JUBILEE PRIMARY SCHOOL Minutes of Meeting
Annual General Meeting
Date/Time: 10th March 2015 – 7:10pm
Location: Foundation Pastors Meeting Room, Jubilee Centre, Jubilee Primary School
Attendees: Jane Bourke, Kim Seed, Nancy Carter, Ash McMullen, Sid Cramp, Kelly Lofthouse,
Nicola Smith, Faye Paling, Belinda McLeod, Susan DeVere, Jo Riddell, Brad Roberts,
Rachel Waters, Dave Sewell
Apologies: Sharon Hutchsion, Kate Crab, Joanne Haygarth, Janelle Prendergast, Sue Hueston,
Tamika Smith
Secretariat: Faye Paling
Agenda
Item/Topic
Discussion/Outcomes Action
Officer
Due
Date
Welcome and Apologies
Belinda McLeod opened meeting at 7:10pm.
Welcome prayer by Susan DeVere and Dave Sewell
Business Arising from Previous Minutes
Confirmation and acceptance of minutes from last Annual General Meeting
No business arising.
General Correspondence
Nil
General Business
1. Review of the By-Laws
D Sewell read out the BYLAWS
See Attached
#1. Passed – 14 in favor – Nil against.
#2. Passed – 14 in favor – Nil against.
#3. Proposed addition to be made to the by-law – (to be added as a final statement) “A medical certificate would be required in the case of life threatening terminal illness or significant disability.”
Passed – 13 in favor – 1 against.
#4. Passed – 14 in favor – Nil against.
#5. Passed – 14 in favor – Nil against.
#6. Passed – 14 in favor – Nil against.
Helen Sheather to make amendment to the Constitution and Belinda to bring to next meeting for inclusion
2. Agenda item 2
Presidents Annual Report.
President’s Report – see attached.
JUBILEE PRIMARY SCHOOL Minutes of Meeting
Annual General Meeting
3. Agenda item 3
Treasurer’s Report
Treasures Report – See attached.
4. Agenda Item 4
Principal’s Report
- Congratulated the P&F for a great year especially the leadership of Belinda McLeod.
- Proud of the Jubilee P&F and the passion they have for the improvement and wellbeing of the school.
- The P&F add quality value to the school
- Dave acknowledged the input and commitment to the school from local councilors and MP’s especially Sid Cramp and Tracy Gilmore in particular.
- Appreciation in the partnership and support the P&F have shown and given to staff professional development (continual training with Andrea)
- Excited for the future year to come.
5. Agenda Item 5
Executive
- Current leadership team stood down – Meeting was handed to Dave Sewell.
6. Committee Processed nominations for the New Executive Committee:
President:
Prior nomination from Belinda McLeod
It was moved that Belinda was to be appointed
14 in favor - No objections made
Vice President:
Prior nomination from Jane Bourke
It was moved that Jane was to be appointed
14 in favor - No objections made
Secretary:
Prior nomination from Nicola Smith
It was moved that Nicola was to be appointed
14 in favor - No objections made
JUBILEE PRIMARY SCHOOL Minutes of Meeting
Annual General Meeting
Treasurer:
Prior nominations from Brad Roberts and Sharon Hutchinson
Dave read an email from Sharon (not in attendance) that if Brad nominated she would retract her nomination for the position – so a vote did not have to take place.
Sharon would be willing to take on the role in the future event of the treasurer resigning from the position due to work commitments
It was moved that Brad Roberts was to be appointed
14 in favor – No objections made
7. Agenda Item 7
Welcome of new committee
Dave Sewell Welcomed the new committee and the meeting was handed over to Belinda McLeod.
8. Agenda Item 8
Review of parental code of conduct.
Dave read out the parent code of conduct – please see attached.
- Agreed that the code of conduct needed amendment to reflect the current Jubilee visions and mission statements.
Dave and leadership team to update and bring to next meeting for inclusion.
9. Agenda Item 9
Appointment of Auditor.
Belinda proposed to stay with Aub Kelly for auditing
Motion passed 14 in Favor
Meeting Closed at 7:55pm
Next Annual General Meeting
March 2016 – Time and specific date to be advised
JUBILEE PRIMARY SCHOOL Minutes of Meeting
Annual General Meeting
JUBILEE PRIMARY SCHOOL Minutes of Meeting
Annual General Meeting
JUBILEE PRIMARY SCHOOL Minutes of Meeting
Annual General Meeting
JUBILEE PRIMARY SCHOOL Minutes of Meeting
Annual General Meeting