowance, Stamped bills.
- Temporary nature contracts, and renewal made with Zilla Parishad,
Municipality, Corporation.
- Office copy of recovery notice of Tax and Fee.
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- Formation of Committee, Sub-committees.
- Appointments of Advocates and their payment.
- Copy of bill to withdraw advances.
- Summary of salary bills, regular and emergency expenditure.
- Certificate of leave payment.
- Surety and contract of employees.
- Reception, festival, Entertainment expenditure in village.
- Annual conferences and grants of District and State.
- Management cost of National and State Festival.
- Arrangement of meeting with officers and respectable individuals.
- Documents regarding getting records back and to recover money.
- Responsibility of charge slips.
- Supply of Dress Code of employees, batches.
- Cheque book counter.
- Certified emergency bills.
- Manure and local information.
- Documents about people’s Contribution Donations.
- Papers regarding absence for panchayat meetings.
- Copy of Advance receipts and final bills of temporary withdrawal of Provident
Fund.
- The affidavit of individual who gives grants to Provident Fund.
- List of Panchayat members having tax default.
- The collection statement given by pen by Guard.
- Service books of employees (upto 5 years from retirement).
- Re-assessment of tax assessment list (Within same year when suggestions and
objections decision is taken).
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“D” Class Records
- Permission to public roads given to panchayat, the temporary construction and
erecting minor branch and its utilization.
- Documents to recover tax dues.
- To give advertisement in local newspapers.
- Inquiry about distance for traveling allowance.
- Copies of records and its inquiry and related papers.
- To execute notice, summons.
- To sanction leave of all types.
- Application of leave.
- Receipt of Money Orders (if audited).
- Rejected loan application after inquiry.
- Office Copy of Chalan.
- Bills, cheques, receipts.
- The explanation letters included in Annual Administrative Report of Zilla
Parishad.
Notes.-
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IMPORANT POINTS REGARDING ACCOUNTS
Cash Book It is most important Record Book. The financial transactions are recorded
daily in the general cash book maintained in Form No. 7. The manner in which
such receipt-expenditure transaction is recorded is explained in the Rule Nos.
19(7), 22(2), (3), (4), (7), (8) and 23, 24 (kh), 25(2) and 33(3) of Mumbai
Grampanchayat Accounts Code 2005 model.
This cash book should be numbered and duly attested. It means all the
pages in the cash book should be counted serially and recorded accordingly and
write the matter on the last page indicating this cash book has pages from page -
-------- to page -------- and counted serially and signed it accordingly.
The receipt entries are noted on left side of cashbook and expenditure
entries on the right side of cash book.
While recording the receipts, there are two types of receipts – Form No.7
general receipt From No. 10 Tax collection receipt. After collecting the amount,
the entry is not made in general cash book, it should be recorded in Daily
Collection Register in Form No. 5(C). Similarly, the amount collected in
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cheques should be recorded in Form No. 7 (C). But the tax collection should be
credited. On confirmation of transaction, the receipt is to be prepared.
As an effect, daily transactions are noted in daily record book and it helps
to have balance at the end of the day.
It is essential to note opening balance in the writing daily cash book. All
the amounts credited on the day are to be taken on credit side.
The cash book in the Form No. 7 must be closed daily.
While closing the cash book on the particular day, draw four lines in red
ink and enter therein cash received on the day opening balance, total. Further on
the expenditure side, please write total expenditure on that day, the closing
balance after deducting expenditure from opening balance plus cash received.
Please write “Grand Total” in which amount should equal to total expenditure
plus closing balance. Please write gross total in figure and in words, take
signatures of Secretary and Sarpanch. It is essential to give details of closing
balance in form of cash at hand, cheque, post, bank fixed deposits and other
investments.
When vouchers are to be arranged, please take them date wise from 1st
April to 31st March. It should be subject-wise arranged in separate file. The
vouchers should be numbered in ascending manner in continuous numbers.
The vouchers should not be given sub-numbers, such as 14(1), 14(2). It
creates doubt in transaction.
There should be extract of total receipts and total expenditure and it
should be attested duly signed.
There should not be over writing or cancellation mark in cash-book. The
entry need not be re-written or do not use whitener. If the mistake is to be
corrected, please draw a line on figure and write the corrected figure in space
above the figure. Please sign in short with date.
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Cheque Book
After collecting cheque book from the bank, please count all cheque
numbers (Are these all cheques ? Are numbers on cheque book correct ? etc.)
Please confirm these details. If they are not correct please approach the bank and
get it corrected.
After receiving cheque books from bank, please record them in stock
register in Form No. 18 (Grampanchayat Accounts Code Rule No. 48) and
obtain signature of Sarpanch.
All the cheque books should be kept in safe custody.
If it is joint account of Gramsevak and Sarpanch, the cheque need not be
issued without signatures of both signatories. Please inform the bank
accordingly.
It is needed to have personal verification of the cheque books in balance
by Sarpanch once in every three months.
Please confirm the figure of withdrawal by cheque in word and figure
written correctly. Further please write the figure “under rupees in ascending
order such as when cheque is for Rs.2500/-, please write under rupees 2501 on
the cheque.
Please avoid to erase if such erasing is there, then please encircle the
figure and correct and sign it.
Please do not draw a pen through the figures written on cheque.
The voucher which is the base to make cheque payment should be signed
by Sarpanch. If it is not so, such voucher should not be recorded as expenditure.
On giving cheque, please write cheque No. and date on the said voucher.
The bearer cheques should be issued upto Rs.500/-. The cheques for Rs.
more than 500/- should always be crossed cheques. While issuing cheque it is
essential to obtain the receipt of cheque (in Form No. 7).
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Advance
The grampanchayat can sanction the advance for traveling expenses, other
related salary. But in case of emergency the temporary sanctions of panchayat
are obtained in respect of purchases or work of panchayat. Such sanctions
should be minimum and Secretary should care of such advances. Unless first
advance is adjusted or recovered, next advance should not be given.
Such advances are to be recorded in Form No. 20. On such entries the
signatures of Secretary and Sarpanch should be obtained. There is provision to
record the recovery in this form and hence it becomes clear to understand the
dues of advances to be recovered. The extracts of such dues of the advances can
be taken by the Secretary.
Moreover, the grampanchayat is authorized to sanction permanent
advances. But such permanent advance should not be more than Rs.1000/-. The
Secretary can also sanction such permanent advance amount to meet daily minor
emergency expenses. The Secretary can fulfill expenses by using such advances.
But under any circumstances, the advance from this permanent advance amount
should not be given to any individual.
Labour Payment
The attendance register must be maintained by the Secretary in the Form
No. 22. If the work is to be taken from skilled and unskilled workers such
attendance register is brought into practice. It contains daily record of the work
done by daily wage earning workers. The Secretary must maintain attendance
register daily. Sarpanch should visit the work site and check attendance register
and also confirm that workers are present on work site. The attendance register
must be only one. The attendance registers should be serially numbered and
should be attested with stamps of grampanchayat. The stock of attendance
should be noted and accounted in the general Stock Register. Its account should
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be maintained in Form No. 18 separately. Workers can be paid more than once
in a month. The duration of payment disbursement can be decided on local level.
But a separate attendance Register (Sheet) is essential for each payment. The
name of the construction, Sr.No. should be recorded on the first page of the
attendance register. The register should be stamped by grampanchayat. The
signature of Sarpanch should be taken before taking the attendance register in
use.
It is expected that the work assigned to the worker should be in proportion
with the payment made as per attendance register. There should be proper
supervision on the work so as to know whether the workers do the work
properly or not and whether worker work verly slow. If such supervision is not
there the payment of the work done is not payable to them.
Tenders
The tenders for the work valued the amount below Rs.50,000/- are to be
invited as per Rule-55 of Mumbai Grampanchayat Account Code – 2005. But it
is binding to publish the tender notice in local newspapers so that competitive
quotations can be obtained. Further the tender of the value of more than
Rs.50,000/- needs to be invited from contractors by notifying the tender notice
to that effect in advertisement as per Rule-57 of Grampanchayat Lekha Sanhita.
There are two methods to give tenders :-
(A) Contract System
(B) Department System
(A) Contract System
There are provisions recorded in this contract system in respect of
duration, the security deposit and fine. There are three types of such contract
system.
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(A) B-1 System
(B) B-2 System
(C) D System
(A) B-1 System
Percentage System, Extra Rate (A) rate or Budget rate such work is given
on contract.
(B) B-2 System
The quotations are invited from the contractors in confidential manner
about the tender in item-wise system, technically sanctioned budget rate and
total amount of the tender.
(C) D System
Considering the supply of material, the material which is required in
future, the rates of such material are invited and to fix such rate. This system is
useful for this purpose.
Through Department
This is piece work system and not tender system. There is no mention of
duration, security deposit, or fine in such system.
(A) A – 1 System
This is similar method as that of above given B-1 method. But the
quotation of lowest rate or the budget rate is to be accepted.
(B) A- 2 System
This is similar method as that of B-2 System. But this cannot be given at
the rate higher than the budget rate.
(C) Rate List
- Item-wise rates are to be invited.
- Work cannot be given at the rate higher than D.S.R.
- This method is to be used for work valued at below Rs.5000/-.
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(D) Nominal Muster Roll
There is system to provide job to skill or unskilled workers on daily
wages as per Rule-56 of Mumbai Grampanchayat Lekha Sanhita Accounts Code
– 2005. The provision is in this nominal muster is that the total wage bill
payable to him is paid accordingly. Total wage bill of total attendance is to be
determined on the basis of total value of the work done by them.
(E) Requisition
If the Department System of work is adopted, and for that the material of
the grampanchayat is to be provided this requisition method needs to be adopted
vide Rule No. 55 of Mumbai Grampanchayat Lekha Sanhita – 2005. When open
tenders are to be invited, minimum one percent earnest money should be
demanded along with the quotation. In similar manner, it is essential to declare
minimum security deposit to be taken along with the quotation under open
tender system.
Even though there is no mention in Mumbai Grampanchayat Lekha
Sanhita-2005 Model, while inviting open tenders, the provisions in the
government decision dated 2nd January, 1992 of the Department of Industry,
Energy, and Workers of the Government of Maharashtra should be taken into
account and should be implemented accordingly.
Price Quotation and Sanction
The grampanchayat should invite price quotations for the material of
costing more than Rs.1000/- and give them sanction as per rules. The power to
sanction the quotation lies with the panchayat. If this authority is assigned by
panchayat to the Sarpanch / Deputy Sarpanch, both of them can approve the
price quotations. But such resolution needs to be done by panchayat every year.
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Panchayat needs few items to be purchased from time to time in a year;
e.g. electric material, TCL powder, water supply material, cleaning material. All
the price quotations of these materials are to be invited for the supply of material
for one year and can be sanctioned. But few things need to be purchased once in
a year (e.g. Safe, Chairs, Tables). In such cases the price quotations can be
invited on that time and sanctioned accordingly.
Date should be mentioned. The resolution should be passed to give
authority to Sarpanch / Deputy Sarpanch to approve the price quotation. It
should be dated and numbered. These powers are to be executed within the
frame work of the authority. All the quotations can be invited in the Form “D”.
The notice should be issued to invite price quotations. In such notice the
last date and time and date to open tenders and time must be mentioned.
Each quotation must be sealed one. It should be signed with date of its
inward. At the time of opening the tenders, to open the date and time should be
recorded on each tender packet and should be signed thereon. Then the
comparative statement of the price quoted by each seller must be prepared. If
there is no special reason the quotation indicating lowest price must be
sanctioned. If the tender indicating higher price than the lowest price is to be
approved, reasons must be mentioned. On the said comparative statement,
please write the resolution number and the remark as “sanctioned” with the
signature of Sarpanch / Deputy Sarpanch.
Form of Price Quotation Demand Question :- Prepare the price quotation list
in respect of Electrical material to be purchased during the year 2007-08 ?
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Notice For Rate Quotation Messers Address
Grampanchayat Date
He is hereby informed that following electrical material is to be purchased during 2007-08 for this grampanchayat. S.No. Particulars of Material Total Nos. Price Details Rate
1 2 3 4 5 1 Bulb 60 Watt, 230 KV 500 Per 100 2 Pipe 3 Foot, 20 Ky 18 Per Dozen 3 Choke(Nameof Company) 12 Per No. 4 Starter 12 Per No. 5 Holder 24 Per Dozen
The material is to be purchased. It is to be supplied as per our requisition in 2005-06. Sometimes the actual demand may less than noted demand or more than the noted demand. You are required to quote the price in Col. No.5. It should be given to our office on -------day during the office hours. Such quotations will be opened on ------ date at --------- AM/PM. The Grampanchayat reserves the right to reject all the tenders without assigning any reason. Signature Signature Secretary Sarpanch
• The signatures should be taken on the backside of notice in token of acknowledgement of quotation.
Comparative Statement of Quotations. Sr. No.
Particulars Bharat Electronics
Anil Ele. Priya Ele. Sapna Elect.
1 Bulb 60 Watt. xxx xxx xxx xxx 2 Pipe 3 Feet. xxx xxx xxx xxx 3 Choke (Company) xxx xxx xxx xxx 4 Starter xxx xxx xxx xxx 5 Holder xxx xxx xxx xxx Total Price The comparative statement should be prepared in this Form. It will be appropriate to consider the item-wise price quoted by the seller and approve the lowest price tender of each item. If the tender with higher price is to be approved, reasons should be given in support of giving sanction to it and there should be record of resolution No. and date on such statement. If the Sarpanch / Deputy Sarpanch are authorized, the resolution No. and date to that effect should be written and signatures of both Sarpanch and Secretary in former case, and the signature of Secretary in latter case must be taken.
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IMPORTANT POINTS IN AUDITING The auditors submit Auditing Report of Panchayat in two parts covering
the comments in respect of general deficiency and doubtful transactions. Out of
them Doubt No. 1 of Part-1 refers to the statement of all doubts. Unless each
doubt is cleared this doubt cannot be approved. But doubt No. 1 of last audit
report can be kept undecided, other points of doubts can be reduced. For it the
last report is to be solved. Hence, doubt No.1 should be answered.
Answer – This pending doubt is included (Reference to the last audit note) in
the year ----- audit Part-I, hence this doubt may be deleted. Hence doubt in the
last audit as pending is decreased.
Following doubts are noted in Part-II .
(A) Situation indicating doubt.
(B) Deficiency indicating doubt.
(C) Out of rule transactions (under Rule No. 17) doubt.
Situation indicating doubts.
This situation indicating doubts covers following doubts.
(1) Receipts and Expenditures of last three years from the date of audit (on
the basis of Form No. 3 and 4).
(2) The Dues and Payments of Panchayat during inspection (on the basis of
Form No. 20).
(3) In the end of Inspection Year (cash book balance as on 31st March) Form
No. 5.
(4) The account of receipt books, during inspection period (on the basis of
Form No. 18).
(5) The balance in cash book on the date of inspection (As per current form
No. 7).
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(6) The stock of receipt books on the date of inspection (on the basis of
Form No. 18).
Taking proper action in relation to above doubts, following answers can be
given.
(1) As the receipt expenditure is correct, the request is that this doubt should
be deleted.
(2) The dues and recovery are correct hence the request is to cancel this
doubt.
(3) Balance is correct hence the request is to rejected.
(4) Accounts are correct hence request is that doubts should be removed.
(5) Balance is correct hence the request is to demolish the doubt.
(6) Stock – is correct and hence the request is to cancel the doubt.
Deficiency indicating Doubts –
Following doubts are included in this deficiency indicating doubts.
- Classification Register (Form No. 6).
- Tax Assessment (Form No. 8).
- Tax Demand (Form No. 9).
- Minor Demand (Form No. 11).
- Voucher Form (Form No. 15).
- Stock Register (Form No. 18).
- Dead Stock Register Form No. 19).
- Advance Deposit Register (Form No. 20).
These doubts are in respect of deficiency incompleteness. In respect of
deficiency or incompleteness shown in the report can be completed and request
can be made to cancel the doubt. This can be answer.
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Example- 1
- The page wise totals are not written in Tax Demand Register.
- Receipts are not noted in Ledger.
- Total sums are not written.
- Balance sheet is not prepared.
- That does not tally with assessment such are the deficiencies.
These can be answered as given below.
Answer
- Page wise totals are noted.
- Receipts are noted in Ledger.
- Total sums are recorded.
- These are balanced with assessment.
- As compliance is made, request is to omit doubts.
Example – 2
- The entries of purchased articles should be recorded from time to time to
show its proper use.
Answer
Recording the entries, the proper use is shown. In future all the entries
will be recorded on the very day of its purchase. Hence the request is to cancel
doubt as compliance is done.
Example – 3
The commodities purchased for Dead Stock should not recorded on time.
The checking of stock is not done in year. The remarks of Sarpanch are not
taken.
Answer
All the entries are recorded. The signature of Sarpanch is taken on last
noting. The said remark will be shown in next audit. Henceforth the verification
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of stock will be taken and remarks of Sarpanch will be taken. Therefore accept
this explanation and clear the doubts.
Out Of Rule Transaction (Under Rule 17)
Doubts
The following doubts are included hereunder.
(1) Income without receipt, Less income, Extra income.
(2) Expenditure without voucher.
(3) Function expenditure.
(4) Meeting Tea expenses.
(5) Traveling Allowances of Sarpanch, Members.
(6) Utilization of purchased articles.
(7) Expenses outside the budget provision.
(8) Purchase without sanction of quotations.
(9) Building constructions (Doubts equal to no. of constructions).
(10) Excess expenditure on confections on account of National Festival. In
addition to it, according to Accounts Code following doubts are there.
- To regulate explanation letter and receipt books.
Methods to reply important points of Audit.
(1) Whatever is received by Panchayat, that should be issued receipt of
amount received. No cash will be deposited without receipt. If it is
accepted without receipt, the answer should be that care will be taken
not to accept cash without receipt. If excess amount is deposited, please
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confirm it. The date on which such excess cash is deposited, the remark
to that effect must be recorded on that day with resolution to that effect.
Then such excess amount can be refunded. But if the less amount is
deposited, the balance should be recovered. Such recovered amount is
recorded in cashbook. The receipt is given to him under receipt No. ___
of receipt book No. ____ for Rs. ________ dated ______. It is recorded
in the cashbook on page No. ____. As the doubt is cleared, request is to
cancel the doubt.
(2) To record expenses without voucher is crime. But such voucher is not
traceable at eleventh hour. When the receipt (voucher) is available or
receipts are available, they will be presented at the time of next audit.
This will be the answer to be given. If such receipt is not there, please
tell that amount spent will be recovered. This is the answer to be given.
Similar to the recovery.
(3) The provision is made in the Budget for functions. The resolution is
passed as to how much cost is to be spent on a particular function in the
beginning of the year. The Secretary is authorized to spend Rs.100/- as
emergency expenditure. If this expenses are more than this amount, the
excess amount shall be recovered. After the recovery is made, the
answer may be given on the line of recovery.
(4) The meeting allowance @ Rs.5/- per member on the members present
for the meeting can be made. If such actual expenditure is in excess, it is
liable for recovery. This answer must be given on the lines of recovery.
(5) There must be pre-sanction to the traveling allowances of Sarpanch and
the members. The Secretary is authorized to prepare such bills. If the
pre-sanction is not there, such bills should be sanctioned before they are
paid. Request is to accept this explanation and cancel the doubt. This
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can be answer to be given. If there is recovery, it should be recovered
and the answer can be given as noted in above lines.
(6) Utilization of purchased material – Some times panchayat purchases
the material such as boots, Rain-coats, umbrellas, exercise books, books.
The material is distributed among staff by taking the acknowledgement
from them. If such acknowledgement is not there, it should be obtained.
It is obtained and it will be shown in next audit. Hence the request is to
please accept the explanation and write of the doubt.
(7) Expenses more than budget provision – There should not be any
expenditure in excess than the budget provision. The works which are
being sanctioned in the working year, there should be supplementary or
revised budget which should be taken as sanctioned. Some times in case
of emergency, the amounts are withdrawn from other funds to meet the
expenses of the work. Such work is not to be done out of funds but it is
emergency work and hence such fund is used. Request is to approve the
action and clear the doubt. This is the answer. If such is out of budget
expenditure, a care is being taken not to repeat this expenditure. Hence
the request is to cancel the doubt. This is the answer to be given. But
such answer cannot be given every time permanently. The amount will
be recovered. This answer may be given if actually such recovery is
effected.
