4.2.2014 Jukola relay
Photo: Kimmo Hirvonen
Jukola
First relay 1949-Kaukametsäläiset
4.2.2014 Jukola relay
� Kaukametsäläiset is the founder of Jukola relay. It is an association, which holds theownership and the rights to Jukola. The association was founded on June 1948 as aninitiative of certain orienteering clubs in Helsinki and its surroundings. The association hasdevoted itself to only one cause: its objective is to ensure that the Jukola relay is arrangedevery year with high quality, and that the traditions of Jukola relay are respected in the spiritof the book called Seven Brothers by a Finnish national author Aleksis Kivi.
� The president of the association Kaukametsäläiset chairs the Jukola leading team.
� As a tradition, the association chooses each year a topic for the event of the Jukola relay.Related to this topic also a message is composed, which greets a group or a community oran institution, or raises a current topic which attracts the attention of the public, or is in oneway or another significant. One runner of the winning team reads this message aloud afterfinishing the race.
� The association uses some of its extra funds to promote the orienteering sport, as grants tothe top level and young orienteers. But it also pays attention to other orienteering relatedmatters by sponsoring some equipmenst, and the other technical development of the sport,and by financing the environmental surveys.
Worlds biggest orienteering relay:7-legs for men, 4- legs for women
• 66. Jukola Relay and 37. Venla Relay at Vehmersalmi / Kuopio 14.15.6.2014
• For club teams, but also for “hobby” and firmteams without top runners
• Over 40 000 people
• More than 4000 people outside of Finland, over 20 nationality (= hole team!)
• Venla relay on Saturday about 14.00 – 18.00.
• Jukola starts on Saturday evening about 23.00, first team in the finish 6:30, last 16:00 (mass start on Sunday morning with 20003000 runners)
4.2.2014 Jukola relay
2013
2012
Jukola in numbers
4.2.2014 Jukola relay
• 1700 volunrary workers
• 100 000– 150 000 hours work
• 16 000 orienteers
• 40 000 people at the area one day
• 5000 cars in parking
• 100 200 busses
• 400 military tents
• 7000 visits in the sauna
• 500 cabin cars
• 100 computers
• 25 000 30 000 portion food
• 25 000 cup of coffee
• 10 000 sausages
• 30 000 kg garbage/sorted
• 14 hour in live TV /Finnish National Television YLE
• 10 000 square meters different kind of market
places
• 17 000 competion maps
• 20 000 clean maps after the race
• Budjet > 1,5 milj.euro
Challenges
• Terrain
• Event centre area is totally about 50 hectare
• Organization
• Traffic
• Food
• Logistic:
• Water, toilets, electricity, tents,
• Authorities > a lot of different permissions !
4.2.2014 Jukola Relay
How to make it work!• planning
• timetable
• advising/controlling
• workable transmission system > Jukola meeting, where over200 organizers fromJukola 2013 2017 changed experiences
� Team work is the keypoint
4.2.2014 Jukola relay
4.2.2014 Jukola Relay
Leading team of Jukola
� Developing lines for Jukola
� Chooses the organizers
� Agrees the entry fees and some other prices
� Secretary is the event adviser of Jukola Heikki Peltola
Kaukametsäläiset
Juhani Sihvonen
chairs the Jukola leading team
Finish
Orienteering Federation
Petteri Palmi
Finish
Defence Forces
Timo Pöysti
Specialists+ their teams
4.2.2014 Jukola Relay
�Jouni Aaltonen> result service systems outside (= TV, Internet,
entry program)
�Pasi Jokelainen> Maps
�Jouko Jylhä ja Arto Voutilainen: Kaukametsäläiset Internet service
�Timo Kokko > results service+ emit
�Niina Liukkonen> Restaurant
�Markku Haverinen> Budjet+ marketing
�Harri Koski> Areena produktion
�Hannu Peltonen> improving the wireless net
