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4.2.2014 Jukola relay Photo: Kimmo Hirvonen Jukola
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Page 1: Jukola relay Heikki Peltolaorienteering.org/.../uploads/2014/02/Jukola-relay_Heikki-Peltola.pdf · of the book called Seven Brothers by a Finnish national author Aleksis Kivi. ...

4.2.2014 Jukola relay

Photo: Kimmo Hirvonen

Jukola

Page 2: Jukola relay Heikki Peltolaorienteering.org/.../uploads/2014/02/Jukola-relay_Heikki-Peltola.pdf · of the book called Seven Brothers by a Finnish national author Aleksis Kivi. ...

First relay 1949-Kaukametsäläiset

4.2.2014 Jukola relay

� Kaukametsäläiset is the founder of Jukola relay. It is an association, which holds theownership and the rights to Jukola. The association was founded on June 1948 as aninitiative of certain orienteering clubs in Helsinki and its surroundings. The association hasdevoted itself to only one cause: its objective is to ensure that the Jukola relay is arrangedevery year with high quality, and that the traditions of Jukola relay are respected in the spiritof the book called Seven Brothers by a Finnish national author Aleksis Kivi.

� The president of the association Kaukametsäläiset chairs the Jukola leading team.

� As a tradition, the association chooses each year a topic for the event of the Jukola relay.Related to this topic also a message is composed, which greets a group or a community oran institution, or raises a current topic which attracts the attention of the public, or is in oneway or another significant. One runner of the winning team reads this message aloud afterfinishing the race.

� The association uses some of its extra funds to promote the orienteering sport, as grants tothe top level and young orienteers. But it also pays attention to other orienteering relatedmatters by sponsoring some equipmenst, and the other technical development of the sport,and by financing the environmental surveys.

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Worlds biggest orienteering relay:7-legs for men, 4- legs for women

• 66. Jukola Relay and 37. Venla Relay at Vehmersalmi / Kuopio 14.­15.6.2014

• For club teams, but also for “hobby” and firm­teams without top runners

• Over  40 000 people

• More than  4000 people outside of Finland, over 20 nationality (= hole team!) 

• Venla relay on Saturday about 14.00 – 18.00.

• Jukola starts on Saturday evening about 23.00, first team in the finish 6:30, last 16:00 (mass start on Sunday morning with 2000­3000 runners)

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4.2.2014 Jukola relay

2013

2012

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Jukola in numbers

4.2.2014 Jukola relay

• 1700  volunrary workers

• 100  000– 150 000  hours work

• 16 000  orienteers

• 40 000  people at the area one day

• 5000  cars in parking

• 100­ 200  busses

• 400  military tents

• 7000 visits in the sauna

• 500 cabin cars

• 100  computers

• 25 000 ­30 000 portion food

• 25 000 cup of coffee

• 10 000 sausages

• 30 000 kg  garbage/sorted

• 14  hour in live TV /Finnish National Television  YLE

• 10 000  square meters  different kind of market

places

• 17 000 competion maps

• 20 000 clean maps after the race

• Budjet > 1,5 milj.euro

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Challenges

• Terrain

• Event centre area is totally about  50 hectare 

• Organization 

• Traffic

• Food

• Logistic:

• Water, toilets, electricity, tents, 

• Authorities ­> a lot of different permissions !

4.2.2014 Jukola Relay

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How to make it work!• planning

• timetable

• advising/controlling

• workable transmission system ­> Jukola meeting,  where over200 organizers fromJukola 2013­ 2017 changed experiences

� Team work is the keypoint

4.2.2014 Jukola relay

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4.2.2014 Jukola Relay

Leading team of Jukola

� Developing lines for Jukola

� Chooses the organizers

� Agrees the entry fees and some other prices

� Secretary is the event adviser of Jukola Heikki Peltola

Kaukametsäläiset

Juhani Sihvonen

chairs the Jukola leading team

Finish

Orienteering Federation

Petteri Palmi

Finish

Defence Forces

Timo Pöysti

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Specialists+ their teams

4.2.2014 Jukola Relay

�Jouni Aaltonen­> result service systems outside (= TV, Internet,

entry program)

�Pasi Jokelainen­> Maps

�Jouko Jylhä ja Arto Voutilainen: Kaukametsäläiset Internet­ service

�Timo Kokko ­> results service+ emit

�Niina Liukkonen­> Restaurant

�Markku Haverinen­> Budjet+ marketing

�Harri Koski­> Areena produktion

�Hannu Peltonen­> improving the wireless net

�TV-producers from Kruuva: Olli Härkki and Markku Mäkäräinen�Juhani Jatila, Defence Forces: “takes care” that all data comes from forest

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Rules Organizing quidelines (121 pages)

4.2.2014 Jukola Relay

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Long time planning200811/2008Järjestelyoikeus 2013 Jukolan viestiin JRV:lle2009 6.–7.11. Jukola-kokous Hyvinkäällä201019.–20.6. Kytäjä-Jukola12.–13.11. Jukola-kokous Virolahdella, YLE:n

puitesopimuksen allekirjoitus15.12. Järjestelysopimuksen ja Päätapahtumien

kehittämissopimuksen allekirjoitus Jämsässä201119.1. Järjestelytoimikunnan kokous #19.3. Yhteistyöryhmän kokous #17.4. Kartoitussopimus Tietotemput Oy:n kanssa28.4. Jämsän kaupungin ja Jämsän ao:n

puitesopimukset allekirjoitettu10.5. Järjestelytoimikunnan kokous #221.5. Jämsä-Jukolan logon julkistus Hyvän