(8) Purchase without approval of quotations – The panchayat is
authorized to sanction the rate quotations. If this power is given by the
Panchayat to the Sarpanch / Deputy Sarpanch, they can approve the rate
quotations. Any item which is more than Rs.1000/- needs to be
purchased from rate quotation by the panchayat. Hence invite the
quotation notice. Take signatures of sellers who give quotation on such
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quotation notice. Please accept the price quotations in sealed cover.
Please mention date on sealed cover with signature thereon. After
opening the quotation on all price statements, there should be one date
and one time. Then prepare comparative statement. Then pass the lowest
price quotation. If a quotation of higher price is to be accepted, reasons
should be recorded. Except building construction, please maintain
separate file for other price quotations in respect of other items. If
panchayat has approved it, please record a remark that “this is
sanctioned as per power given by the resolution _______ dated
________. The signatures of Sarpanch and gramsevak must be taken.
(9) Cash in hand which is out of Rule – There should not be cash in hand
more than seven days. If amount more than Rs.500/- is paid in cash,
please give answer in explanation that such type of transaction will not
be repeated. If the less amount is spent on backward class community,
please give the explanation that excess amount will be spent in next year
and the backlog will be filled in. Submit the explanation statement along
with 5 percent Gram Vikas Nidhi Vivaran Patrak and request to clear the
doubt. To get receipt books attested please give explanation that the
receipt books will be taken attested henceforth and request to clear the
doubt. This can be answer to be given.
(10) If value certificate is not obtained -
Answer – Such certificate is demanded vide letter No. ______ dated
__________. The reminder is also sent vide letter No. _______ dated
__________. After obtaining it, the compliance will be made.
If such certificate is already obtained, such valuation certificate is
received. Its Xerox copy is enclosed herewith. If the agreement is not
taken from contractor, please give answer stating therein that a care will
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be taken to get such agreement written from the contractor. If
expenditure is in excess than the price, its reasons must be recorded and
second certificate to that effect may be demanded. Answer should be
given by indicating the letter No. _________ dated _________ of
demanding the certificate for the second time. If the excess amount is to
be recovered, those responsible for it, should be compelled to pay excess
amount. And after recovery is effected, the answer must be given.
Notes.-
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CHECK LIST TO AVOID AUDIT OBJECTIONS
Before incurring any expenditure please assure following points . - The items on which the grampanchayat incurred the expenditure are
included in GRAM SUCHI (Village List) of Mumbai Gram Panchayat Adhiniyam – 1958.
- There is provision for this item in the budget of grampanchayat. - The administrative approval is obtained by resolution. - As per requirement the technical sanction is sought. - A) Are the quotations invited in standard format for the purchases ?
Comparative statement of price quotations. The resolution of grampanchayat to accept price quotations supply order (?)
- B) Are the tenders invited for work in prescribed form ? Comparative statement The clear resolution of grampanchayat to accept quotations –
order to start work. A) Record of available material in stock. The material, its quality and
quantity – its remarks in that respect to be given. The remark given on such item as recorded in stock register page No. _____ Remarks _
B) In case of building construction there should be record noted in the measurement book in respect of actually work done. About inspection of the work done the remark of the Engineer
and the valuation of the work done. Remark for payment of voucher and recommendation, the final
certificate about work completion. - Final Bill.
C) Examine all vouchers of establishment and payment done. Wage according to service salary book. Payment in the Form No. 24. Is Form No. 15 enclosed to each voucher? Are deductions made from due payment? Income tax. Advance recovery. Security Deposit. Deduction for material given. Other Is the payment more than Rs.500/- paid by crossed cheque? Signatures on the receipt for payment of amount. Monthly bank balance sheet.
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GRAMSEVAK : A VILLAGE ENGINEER Once the member of panchayat samiti visits the office of the Block
Development Officer and record the complaint against the gramsevak, saying
that “Sir, the work of the road construction done under Yashwant Gram
Samruddhi Yojana, is of very inferior quality. Sir, please look into it and take
action against the gramsevak and the Engineer.
The innumerable complaints about the building construction of
grampanchayat are being recorded nearly in all Panchayat Samiti Offices and
Zilla Parishad offices.
Gramsevak has experience of such daily complaints. The complaints are
recorded at the level of Panchayat Samiti and Zilla Parishad about the work of
grampanchayat. Among them most complaints are in respect of constructions at
grampanchayat level done through grampanchayat.
What is the reason of such complaints ? Is the quality of such work really
inferior ? At the time of construction is the quality not maintained? Is such work
not supervised by the engineers of Zilla Parishad and Panchayat Samiti ? Is it
that gramsevak are not given instructions in the training programme as to how
the work should be obtained systematically ?
Gramsevaks have to implement number of Yojanas at the level of
grampanchayat.
At present all the schemes related to construction are done at the
grampanchayat level and gramsevak is indivisible part of such activity.
The schemes which are being implemented at the grampanchayat level are
as given below.
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• The Schemes of Zilla Grameen Vikas Yantrana (e.g. Sampoorna Grameen
Rojgar Yojana, etc.)
• Yashwant Gram Samruddhi Yojana.
• Different Schemes which are being implemented by Zilla Parishad (e.g.
works from different funds, school, Samaj Mandir, Anganwadi, toilet
constructions, works in finance commission, Roads, Drainage, Tap water
supply scheme’s work, etc. And works under Grampanchayat Nidhi.
Grampanchayat undertakes different construction works out of different
schemes.
These works are to be completed maintaining quality and grade and these
works are to be completed effectively. All the funds made available for each
work should be made available on time as per rules prescribed by the Auditors.
Such expenditure should be spent systematically. The role of gramsevak is most
important and valuable in implementing the schemes at the grampanchayat
level. Gramsevak is important incumbent in getting the works done with best
quality. Funds are available from Central Government, State Government, Zilla
Parishad, Panchayat Samiti. There should be proper balance in the funds and the
works. Hence the role of gramsevak is most important. For this purpose the
gramsevak must have knowledge of all aspects of building construction. In order
to give full knowledge to the gramsevakas, now abundant written literature, the
books guiding Panchayat Royal Way, the books published books by Training
Centre, etc. are available.
While implementing different schemes, Gramsevaks must get technical
guidance, to provide budgets in time, valuation reports should be made
available, to be capable to study budget rate fully. He should know which
registers are to be maintained when the work starts, when work is in progress
and the work is completed. The information in this respect must be with the
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gramsevak. Each work in each Yojana to be
implemented by the grampanchayat is a new
project. This should be the attitude of the
gramsevak. He should have the study. The
completion of the project is essential. It is
essential for the gramsevak to use his full
skill to complete the construction activities of the grampanchayat. Therefore it is
essential for gramsevak to have the indepth knowledge about all schemes,
government circulars, Grampanchayat Acts provisions. Hence the general
information about construction activity is given in following pages.
It is the skill of the gramsevak to do any work in the project in accordance
to all rules. He gets knowledge of many things while working on project.
Gramsevak is not only gramsevak but village engineer also It is important for
him to contribute mentally, physically and psychologically for creation of the
best village creation. The gramsevak is the architect of creating the village. He is
most important segment in creation of village. It is not easy thing to do the work
with best result continuously in the society. The work done while implementing
scheme is of permanent nature and it is also representation of our efficiency.
This should be remembered by all the gramsevaks. They should keep in mind
that he is one of those who are having best quality creation value. While
implementing each scheme, he should be ahead of the others. The work in each
scheme should done in such a way it is complete and attempt should be made.
If Gramsevak studies construction activity and undertakes the work he can
do the work in successful manner and through such construction, he can get
philosophical satisfaction while doing the work in best quality.
Notes.-…………………………………………………………………………..
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MOST IMPORTANT THINGS IN CONSTRUCTION AND CARE TO BE TAKEN
Introduction
In the present situation there is increase in income of the grampanchayat.
In addition to it the grampanchayat receives funds from the Central Government
and the State Government for different schemes. Out of the said fund maximum
construction activities are undertaken by the grampanchayat. Few important
things must be taken into account to do these activities in most successful
manner.
(1) What is the financial limit for the works to be assigned on
Grampanchyat by the State Government / Zilla Parishad ?
As per revised orders of the government the works upto Rs. 7 Lakhs can
be assigned by the State Government and the Zilla Parishad to grampanchayat.
Before this order the maximum limit of Rs.70,000/- was followed while
assigning the works to the grampanchayat by the State Government / Zilla
Parishad.
The government has issued the order recently indicating the maximum
amount project to grampanchayat on the basis of the annual income of the
grampanchayat. As per order No. ZPA/2004/PK/18/Vitta – 9(33) of Mantralaya,
Mumbai, if the annual income of the panchayat in the range of Rs.10001 –
30,000, the work costing Rs. 5 Lakh will be assigned and if the annual income
of the grampanchayat is more than Rs.30,000/-, the project work valued upto Rs.
10 Lakh can be assigned to the same grampanchayat.
(2) The works to be taken by the grampanchayat out of its fund.
The grampanchayat can undertake big works on the basis of its financial
capacity and out of its own funds. While taking such works there should be
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resolution of the panchayat sanctioning the cost of the said project. Further the
Eligible Officer or Deputy Engineer / Executive Engineer must accord his
approval to the said expenditure.
(3) Rules of Scheme for work and information about funds.
First study the Scheme which may provide work. All the government
decisions must be studied. Then determine the work considering all conditions
of the government. The careful study must be done of the Scheme as to
understand the Nidhi likely be required for work and the grants likely to be
obtained.
Sometimes the work valuing big cost is undertaken. But actual grant is
very short of the cost of the work in hand. Therefore grampanchayat can think as
to whether any loan is possible from the funds of grampanchayat or whether any
amount can be procured from people’s contribution and accordingly it can be
planned. In absence of such planning the work can be prolonged and itmay
affect on the quality of work. There are many instances of withhelding the work
for want of any systematic plan. Hence planning of work and grant is essential.
There should be provision in the budget of a work to be undertaken. If any
work is urgently essential, there should be provision for it in supplementary
budget. Such supplementary budget should be submitted to Panchayat Samiti
and sanction to it must be taken from eligible officer or from Panchayat Samiti.
(4) Care to be taken in respect of work site
When work is to be finalized, it is essential to confirm as to whether the
land for the work is available or not in accordance with the norms of the
governments.
The site selected by the Grampanchayat for work should be in possession
of grampanchayat. After completion of the work the maintenance of the asset is
the responsibility of the grampanchayat. For this purpose, if such place is
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privately owned, it is essential for the grampanchayat to complete the paper
transaction (Gift, stamp paper, registration, etc.) and to take the said site in its
own possession. It is essential that there is record in the name of grampanchayat.
• Further if the ownership of the work that grampanchayat is to undertake,
is to be with Zilla Parishad / Government, which means that Zilla
Parishad is responsible for maintenance of such assets in future, then the
grampanchayat should complete all essential documents in favour of Zilla
Parishad and get the transaction recorded in the Register. Every care
should be taken.
• It is also essential to ascertain as to whether the site selected for work is
appropriate or not.
• The work should not be started on the site, which his privately owned,
unless the site is legally transferred to the grampanchayat as its legal
owner. Some times private owner declares their land as gifted to
grampanchayat and later on oppose to it. Under such situation the
expenditure incurred goes waste and the construction is not completed in
time.
• The work should be undertaken at the village and on the site which is
already sanctioned (e.g. The work under special factor scheme, is to be
completed in scheduled caste settlement, the construction of school /
Anganwadi should be done on such place where school / Anganwadi are
sanctioned.
• If the city survey of the whole village is not done, or if it is done for some
villages, then its record is not available in the grampanchayat. Hence it is
beyond understanding about private land / Government land / Meadows /
forest land. Hence, it is necessary to know all these details, before such
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construction work is be undertaken. If it is government land, the sanction
of Collector is needed. If the land is forest land, the permission of the
forest department is essential.
(5) Care to be taken while preparation of Estimate
• When a work is to be undertaken, it is necessary to obtain rough budget
estimate of total cost of the work and for it the technical advice of the
expert must be taken.
• The work site should be shown to the Technical Officers. Then put a
demand for preparation of the budget. Sometimes a typical budget for a
work is available. The same budget is prepared taking into account
transportation of material, etc. But while working on site, especially while
digging there is change in land level; e.g. Actually in more rooms there is
fissile kind of stones, digging is needed than provided in budget, or if the
road passes through black soil then budget prepared considering the road
passes through normal land, etc. Hence, technical officers must visit a site
before the demand for budget is made. It results that there will not be
abnormal increase in the budget. Otherwise there appears a lot of
difference in budget provision and work done on actual site. It leads to
have difference in its evaluation. Therefore the gramsevak must confirm
that the technical officer prepares the budget after visit to worksite and as
per nature of work site.
• The technical officers may determine the scope of present work in
accordance with the decisions and norms prescribed by the government.
The grampanchayat may feel some change in construction such as cement
tiles in place of stone shahabad tiles, wooden windows instead of iron
windows, etc. The grampanchayat may approach technical officer and tell
them such changes before the preparation of technical budget. If there is
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any increase in the cost, how this extra expenditure is to be met.
Everything should be well informed to the Technical Officer. This will
facilitate him to approach the Eligible Officer to obtain technical sanction,
if needed and then prepare the budget.
• The guidance should be taken from the respective Engineer about the
scope of work and lead statement, so that there will not be any difference
between Work Budget and Actual Work. It will also be helpful for
evaluation.
(6) Administrative Technical Approval to the work.
The technical officers should take into account all above suggestions and
prepare budget. Then they will obtain technical permission of Eligible Officer
and hand over the budget to the Panchayat. In each work there should be
administrative and technical sanction. Then grampanchayat may undertake the
work. If there is not a single permission, the work should not be started.
(7) Tender Process
The tender system must be systematic and as per government norms, it is
used for the work to be undertaken from grampanchayat funds. It should take
into account Grampanchayat Lekha Sanhita (Accounts Code). Even then
question arises as to whether correspondence with the Senior Officers is to be
maintained (Block Development Officer, Accounts Officer, (Panchayat Samiti),
Executive Engineer, Deputy Engineer, Branch Engineer). The guidance should
be taken from them. Some times few grampanchayats have big own funds.
While inviting tenders for the work under their own funds, they should study all
government circulars, grampanchayat Accounts Code and then invite the tenders
for the work. In this connection following points should be observed.
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• To invite tenders for essential items.
• To collect security deposit of Contractor.
• To take earnest money.
• To issue work order.
• To publish the tender notice at local level, at the district level.
• If the work is big, at the state level in all related newspapers. This may
bring competitive tenders.
• To confirm that the documents submitted by the Contractor are correct.
• Collect the security deposit as per rules. In this connection the
implementation should be according to Grampanchayat (Audit Code).
• The received tenders may be placed before Gramsabha. The tenders may
be scrutinized. Accept the tender with minimum rate and assuring best
quality of work. Such tender must be examined economic / technical
eligibility is to be tasted. The prior experience of the contractor must be
checked. The tender may be approved on the basis of following points.
• To follow all government Accounts Rules.
• To check all documents submitted by the Contractor and confirm its
reality.
• Resolution should be passed to approve lowest priced tender.
(8) Care to be taken while issuing work order to start work.
The decision as to whether the work is to be allotted to the contractor or
the work to be done by grampanchayat will depend on local situation. The
decision should be taken in a meeting of Sarpanch, Member and local persons.
Such decision also depends on grampanchayat (Accounts Code). If anyone in
the meeting did not co-operate, then the work will be incomplete.
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The work order to start the work may be issued on following terms.
- Indicate terms and conditions of work.
- To collect security deposit as per rule from the contractor.
- The contract should be made in writing.
The work order should contain the following.
- The deposit amount.
- The nature of work to be done by contractor. The details of such
work need to be mentioned in the work order.
- The quality of work, to fix minimum deposit amount.
- To impose compensation if work done is not of the quality.
- To charge penalty if the work is delayed.
There should be condition that the payment of the work will be made as
indicated in the valuation certificate signed by Branch Engineer, Dy. Engineer,
Executive Engineer. For this purpose, the provisions in the Maharashtra
Grampanchayat Sanhita Model should be studied carefully.
• If the grampanchayat is to undertake the work as a contractor out of
government / Z.P. fund or any other fund. The grampanchayat should start
work on confirming that –
- All related documents indicating the sanction (e.g. Administrative
approval, technical approval, work order to start work) are ready.
• Before starting the work, the work site should be properly chalked out
with the help of Technical Officers.
• Further if the building construction work is to be undertaken.
- the work of digging, and if the work of constructing the road is to be
undertaken the measurement of khadi, etc.
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These are technical items. They should be shown to Technical Officers.
After the inspection, work should be undertaken.
(9) Care to be taken before starting construction and during the
construction work.
Sarpanch / Gramsevak must take photographs of the work site; before the
construction starts and after the construction is completed and these photos
should be kept in office records. It is very important to have photos of road
construction, drainage and such similar works. This is important document to be
presented to inspector or to the complainants.
• It is important to give full attention to the following.
- The administrative and technical sanction to the work is confirmed
before the construction starts.
- Funds are available.
- Work site is finalized.
- The documents of the ownership of land are confirmed.
• It is essential to ascertain than -
- when the work is at the place difficult to go and if the building
construction material is difficult to transport there. Then please confirm
about transportation rates in budget.
• Budget for construction, maps should be obtained. Detail study of budget
must be done. Then one has to work accordingly.
• While working, please take into account the item-wise rates. While
analyzing each rate given in budget the contractor’s profit is considered.
Hence one should study the saving in the expenditure on this work.
• The guidance of the technical officer must be taken. This may result in
saving in construction price. The grampanchayat must be alert to look into
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the fact that it does not pay the extra rate than the approved rate for the
work.
• The line layout or the plan of the work should be prepared in consultation
with concerned Engineer before the work starts. If work is under
construction, please get the knowledge about the measurement of khadi
(Stone pieces).
• The gramsevak must take care to obtain technical guidance from
Panchayat Samiti / Zilla Parishad from time to time; otherwise the
grampanchayat comes in trouble if the work is done in their absence.
Hence such work should always be taken under the guidance of Engineer
of Panchayat Samiti / Zilla Parishad or any Engineer deputed by Zilla
Parishad. Their visit must be recorded in visit book. Their suggestions
must be taken in writing. While doing work, these suggestions should be
followed.
• While the work is in progress, there should be contact with the Engineer
at every stage and inform him the progress of the work. The guidance
from the Engineer must be taken in writing. The important decisions
should not be taken on site. The important stages in construction should
be brought to the notice of Engineer and unless they inspect it on site
further work should not be undertaken such as –
(1) To do steel checking before slab.
(2) To show the digging of the foundation and get it approved from them
before starting the digging work of the foundation.
(3) To get measurement of digging work.
Otherwise, the technical officer cannot take measurement, once column,
Bim work is over. That creates the problem for evaluation. Therefore,
attention should be paid to have regular visits of the Technical Officer.
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• While the work is in progress, the material brought on the site should be
inspected by the technical officer for its good quality. In this context as
per advice of the technical officer. The essential material should be tasted
as per standard norms from the government laboratory or from recognized
laboratory. The works to be funded from all types of funds at the
grampanchayat level is regulated by this rule. This regulation is also
equally important to maintain the quality and conditions (status) of the
work. The government has issued instructions in this context from time to
time.
• There are government instructions to install the board at the work site
indicating the details of the work. Such board should be got written and
installed seen in front of the site of the work.
• It is proper for the Gramsevak to be on the site of work to supervise the
work of skilled workers if any and obtain their signatures daily on the
attendance register and have his own /Sarpanch counter signature of on it.
(10) To do work according to the Administrative Sanction /the technical
sanction.
• The details of the work budgeting should not be changed without the
written permission of the technical officer and without any solid reason.
Otherwise it will create the problems.
(11) The care to be taken when actual expenditure is in excess to the
budgetary provision.