�TV-producers from Kruuva: Olli Härkki and Markku Mäkäräinen�Juhani Jatila, Defence Forces: “takes care” that all data comes from forest
Rules Organizing quidelines (121 pages)
4.2.2014 Jukola Relay
Long time planning200811/2008Järjestelyoikeus 2013 Jukolan viestiin JRV:lle2009 6.–7.11. Jukola-kokous Hyvinkäällä201019.–20.6. Kytäjä-Jukola12.–13.11. Jukola-kokous Virolahdella, YLE:n
puitesopimuksen allekirjoitus15.12. Järjestelysopimuksen ja Päätapahtumien
kehittämissopimuksen allekirjoitus Jämsässä201119.1. Järjestelytoimikunnan kokous #19.3. Yhteistyöryhmän kokous #17.4. Kartoitussopimus Tietotemput Oy:n kanssa28.4. Jämsän kaupungin ja Jämsän ao:n
puitesopimukset allekirjoitettu10.5. Järjestelytoimikunnan kokous #221.5. Jämsä-Jukolan logon julkistus Hyvän
Tuulen Messuilla18.–19.6. Salpa-Jukola7.9. Yhteistyöryhmän kokous #226.9. Järjestelytoimikunnan kokous #38.11. 3.osuusisännyysopimus9.-10.11. Jukola-kokous Vantaalla12.11. Jämsä-Jukolan kisaliite n:o 112.12. Järjestelytoimikunnan kokous #412/2011 Puolustusvoimien puitesopimus 2013–2015
21.2. 2012 Järjestelytoimikunnan kokous #57.3. Yhteistyöryhmän kokous #37.4. 4. osuusisännyyssopimus23.4. Järjestelytoimikunnan kokous #616.–17.6. Valio-Jukola26.6. Järjestelytoimikunnan kokous #71.8. Pääsihteerin työsuhde alkoi1.9. Jämsä-Jukolan toimisto avattu30.8.–1.9. FinnMetko-näyttely Jämsässä
kilpailukeskuksessa19.9. Yhteistyöryhmän kokous #4
25.9. Järjestelytoimikunnan kokous #825.9. Jukolan johtoryhmä Jämsässä, talouskokous11.10. 5.osuusisännyysopimus23.10. Maavoimien sopimuksen allekirjoitus Mikkelissä
30.10. Järjestelytoimikunnan kokous #99.-10.11. Jukola-kokous Jämsässä, toimintasuunnitelma
valmis23.11. Jämsä-Jukolan kisaliite n:o227.11. Järjestelytoimikunnan kokous #1029.1. 2013 Järjestelytoimikunnan kokous #1126.2. Järjestelytoimikunnan kokous #1226.3. Järjestelytoimikunnan kokous #134/20 Järjestelytoimikunnan kokous #14 ja #155/ Järjestelytoimikunnan kokous #16 ja #176/ Organising comittee meeting #1812.6. Jämsä-Jukolan kenraaliharjoitus15.–16.6. Jämsä-Jukola30.9.2013 Loppuraportti valmis, toimisto sulkeutuu11/2013 Jukola-kokous Kuopiossa3/2014 Tilinpäätös ja projektin päättäminen
4.2.2014 Jukola Relay
Organizing plan
4.2.2014 Jukola Relay
Controlling timetable for 2017Date What How Note
30.4.2014 Mapping plan + deal sposti
30.4.2014 Working timetable, organization ”
30.08.2015 Competion centre version 1:
- Arena produktion/ TV- Start, finish, arena- Traffic plan
Tarkennetaan v 2016!
31.9.2015. Premilinary courses and TV-plancabling, ON-line
yt ratavalvoja, TV- tuotanto ja yhteyksien rakentajat mukana
15.01.2016 Internet ready
15.06. Map and courses ”lopulliset” radat, hajontojen alustavat määrät, TV- tuotanto ja yhteyksien rakentajat mukana
01.09. Patron? kirj
01.09. Entry fees and draff of the entry Johtoryhmä pyrkii käymään paikanpäällä lokakuun alkuun mennessä
Hyväksytään esitykset yhteisessä palaverissa
01.09. Organizing plan ”ready” Kirjallinen, sposti Kilpailun johdon tärkein työväline! Luonnos kannattaa tehdä jo aiemmin
4.2.2014Jukola Relay
Controlling timetable 2017
15.9 Courses and forkings last version ratavalvojat + kilpailunvalvoja -> last checkings by coursecontrollers
31.12. Courses readyChecking all courses (xxxx)
”
15.03. 2017 Map printing Ratavalvojat,TA Koontikarttojen ja palautuskarttojen painoaikataulu?
15.03 ”Bulletin” ready for cechkings
14.5 Manual checking of the competion maps, when those are in plastic
ratavalvojat Ohjeet TA:ta
Last week ”Checking all important” 2-3 days before
competion (arena, results-service,
chance over, ON-line TV
16.6 TV+ speaker meeting ratamestarit+ valvojat
17.-18.2017 Jukola
30.09. Final report4.2.2014Jukola Relay
Use Standard systems!