In case the excess rate is to be paid on work site, it is compulsory to
resolve in the meeting of the grampanchayat and should be brought to the
notice of capable officer (B.D.O. Junior), Branch Engineer, Deputy Engineer,
Executive Engineer. In this context, their guidance and advice should be
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sought and request them to take appropriate action as per government rules.
Then the work should be done according to their instructions.
• Always keep Excess Saving Statements and it should be brought to the
notice of Engineer.
(12) In the context of taking grampanchayat sanction to the evaluation of
the work and for its expenditure.
• There should be correspondence with the Technical Officer at every stage
of work. Minimum three evaluation statements, or as per requirement, of
the construction should be taken and on getting the evaluation, please
confirm as to whether the actual expenditure is not in excess to the
evaluation. If such expenditure is in excess, it should be reported in
writing to the Engineer along with the satisfactory explanation for such
extra expenditure. The certificate of the technical officer should be taken
to the effect that such excess expenditure is appropriate. Otherwise, there
will be problems in regards to the evaluation. While the work is in
progress, at every visit of the technical officer, it will be correct to bring
these things to his notice. The final evaluation certificate must be obtained
when total work is complete.
• It is very essential to obtain such final certificate of evaluation. It should
be ascertained that the total expenditure does not exceed the final
evaluation. The reason is that such excess expenditure than final
evaluation is likely to be recovered from the individual. Hence while on
work, if there is any excess expenditure on any item than the budgetary
provision, it should immediately be brought to the notice of the concerned
Engineer.
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• The total work and its expenditure along with estimated proposed
expenditure likely to be incurred in the next month should be obtained the
sanction in the grampanchayat meeting by resolving to that effect.
• It is the responsibility of Sarpanch / Gramsevak of Grampanchayat.
• To pay the payment to the incumbent, only after taking sanction of the
grampanchayat for the item-wise expenditure. To record in cashbook
accordingly. To maintain the voucher properly. If all these works are
assigned to any other agency by the grampanchayat, on contract basis, the
works such as to take entry of material, to purchase the material, to make
the payment, etc. are not necessary to be maintained at the grampanchayat
level.
• The work of such contractors should be evaluated properly and then the
payment of the said work should be given.
• It is necessary to be alert while dealing with the financial transactions,
that he is not victim of corruption, or involved in any financial
irregularities / misappropriations. When one realizes that such financial
misappropriation is likely to be observed or any such misappropriation is
already there, the same should immediately be informed to the higher
authorities.
• If the evaluation work is not done according to the circular of the state
government, it should be brought to the notice of BDO / CEO
immediately.
(13) To maintain file for Details of material purchase, its receipts, and
item-wise expenditure.
• When the grampanchayat undertakes the work of construction, it has to
invite tenders for the material required for the construction and purchase
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the material. Such purchases must be approved by the grampanchayat.
The material required should be certified by the concerned technical
officer / laboratory before it is purchased. Such certificate should be kept
on record when purchase is effected.
• When material is to be purchased, the quotations from the maximum
sellers should be invited to take the advantage of the competition. Such
tenders must be opened in the meeting of the grampanchayat. The
quotation of lowest price with good quality should be approved. The
agreement should be done in writing with the said seller. Such purchased
material should be recorded in the stock register. It should also be signed.
If such material is brought in use, the entry to that effect must be recorded
in the register simultaneously. Please confirm time to time as to whether
the material is used in standard unit for each item.
• The certificate of concerned officer must be obtained about the proper
quality of the material, required to be purchased such as cement, steel,
iron pipe, etc. In this context, the material suggested by the Engineer
should be tasted in government laboratory.
• All the material purchased should be registered in the Stock Register. As
its use is going on, every time, the record of the material being used
should be made in the stock register. Gramsevak / Sarpanch needs to
examine the material whenever essential. At the time of visit of the
officers, they should be shown the stock register for inspection and
obtained their recommendations.
• It should be checked as to whether the voucher is true or not (Bill should
be printed. The seller must be authentic, sale tax number should be
printed. These items should be checked). On the basis of the received
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voucher, Form No. 17 should be written and both (voucher and Form 17)
should be kept in the file systematically.
• In the monthly meeting of the grampanchayat, the sanction should be
obtained to the expenditure likely to be incurred in the next month and to
the actual expenditure of this month. It should be carefully mentioned in
the said resolution.
• All the cheques drawn in favour of contractor, supplier or any other
institution amounting to more than Rs.1000/- should always be crossed
cheques. And in the said cross the words “A/c Payee” is to be written
specifically. If the payment to the contractor, the supplier or any
institution is less than Rs.1000/-, if any bank is authorized to receive the
payment on behalf the recipient, or any bank or individual is given
authority to receive payment, then the same payment can be given to him.
• After the payment, all the entries of the transaction should be recorded in
the cashbook in detail (e.g. the name, address of person to whom cheque
is given, reason for issuing cheque, the name of commodity Nos., cheque
No., etc.).
• All the cash receipts and payments should be recorded in cashbook on
time at the end of day and the balance sheet must be completed and
gramsevak should sign it.
• All the vouchers and receipts in respect of purchase are scattered or kept
carelessly. But it is dangerous and serious matter. All the date-wise
receipts and vouchers should be kept in one specific file safely. If any
receipt voucher is not traceable in a file, it leads to create doubt in the
transaction and serious action can be taken against the gramsevak.
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• It is necessary to keep all the record, may it be very small amount, in one
file systematically.
• All receipt payments entries should be written in cashbook. The
documents like the work order, maps, vouchers for expenses, should be
kept carefully in separate file.
(14) Action to be taken if the work is not completed in specific time limit.
• The grampanchayat has to look into the work to be obtained in complete
status in specific time limit. Then the grampanchayat has to see for
obtaining its evaluation. As per provision of the fund, the work should be
completed in specific time limit.
• All the works allotted to the grampanchayat are not complete in specific
time limit owing to local problems insufficient funds or for any other
reasons. Due to rising rates of the material required for the construction,
the work cannot be completed as per budget rates. There is more
expenditure. If the evaluation of the work is done at old rates, there will
be more legal problems. As a solution to this problem, the government has
issued instructions that while doing the evaluation of the work, the rates
specified in government rate schedule of the year, when work is done,
should be taken into account. (It means that such evaluation need not be
done at old rates). For this the work should be restructured and re-planned
considering the availability of funds.
(15) What is to be done? when work is complete.
After the work is complete there should be board installed on the site
indicating information of the work and the photo of such board should be taken
and kept in the record of grampanchayat. This photo becomes the important
document if any legal problems arise in future.
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(16) A care to be taken while dealing with the financial transactions
of the grampanchayat.
• 78 Items are allotted to the grampanchayat as per Schedule-I of Mumbai
Grampanchayat Act – 1958.
As per Clause-45, the Grampanchayat can spend on the following items.
- Financial assistance to institutions taking care of public interest.
- To provide for a work outside the jurisdiction of the grampanchayat with
permission of the chairman.
- To make the provision for hospitability.
• The grampanchayat must do all the financial transactions as per the Rules
specified in Maharashtra Grampanchayat Accounts Code-2007.
(17) A care to be taken by the Gramsevak / Sarpanch in respect of avoiding
mis-utilization of funds / mis-appropriation in different construction
activities of grampanchayat.
It is a serious matter to have mis-appropriation of funds / mis-utlization of
funds and that too having one’s involvement in it. It disturbances mental and
domestic peace. It is the cause of great dislikes in a family / society. The
compensation is to be paid by selling one’s own property. It also amounts to
criminal offence and rigorous punishment.
• Owing to the 74th amendment in the Constitution, the innumerable
females and that too from the backward class are holding the post of
Sarpanch. Hence all of us should be aware and alert to carry out the duties
and the responsibilities seriously. Further we should be alert to see that
there will not be mis-appropriation of funds while working.
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• There need not be only one formulae of work to avoid mis-appropriation
of funds. But such events will be minimized if following care is taken.
• There are two reasons of mis-appropriation of funds while the information
of the functioning at the grampanchayat is taken into account.
(1) The mis-appropriation of funds of Panchayat.
(2) The expenditure incurred on work or shown on work is in excess of the
final evaluation.
Following care should be taken to avoid such items.
• While starting any work, the full information of such plan / work and the
funds availability should be obtained and it is very essential also.
• All the approvals / sanctions such as technical and administrative
sanction, the work order to start the work, or any other certificates should
be procured before starting a work.
• The work should be undertaken on the site which is approved /
sanctioned. The construction site should not be changed as per the whims
of any individual.
• It is rather difficult to understand which place is private / public /
government and pasture. Hence it is necessary to get the correct
information in this respect. If such land is, pasture, forest land or the land
belonging to different government departments, the work should not be
undertaken unless the written permission is taken for the same.
• If the land is private land, then the work should not be undertaken unless
such land is legally transferred in the name of the grampanchayat.
• When a decision is taken to get the work done through a contractor, then
the tender should be invited by giving it the wide publicity for such
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construction work at the district level / state level depending upon the
valuation of the work.
• The contract should be given to a contractor who quoted minimum price
and gives good quality of work. Such action to give tender to a particular
contractor should be approved by the grampanchayat or by appropriate
authority.
• While allotting the work, there should be agreement in which the
following items should be recorded in detail.
- The security deposit amount.
- The period to complete the work.
- The penalty if the work is not complete within specified period or of
proper quality.
- The payment condition must be mentioned that the payment will be
made equal to evaluated amount and after evaluation.
- Before undertaking the work, the work budget, plan, maps must be
obtained. To confirm all the necessary entries in the work budget.
- It is necessary to see the following.
- The quality of purchased material is proper.
- Rates are reasonable.
- The supplier is authorized / approved supplier.
- The sanction / approval is taken for the purchase.
• While purchasing steel, cement pipes and other important building
material, it is necessary to see that such material is of proper quality. It
should be properly tasted by the eligible officer / in the government
laboratory. The taste reports should be kept ready.
• It is proper to do the important works such as line outing, to lay down
foundation, to construct slab, etc. in the presence of the technical officer.
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• The work taken in hand should be completed in time. The photos should
be taken at every stage of construction and keep them in record.
• It is also important –
- To keep the record of the expenditure on work.
- To file the received bills.
- To take sanction to the expenditure.
• It is also necessary –
- To take account of all material purchased for the construction.
- To record the stock after using the material.
- To compel the technical officer to supervise the work, and to have
our supervision.
- To get evaluation in time. To maintain carefully the record of the
correspondence.
- The payment can be made to the extent of evaluation amount with
sanction of grampanchayat.
• It is most important that one should not be victim to bribe or should not be
involved in financial mis-appropriation and one should be very alert in
this context.
(18) Who is responsible for poor quality of work and for the recovery of
the excess expenditure on the construction ?
• It is binding on the grampanchayat to follow instructions of the
grampanchayat in respect of construction activities, and maintaining the
quality of work as desired. It is the responsibility of the technical officer
(Engineer) of Zilla Parishad to give the technical guidance for
construction and to take care to maintain good quality of work.
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• The gramsevak / Sarpanch are responsible for inferior quality of work
done under Jawahar Gramsamruddhi Yojana, Indira Awas Yojana,
Sampoorna Gramin Rojgar Yojana. The government has issued order on
1-11-1994 in this context. As per this order, 50 percent cost is recovered
from Sarpanch and Gramsevak. If the members of grampanchayat are
found guilty, then the recovery is to be done from them. Further the
technical officer (Engineer) is also held guilty and liable to punishment, if
he has done wrong supervision and guidance.
(19) What are the government instructions about the method when
there is misappropriation / embezzlement in the work under
Sampoorna Gramin / Jawahar Rojgar Yojana ?
The government has given clear-cut instructions in circular dated 1-11-1994.
Further the government has also mentioned in circular dated 25-2-2000 that
at the present situation, there is increase in the income of the grampanchayat.
Moreover, there is flow of funds for the development of the grampanchayat
area under different central and state government schemes and with these
funds a large scale construction activities are being completed. Hence
following important points should be taken into account for the success of
such activities.
• As the Secretary of the grampanchayat, it is the responsibility of the
gramsevak to obtain the evaluation of each work undertaken by the
grampanchayat. It is essential to present all the records to the Engineer
and also to pursue in writing for the evaluation.
• Even though the evaluation is not obtained within a month, the concerned
engineer is liable for disciplinary action.
• Earlier there was a provision to recover 50/50 percent of the cost from
Sarpanch / Gramsevak considering them responsible for misappropriation in
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work under Jawahar Rojgar Yojana. Now if this misappropriation is in
context with evaluation of work, the Extension Officer (construction) Junior
Engineer, Deputy Engineer are equally held responsible along with Sarpanch
/ Gramsevak for such misappropriation. The government has issued the
orders to that effect (e.g. These orders are also applicable to Indira Awas
Inferior Work – Guilty Conscious Bad Effect on sleep and health.
(20) CHECK LIST FOR WORKING IN EACH SCHEME.
(1) Name of Scheme
(2) Name of Work
(3) Administrative Sanction (Order No. of eligible authority and amount)
(4) Technical Sanction (Order No. of eligible authority and amount)
(5) Site Fixation – 7/12, 8-A Extracts, Form No. 26 Extract.
(6) Availability of funds.
(7) Inspection of Site by concerned engineer before preparation of budget.
(8) Scope of work and Drawing of work.
(9) Transportation of material.
(10) Work order No. and Date.
(11) Duration of completion of work.
(12) Resolution of grampanchayat for excess expenditure than sanctioned
grant.
(13) Date of Line Out.
(14) Tests of Material.
(15) Photo at each step of work.
(16) Savings – Excess Saving Statement.
(17) Correspondence with the contractor.
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(21) Formulae of Material required for construction. (1) 100 Cubic Feet (Material required for 1:6 Ration Construction).
(A) Brick Construction -
Bricks – 1350 Nos.
Cement- 5 Cubic Feet (4.25 Bags)
Sand – 30 Cubic Feet.
(B) Dabri’s Construction -
Headers – 20 Nos. (120 Cubic Feet).
Cement – 6 Cubic feet (5 Bags)
Sand - 30 Cubic Feet.
(C) Chip Construction -
Headers – 35 Nos.
Front Stones – 142 Nos.
Big Dabris – 50 Cubic Feet.
Cement – 5.50 Cubic Feet (4.50 Bags).
Sand – 24 Cubic Feet.
(2) Cement Concrete - 1 : 2 : 4 Ratio.
Small broken pieces of Stone – 88 Cubic Feet.
Cement – 22 Cubic Feet (18 Bags).
Sand - 44 Cubic Feet.
(3) Mangalory Tile Roof – 100 Sq.Feet
Buttons – 1” x 1¾” Inches Mangalory Tiles. 16 Inch x 1¼ Inch – 150 Nos. Nails – 2 Kgs. Twig – 100 Nos. Tin Sheet – 100 Sq.Ft. – 20 W.B.G. Sheet for daily use – 84 Feet Washer Screw – 4 Kg.
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Important Formulae 1 Meter = 3.28 Feet Angle 1 Square Meter = 10.76 Sq.Ft. Kilo / Meter. 1 Cubic Meter = 35.28 Cubic Feet 40 mm x 40 mm x 5 mm = 3.50 Kg 1 Brass = 2.83 Cubic Feet. 50 mm x 50 mm x 5 mm = 3.8 Kg 1 50 mm x 50 mm x 6 mm = 4.50 Kg 1 Cubic Meter = 1000 Litre. 1 Cubic Feet = 28050 Ltr. 1 Inch = 2.054 cm Kilow / Meter 1 Mtr. = 100 cm 100 mm x 50 mm x 6 mm = 8 Kg. 1 Cement Bag = 50 Kg. Sheet – Gauge mm width. 1 Ton Cement = 20 Bags Cement. 24 = 0.63
22 = 0.80 Iron Pin mm Kilo / Meter 6 0.22 8 0.39 10 0.62 12 0.89 16 1.58 20 2.48 Notes.-
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REMEMBER IT PERMANANTLY
(1) Scheme and proposed work.
- To ascertain.
- Which are the sources of funds available .
- Whether the fund for the proposed work is sufficient.
• The works under the norms of the scheme must be undertaken.
• To give the hint to the engineer who prepares budget about sub-items such
as electricity, environmental improvement, the Board notifying the work,
item-wise expenditure, survey expenses, if needed etc.
(2) Budget and Provisions
The full information about the scheme in which the work is included should
be given in all details of grants to the Engineer who prepares the work
budget. Please confirm that the budget of work to be undertaken has
technical sanction before proceeding to work.
• The information should be sought from the engineer as to whether the
royalty charges are included in each rate mentioned in the budget, or
whether the royalty charges are included in sanctioned rates.
• Please study the budget rates. Some rates are per cubic meter in the
budget; some rates are per square meter. Majority of the works at the
grampanchayat level are measured in foot, brass, and hence the cubic
meter is to be converted to cubic feet, and square meter to square feet and
for that please study the formulae in this context.
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(3) Following instructions are to be implemented before the work, during
the work and after the work.
• Please study the zone in which the proposed work and the village are
included. Totally there are four zones. The labour charges are fixed by
government for workers in each zone, please ascertain as to whether rates
of wages are paid to the workers while completing the muster. The
proposal in detail should be prepared in case and in exceptional situation,
the workers are not available at the prescribed wage rates. Such proposal
should be approved by the grampanchayat. It should be sent to the Block
Development Officer. After its approval by the BDO, the rates should be
finalized and payment should be made accordingly.
• The material required at the work site should be brought to the work site
in installments. All material should not be transported to the work site. If
the work is delayed, the material gets wasted. If all the sand is dumped at
the work site, most sand may wash away in rainy season. The strength of
cement weakens as time passes away. Such things should carefully be
noted.
• When there is natural calamity (heavy rains, earthquake, etc.) and when
the work is in danger, such event should immediately be reported in
writing to the competent authority after doing Panchanama.
• The new proposal to demolish the building of Zilla Parishad and to
construct new one should not be prepared, because the government
sanction must be obtained to demolish such building. Then only the
proposal to construct new building is accorded as per the norms and the
rules of the government.
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• When the work is closed while it is in progress, and when the charge is
given to another gramsevak, he should take all measurements of the work,
all material on site and if necessary have Panchanama before taking the
charge. First, he should get evaluation of incomplete work before
continuing the construction, please ascertain about all the entries of
material on work site in work register.
• After the completion of work, all essential entries must be recorded in the
property register. All the entries, such as administrative sanction to the
work, technical approval, date of starting work, expenditure incurred,
evaluation of work done should be properly recorded in this register. One
Line Plan should be prepared and all the measurements must be recorded
in the said plan.
• If any work is done through government scheme and if in the future the
maintenance and repairing of such work is to be done by Zilla Parishad
(e.g. school, veterinary hospital, etc.) such buildings should be allotted to
Zilla Parishad. Please confirm that such property is properly registered in
the property register of Zilla Parishad. Here the works for which
maintenance grant / repairing grants are provided by the government /
Zilla Parishad must be recorded.
• After completing the work in each plan by the Grampanchayat, the record
file of such work must be at the level of grampanchayat. There should be
all the record (such as budget, evaluation, correspondence, etc.) in such
file. Such file should be maintained per scheme every year and should be
kept for records.
Notes.……………………………………………………………………………
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HANDING OVER/ TAKING OVER THE GRAMPANCHYAT CHARGE AFTER TRANSFER
When the gramsevak receives the transfer order from one block to another
block or to other grampanchayat, he should complete all his record (if
incomplete) and prepare the charge list in quadruplicate (four copies) of all
registers and other documents and it should be shown and should be given in the
charge of his reliever when he joins the duties.
The receipt should be acknowledged and obtained as the receipt of all
documents. The registers related to the financial transactions should be
completed (if it is incomplete) and then its charge should be handed over with
the signatures of receiver stating that he received it and signature of giver as he
has given it. The list should be signed by both – giver and receiver. One copy of
such charge should be kept by the charge giver. One copy should be given to the
gramsevak / Village Development Officer. One copy should be given to the
Sarpanch and one copy should be sent to the Block Development Officer.
The cash at hand as noted in cash book should be personally handed over.
All the bank / post office pass books, used incomplete and blank receipt books,
cheque books and other documents should be handed over. It should be taken
from the reliever in his own hand writing starting that the receiver has received
all the documents. Then the charge giver himself should sign it.
The balance shown in cashbook must tally with the closing balance in the
bank / post office. If there is difference it should be recorded in the cashbook
with the reasons; e.g. The details of the undisbursed cheques (No., date and
amount) should be recorded. Further the cheques received by the grampanchayat
and are yet to be cleared and not credited, all the details of such cheques should
be recorded.
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• If some construction activities are still going on, the material required for
the said work (such as sand, stone, bricks, cement, small broken pieces of
stone, etc.) should be checked physically by the charge receiver. In that
context (all material as recorded in the material register). Please confirm
that material is as listed in the register and it should be signed by the giver
of the charge and the signature of the receiver of the charge. The balance
material as per dead stock register may be checked by the receiver of the
charge and confirmed the actual stock is as recorded in the dead stock
register.
• The most important works to be done in specified period should be
brought to the notice of the concerned incumbent.
Notes.-
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DUTY BOUND GRAMSEVAK Shri. Suresh Patil, young Gramsevak of Umedpur. Always leader in all
development works. Whatever new scheme to be coming to panchayat samiti, it
is brought to Umedpur. It is his reputation which is the result of his efficiency.
He is always after to see that any scheme is really implemented. Moreover he
maintains the record of the grampanchayat up-to-date and accounts very clean.
Everything is crystal clear. As per order of the Rural Department of Government
of Maharashtra he was very particular to see personally as to whether the board
is erected at the work site. Moreover the statement of the accounts of the
grampanchayat was also displayed and circulated as per provision in the
government notification. Shri. Suresh was very much particular in this respect.
Corruption! --------- not four but forty hands away from Suresh.
The gramsevak of neighbouring Vasantpur Village was on long leave on
account of his trouble of Heart attack, Suresh was holding the additional charge
of Vasantpur Village. During this period, one villager of Vasantpur Village
applied and asked for the details of expenditure made by the grampanchayat on
repairing the roads in Vasantpur village during the last year under his Right to
Information. But the revenue stamp of Rs.10/- was not pasted on application.
Hence Suresh intimated him to apply in the prescribed form with the revenue
stamp of Rs.10/-. Accordingly that individual has completed the formalities of
applying in the prescribed form with revenue stamp of Rs.10/-. The application
was duly endorsed by Shri. Patil with his remarks to prepare the information
called for, to the concerned Clerk.
Then a period of 10 – 12 days has gone. Suresh has forgotten this
application due to routine work of additional charge of Umedpur. In between
another application demanding the same information was received immediately
Suresh remembered about earlier application. He inquired immediately with the
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Clerk, who told him that he will prepare the information and will submit it. Then
4 – 5 days are over, but no information was available. Suresh called the clerk
with record. At that time, it was found that there was no signature of Sarpanch
on the record. By this time total period of 18 – 19 days are over. But it is binding
that such information may be made available within 30 days.
Then Suresh told the details to Sarpanch with a request to sign the
register. But, Sarpanch told that he will sign it later. Still 5 – 6 days passed
away. Suresh was pursuing it daily. But Suresh knew that Sarpanch was
avoiding it. Then he has communicated in writing all the details (his personal
attempt / impersonal attempt) to the Block Development Officer. Then he met
personally to the B.D.O. and concerned Extension Officer (Panchayat) and told
them the facts. The Extension Officer (Panchayat) visited the grampanchayat
and discussed with Sarpanch and brought to his notice the seriousness of the
situation. Then Sarpanch signed the record.
Then Suresh got the routine permission of Sarpanch to prepare a copy of
information for the applicant. Then the applicant was communicated that the
information is ready and asked to pay necessary fee. In this way the action was
taken and information was given to the applicant within 30 days. The applicant
paid the regular fee and the receipt was given to him. The acknowledgement of
the information is also taken from the applicant.
In this way, because of the promptness and carefulness, Suresh could succeed in implementing the provisions in the Right to Information Act. Suresh is very efficient and very clever gramsevak. But if the information was not supplied in time, then he would have been liable to fine in cash and the blot in his service career. Let us follow Suresh. Always be duty bound, always keep our administration crystal clear and genuine.
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ASSISTANCE TO VICTIMS OF NATURAL CALAMITIES
Objectives
In welfare state the natural calamity affected persons need rehabilitation.
Hence, urgent help is sought. It is prime duty of the government. Accordingly,
the government has issued orders to help such calamity – affected persons and to
have their rehabilitation. The ultimate responsibility to help such calamity
affected persons on behalf of the government lies with the gramsevak.
Events to be included in definition of Natural Calamities
Following events are included in the definition of the natural calamities.
Earthquake Flood Fire Fall of lightning Fall of hailstone Excess rainfall (more than 65 mm rains in 24
hours) Violent Storm Cliff Fall. Loss of wealth and loss of life. The loss of life due to tidal flow.
To inform about natural calamities
After the natural calamity occurs
within 24 hours, the help to affected persons
of the natural calamity should be given. The
government has assigned this responsibility
to the revenue department. Hence any
natural calamity should be intimated to the Mamlatdar within 8 to 10
hours. Talathi and gramsevak are the employees working at the village
level. Hence the responsibility to inform this primary information rests with
them.
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Who should be called HELPLESS ?
When there is natural calamity, it does not mean that the individual is
helpless. The helpless is the opposite situation of natural calamity. That family
becomes helpless / supportless when that family cannot arrange for two times
meals. Such helplessness is related to the financial condition of the family and
the loss sustained by the said family due to natural calamities.
The grant in aid to be paid to Helpless individuals.
(A) Meals expenses -
The help is given from the day of natural disaster to meet the expenses for
two times meals for maximum 15 days. The expenses to feed the naturally
affected persons can be alone for a period of 15 days from the day of natural
calamities and such expenditure should be within the prescribed limit. Such
expenditure is done to meet the meals expenses for natural calamities affected
persons collectively. Such help needs to be given to the individuals of the
sufferer families. Hence the meaning of a family is to be taken into account.
When the family is affected by the natural calamity and during the period of
such natural calamity, if any member of the family is in service at another place,
such employee cannot be considered as the individual suffering from the natural
calamity. But if any visitor comes in that family during such critical stage, he is
included in the term family.
(B) Help for vessels, clothes.
When there is a loss of vessels, clothes to a family due to natural disaster,
an amount of Rs.100/- per head is given as the help. Further, partial grant can be
given at the rate of Rs.10/- for 15 days to such helpless individuals. If the help is
given in terms of vessels and clothes in lieu of cash payment, following the
conditions, it is permitted. The maximum amount of under the norms is Rs.250/-
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per head. The Mamalatdar is authorized to help such sufferers to the extent of
such grant to each family.
Arrangement for the Public Health –
The air and water and atmosphere get polluted due to natural disaster. It
may result in contamination diseases. Hence the doctor in the nearest health
center should be instructed immediately after the attack of such natural disaster.
Then the doctor should immediately visit such place and should give
instructions to the villages in such natural affected area about the precaution and
the care to be taken. The well which is used for drinking water to affected
people should be made germs free. Moreover, if needed the drinking water
should be supplied by bullock cart or tanker.
Financial help to the relatives of persons who lost their lives in natural
calamities.
If an earning member of the family is dead owing to the natural disaster,
the following help is given to his close relative.
(1) From Chief Minister Fund help of Rs.3000/- to Rs.5000/- to working
family under Maharashtra working family welfare.
(2) Rs.3000/- for loss of eye or hand permanently.
(3) Rs.1000/- for loss of one eye or one hand.
(A) Chief Minister’s Aid Fund of Rs.10,000/-.
Under the Worker’s Family Welfare Scheme, Tahsildar is competent
authority to extent the financial help on behalf of the government. To claim such
benefit, the sufferer has to apply in detail and in the prescribed form for the help
from Chief Minister Fund to the Secretariat, Maharashtra State. The detailed and
in the prescribed format, the report should be sent in the name of the Chief
Minister through the Divisional Commissioner and the Collector.
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Financial help for reconstruction and repairing the house.
The financial help to the victims of excess rainfall and flood situation on
17-08-1990, is given as prescribed in Revenue and Forest Department. It is
applicable to the sufferers of the natural calamities.
Government grant – Rs.10,000/-
The Chief Minister’s Fund – Rs.5,000/-.
(B) House Repair and Reconstruction of House.
It is expected that the help in this context should be in kinds. The grant
should also be given in two or three installments to avoid its misuse. The area
which is sub-merged under water is called Blue Zone. The financial help as
noted above is given to the sufferer whose house is demolished in this blue zone
and who is willing to construct the house at other safe place. The loan of
Rs.8000/- is also provided to such sufferer.
Grant and loan for Animals
(A) Maximum amount of Rs.3000/- per animal by way of grant and
loan is given to the sufferer, if he lost his animals useful
for agriculture, in the flood and excess rainfall.
(B) An amount of Rs.35/- per she goat / sheep is given for the flown
she goats / sheep. Out of the said amount, 25 percent is the
grant and rest is the loan.
The competent officer to sanction the grant and the loan (for house repair) is -
• Mamlatdar upto Rs.750/-.
• The Sub Divisional Officer upto Rs.2000/-.
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As per Bombay Farmers Loan Rules and as per Mumbai Non-farmers loan
(Revised Rules- 1985)
1 The Nayab Tahshildar who is given special powers by Collector.
• To inspect all assets as per Grampanchayat Nos. 25, 26, 27. To take all the
entries in the register of all the works carried out from different funds.
• To complete Form Nos. 8, 9 and to issue tax demand bills to all creditors.
• To tally the material as recorded in the Dead Stock Register and in Stock
Register.
• To have survey of all children in the age 6 to 14 years. To take their
names on the School Register.
• To Survey Family Welfare.
• To take review of all Self Help Groups established in a village.
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MAY
• To discuss following items in Monthly Meeting of the Gramsabha.
• To give sanction to the cost of removing mud from public drinking water
wells and tanks.
• To take a resolution passed in respect of the cost of minor repairs of
Anganwadi, primary school, public building before the rainy days.
• To give the information and to take the review in respect of Swarn Jayanti
Gram Swa-rojgar Yojana.
• To select 77.5 percent works in Indira Awas Yojana and 22.5 percent
works under Sampoorna Grameen Rojgar Yojana. To select –
- Beneficiaries in personal scheme.
- To provide basic facilities.
- To select the beneficiaries under Swarn Jayanti Gram Swa-rojgar
Yojana, the
- The beneficiaries of market place.
- The selection of the beneficiaries for Social Welfare, Women and
Children Welfare Schemes.
These topics are to be discussed and to recommend them to the
Gramsabha.
• To prepare the proposal about the VastiShala, if needed.
• To pass resolution (if not taken) to have village wise Livestock services.
• To take the review of the training of the members of the grampanchayat.
• To plan for tree plantation and to chalk out programme to implement tree
plantation.
• To comply with pending audit note and pending doubts.
• To purchase T.C.L. required as per the needs.
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• To place before the gramsabha the administrative report of the lat year
and the receipt – payment of development works. Therein primarily the
issues such as environment and village development must be taken into
account and to prepare the village development plan.
• The site for tree plantation must be selected and planned accordingly.
• To plan for the celebration of the Environment Day and to organize tree
plantation.
• To select the beneficiaries for the plantation of fruit garden and
recommend them.
• To chalk out the programme of the awareness among the public about the
cleanliness of the environment.
• To take the review of the inspection of the permit holder of shops for
chemical fertilizers, seeds. To inform to the Panchayat Samiti to take the
samples and to send it for testing in laboratories and to review tenders ?
• To plan Kharif season. To organize farmers’ meetings. To arrange
seminars. To give the information about compost and earthworm fertilizer
technique.
• To undertake people’s awareness programme about AIDS.
• To review the vaccination.
• To take review of flood control. To prepare the list of the boatmen.
• Water purification. To take the review of red-green cards given by the
doctors.
• To give the information of the receipt and payment to the Khatedars.
• To demand serum vaccination for animals and to have vaccination
programme.
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• To select the experts in cleanliness, water conservation as semi-
businessmen and to provide them work opportunity.
JUNE
• To celebrate Environment Day.
• To plan for vaccination to animals in diseases.
• To take the information of seeds to the farmers. To demand seeds and
distribute them.
• To provide fruit plants to the farmers as per their demand and to plant
other plants under public forestry.
• To supervise water supply scheme. To clean tanks.
• To take approval to the compliance report of audit and submit the
compliance report to the Panchayat Samiti.
• To select the beneficiaries for modern large hearth and biogas plan.
• To take the information of solar heaters, solar lanterns, solar road lamps
and demand accordingly.
• To supervise and to repair Nalla Bunding. To maintain all bunds in good
conditions.
• To take the information of all schemes implemented by Soil Conservation
Department, Forest Department, Social Forestry Department.
• To purchase T.C.L. for water purification and to do other remedies.
• To have campaign for eradication of mosquito.
• To discuss about the celebration of KRISHI DAY on 1st July. To sanction
the ceremonial expenditure on account of KRISHI DAY.
• To take review about admissions to the primary school, and to maintain
100 % attendance.
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• To review Sarva Shiksha Abhiyan, Mahatma Phule Shikshan Hami
Yojna.
• To take review of the inspection of agro based shops.
• To implement various activities to create the public awareness about
water purification.
• To implement the campaign the spreading of the chemicals on Kharif
Crops. To demand chemicals for the same.
• To plan for the celebration of the watershed week.
• To demand serum vaccination for saliva and mouth and tooth disease of
animals.
• To take the information in the respect of “Link School” under Sarva
Shiksha Abhiyan and to implement the same.
• To demand fodder and seeds.
• To consider to celebrate “Eradication of Kapus Bondali Nirmulan Saptah.
• To consider the celebration of “Population Day” on 11th July.
• To submit the proposals of all the beneficiaries selected in Gramsabha,
held in May, to the Panchayat Samiti / concerned department.
• To take the information in respect of JAL SWARAJYA, APLE PANI,
SWAJALDHARA Schemes. If there is demand for the Water Supply
Scheme, the application for the same may be submitted after getting the
approval in the gramsabha.
JULY
• To obtain sample of tested water and to take into account the report of
testing the sample water.
• To vaccinate, to provide medical help to animals.
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• To sow fruit plants.
• To finalize the review of harvesting and the report of sowing in Kharif
season.
• To ensure the farmers about seeds, fertilizers and pesticides. To plan for
the implementation of plant protection and forest protection.
• To encourage the children out of school to attend the school.
• To take the review of demand bill of all the Khatedars of the
grampanchayat and to issue the bills.
• To comply with the new audit note and pending doubts.
• To take the approval to the expenses on cultural and social programmes
on account of 15th August and to request for the approval to the excess
expenditure.
• To consider about the remedial measures to be adopted in case drinking
water gets impure due to heavy rainfall. To submit the report regarding
the loss due to excess rainfall.
• To consider about the auction to be taken of the grassfield in the forest
area.
• To consider about the participation in the Yeshwant Gram Samruddhi
Yojana and to give approval to collect the people’s contribution.
• To celebrate Population Day. To take review of family planning activities.
• To cooperate with Maharashtra State Electricity Board to collect the
electricity bills. To recommend to the Gramsabha the resolution in respect
of Akshay Prakash Yojana.
• To send the entry forms to participate in Crop Competition at the taluka,
District and State level during Kharif season.
• To take the review of electricity supply to agriculture.
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• To take the review of all incomplete works under different schemes.
• To review the dues of taxes with the members of the grampanchayat.
• To contribute 0.25 contribution to Jilla Gram Vikas Nidhi.
• To pay the contribution about bore and electricity pumps.
• To plan for the celebration of the “SUCKING THE MOTHER’S
BREAST” Week (1st August to 5th August).
• To select the farm to experiment harvesting.
• To submit the final report and final sowing in Kharif season.
• To take the review of cleanliness and health education programmes in the
schools.
AUGUST
• To select the beneficiaries and to get approval to it in the Gramsabha
meeting on 15th August.
• To discuss about services made available to senior citizens and their
participation in the rural development.
• The work selected from Sampoorna Grameen Rojgar Yojana and to start
it after the approval of the administration.
• To plan for 15 % of income of the grampanchayat for the betterment of
the backward class community.
• To plan for 10 % of the income of the grampanchayat for the expenditure
on the women and children welfare.
• To take the review of the tax collection of grampanchayat and water tax
and to speed up the recovery of the taxes.
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• Complying the pending audit and doubts, to get it approved from the
grampanchayat by a resolution and send it to Panchayat Samiti for
approval.
• To take care of meadows, private land, and protection of the trees.
• To demand fertilizers, pesticides, modern equipment, seeds for Rabbi
Season.
• To chalk out the celebration of Teacher’s Day on 5th September, Literacy
Day on 8th September and Marathwada Mukti Sangram Day on 17th
September.
• To plan for taking Vanrai Bandhare and to construct dam through peoples
participation. To take review by “Scheme Implementation Control
Committee” in respect of Integrated Child Development Service Scheme
and to consider about the help to be given from the grampanchayat.
• To demand seeds for Rabbi Season and to distribute them.
• To take a review of scrapping up.
• To take review of sucking the Mother’s Breast Week and to submit a
report.
• To celebrate Nutritious Meals Week (1st to 7th September).
• To do the gradation of Self Help Groups in village and to guide them to
progress further.
• To send the applications of the Crop Competitors at Taluka, District and
State level during Kharif Season.
• To submit tabular statement of Crop cutting experiments of Kharif
season before 15th August.
• To take review of works undertaken through 11th Finance
Commission.
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SEPTEMBER
• To plan for the implementation of the Sant Gadgebaba Gram Swachhata
Abhiyan (Saint Gadgebaba Village Cleanliness Programme)
• To start the work according to the order sanctioning Gharkuls under
Indira Awas.
• To start the rural development works, approved by Zilla Parishad and
Panchayat Samiti through Grampanchayat Nidhi, Amdar Nidhi (MLA
Fund) Khasdar Nidhi (MP Fund).
• To consider to celebrate prohibition week.
• To declare auction of grass and corn on Meadows and the lands of
grampanchayat.
• To take the review of the participation of Grampanchayat in Teacher’s
Day, Literacy Day, the Nutrition Week.
• To prepare the list of persons having eye defect and blind persons and to
send it to the Primary Health Center.
• To chalk out the programme for celebration of wild animals week
between 1 – 7th October. To take action regarding construction of forest
Bunds. To take the review of the health check up programme for the
children in the primary school and Anganwadi.
• To select the beneficiaries of the Individual Schemes of Women and
Children Welfare and Social Welfare Department.
• To take the review of infant death and malnutrition children.
• To chalk out the programme to celebrate integrated child
development service scheme on 2nd October, to celebrate the Birth
Anniversary of Mahatma Gandhi and Shri. Lal Bahadur Shastri.
• To remit the installment of the loan taken from Jilla Gram Vikas Nidhi.
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• To create the garden in an enclosure around the house in the village and to
encourage the villagers for the same.
• To discuss on the reports of Village Education Committee and Health
Committee.
OCTOBER
• To implement effectively Sant Gadge Maharaj Gram swachhata (Village
Cleanliness) Abhiyan and to celebrate each day of this week.
• To take the review of tax and water charges collection in the village.
• To issue rit bills to those Khatedars, who did not pay grampanchayat taxes
as demanded even though the same is demanded.
• To discuss the issue of maintenance and repairing of water supply.
• To take street light bulbs, street light tubes repaired. S
• To consider to celebrate BAL DIN on 14th November.
• To prepare the plan to maintain the continuity in the Sampoorna
Swachhata Abhiyan.
• To undertake the programme of eradication of Gajar Grass.
• To start the project of earthworm compost manure.
• To count the trees in the jurisdiction of village and to record them in a
register.
• To take the review of water scarcity and to send it to Panchayat Samiti for
Statement – A.
• To take the review of repayment of the loan. To co-operate with the bank
for recovery of the loan.
• To give publicity to the re-assessment of tax collection and invite
objections.
• To send final tabular statements of harvesting experiment.
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• To prepare rough outline of the budget for the next year.