4.2.2014 Jukola relay
Use standard systems!
4.2.2014 Jukola Relay
PersonnelSector min max note
Areena produktion 30 80
Building competion centre 50 80
Long
time
Childrens ”world” 30 30
Competion sector 150 200
IT+results service 150 170
Jukolashop 20 20
Info 20 30
Logistics 80 120
Map and courses 70 120
Sector min max note
Marketing+budjet 20 40
Media 20 40
Medical 50 60
Programs 20 40
Restaurants 400 500
Security 50 70
Special techniclal works 20 30 electricity, water
Traffic and quidance 120 200
Total 1 300 1 830
4.2.2014 Jukola relay
4.2.2014 Jukola relay
Documentation-excample Valio-Jukola final report
Index of final raport = lesson to learn!
1 Event director…………….…….1
2 Clubs….………………….…….. …8
3 ValioJukola in numbers...10
4 Maps and courses…..…….11
5 Competition sector …….….39
6 ITsector………………………… 58
7 Fieldbuilding sector………. 83
8 Restaurant and food…….. 121
9 Media………………………….. 128
10 Marketing……………..……..….150
11 Economics…………………..162
12 Jukolasecretary….………172
13 Environment ……….….…. 195
14 Security......................... 198
15 Defence Forces…........... 203
16 Others (direct to next
Organizers)….. ................... 223
4.2.2014 Jukola Relay
Material to next organizer,excample
Material Purchase
price
from 2012 2013 2014 2015 2016 2017
Wooden
benches to
sauna
10
units
10 000 2009 2000 0,00 0,00
New flag poles
25
units
10 000 2014 5000 3000 2000
4.2.2014Jukola Relay
More than 50 items -> needs 4-5 lorries to move next place
Excamble, how to plan TV-controls
4.2.2014 Jukola Relay
TV
controls
Event
Centre,
12 km
TV
controls
Connectingpoint ”Basecamp” for IT
conections
TV
TVcontrols, geting
electricity
from ”basecamp”+
wireless internet
conection for running
camera man
TVcontrols
Connecting
pointConnecting
point
Excamble, how to plan TV-controls
4.2.2014Jukola Relay
On-line controls
Safe place for “machines” Cable + some extra
4.2.2014 Jukola Relay
TV+ON-LINE CONTROL
4.2.2014 Jukola Relay ON-line cabelAGRE + 50m
extra sound cabel+10m videocabel
Juhani Jatila
4.2.2014 Jukola relay
Courses for top runners, rather “too much” forking . No forking between controls 5-8, because live GPS!
4.2.2014 Jukola relay
Use different kind of forking,also in not so obvious places
Map for TV+ other commentators
Publicity• Earlier live only in radio, also in TV some years 198099
• Since 2000 live in TV, 2009> in YLE (main channel)
• GPS makes visibility and orienteering easier to
understand
4.2.2014 Jukola Relay
Even top runners may lose time or make different route choices !
4.2.2014 Jukola relay
“HELL, everyone except we, knows where we are” (Tommi Tölkkkö,KR to his followers-without GPS- far a way from control 52/Salo- Jukola 2006)
• Main partner
• Leg partner (7+4 )
• Partners
• Material supplier
4.2.2014 Jukola relay
Marketing:
4.2.2014 Jukola Relay
Kytäjä 2010: Why did You come to Jukola
Tradition
Having fun with friends
Special experience
Competition
Jukola brand makes Jukola growing• Jukola has the story Aleksis Kivi
national author of Finland (Book of seven brothers and their sister Venla)
• Dignities of the sport are included in the happening: doing together, family sport, natur
• ”Joy ”and ”pain”
• Top runers and amateurs on same legs, compare by split times
• A goal for firm etc.
• ”Happening of the Year” at the district
4.2.2014 Jukola Relay
Orienteering in Finland
�Over 60 000 orienteers:• Children and youth 15 000
• Aktive grownups 45 000
�Competition licences 15 000
�2013: 360 000 visits at ”open daily public exercises”
�”open daily public exercises” > 3714 evenmts, over 260 clubs
�Overs 130 000 visits in national competitions
Sport games for adults 2013
Patron of Jukola 2014
4.2.2014Jukola Relay
Jukola 2014-2017
Lappeenranta
2016
Lappeenranta
2016
Joensuu
2017
Joensuu
2017
Useful link - > http://www.jukola.com/
4.2.2014Jukola relay
Video of Kuopio-Jukola
4.2.2014Jukola Relay
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4.2.2014Jukola Relay