• To submit supplementary budget, in the current financial year, if needed.
To take approval to this supplementary budget.
• To plan to celebrate the Sahakar Week from 14th November to 21st
November.
• To take the review of construction of forest bunds.
• To demand preventive vaccine on small pox on poultry.
NOVEMBER
• The original budget for the next financial year should be placed before
gramsabha.
• To spend 15% of the income of the grampanchayat on the welfare
programme of the backward class communities.
• To discuss the issues before the meeting of the gramsabha.
• To sanction new works on demand from the income of the
grampanchayat.
• To implement the Crop Competition of Rabbi Season.
• The grampanchayat, of whose re-assessment duration is over, should
invite objections to the revised tax rates regarding house tax, light, Health
tax and water charges.
• To discuss and to suggest remedies on crop protection campaign and the
insect management ofdisease.
• To take the review of the family welfare programme and vaccination.
• To select site for forest.
• To discuss on the report of harvesting experiment.
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• To arrange seminar on social forestry and to enhance people’s
participation.
• To chalk out the plan to celebrate 1st December AIDS Day and AIDS
Week (1st December to 7th December).
• To prepare for the evaluation of Sant Gadge Maharaj Gram Swachhata
Abhiyan and to take its review.
• To take the review of Integrated Child Development Service Scheme.
• To take the review of the pending works and to plan to complete the said
works.
• To demand one day chicken for hatchery and Eggs to hatch.
DECEMBER
• To take the final approval to the next financial year’s budget in Monthly
Meeting and to submit it to the Panchayat Samiti.
• To take the review of Rabbi Season. To incorporate the debtors and non-
debtors in the Rabbi Season.
• To demand seeds, fertilizers for summer season.
• To take auction of jujube.
• To declare the auction of fishes in the grampanchayat tank, To install
modern hearth and to train the beneficiaries about its use.
• To demand the work such as construction and other work in
grampanchayat jurisdiction in the capacity of ‘executive machinery’ and
to discuss to complete such work in time.
• To comply with the objections in the grampanchayat audit and to get the
approval for the same.
• To finalize new tax rates after considering the objections to it.
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• To take sanction to the expenses for 26th January Function. To take survey
of village roads and to record it in Form No. 26.
• To give the information in respect of the Underground Water Act and to
take review of.
• To take the review of the recovery of loan of different government
schemes.
• To take the information about the greenery and to take decision to
participate in it with permission of gramsabha.
• To celebrate Flag Day on 7th December.
• To send applications for the Rabbi Season Crop Competition at taluka
level, district level and state level.
• To select the farm for experiment of harvesting on Rabbi Season.
• To give wide publicity to Pulse Polio Campaign and to take the review of
vaccination.
• To demand new register to record birth, death, infant death, and marriage.
• To demand seeds, manure, pesticides for summer season.
JANUARY
• To discuss the agenda of Gramsabha 26th January.
• To have attachment to the property of defaulters in paying taxes and to
recover dues of the taxes.
• To have auction of tamarind trees.
• To discuss the celebration of the Republic Day and organizing the
Felicitation Programme.
• To discuss the reports in respect of the testing the drinking water.
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• To take the review of Sarva Shiksha Abhiyan, Mahatma Phule Shikshan
Hami Yojna.
• To take the review in respect of the encroachment and the action to be
taken to remove the encroachment.
• To publish the rough list of tax assessment and invite the objections.
• To take the review of the evaluation of works under Sampoorna Gramin
Rojgar Yojna.
• To create the awareness about Pulse Polio Campaign.
• To implement White Leprosy Week and to find out the Leprosy patients.
• The gramsevak should prepare annual budget, if not done, and send it to
the proper authorities.
• To submit the proposals of the beneficiaries of Drop Irrigation and Spray
irrigation.
• To adopt measure to implement the prevention of child marriage Act
effectively.
• To take the review of the earthwork manure and compost manure project.
FEBRUARY
• To chalk out the celebration of the World Women Day.
• To prepare the plan to provide assistance to different occupations of the
women to empower them financially sound, and implement the same.
• To publish the list of the newly constructed houses.
• To send the sample of soil for testing.
• To take review of the disbursement of allowance to all sanctioned
beneficiaries for the individual schemes from Zilla Parishad.
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• To take the review of status of drinking water and if there is scarcity
to plan for the same.
• To pursue the works undertaken by the grampanchayat and the works
under Sampoorna Grameen Rojgar Yojna, Gharkul and development
works to complete them.
• To record in the register the labourers and the works. To suggest the
works of water resources under the Employment Guarantee Scheme.
• To take the review of incomplete works and to make an attempt to get
them completed.
• To remit the contributions of pipeline and Electric Pump to the Zilla
Parishad.
• To organize Science Exhibition in Schools.
• To publish the list of newly constructed houses as recorded and their tax
assessment.
• To collect taxes, to take action against the tax evaders.
• To undertake the survey of handicapped. To give information about the
programme on handicapped stage and to implement the same.
• To give the approval to revised estimate of the excess expenditure than
the sanctioned budget in current financial year.
MARCH
• To celebrate Health Day (7th April) Samata Din (14th April)
Vasundhara Din (20th April).
• To organize the camp on behalf of Free Legal Assistance and Advice.
• To consider all the objections raised against new re-assessment list and to
fix re-assessment.
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• To undertake the review of the works to be completed by 31st March and
to implement it accordingly.
• To take auction of rotten trees with the permission of the forest
department.
• To do the auction in respect of cow-dung waste material and non-working
articles.
• To implement the decision to keep drinking water tank clean and the
environment cleanliness.
• To take the review of tax collection and to fulfill the target of 100 percent
tax collection.
• To discuss and to plan for the celebration of Equity Week.
• To take the review of the drinking water status and to undertake the
remedial measures to overcome the water scarcity problem.
• To complete the works sanctioned in the budget.
• To record the entries of the completed construction works in Form
No.27.
• To ensure the 100 percent expenditure on the items approved in the
budget of the grampanchayat including 15 percent expenses on the
welfare of backward classes and 10 percent expenses on the women and
child welfare.
• To take the review of the implementation according to Ground Water Act.
• To make efforts to check the theft of electricity. To take the information
in respect of Electricity Light Scheme and other concessional schemes.
Note.-
……………………………………………………………………………………
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165
POINTS TO REMEMBER Be conscious about it
(A) Expectations of the villagers.
(1) The Gramsevak must stay at the headquarter.
(2) Gramsevak ought to remain present on specified day and must be
available easily.
(3) He should be well acquainted with the grampanchayat administration.
(4) Quick decision on application and suggestions.
(5) Information of all the Schemes must be made available.
(6) To utilize the grants properly.
(7) To make the administration of the grampanchayat crystal clear.
(8) Gramsevak may not participate in politics.
(9) To pursue the development works.
(10) Be duty bound in natural calamity and epidemic disease.
(11) To give personal attention on day-to-day work of grampanchayat.
(12) To insist on proper administration of elected executive body of the
grampanchayat.
(13) The gramsevak must administer efficiently.
(14) The gramsevak must be free from vice.
(15) The behaviour of the gramsevak must be polite.
(B) Expectations from the executive body of the grampanchayat.
(1) To be present at the headquarter in time.
(2) To work taking into the confidence to the executives.
(3) To take the meetings of the grampanchayat regularly and in time.
(4) To implement the decisions.
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(5) To maintain the office record upto date.
(6) To give complete information about the functioning of the
grampanchayat.
(7) To give crystal clear information about government Acts and Rules.
(8) To give information about government Schemes.
(9) To collect 100 percent tax collection.
(10) To utilize grants properly.
(11) To protect the property of the grampanchayat.
(12) To take efforts to enhance the income of the grampanchayat.
(C) Expectations of the officers
(1) To submit reports in time.
(2) To complete the target of the Scheme.
(3) There should not be complaints about the work of the gramsevak.
(4) There should be regularity in work.
(5) The record should be up-to-date.
(6) To remain present without fail to the different meetings.
(7) Tax collection should be 100 per cent.
(8) No participation in the local politics.
(9) To give clear idea about factual situation.
(10) The information in respect of the natural calamity and epidemic diseases
to the higher office immediately.
(11) Different works should be pursued.
(12) The pressure from office bearers need not be brought.
(13) The participation in the national work is expected.
(14) There should be people’s participation in decision making process.
(15) The behaviour should be polite.
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(D) Expectations from the office bearers.
(1) The gramsevak must be present in time.
(2) The implementation of the work must be done immediately.
(3) The work should be done as per rules.
(4) The behaviour of the gramsevak must be polite.
(5) The guidance should be taken for the development of the village.
(6) There should not be any complaints.
(7) There should be the active participation of the villagers.
(8) Different works should be pursued.
(9) To be in contact constantly about the work.
(E) Expectations from Grampanchayat Servants.
(1) The salary should be paid on time.
(2) The dress code must be supplied every year.
(3) The material required for the grampanchayat work must be supplied.
(4) The traveling allowances should be paid in time.
(5) The entries in the service book must be up-to-date.
(6) To open the provident fund accounts.
(7) To persist for the welfare of the employees in the executive meetings.
Note.-
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……………………………………………………………………………………
……………………………………………………………………………………
……………………………………………………………………………………
……………………………………………………………………………………
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GOING TO THE MEETING
Please give attention to - What should be the preparation to be done by the Gramsevak and the
Village Development Officer, while going to attend the monthly meetings /
Gramsabha / Special Meeting and the Meeting of the Block Development
Officer.
• It is necessary to have in our diary, the ideal statement of the ideal
tabulation covering all the information about our village.
• The information as per topics on the agenda should be incorporated.
• Copy of the monthly report of grampanchayat must be taken.
• The up-to-date income expenditure statements of tabulation in respect of
all the government Schemes being implemented in the village should be
taken.
• The General Receipt Books of Form No.7 should be taken for the
meeting.
• All the statistics pertaining to the recovery should be taken to the meeting.
• The statements of income & expenditure in tabular form in respect of
Schemes being implemented from different funds of the grampanchayat
must be taken to the meeting.
• The Note covering the information in respect of the objectives of the
Schemes in brief should be taken for the meeting.
• There may be written or oral complaints in respect of the grampanchayat
limit which are pending with the Panchayat Samiti. The detail information
to clarify the issues should be taken for the meeting.
[Also you must keep with you the compliance report of the suggestions
instructions given in the last meeting]
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RESOLUTIONS OF GRAMPANCHYATS An example
The Block Development Officer has suggested to organize Free Legal Aid
Camp in our village. It may facilitate to spread information of the Acts. This
meeting gives sanction to organize successfully this camp on a large scale.
Proposed by KNP Seconded by RASAP- This resolution is passed unanimously.
Resolution - An example
The Grampanchayat has borrowed Rs. 3 Lakhs for Tractor. An amount
of Rs.1.20 Lakh is repaid till last year. It is proposed to repay remaining
amount of Rs.1.80 Lakh within four years. The demand of repayment is
Rs.50,000/- in this year. The information sent by the Zilla Parishad is
correct. These meetings gives the sanction to pay the demanded amount to
the Zilla Parishad.
Proposed by KANAP Seconded by RASAP
This resolution is passed unanimously.
Resolution –An example
1st May is to be celebrated as Maharashtra Day. After flag hoisting on
that day, it is proposed to felicitate those who took pains to make village free
from -----------------------. Total cost of Rs.500/- is likely to be required. This
meeting gives sanction to organize the function and to spend Rs.500/- .
Proposed by KANAP Seconded by RASAP This resolution is passed unanimously
170
Resolution – An example
The minor repairing to the building of Anganwadi No. 111 of the village
is essential and for that the Building Construction Department of Panchayat
Samiti has prepared the budget for Rs.11,000/-. The administrative sanction is
being given. Such expenditure may be incurred from Women and Child Welfare
budget. This meeting gives its approval to this resolution.
Proposed by KANAP
Seconded by RASAP
This resolution is passed unanimously
Resolution – An example
There are children in the age group of 5 – 10 years in Ramrao Nagar
settlement. This settlement is 3 Kms – away from the village. Hence this
meeting gives approval to send the proposal to the Zilla Parishad for
settlement school at Ramrao Nagar.
Proposed by KANAP
Seconded by RASAP
This resolution is passed unanimously
Resolution – An example
There is foot & mouth disease to animals. Hence this meeting gives
approval to request Veterinary Department to vaccinate (inoculate) foot &
mouth disease. Sarpanch should pursue it and get cent percent vaccination
implemented.
Proposed by KANAP
Seconded by RASAP
This resolution is passed unanimously
171
Resolution - An example
It is necessary to purchase TCL for Water Supply Scheme of
Grampanchayat. At present there is stock of 25 Kg T.C.L. This meeting gives
approval to purchase 100 Kgs T.C.L. and its cost to be met from Village
Water Supply Fund.
Proposed by KANAP
Seconded by RASAP
This resolution is passed unanimously
Resolution - An example
The gramsevak has pointed out that there is no inspection done for the
sources of the drinking water in the grampanchayat limits. This meeting
gives approval to inform the Primary Health Centre and to the District Health
Officer to carry out the chemical and biological inspection of all the sources
of water.
Proposed by KANAP
Seconded by RASAP
This resolution is passed unanimously
Resolution - An example
As per the report of the Head Master of the primary school there are
still 15 children out of the school. It is decided in this meeting that each
member of the grampanchayat should meet the parents in their wards and
request them to admit such children in the school.
Proposed by KANAP
Seconded by RASAP
This resolution is passed unanimously
172
Resolution –An example
This meeting gives its approval to contribute 0 – 25 percent of total income
i.e. Rs.22,500/- to Zilla Gram Vikas Contribution in Zilla Gram Vikas Nidhi
as per Bombay Grampanchayat Act.
Proposed by KANAP
Seconded by RASAP
This resolution is passed unanimously.
Resolution - An example
The Grampanchayat has given approval to the construction of 100
meter drainage under Sampoorna Grameen Rojgar Yojna. This meeting gives
approval to start this work. The labourers should be paid wages and
foodgrains.
Proposed by KANAP
Seconded by RASAP
This resolution is passed unanimously
Resolution - An example
Four proposals of the beneficiaries under Indira Awas Yojna are
submitted to Zilla Grameen Vikas Yojna as per Gramsabha resolution No.
214 dated 1-5-2007. These proposals got approval. The beneficiaries of
sanctioned Gharkuls may be informed to start work and should be given top
priority as per rule. This meeting gives approval to this resolution.
Proposed by KANAP
Seconded by RASAP
This resolution is passed unanimously
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Resolution – An example
The planning of Sant Gadgebaba Gram Swachhata Abhiyan is done in
the Gramsabha Meeting dated 2nd October. The Abhiyan is being
implemented. The attempts should be made by the Abhiyan Committee to
involve the increasing participation of the people and all others should
cooperate with the committee.
Proposed by KANAP Seconded by RASAP This resolution is passed unanimously
Resolution – An example
15% of income of grampanchayat is to be spent on welfare of the
backward class. There is provision of Rs.10,000/- in the budget. It is meant to
do the repair work of Samaj Mandir in backward class settlement. This work
is to be done urgently on priority basis. This meeting gives approval to such
work.
Proposed by KANAP Seconded by RASAP This resolution is passed unanimously
Resolution – An example
Gramsevak has given the information in respect of Maharashtra Under
Ground Water Resource Act. Mr. ABK has taken a Bore Well within 100
meter limit of the drinking water well of the Grampanchayat. He has broken
the Rules / Act. This meeting gives the approval to report this information to
the District Collector and Tahsildar.
Proposed by KANAP Seconded by RASAP This resolution is passed unanimously
174
Resolution – An example
Five farmers have applied under Drift Irrigation Scheme and 4 farmers
have applied under Sprindle Irrigation Scheme. This meeting gives approval
to send these applications to Zilla Parishad.
Proposed by KANAP
Seconded by RASAP
This resolution is passed unanimously
Resolution – An example
It is proposed to celebrate World Women Day on 8th March. On this
occasion the programmes will be Mahila Melava (Women’s Conference).
Different competitions among women, women training, etc. This meeting
gives its approval to spend out of Gram Nidhi.
Proposed by KANAP
Seconded by RASAP
This resolution is passed unanimously
Resolution - An example
The Block Development Officer has proposed to organize Free Legal
Aid Camp in our village. This will facilitate to spread legal information. This
meeting gives the approval to organize such camp and to give wide publicity
to this function.
Proposed by KANAP
Seconded by RASAP
This resolution is passed unanimously
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AFTER JOINING AT THE NEW PLACE Preliminary
(1) Before accepting the charge please meet the Block Development Officer.
If this is not possible for any reason, please at least consult with the
Extension Officer. Get from them the general suggestions. Then try to
meet the Block Development Officer at the earliest and get yourself
acquainted with their expectations and preferences.
(2) Please meet Sarpanch and Deputy Sarpanch and introduce yourself to
them. Please get introduced with the members of the Panchayat Samiti
and of Grampanchayat before the first meeting.
(3) Discuss with Sarpanch and Deputy Sarpanch about the development
works. Please take the information about concepts of Development and
their expectations. Please contact the government and semi-government
employees (e.g. Anganwadi Sevika, Talathi, Medical Officer,
Agricultural Assistant, Bank Manager, Head Master, Health employees,
etc.) along with the workers of voluntary organizations. Meet them
unofficially.
About Office Administration
(1) Arrange the unofficial meeting of the internal workers of grampanchayat
and take them into confidence.
(2) Read the Annual Administrative Report of the grampanchayat.
(3) Go through the Audit Reports for the last three years and note the
important points.
(4) Please read the evaluation reports of the Block Development Officer /
Extension Officers.
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(5) Please go through the record of the minutes of Gramsabha and
Grampanchayat. Please take the note of pending resolutions to be
implemented.
(6) Please make the habit to read grampanchayat related news from the
newspapers and inform to the Block Development Officer, whenever
needed.
(7) Please plan for work and time. Prepare the list of works to be done
tomorrow and pursue them. Please divide these works under three
categories, such as MUST DO, SHALL DO, NICE TO DO. It may
definitely facilitate to work smoothly.
Financial Matters
(1) After studying Audit Reports for the last 2/3 years, take a note of
important points so as to avid the reoccurring the mistakes.
(2) Please check the expiry dates of Fixed Deposits, Indira and Vikas Patra
(if purchased).
(3) Please take a note of budgetary provision of grampanchayat, its financial
status, and provisions under different items and the expenditure on these
items.
(4) Do not hesitate in regards to financial matters. Always follow strictly
financial rules.
(5) Follow the principles of financial decorum.
Relations with the Office Bearers
(1) Always be aware of the need to value the opinion, wishes / desire of the
representative of the people, while working in Panchayat Raj System.
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(2) Please provide the correct information about the rules, the Acts. While
providing such information, please do not think any time that “they do
not understand anything”.
(3) Please avoid to reject a particular thing, in the presence of others, which
is told by the office bearers. This rejection in the presence of others may
hurt their ego and things will be more complicated.
(4) Please discuss with Sarpanch before the meeting of the grampanchayat.
This will help you to understand the opinion of Sarpanch on the issues to
be discussed in the meeting. This helps you to fix your strategy in the
meeting.
This is to be Remembered Always
(1) Please see that the visitor to the office need not spent more time
unnecessarily in office. Please listen to them silently. Please help them,
if possible, to solve their problems. Maintain service attitude in your
behaviour. Please do not have negative attitude. If it is not possible to
do a work, please give them your opinion frankly but politely.
(2) Please keep respect and good attitude to your predecessor gramsevak,
village development officer. Please see that nobody other say bad to
your predecessor. If it is so, please prohibit them.
(3) The successor may take our charge on transfer (coming to your village).
If anybody tells bad things about the successor, please stop the teller to
speak.
(4) Please continue a good work done by your predecessor. Put your efforts
to complete it.
(5) Please do not loose your patience. Please count one to ten figures in
mind before you criticize or become angry with anybody.
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(6) Please give good treatment to office staff and always encourage them
for work.
(7) Please be self-disciplined
and be ideal worker as
many persons always
keep watch on you.
(8) Do not have “short cuts”
to achieve your goals.
(9) Do not mix house and office. Please see that the consequences at one
place do not reflect at the other place.
(10) Be impartial and appear impartial.
(11) Take the cognizance of letters received from the people’s
representatives in time. As per the government instructions, take the
action immediately (to acknowledge it / to answer it).
(12) When the Senior Officers and the officers not related to our department
/ are not in daily contact are to visit our village, please take all the
information of their programme in time and meet them.
(13) Please keep the habit of extra reading. If there is possibility to start
library in the village, please do start it.
(14) All the things are not favourable to us. Please remember it. And do not
be disappointed if some things go wrong.
(15) Try to implement innovative ideas. If somebody in a village implements
such innovative ideas, please help him if possible.
(16) Please adhere to the time limit.
Note……………………………………………………………………………
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MUMBAI GRAMPANCHYAT ACT 1958 IMPORTANT CLAUSES
Clause
No. Description of the clause
4 To declare village. 5 Establishment of Panchayat. 7 Gramsabha. 8 Items to be placed before Gramsabha. 9 Legal entity of Panchayat (Panchayat : Autonomous institution). 10 Structure of Panchayat.
10A State Election Commission. 14 Disqualification. 15 To give decision about legality of election / To enquire by judge. 16 To disqualify to continue as a Member. 28 Beginning of Tenure of Office. 29 Resignation of membership. 30 Sarpanch Election.
30A Deputy Sarpanch Election. 31 Tenure of office of Sarpanch / Deputy Sarpanch.
32A Daily Allowances and Travelling Allowances to be paid to Sarpanch / members.
33 Election process for Sarpanch / Deputy Sarpanch. 33A Honorarium to Sarpanch. 34 Resignation of the post of Sarpanch / Deputy Sarpanch. 35 No Confidence Motion. 36 Meeting of Grampanchayat. 37 To make changes in the resolution or to cancel the resolution. 38 The executive powers of Panchayat. 39 To dismiss from post . 40 Permission to remain Absent. 43 To fill in vacant posts. 44 No obstacle in administration of Panchayat due to vacant posts. 45 Administrative Powers and duties of Panchayat (Gramsuchi-1).
45A Powers and Duties of Panchayat in scheduled jurisdiction. 46 Power of Zilla Parishad, Panchayat Samiti to assign any work to
the grampanchayat.
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47 Power (Authority) of the State government to allot miscellaneous duties to the grampanchayat.
49 Committees of grampanchayat. 51 Government can allot some land and assets for maintenance to
the grampanchayat. 52 Permission to house construction. 53 Encroachment. 55 To let the property of grampanchayat or ability of
grampanchayat to transfer the property. 56 The permission of Zilla Parishad / Government to give on lease
basis the property of government and Zilla Parishad within the jurisdiction of the grampanchayat.
57 Gram Nidhi. 58 Utilization (Disposal) of Gram Nidhi. 60 Secretary of Panchayat. 61 Appointment of employee of the grampanchayat. 62 Budget
62A Supplementary / Revised Budget. 124 Tax Assessment. 125 Fixed Grant in Aid. 126 Market Cess (to give contract) 129 Tax Recovery. 132 Loan from Zilla Parishad. 133 Zilla Grameen Vikas Nidhi.
139A Officers giving Technical Guidance. 139B Inspection of Grampanchayat. 145 Dissolving Grampanchayat. 162 To establishment of cattlefold and to appoint Watchman. 167 Fee charged for cattlefold and its expenditure. 178 Responsibility of the members about loss, misuse or wastage. 179 Powers to the Collector to recover money and record back.
184 B Powers of Police Officers.
181
DIFFERENT RULES FRAMED UNDER MUMBAI GRAMPANCHAYAT ACT, 1958
1. Maharashtra Grampanchayat (Tax and Fee) Rules – 1960.
2. Mumbai Grampanchayat (To issue notice about vacant position of
Sarpanch, Deputy Sarpanch or the member of Panchayat).
3. Mumbai Grampanchayat (Meetings of Gramsabha) Rules – 1979.
4. Mumbai Grampanchayat (Meetings) Rules – 1979.
5. Mumbai Grampanchayat (Duties of Zilla Gram Panchayat Officers)
Rules – 1959.
6. Mumbai Grampanchayat (Notice in respect of inquiry and order) Rules
– 1960.
7. Mumbai Grampanchayat (Sample Form to send in civil custody) Rules –
1960.
8. Mumbai Grampanchayat (Expenditure on watch and ward) Rules –
73rd CONSTITUTIONAL AMENDMENT RESPONSIBILITIES AND DUTIES OF
PANCHAYAT RAJ INSTITUTIONS Panchayat Raj System is not a new concept in India. There were
democratic states in ancient India. Villages were self-sufficient. The village
people used to administer the village. The members of the juries in a village
performed the judicial work. In the medieval period, there were always
invasions, even then there was no significant change in the village system.
Panchayat work was also in existence. But during British period, there were
far reaching effects on socio-economic system in rural India. The self-
sufficiency in villages was totally destroyed. The village administration was
to be done by villagers. But there were many problems in implementing this
concept.
During Lord Ripan’s administration the Panchayat System got brightness.
After Independence the rule of Indian Constitution began in 1950. The
thought of democratic decentralization started rigorously. The community
development programme started in 1952. Accordingly, the different
committees of government nominated representatives at State, Zilla, and
taluka level were established.
Balwantray Mehta Committee and beginning of Panchayat Raj System:
The Central Government appointed Balwantray Mehta Committee in 1956
to consider Panchayat Raj System. This committee submitted its report in
1957. The committee recommended Three Tier Panchayat Raj System for
democratic decentralization. The National Development Council was
established. The report of Mehta Committee was accepted by this council in
its meeting held on 12th January, 1958. The first Panchayat Raj System was
started in Rajasthan. Maharashtra State came in to existence on 1st May,
185
1960. In the erstwhile, Mumbai Province Mumbai Grampanchayat Act- 1958
was applicable and under that Act, grampanchayats were in existence in
villages. After inception of Maharashtra State, this Act was made applicable
to Grampanchayats in Maharashtra. Maharashtra Government had appointed
a Committee under the chairmanship of Shri. Vasantrao Naik to study as to
how the recommendations of Balwantray Mehta Committee can be made
applicable. This Committee studied the recommendations of the Mehta
Committee and recommended Three Tier Panchayat Raj System for
Maharashtra State. On the basis of these recommendations of Naik
Committee, Maharashtra Government passed Maharashtra Zilla Parishad and
Panchayat Samiti Act – 1961 and Panchayat Raj came into existence from 1st
May, 1961 in Maharashtra State.
Three administration such as Zilla Parishad at district level, Panchayat
Samiti at the taluka level and the grampanchayat at the village level started.
These are two expectations from Panchayat Raj System:
(1) The Panchayat Raj should be the schools to generate responsible
representatives of the people, and
(2) These institutions should be one who will implement the development
works at the village level. The Panchayat Raj in Maharashtra
progressed rapidly keeping these two objectives in sight the
Bongirwar Committee
The evaluation committee under the Chairmanship of Shri. Bongirwar
was appointed in 1970 after the implementation of Panchayat Raj System in
Maharashtra to evaluate the functioning of the Zilla Parishads, Panchayat
Samittees, and gram panchayatis. This committee recommended to the
government to undertake the remedial measures to empower this Panchayat
Raj System economically and to give them freedom to plan independently.
186
As per this recommendation, the District Planning and Development
Committee was established in each village. These committees started to
chalk out their plans from 1974. Further the District Rural Development
Machinery was established in each district to implement the Schemes of the
Central Government. As a effect, Zilla Parishad and Panchayat Samittee got
secondary importance.
Principal P.B. Patil Panchayat Raj Evaluation Committee.
The Committee was appointed under the chairmanship of Principal P.B.
Patil in 1984 to evaluate Panchayat Raj institutions. This Committee made
158 most valuable recommendations with the view to have drastic
improvement in Panchayat Raj System in the State. Out of them, few
suggestions / recommendations were accepted by the government and as a
result, there is an increase in the people’s participation in administration.
Success of Panchayat Raj institutions.
Maharashtra State is supposed to be the leader in comparison with other
states in regards to the implementation of the Panchayat Raj System. The
persons holding the position of the Sarpanch of the grampanchayat reached
step by step to the position of the Chief Minister of the State. Hence the
Panchayat Raj System is on an average said to be the successful school to
generate the leaders required for the democracy.
The role of Panchayat Raj System in Maharashtra is significant in
development activities in Rural area. The government has transferred a
number of Schemes of Zilla Parishad to the Grampanchayats. Most of the
Schemes of the Central Government and of the State Government are handed
over to the Zilla Parishad on principle. Even though the Zilla Rural
Development Machinery is created independently, the poverty reduction
programme is being implemented through Panchayat Samiti and
187
Grampanchayat. Generally the grant of Rs.70 to 100 Crores is being given to
the Zilla Parishads in the State every year to implement the development
schemes. The amount of Rs. 30 to 40 Crores is being allotted by the
government to the Zilla Grameen Vikas Yantrana (District Rural
Development Machinery). The Government has appointed nearabout 12
Heads of the Departments for different departments in each Zilla Parishad.
Also 10 to 15 thousand employees are working in each Zilla Parishad.
The Panchayat Raj System in Maharashtra has attained the leadership in
- providing basic facilities such as roads in rural areas, public
buildings, water supply scheme,
- to eradicate poverty
- to provide individual benefits to the beneficiaries, and
- providing the people in the rural areas many services such as
education, health, women and child development, ACDS, Animal
Husbandry, Agriculture, etc.
But this picture is not in all other States in India.
Background of 73rd Amendment in Constitution.
There is a provision in section (Para-40) of the Directive Principles of the
Constitution for creation of Gram Panchayats by the State, and to allot them
sufficient powers to make them self sufficient to do their duties. Such system
must be created by the State. There are Panchayat Raj institutions in many
states, but these institutions do not obtained the status and the recognition due to
- irregular elections
- long standing
- poor representation of weaker section
- meager rights, and
- lack of economic power.
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Taking into account 40 years experience of the administration of these
institutions and also the problems and the deficiencies in implementation of this
system, it was thought to give these Panchayat Raj institutions the certainty,
continuity and empowerment.
The thought started in India to continue the process of the democratic
decentralization in all the states uninteruptly, to have common formula of
Panchayat Raj System in the country and to give the constitutional status to the
Panchayat Raj System.
It is stated in the Clause-40 of the Constitution that the State Government
may create Panchayat Raj System, and may allot the system proper powers. The
clause-40 comes under the Directive Principles of the Constitution. Hence it is
not binding on the state to create the Panchayat Raj System and to allot them
proper powers. Due to this fact in most of the states there is no real
implementation of the Panchayat Raj System. The State Government was not
ready to reduce its powers (authority). If the decentralization of powers is done,
that may reduce the authority and also importance of the State. This was only
the belief of most of the States.
73rd Amendment in Constitution
Considering all these facts, the bill of 73rd amendment of the constitution
was presented for the first time in the parliament. This bill got sanction in
Loksabha, but it was not sanctioned in the Rajya Sabha. After much
deliberation, in maximum opposition the parliament made the 73rd amendment
in the Constitution in 1993. Thus the Panchayat Raj System got the
constitutional status and it was implemented from 24th April, 1993. After such
amendment in the constitution, state governments have either to pass new Acts
or to amend the existing Acts.
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The 73rd amendment in the constitution is given in Appendix Kh X
separately. It is covered in the Clause-243 to 243 extending it from A to O.
There are many provisions by amending the constitution such as the structure of
Panchayat Raj institutions, provision of representation given to women,
scheduled caste / tribes, the commission for the Election, the Finance
Commission to improve the economic conditions. The work to be done by the
Panchayat and the issues to be handled by the Panchayat are included in 11th
(Eleventh) Schedule by providing to it the constitutional protection.
Main Features in the 73rd amendment in the Constitution
Three Tier Panchayat Raj Institution.
As per the 73rd amendment of the Indian Constitution, the three tier
system of Panchayat Raj System is applicable in all states in India (There is
option to have two-tier system of Panchayat Raj System in the States with less
than 20 Lakh population. In Maharashtra, as per Mumbai Grampanchayat Act –
1958 and Maharashtra Zilla Parishad and Panchayat Samiti Act, 1961, this three
tier system of Panchayat Raj System is already started. This has got the
constitutional status due to 73rd amendment in the constitution.
Gramsabha
The Gramsabha is established in each village according to 73rd
Amendment in the Constitution. Such Gramsabhas are already established as per
Grampanchayat Act long before this amendment. Hence these gramsabhas got
the constitutional status. The voters of grampanchayat are the voters of
gramsabhas. These members got the constitutional right to attend the meetings
and to participate in the development activities of Panchayat and to get the
information. According to this amendment, there must be six gramsabhas in a
year. In such gram seva meetings, the development plans, the selection of the
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beneficiaries and the new activities are discussed. In such meeting, there is
people’s participation and the expenditure of such meetings and its
implementation are to be given sanction prior to the meeting. Accordingly, the
highest powers are entrusted to Gramsabha.
It is compulsory to the Gramsabha of the Grampanchayat to select the
beneficiaries for taking the benefits under various schemes according to 73rd
amendment in the constitution. The planning is to be done in this context as per
time table given below.
(1) Time Table Date Proposed works to be completed
Before 31st December
To prepare work Budget, and to prepare Technical Outline. To select beneficiaries for individual benefits.
Before 31st January
To submit proposals of the beneficiaries to the Banks, to the head office. The review to be taken by the Chief Executive Officer about the work going on as per planning for the year.
Before 15th January
Grampanchayat Budget to be approved by the Panchayat Samiti.
From April To implement according to the plan.
Election based Panchayat Raj Structure
The members at every stage of the Panchayat Raj System will be elected
directly after amendment in the constitution. For the same, the election-
eligibility-norms of this Panchayat RajSystem are the same as that of Vidhan
Sabha. The erstwhile system of co-opt membership and nomination method are
cancelled now. The selection of Sarpanch, Sabhapati of Panchayat Samiti,
Chairman of the Zilla Parishad, Vice Chairman and other Sabhapatis are elected
among the elected members.
Reservation
According to 73rd amendment, it is compulsory to have reservation for
scheduled caste / tribes and backward class community on the proportion of
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their population. These reservation seats are kept by rotation. One third seats at
every stage are kept reserved for women. Such reservation is also applicable to
Sarpanch, Sabhapati and Chairman. Such reservation is of one-third seats.
Tenure of Panchayat Institution
The tenure of Grampanchayat, Panchayat Samiti and Zilla Parishad is
prescribed as 5 years. It cannot be extended on any ground. If the Panchayat is
dissolved for any reason, it is binding to conduct the election within 6 months.
Nature, Structure, Powers and Responsibilities of Finance Commission
According to 11th Schedule, the State Government allots the rights to
Panchayats to work in respect of 29 specified subjects. The government will also
give the rights to assess the taxes and fees to enhance income for the
development of the Panchayat. It is now binding on the State Government to
establish state finance commission to take the review of the financial status and
to empower them economically. This commission may recommend to the
Governor. The duration of this Finance Commission is five years. The Governor
may present to the Legislative Council recommendations of the Finance
Commission and the action taken report of the Government.
Nature, Structure, Powers and Responsibilities of State Election
Commission
Earlier, the State Government used to conduct elections of Panchayat. It is
now binding on the State Government to establish State Election Commission to
conduct the elections of Panchayat Raj institutions. It has facilitated to conduct
the elections of the Panchayat Raj institutions through independent and
autonomous machinery.
Responsibility of Development Works
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Total 29 Schemes and works under these schemes are included in 11th
appendix. These schemes are to be handed over by the government and to plan
and implement as per local needs for economic development and social needs.
Important Aspects of the Administration as per 73rd Amendment in the
Constitution
(1) Opportunity to Backward Community and Women
As the provision of the reservation for backward class and women is made
in 73rd amendment of the constitution, the backward class and women got the
permanent opportunity in the process of the democratic decentralization. This
decision has long standing (far reaching) effects in socio-economic areas. If
really the progress of the backward class and women is to be achieved, their
progress will not only be sought by giving them the benefits of the schemes, but
their actual participation in the process of the democratic decentralization is a
must. This provision of their participation is made by the amendment in the
Constitution.
There are definitely the difficulties at the initial stages with regard to the
participation of backward class and women in the Panchayat Raj System. There
are certain points hindering their participation such as – illiteracy, indifferent
attitude, political immaturity, lack of experience, the dominance of males in the
family in case of women or the leading role of economically or politically
empowered woman. Hence it was criticized that the dignity of the Panchayat Raj
System is deteriorating. A number of problems are created in the grampanchayat
administration. Where the females are Sarpanch due to reservation in the
grampanchayat, the male Deputy Sarpanchs and the husbands of the women
Sarpanchs have their influence in the panchayat administration. Even though
this is the fact, the participation of backward class and women in the process of
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the democratic decentralization. It should be kept in mind by all. The change in
the rural life is felt due to their participation in the Panchayat Raj System. The
confidence of the backward class and women has felt increased. These
incumbents were hesitating in expressing their opinion and speaking. Now their
confidence is felt increasing. The reason is that they now understand the
schemes. Their actual participation in the decision making process has begun
owing to the fact that they hold the positions and posts. The information of
different subjects such as education, health, agriculture, social welfare, women
and child welfare, etc. has increased. All this definitely has a positive effect on
the rural area.
(2) Role of the officers, employees, and office bearers.
In this changed situation, the role of the officers, employees and the office
bearers is very important. There is need of support and help to new entrants
backward class and women in this system. These officers should provide these
new members and office bearers all the information by keeping positive attitude.
The training for Sarpanch, Deputy Sarpanch and the members is also provided
by the government. The benefit of such training should be taken by all the
representatives and the office bearers of the panchayat. For this, the officers
should persuade them seriously to undergo such training. Such training is also
being provided at the state level by YASHADA, PUNE to the office bearers of
panchayat samiti and Zilla Parishad. Due to such constant training, it is helpful
for the representatives and the office bearers to understand their rights and duties
and responsibilities and they get the direction as to how the development works
are rapidly completed.
In this way, the participation of backward and women will certainly be
effective and the objective to prepare leadership qualities and to develop really
by empowering the backward and the women, if the positive attitude is shown
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by the officers and the office bearers in the Panchayat Raj System by helping &
supporting the female members and the officers.
(3) To strengthen the financial sources of Panchayat Raj institutions.
The Panchayat Raj institutions mostly depend on the state government
grants for their administration. The income of Zilla Parishad is at the most 2
percent as compared to the grants from the State Government. The financial
condition of the Panchayat Samiti is very precarious. Except 50% share in
excess additional taxes in land revenue the Panchayat Samiti does not have any
income of its own. Hence the development works to be completed on its own,
has limitations for these Panchayat Raj institutions. Hence it is the urgent need
for these institutions to raise its own income.
The economic status of the grampanchayat is very precarious. The gram
panchayat has no money to pay the electricity charges of water scheme. Even
the grampanchayat has no capacity to maintain the water scheme. If the
grampanchayat thinks for the construction of any building it has no money.
House tax is important in the income of the grampanchayat. There is 27 percent
contribution of House Tax in the income of the Grampanchayat. But his house
tax is also not properly assessed. The house tax is generally calculated on the
value of the house. But the value of houses are recorded at the low level. If the
values of the houses are properly recorded there will definitely be the increase in
the house tax. That may increase the income of the Grampanchayat and the
development works in the village could be completed. The people should be
taken into the confidence for this and they should be given understanding to
enhance the income of the Grampanchayat. In Chandrapur District, the house
tax was assessed on the basis of self evaluation and that is unique successful
experience of Chandrapur District where the incomes of grampanchayats
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recorded the significant increase. Moreover, the construction of shopping booths
may add the permanent income to the grampanchayat.
(4) About the study of the Development Schemes, taking information
about it and about implementing the same.
If the effective work is to be done in the Panchayat Raj System, it is very
essential for the members and the office bearers to take the information of the
different schemes and their duties and the responsibilities. If such study and
information is not with them, there will be wrong direction to the development.
It is also needed for the officers to study the criteria of new schemes and their
implementation. These officers and the office bearers are to participate in the
planning process. There is urgent need to have inventive attitude to succeed in
planning of our area. It is essential for the officers and the office bearers to know
which schemes are to be implemented and how the funds can be obtained. It is
also needed to take the information of the various schemes for overall
development of the village.
(5) To chalk out Gram Vikas Outline and five year and annual schemes
outline.
The list should be prepared indicating the different works are to be taken
for the overall development of the village. Then the priority is to be given for
these works to take into account as to which works can be undertaken using the
fund of local contribution and the availability of the funds from which schemes
of the central government / state government / Zilla Parishad. Then there should
be detailed discussion in grampanchayat and then chalk out the Five Year /
Annual Scheme. Further there should be constant contact with the officers of
Zilla Parishad for the availability of the funds, for poverty reduction,
employment, education, Health, Mahila and Bal Kalyan and by implementing
them they should always take efforts for overall development of village.
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(6) People’s Participation
The people’s participation is most important item in the process of the
democratic decentralization. Any scheme of village taken can be undertaken and
effectively implemented if there is people’s participation. What is the need of
the people ? Actually what they require ? These points should always be kept in
mind while preparing the scheme and implementing the same. Otherwise such
schemes will be imposed on people and then the expected results may not
materialize. The officers and the office bearers working in the panchayat
institution should work by giving utmost importance to this concept. It is the
need of the day.
After 73rd amendment in the constitution, there is a change in the duties
and the responsibilities of the Panchayat Raj institutions and as such this 73rd
amendment in the Indian Constitution has unique importance in the history of
the Panchayat Raj institutions. This amendment in the Constitution has far
reaching effects in the democratic decentralization process. This process of
decentralization of democracy has now constitutional status. There are certain
changes such as Five Year tenure of Panchayat Raj institutions, the
empowerment and power rendered to these institutions and such clear changes
has helped the Panchayat Raj institution to be more strong and more
comprehensive in nature.
Note.-
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SWARNA JAYANTI GRAM SWAROJGAR YOJANA (SGSY)
Background
Different plans have been implemented since Independence to reduce the
poverty in India. But these schemes / plans did not achieve success as desired. In
1980, Integrated Rural Development Scheme was launched by the Central
Government. Along with this scheme, the other affiliated plans such as
TRYSEM, DWARKA, were also implemented to give the benefits to the below
poverty line families. Trysem and Dwarka were to provide to the rural artisans
the equipments, and to the farmers, million well scheme, Ganga Kalyan Yojana,
etc. The Central Government has cancelled all these different Yojanas and
launched “SWARNA JAYANTI GRAM SWAROJGAR YOJANA (SGSY)” with effect
from 1st April, 1999, with the objective to enhance the income of the Below
Poverty Line families. This is totally comprehensive programme. It was
implemented through out the country from 1st April, 1999.
Objectives of the SJGS Yojana
The main objective of the Scheme (Yojana) is to provide all the basic
facilities to enhance the income of the B.P.L. (Below Poverty Line) families by
providing them the bank loan and the government subsidy within the stipulated
period of time. Thus the objective is to increase the income of the beneficiaries
to the extent of Rs.2000/- as the net income per month. In order to generate self
employment, the Self Help Groups can be promoted by bringing such B.P.L.
families together. All the essential needs such as vocational training, basic
facilities, credit supply and technology and the market are thoroughly taken into
account while providing them the self employment provision. These
beneficiaries taking the benefits of the Scheme are known as ‘Swarojagari’ self
employed and not beneficiaries.
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Origin of the concept of Self Help Group (Saving Group)
This concept is originated through the experiments of Prof. Mohmed
Yunus, Professor of Economics in Bangladesh. He had a discussion in 1976 with
the women manufacturing Baskets from Bamboos. He studied in depth the
mathematics of their business, their financial status, their family background,
their requirement of capital for their business, as it is the main source of their
livelihood, the raw material required, the marketing centers and the production
cost of their product. Then he brought these women together and taught them the
habit of saving. He helped them to get the loan which turned their lives. This
was the rigorous experiment he had. He experimented the programme in JOBRA
village with the help of his colleagues. He lended his own 27 dollars to these
women without security but on condition to repay the loan at the earliest. These
women made baskets and sold them. They repaid the loan with interest in time
to Prof. Yunus Saheb. On this experience, these women established one
institution. Such poor people were brought together. The habit of saving was
cultivated among them. The credit facility was provided to them. Such
experiment got a grand success in Bangla Desh and this experiment got world
recognition. It is th story of the origin of the Self Help Group.
Preparation for the Establishment of elf Help Group (Saving Group)
The saving group can be established by any wise and clever individual,
with average education, having skill to communicate with others. If such person
is female, it is the best; otherwise any wise man can promote SH Group. Such
promoters to promote SH Group can be the group of women, any voluntary
organization, any young group, Mahila Mandal along with Anganwadi Worker,
teacher of adult literacy class or any other teacher. The cooperation from Rural
Development Department of Government and the different bank officers /
employees can be sought to promote SH Group.
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The geo-physical and socio-economic features of the place where such SH
Group is to be promoted, must be studied first. The officers of the important
institutions and the Development Officers may also be contacted to understand
the development work for women being undertaken at that place. Also the
contact should be with the interested women and their organizations. Further
unofficial house to house visit is necessary to chalk out future line of action. In
such visit, details of the standard of living of these families, their daily routine,
their habits and their income level can be understood. The informal discussion at
the time of the visit may establish friendship. This is the rough sketch of the
action plan.
On any occasions, such as festival, Mahila Mandal Meeting, social
function for women, there is possibility to organize these women together. In
such informal meetings, these females may be encouraged to speak of their day-
to-day problems / complaints at the village level. They may talk freely about
their lives, their problems and their future expectations. Clever and bold women
can be selected to tell them the very purpose of the meeting.
Strengthening in the group
After listening their problems and their thoughts in the meeting, it can be
told to them, other families also face the same problems and convince them that
to face the problems collectively is needed to push up the development process.
Such strength lies in the organization. United you stand, otherwise you are
thrown out. To work jointly and collectively is much more beneficiary to you
all. This point can be explained by citing the examples of Prof. Yunus in Bangla
Desh. Two most important stories can be told to them, as given below.
“We know the stories of birds caught in net unknowingly. Individually a
bird cannot be free from net. Collectively they used their strength to get free
from the net.”
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Another stories about sticks : “One stick can be broken easily. But the
bunch of 10 – 20 sticks cannot be broken. It becomes the difficult task.”
These illustrations show as to how much is the strength in Self Help
Group. These members must be given inspiration to be united tdo promote their
own Self Help Group. This is our mission.
Important guidelines for establishing the Self Help Groups (Saving Groups)
The success of any institution depends upon the skill of management.
Also the success of the Self Help Group depends upon the proper management.
The important guidelines to be noted are as under.
(1) The Self Help Group should consist of 10 – 12 members from BPL
families. If it exceeds than this, generally the members can not
participate. A member of SH Group cannot be the member of other
groups.
In case of disable and handicapped incumbents and individuals from the
hilly area, such minimum membership limit is 5 – 20 members to form
the Self Help Group. If all members in SHG, have given the consent,
additional 20 percent members from Above Poverty Line can be
accommodated. If it is required, 30 percent members of APL (Above
Poverty Line) can be taken. But the condition is to have 50 percent SHGs
of female members only.
(2) The registration of the Self Help Group is not required. But any one
member of SH Group may have contract on specified form available
with the gramsevak.
(3) Only one member of a family can become a member of SH Group. In
this way, maximum families can be the members of S.H. Group.
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(4) Generally either male or female can only become the member of the SH
Group. The mixed groups can also be promoted. But such mixed group
cannot last long.
(5) Generally the female Groups are most successful.
(6) There should be common socio-economic background of all the
members of S.H. Group. That helps them to have communication
among themselves fearlessly. If there are rich and poor members in a
SHG, the poor members may not be able to express properly.
(7) The group should organize their meetings regularly. The weekly
meeting can be ideal one. When the members meet each other regularly,
they have good understanding of their problems. They can perform th
duties with great understanding.
(8) The attendance of each member must be compulsory for the group
meeting.
(9) All the decisions related to the group will be taken unanimously; not any
one or two members only.
(10) The assignment of work to each member will be decided by all members
jointly.
(11) The leadership may be assigned unanimously on any one member. After
few months, it can be assigned to other member. All such decisions are
taken unanimously.
Establishment of Self Help Groups (Saving Groups)
The essential decisions may be taken by all the members in first one-two
meetings, taking into account all important points given above. The leader and
other responsible members may be selected. The group must have its own rules
and regulations (Agreement). Then the Self Help Group should be established.
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While doing so, there is no need to register SH Group. But any one person of the
group must do the agreement at the time of the establishment of the Self Help
Group. The specimen form of the Agreement is available with the gramsevak.
Main Duties of SH Groups (Saving Groups)
(1) Saving :- Even though the amount saved may be small, it cultivates the
habit of savings.
• The aim of all groups must be “First Saving then debt”.
• The first step towards self reliance is through saving media and out of
collective savings, debt can be given to needy members. This imbibes
financial discipline. The said experience is useful while doing banking
transactions.
(2) Disbursement of internal debt.
• The collective savings are utilized to give internal debts to the members.
• The group decides purpose of loan, amount of loan, rate of interest and
method of repayment of the loan.
• Accounts are maintained in respect of distribution of debt in the Self Help
Group.
(3) To open Bank Account of Self Help Group
After establishment of Self Help Group, and after conducting First / Second
meeting, the bank account can be opened in the name of Self Help Group (not in
the name of individual member). The Reserve Bank of India had issued the
instructions to all the banks to open the saving bank account of all Self Help
Groups. The Banks follow the instruction and allow SHGs to open their
accounts. The following documents are essential to open the bank account.
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The Resolution of SH Group.
The Self Help Group may resolve to open the bank account in the name of
Self Help Group. Such resolution duly signed by all the members should be
submitted to the bank.
The Authority assigned by the Self Help Group.
The SH Group may assign the authority to operate the bank account to
three members. Out of them any two members may jointly operate the bank
account.
Copy of the rules of Self Help Group
If such rules are framed by the S.H. Group, the copy of such rules needs
to be given to the bank. Loan can be sanctioned without such document.
Saving Bank Account
The Saving Bank Passbook will be issued in the name of Self Help
Group; not in the name of individual member. Initially the savings collected
within first two months should be utilized by the SH Group to disburse it as loan
to the needy members.
(4) To maintain Accounts of Self Help Group (Saving Group)
• Simple and clear notebooks should be used for day-to-day transactions. If
no member of SH Group can maintain such accounts, the help of any
other person can be taken, on the payment of small remuneration or prize
but this should be the last alternative.
• Such registers and bank accounts should be maintained while the meeting
is being conducted. This will help the members to believe the SH Group.
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(5) Registers to be maintained by Self Help Group
Minute Book
All the decisions taken in the meeting are noted in minute book with
signatures of the members present for the meeting. The names of the members
present for the meeting are recorded in the minute book.
Saving and Loan Registers
The savings are recorded individually and collectively of the members in
the saving and loan registers. It also indicates the loans given to the members,
repayment and consolidated interest.
The summary of amount received and amount disbursed is given in
collective register which needs to be completed in the meeting.
Saving Pass Book of the Member – Each member is issued his/her saving pass
book. The savings and the loan amount are regularly recorded in the saving pass
book.
(6) Discussion on Problems – It is expected from all members to discus the
problems and the solution in each meeting.
Evaluation of Self Help Group (Gradation).
Generally the period required to form S.H. Group is six months. At the end of
six months it is to be ascertained as to whether this group is formed well and as
to whether this SHG is ready to go to next stage of the development. The
gradation of the Self Help Group will be determined on consideration of total
savings, loan disbursement and meetings held. The work of SHG is also taken
into account.
The deficiencies, if any, can be corrected. Accordingly, the Independent
Business Institute and Bank may evaluate the SHG for its gradation through
District Rural Development Machinery.
While grading SHG, the following items are taken into account :
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IMPORTANT POINTS FOR VALUATION OF SHG. Checking items Best Better Not satisfactory
Group Size 15 - 20 10 - 15 Less than 10 Level of Member Poorest of poor 2 – 3 members not
poor Maximum Members not poor.
No. of Meetings 4 times in a month Twice in a month Less than twice in month.
Attendance of Members.
More than 90% 70 –90% Less than 70 %
Savings to be deposited with group.
4 times in a month Three times in a month
Less than 3 times in month.
Interest Rate on loan given to members.
As per objective of loan.
Rs. 2 – 3 per hundred per month.
More than 3% per month.
Utilization of collective savings.
Totally to be disbursed among needy as loan.
Partially utilized to give loan to members.
Very less priority to give loan to members.
Recovery of loan given to members.
More than 90 % 50% to 90% Less than 50%
Maintenance of Accounts.
To maintain all Registers regularly and on time.
To maintain essential Registers regularly.
Very irregular maintenance of Registers which are incomplete.
Savings collectively done.
More than Rs.50,000/-
Rs.3000 – Rs.5000
Less than Rs.3000/-.
Knowledge about Rules and Conditions.
All members know them perfectly.
Most members know. Few knew very little.
Most members do not know rules and conditions.
Level of Education of members in Group.
More than 30% members can write & read.
20% to 30% members write & read.
Less than 20% members can write & read.
Information of Government programmes & schemes.
All members know them perfectly.
Most of members know Government Schemes.
Most of members do not know Government Schemes.
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Management of Revolving Fund
That group, which survive for first six months stage, can enter in second
stage. If the gradation of the SH Group is best or better, such group can get
Group Corpus or minimum Rs.5000/- and maximum Rs.10,000/- by way of
grant-in-aid. That group gets Rs.15,000/- as working capital. Such capital can be
utilized by the group (to give individual loans) for its disbursement amongst the
members for small business, purchase of raw material, and basic facilities. The
proportion of bank loan needs to be repaid with interest. The interest is not
charged on the grants.
Search and Selection of Main Business
In order to improve the living conditions of poor people in the scheme, the
items such as natural resources, the business skills of the people, and availability
of the market must be taken account. The thinking in depth should be in respect
of the business which has likely to have better marketing prospects, which leads
to the betterment of the poor people. In this way, 10 main businesses should be
listed and emphasis should be given on 4 – 5 selected business. Such investment
in selected business may provide them permanent income. The loan should be
sanctioned immediately. It leads to self employment. In order to obtain this loan,
the project report of each selected business must be prepared. The selection of
business can be completed with approval of Panchayat Samiti and District Rural
Development Machinery.
Cluster Approach
The Cluster Approach is maintained with the objective to enhance income
of BPL beneficiaries. The planning and its implementation may follow.
While selecting the business, the geographical situation, natural resources,
atmosphere, rainfall, etc. are to be considered along with traditional occupations,
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the standard of living of people. The group of 10 – 15 villages can be the cluster
group having similar conditions, noted above.
In such cluster villages, the geographical conditions, land, water,
atmosphere, grass are items which influence the traditional business pattern e.g.
the dairy business, vegetable, flowers are taken near the bed sight of river. The
fisheries at sea level, the goat breeding, honey collection, are the businesses of
Adivasi region. The basket making is the work assigned to scheduled caste
community. Small business, cottage industry are located near city.
Specific crops are taken in different regions as per local conditions. The
occupations and related processing units are developed e.g. in sugar cane area,
sugar, khandsari, Gur and related products are produced. Therefore while
selecting the business, all these factors must be taken into account. The
economically viable business units may be selected.
• A detail analysis of background of each family in cluster villages needs to
be done e.g. the information about farmer, agricultural labour, other
labour, artisan, traditional businessman, male, female. Their educational
status, unemployee, their expectations needs to be considered. While
selecting business, this information must be utilized.
• In respect of the business, its backward and forward linkages must be
considered; e.g. raw material, market, for milk, grass, water, milk
societies, cold house, etc. The study is needed for making the provision of
the basic infrastructure. Then proper business can be selected.
• A thought should be given as to how to maintain good gradation and
quality of the product and how our goods are presented in best manner
and as to how to win the confidence of the customers in the market.
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To borrow from Bank and the repayment of loan with interest.
The application for the bank loan can be presented after getting our
S.H.G. graded and evaluated, and having decided in a meeting about the
business for which the loan is to be taken.
The group may decide in its meeting, the conditions of loan to be given to
members, objectives, interest rate, the repayment, etc.
The application for the loan is to be prepared in the specific loan
application form prescribed by the bank.
The bank gives the loan in the name of SH Group, not to any individual
member, the group may decide the disbursement of the loan among its members.
It is not decided by bank. The group may give loan for emergency needs (e.g.
illness), need for business, or for the items to be used for long period. The Self
Help Group repays the bank loan. The members of group are collaterally
responsible for the repayment of the loan. There are instructions from the
Reserve Bank of India and NABARD, that surety should not be taken from SH
Group.
Target Group
The main objective of Swarn Jayanti Swayam Rojgar Yojana is to give
the financial help to the BPL families. The protection is given to the weaker
section in this target group such as 50% for scheduled caste / tribe, 40 % to
female and 3 % to handicapped members.
Method of Financial Assistance
Swarna Jayanti Gram Swarojgar Yojana is central government sponsored
scheme. The 75% fund of Central Government and 25 % of the State
Government come to District Rural Development Machinery. This scheme
provides grants along with the loan from the bank to BPL families on individual
basis along with the bank loan. The loan is main item and grant is secondary
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item. The project report needs to be prepared as on its support bank plays main
role to finance the loan.
Not the loan is given only for one time to reduce the poverty but there is
provision in Swarn Jayanti Gram Swa-rojgar Yojana to give loan for second
time also, only after first loan is repaid. The Banks must study the needs of self
employment. Hence the permission is given to apply for loan again and again.
Self Help Group
The District Rural Development Machinery undertakes the gradation of
SH Groups after six months from the date of disbursement of working capital.
The groups successful in this second stage are eligible to get financial assistance
(loan and grant) for big collective business. Such financial assistance is given
collectively to the group as well as to the individual members in a group.
As per project report, big loan can be given by the bank. On such project
cost, 50 percent of the project cost or Rs.10,000/- per member or Rs.1.25 Lakh,
whichever is minimum is given as grant. There is no limit for financial help in
case of irrigation project.
The total group is responsible for the loan in the group. Therefore the
repayment percentage is best. Hence the banks are willing to give financial help.
Individual Self Employment
The Swarn Jayanti Swa-Rojgar Yojana Committee prepares every year
the list of villages for selection of individual self-employment. The Sarpanchas
of the selected villages are given the instructions. The selection of individual
self-employment is done by Gramsabha. There is three member Committee for
selection of individual self-employment. The Committee members are Sarpanch,
representatives of Block Development Officer and branch manager of the bank.
The final list of selected individual self-employment is made available to the
grampanchayat through the Block Development Officer. Such list is presented in
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the meeting of the gramsabha for approval. After selection, the application for
financial assistance in the prescribed form is to be taken from the beneficiary of
the financial assistance from the Block Development Officer. On receipt of the
application, the bank has to give sanction the application within 15 days. The list
of such beneficiaries is forwarded by the bank to the grampanchayat. Such list is
kept before Gramsabha by the grampanchayat.
Under this scheme, the subsidy to the extent of 30% of project cost or
Rs.7500/- which is maximum is given for individual project for the self
employment. Such subsidy is given to the extent of 50% of project cost or
Rs.10,000/- which is maximum is given to scheduled caste / tribe and
handicapped beneficiary. Such subsidy is given back ended.
All the loans given by the bank are said to be medium term loans. The
Repayment of such loan is expected within five years duration.
Recovery of Loan
The care is taken for 100 percent recovery at the time of the
implementation of the scheme. The SGSY Committee at the Taluka level
undertakes the review from time to time to ensure 100 percent recovery of the
loan. The report of this Committee is placed before the general meeting of the
Panchayat Samiti by the Block Development Officer. Moreover the review of
monthly recovery of the loan in each month is taken by the District Committee.
If the 80% of the loan is not recovered in time from any grampanchayat, then the
financial assistance under SGSY is not given to such grampanchayat and its
taluka. Therefore the said grampanchayat and its taluka are deprived of the
benefits of the scheme.
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Provision of Insurance – General Insurance
The general insurance provides insurance to the value of property. 75
percent amount is payable to the insurer, if he is permanently disabled.
Group Life Insurance
The insurance provides Rs.5000/- to insurer self employed in the age
group 18 – 60 if he dies naturally and Rs.10,000/- if he dies in accident.
Training programme for self-employed.
The beneficiaries of SGSY are provided training based on the business
selected by them. What type of training do they need ? Such needs should be
examined and training programme may be finalized. The expenditure of training
for information & skill development of SGSY should be met from the grants
with the District Rural Development Machinery. The care should be taken that
such expenditure does not exceed Rs.5000/- per beneficiary self employed. The
instructions are given as to finalize the duration of the training programme of
these self-employed, taking into account their skill and their selected business.
Strengthening the Infrastructural Facilities
The review of available infrastructural facilities and the business
opportunities for each important programme by the District Rural Development
Machinery and District Swarna Jayanti Swa-Rojgar Yojana Committee. This
machinery and the Committee have to provide new infrastructural facilities for
new business. The difference of facilities provided under SGSY and other
scheme may be covered from the funds available under plan for the district. Out
of such fund, 20% fund amount can be used for such basic facilities.
Market Management and Technical Support
The production done by the self-employed under the scheme must be sold
and its sales are strengthened by the provisions in the scheme. For this, the
exhibition and organization of fairs at district level, state level, national level
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and international level can be organized for promoting the sale. It should
provide marketing skill and services of Advisory Centres of Market. Further it
provides institutional arrangement for export, help to prepare project report, and
management for business guidance. It helps to select proper business. The
District Rural Development Institute may spend upto Rs. 5 Lakh per year for its
implementation.
Office Machinery and Regulation of the Programme
The District Rural Development Machinery implements the Swarna
Jayanti Gram Swa-Rojgar Yojana with the cooperation from Panchayat Raj
Institute, Banks, Government and Non-Government offices and the voluntary
organizations.
In order to have effective implementation of this programme, the
Regulatory Committees are established at the national level, state level, District
level and Taluka level. The review of the implementation of the programme is
taken by these committees from time to time.
Saving Group Movement – To give knowledge about Empowerment,
Economics and Market.
Today this Saving Group Movement is in powerful position in our some
parts. The curiosity of women in rural area is created. Hence the Saving Groups
are promoted in large number now. But these groups are not empowered for
want of sufficient guidance. Hence, growth of these groups is stopped instead of
becoming empowered groups. Out of the Saving Groups in existence, 44 percent
Groups got working capital and 4 percent of them got loan facility. Hence there
is much scope for their improvement.
In some areas, the females took initiative to establish Saving Groups. But
they did not get proper guidance to enhance their income. Hence they are
deprived of the loan facility for want of proper guidance. If such situation
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continues further, the interest of these women will be lost and that is dangerous
to this movement. Moreover this movement did not reach to some other parts.
In this context, following work needs to be done urgently.
• To get information in respect of about –
- what is the number of BPL families in village ?
- whether at least a single member is included in Self Help Group.
Those families not included in Self Help Group, should be given the
importance of SH Group and help them to promote SH Group.
• After the establishment of SHGs, the meetings should be arranged
regularly. All decisions should be taken unanimously. The Accounts and
records should be arranged properly.
• The well organized Saving Groups should be properly guided in the context
of selection of the business, the demand forecasting of the product, the
nature of such product, etc.
• The Economics of business should be imparted. The expected income from
the business, the cost and the profit margin, etc. must be explained to
them. The guidance is needed to them for regular and permanent income.
• The information about banking correspondence, the essential papers, the
loan facility and financial discipline for its repayment must be explained
to them.
• The information in respect of success in business and skills to be used
should be given to them.
Note.-
……………………………………………………………………………………
……………………………………………………………………………………
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MICRO PLANNING AT VILLAGE LEVEL
Central Policy of Micro Planning
Integrated Micro Planning at the village level is people oriented and
depends on people’s involvement and demand. Owing to the micro planning, the
effective direction is available to village and panchayat raj to obtain human
development index. Accordingly, the village and Panchayat Raj Institutions may
create self governed village through the medium of integrated planning and its
implementation. The coordination between all the departments is essential for
People’s Developmental leadership through the medium of micro planning.
People are the basic self governed aspect of the development. The opportunity is
created through the medium of micro planning for proper role of creative youth
and creation of the self government for the people.
Main objectives of Micro Planning at the level of Integrated Village Level.
• To make the efforts to organize the neglected section and other society
through five-day cooperative study method.
• To create awareness among the society about their life, health, food,
education, water and cleanliness by using different techniques.
• To help the villagers to analyse situation of the village. To create
awareness among the people about the basic habits that lead to
improvement in the standard of living.
• To prepare the list of diseases occurred in the last year in the village and
to observe its consequences.
• To study the marriage age in village and to discuss the possible dangers of
early marriages already done and likely to be done.
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• To demonstrate practical in respect of pit falls, manure of germs, weights
of children, construction of toilets, etc. and to tell them their importance,
so that their life can be more happy, wealthy and secured one.
• To help to prepare effective action plan for village and to improve village
conditions through active participation of the government machinery and
people.
• The participatory relationship can be created amongst the voluntary
organizations and the government machinery in order to have effective
implementation of the government programmes.
• To guide the villagers to do regulation of human index.
What is village Micro Planning ?
• The village Micro Planning is five-day work at the village level in which
the society introspects own village / vasti conditions through different
activities.
Techniques incorporated in the Village Micro Planning
• Family Survey (Survey of each family).
• To chalk out the village map.
• Analysis of Time-line.
• To have micro study of actual facts / situation in village and to make an
attempt to remove the situation.
• To study the mansoon-based illness, and its impact on the work of people
and school attendance.
• To measure weights of children below 6 years of age, to prepare chart of
Growth, and to explain the concept of growth of child with help of growth
chart.
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• Vain diagram :- To explain the importance of individuals doing multi
services to society.
• To clean village. To show practical about Toilets, germ-manure, pit falls
and to taste quality of water.
• To discuss about male-female inequality, and empowerment of women.
• To develop action plan of village and to give emphasis on the same
through regulation and action of people.
• The cost of 5-day programme of village Micro Planning is less than
Rs.5000/- for a village having population of 1000.
Who can participate ?
• Different government employees, such as Anganwadi Sevika, Nurse,
Health Assistant, Teacher, Gramsevak, etc.
• Social groups especially women Self Help Groups. Young boys-Girls
groups.
• Voluntary organizations and other institutions.
Main findings (consequences)
• To come in the existence the process of taking the decisions through
people’s participation and collective method.
• Social actions at the different level – cleanliness of school, Anganwadi,
Hand pump, repairing of wells, road construction, Different services are
provided easily.
• Women and young ladies should take lead. To prepare groups of boys &
girls.
• Regular meetings of Gramsabha, and to discuss social conditions by
female and male jointly.
• Participation of society in the form of finance, labour, commodity.
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• To make facilities available / most effective services collectively by
considering the overall development.
• The possibility of strengthening the participation among society and
government machinery increases.
• The demand for services may increase. Different services are provided.
On such different items social action will be seen.
• To make aware to have interestedness about activities in village.
• The local information in the form of statistics and facts can be combined
and its evaluation is done by society which brings to light the opposition
to function, it is reflected. The villagers may look into as to whether the
objectives of the function are accepted or not.
Why Village Micro Planning ?
• It is the policy that the society should manage all national programmes,
e.g. Re-production and child health, Swa Jaldhara, Swarn Jayanti Gram
Swa-Rojgar Yojana, Sarva Shiksha Abhiyan and Woman and Child
Development Project.
• It is expected that there should be coordination among different
departments in all above activities.
• It is essential to strengthen Panchayat Raj System and to increase active
participation of women in the Gramsabha.
• The coordination between government machinery and villagers is the
need of the day.
• It is essential to accommodate youth boys and girls and women in the
main stream of development.
• Micro Planning is most effective policy to have proper dialogue between
information, education and communication.
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Future Prospects
• The sufficient funds are provided for society strength / consolidation. In
national programme, information, education, communication skills are
covered for this fund.
• The action plan at the district level can be prepared from the funds
available for awareness of understanding and consolidation of the society
on the basis of Micro Planning.
• The Groups will be prepared to chalk out the future plan and its
implementation.
• The net work of the Self Help Groups can be created during the process of
the development.
• The net work of volunteers at the village level can easily be created. It
may function at the sub center / gram panchayat level.
Expected results from village Micro Planning.
• Result – I Effect :- Quality improvement in nourishment of children and
developmental gradation.
• Family level :- Improvement in health services and habits to take care
about home health, improvement regarding infant nourishment,
improvement in respect of house cleanliness.
• Settlement level :- The action plan for children in settlement is being
implemented. It is assisted by Anganwadi Workers and Health Servants.
But it needs to control important index. To provide public distribution
system in Adivasi and distant remote areas. To provide opportunity of
necessity segments for poorest of the poor society.
• Anganwadi Centre level :- To provide all services as planned at the
Anganwadi level.
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• Sub Centre level :- There was installation of planned Clinic at the Sub-
Centre level.
• Result 2 Effect :- All children upto eleven age limit go to school and
study there. The boys between 12 – 14 age group attend alternative
education centers.
Village Planning Process – Background and Concept.
Preparing the group management programme is now used as the basic
strategy in the national programme for sustained development. The main
objective is to create awareness among people to lead for group development.
The crux of the problem of national programme lies in preparation of the
action plan by the village for health, nourishment, education, water, and
cleanliness. It is also important aspect of the National Programme that the
community ownership feeling about the work should motivate people to come
forward for action and its control. The emphasis is given on the consolidation
and coordination of different plans in different areas to make the process most
successful.
Really the support to the decentralized development process is obtained
after 73 / 74th amendment in the constitution. The local self institution become
empowered due to this amendment in the constitution. It is inevitable that there
should be change in the roles played by employees, voluntary organizations,
people’s institutions. The service-oriented beneficiary attitude is changed and
now partnership attitude has taken its place. Here the analysis of the present
situation should be done by group, government employee / workers. It is also
expected to implement action plans and have control over implementation. For
this, the empowerment process of the group is essential. The awareness in the
group can be created. At every stage of taking decisions at chalking out the
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programme and its evaluation analysis, they must play their role. To make these
groups empowered, the Village Planning Process and its supporting action have
its own importance.
The top priority of this attitude is to bring change in the behaviour of the
people for development. The proper changes in the attitude can be materialized
through the influence of the village planning process. The behavioural change is
the heart of the decentralized group management programme. The UNISFF has
given emphasis on the growth of the child, consolidation of available facilities to
develop fully the abilities of the child.
Threats in the process.
Following threats must be taken into account in respect of village
planning process.
Group Empowerment is a threat. It is as to how people react to planning,
implementation and control about Child Development.
• How are we to achieve coordination and consolidation in different areas?
• How are we to create the partnership and solid feelings among group and
government employees.
• How are we to be sure about the effects and the results of activities are
sustainable ?
• How should we expect from the employees at the village level to provide
them training and support for empowerment process and to provide
qualitative facilities in time in response to the village needs.
• How should we ensured to have action at the village level as effective at
the taluka and district level.
• How to underline the relations between village planning and taluka and
district planning along with distribution of resources ?
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Village Planning at the participatory principles
The trained inspirer resides in village for 5 days, and uses different
techniques in 5-day training to villagers. They conduct family survey. The
villagers through this training evaluate health, nutrition, education, water supply
and cleanliness and present status of each of these factors. Initially village map,
village timeline, mansoon wheel analysis, to conduct weights of children, illness
expenditure, water tasting, etc. are the techniques used.
• The daily meetings of the villagers are conducted to discuss the
effectiveness of the techniques, to increase understanding regarding
children and total health, Nutrition, Education. The meetings provide an
opportunity to discuss decreasing women ratio, marriage at the early age,
avoiding to breast-feeding giving mother’s milk to child after birth, etc.
• It is essential for the villagers to understand the importance of the role of
government employees at the level of village planning.
The effect of five-day process can be seen in preparation of action plan by
the villagers and to establish the committees at the village level for
implementation of the village plan.
• Very sensitive attitude towards children and women help to overall village
development. As different aspects of the development are understood by
the villagers, the demand for different faculties increases, such as wells,
roads, electricity, etc.
Even though the transformation of Micro Planning Process is in village
planning outline, that is not the end. What next after such information.
This question arises. This information is used properly for the analysis of
situation and for future planning. This information is useful to the people
to regulate the progress. This process takes place in two stages.
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1. Stage of intensive search.
2. Stage of implementation.
Views before micro planning process :-
The micro planning is the empowerment process based on life skills. It
continues and is not complete, once it starts as the other processes. Three
important aspects of this process are given below.
(1) From Peoples’ Views : This process gives following opportunities to the
people.
• To be conscious about real situation.
• To overcome nervousness.
• Responsibility of others and of situation.
• To learn, To analyze and To present.
• To be aware about rights and duties.
• To discuss, to talk, to have debate, To have communication. To speak
with each other. To present.
• To come forward by leaving fear and awkward feelings.
• To consider alternative thought and To suggest alternative.
• To finalize priority in planning and its implementation.
• To adjust / manage regulation. To look into, To be alert.
• Evaluation, Review, Re-planning.
• To know strength of unity.
(2) From Administration views : Employees in different departments get
following opportunities due to this process.
• To understand situation of our field of work.
• To look broad picture.
• To take into account own role and responsibilities.
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• To reduce the singleness feeling.
• To demolish competitive and hatredness feeling about employees in other
field.
• To give effective response to peoples’ needs through combined efforts.
• To avoid repetition and complications.
(3) From Development views : It creates the base for sustained
development.
• From peoples’ point of view, the dependable on the government and to
develop feeling to be self reliance to progress.
• Administration need not only be provider of service / facility provider but
it should come forward as partner in the process of development.
• The relations between the partnership may take place of service giving
and beneficiary relations.
• Uptill now people are targeted to fulfill the objectives, now the people
become the agent of development.
• People may leave observing role and come forward to mould our life.
• The feeling of responsibility at all level.
• Instead of having loose work, there is coordination in work of employees
of other departments.
• Instead of the feeling of nothing will be done. There is awareness of rights
and duties.
• People decide the demands and there is sensitive response of the
employees.
• The direct training is conducted of local leadership. There is selection of
some leaders at local self government level or national level as the
representatives of people.
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Main features
1. Comprehensive nature.
2. People oriented process.
3. Creation of information.
4. Process with different facets.
5. Respecting peoples’ status.
6. Guide for policy makers.
7. Creation for getting success.
8. Eye Opening Process.
9. Social Accounting.
10. Transparency and Responsibility.
Main features of Integrated Village Planning
1. Comprehensiveness
2. Management according to ability of people.
3. Effective process within minimum cost.
4. The deep effect of the process.
5. To learn and opportunity to get adjusted to change as per want.
6. Need for consolidation.
To prepare outline of Village Development on the basis of Micro Planning
and in implementation.
The Gramsevak has to prepare the outline of the village development
based on Micro Planning. The preferential arrangement of work must be given
in the outline. Out of these works, it is needed to estimate as to how many works
are to be completed through the peoples’ participation and for which work how
the funds from which Yojanas are available. Then prepare five year plan.
Accordingly, implement the plan and make an attempt for overall development
of the village.
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VILLAGE DEVELOPMENT PLAN OUTLINE Basic Information
1. Village Map
2. Basic statistical information of village (Total population, female and male
N.B. :- Separate remedial measures may be suggested in the present scheme for Dalit / Adivasi population.
233
5.6 Women, Child Development, Self Help Groups.
Present Situation
Funds Required Sr. No.
Item
Yes/ No. (If Yes, No.)
Distance from village (Km)
Proposed measures (New / Repair)
Allocated Fund (other schemes)
Fund to be Allocated (BRGF)
1 Anganwadi
2 Mini-Anganwadi
3 Mal-Nutrition Children -Average Grade-1 Grade-2 Grade-3 Grade-4
4 Mahila Mandal
5 Self Help Groups
6 Other Social Institutions.
7 Essential remedies for Development.
N.B. :- Other remedial measures may be suggested in this scheme for Dalit / Adivasi population.
234
5.7 Social Justice (Different measures for sex discrimination, Scheduled Caste, Scheduled Tribes, Disabled, deprived section, weaker section).
Present Situation
Funds Required Sr. No.
Item
Yes/ No. (If Yes, No.)
Distance from village (Km)
Proposed measures (New / Repair)
Allocated Fund (other schemes)
Fund to be Allocated (BRGF)
1 Samaj Mandir
2 Roads in Settlement of Dalit/Adivasi
3 Water Supply in Dalit / Adivasi residence.
4 Electricity Supply in Dalit/ Adivasi area.
5 No. of Houseless families in Dalit / Adivasi area.
6 Essential Remedial measures for development.
7 Essential Remedial measures for development
N.B. :- Separate remedial measures may be suggested in this scheme for
Dalit / Adivasi population.
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5.8 Irrigation.
Situation Funds Required Sr. No.
Item
Yes/ No.
Proposed measures (New / Repair)
Allocated Fund (other schemes)
Fund to be Allocated (BRGF)
1 Whether the Watershed Development Yojana applicable ?
2 Remedial Measures for Irrigation. Village Tank. Purpolation- Tank. Tank in field.
3 Remedial Measures for development.
4 Whether there is Lift Irrigation Scheme in Village.
N.B. :- Separate remedial measures may be suggested in this scheme for Dalit / Adivasi population.
236
5.9 Industrial Area. (a) Traditional business. (b) Small scale industries. (c) Food processing units. (d) Development of market, Village and market place.
Funds Required Sr.
No. Item
Present Situation
Proposed measures Allocated
Fund (other schemes)
Fund to be Allocated (BRGF)
1 Name of Rural business.
2 Rural Handicraft.
3 Small Scale Industry.
4 Processing Units.
5 Weekly Market.
6 Credit Supply
7 Essential Measures for Development.
N.B. :- Separate remedial measures may be suggested in this plan for Dalit / Adivasi population.
237
5.10 Basic facilities. A) Electricity (Traditional & Non-Traditional)
(6) Maharashtra Zilla Parishad Zilla Seva Niyam, 1968.
For 2 to 6 – 40 makrs (Per Rule 8 marks).
Paper – 3 : 3 Hours. 100 Marks. Paper – 3 : Gram Vikas Yojana implemented by Zilla Parishad or other
Book-1 : With Book. (1) Maharashtra Zilla
Parishada, Zilla Seva (Seva Pravesh) Niyam, 1967.
(2) Maharashtra Zilla Parishad Zilla Seva (Shishta and Appeal) Rules – 1964.
For Rules : 50 marks.
242
other departments under it and Zilla Service Discipline and Appeal Rules.
Part-2 : Without Book. (1) General Schemes of Zilla Parishad (No Book prescribed). All the information about all Schemes is given to employees of Z.P. from time to time through government decisions and circulars, etc.
50 Marks for Schemes.
THE PROMOTION GRADE EXAMINATION
Question Paper No. Subject Duration
of paper
With Books/ Without Books
Marks
1 2 3 4 5 A The Maharashtra Zilla Parishads and Panchayat Samitis Accounts Code, 1968
With books
The Maharashtra Zilla Parishads District Services (Conduct) Rules 1967 and Maharashtra Zilla Parishads District Services (Discipline and Appeal) Rules, 1964)
Without Books
Forest (conservation) Act, 1980
Without Books
The Registration of Births and Deaths Act, 1969
Without Books
50
B
Question Paper –1 Total Marks-100
General knowledge about schemes of Rural development being executed by Zilla Parishad or through District Rural Development Agency
3 Hours
Without Books 50
243
Maharashtra Zilla Parishad And Panchyat Samiti Act, 1961 Bombay village panchayat Act, 1958 and following rules framed there under The Bombay village panchayat (Gramsabha meetings), Rules, 1959
With Books 50
The Bombay village panchayat (meetings) Rules, 1959 The Bombay village panchayat Election Rules, 1959 )
Question Paper –2
Total Marks-
100
The Bombay village panchayat (Recovery of dues) Rules, 1950