Tuulen Messuilla18.–19.6. Salpa-Jukola7.9. Yhteistyöryhmän kokous #226.9. Järjestelytoimikunnan kokous #38.11. 3.osuusisännyysopimus9.-10.11. Jukola-kokous Vantaalla12.11. Jämsä-Jukolan kisaliite n:o 112.12. Järjestelytoimikunnan kokous #412/2011 Puolustusvoimien puitesopimus 2013–2015

21.2. 2012 Järjestelytoimikunnan kokous #57.3. Yhteistyöryhmän kokous #37.4. 4. osuusisännyyssopimus23.4. Järjestelytoimikunnan kokous #616.–17.6. Valio-Jukola26.6. Järjestelytoimikunnan kokous #71.8. Pääsihteerin työsuhde alkoi1.9. Jämsä-Jukolan toimisto avattu30.8.–1.9. FinnMetko-näyttely Jämsässä

kilpailukeskuksessa19.9. Yhteistyöryhmän kokous #4

25.9. Järjestelytoimikunnan kokous #825.9. Jukolan johtoryhmä Jämsässä, talouskokous11.10. 5.osuusisännyysopimus23.10. Maavoimien sopimuksen allekirjoitus Mikkelissä

30.10. Järjestelytoimikunnan kokous #99.-10.11. Jukola-kokous Jämsässä, toimintasuunnitelma

valmis23.11. Jämsä-Jukolan kisaliite n:o227.11. Järjestelytoimikunnan kokous #1029.1. 2013 Järjestelytoimikunnan kokous #1126.2. Järjestelytoimikunnan kokous #1226.3. Järjestelytoimikunnan kokous #134/20 Järjestelytoimikunnan kokous #14 ja #155/ Järjestelytoimikunnan kokous #16 ja #176/ Organising comittee meeting #1812.6. Jämsä-Jukolan kenraaliharjoitus15.–16.6. Jämsä-Jukola30.9.2013 Loppuraportti valmis, toimisto sulkeutuu11/2013 Jukola-kokous Kuopiossa3/2014 Tilinpäätös ja projektin päättäminen

4.2.2014 Jukola Relay

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Organizing plan

4.2.2014 Jukola Relay

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Controlling timetable for 2017Date What How Note

30.4.2014 Mapping plan + deal sposti

30.4.2014 Working timetable, organization ”

30.08.2015 Competion centre version 1:

- Arena produktion/ TV- Start, finish, arena- Traffic plan

Tarkennetaan v 2016!

31.9.2015. Premilinary courses and TV-plancabling, ON-line

yt ratavalvoja, TV- tuotanto ja yhteyksien rakentajat mukana

15.01.2016 Internet ready

15.06. Map and courses ”lopulliset” radat, hajontojen alustavat määrät, TV- tuotanto ja yhteyksien rakentajat mukana

01.09. Patron? kirj

01.09. Entry fees and draff of the entry Johtoryhmä pyrkii käymään paikanpäällä lokakuun alkuun mennessä

Hyväksytään esitykset yhteisessä palaverissa

01.09. Organizing plan ”ready” Kirjallinen, sposti Kilpailun johdon tärkein työväline! Luonnos kannattaa tehdä jo aiemmin

4.2.2014Jukola Relay

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Controlling timetable 2017

15.9 Courses and forkings last version ratavalvojat + kilpailunvalvoja -> last checkings by coursecontrollers

31.12. Courses readyChecking all courses (xxxx)

15.03. 2017 Map printing Ratavalvojat,TA Koontikarttojen ja palautuskarttojen painoaikataulu?

15.03 ”Bulletin” ready for cechkings

14.5 Manual checking of the competion maps, when those are in plastic

ratavalvojat Ohjeet TA:ta

Last week ”Checking all important” 2-3 days before

competion (arena, results-service,

chance over, ON-line TV

16.6 TV+ speaker meeting ratamestarit+ valvojat

17.-18.2017 Jukola

30.09. Final report4.2.2014Jukola Relay

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Use Standard systems!

4.2.2014 Jukola relay

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Use standard systems!

4.2.2014 Jukola Relay

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PersonnelSector min max note

Areena produktion 30 80

Building competion centre 50 80

Long

time

Childrens ”world” 30 30

Competion sector 150 200

IT+results service 150 170

Jukola­shop 20 20

Info 20 30

Logistics 80 120

Map and courses 70 120

Sector min max note

Marketing+budjet 20 40

Media 20 40

Medical 50 60

Programs 20 40

Restaurants 400 500

Security 50 70

Special techniclal works 20 30 electricity, water

Traffic and quidance 120 200

Total 1 300 1 830

4.2.2014 Jukola relay

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4.2.2014 Jukola relay

Documentation-excample Valio-Jukola final report

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Index of final raport = lesson to learn!

1 Event director…………….…….1

2 Clubs….………………….…….. …8

3 Valio­Jukola in numbers...10

4 Maps and courses…..…….11

5 Competition sector …….….39

6 IT­sector………………………… 58

7 Field­building sector………. 83

8 Restaurant and food…….. 121

9 Media………………………….. 128

10 Marketing……………..……..….150

11 Economics…………………..162

12 Jukola­secretary….………172

13 Environment ……….….…. 195

14 Security......................... 198

15 Defence Forces…........... 203

16 Others (direct to next

Organizers)….. ................... 223

4.2.2014 Jukola Relay

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Material to next organizer,excample

Material Purchase

price

from 2012 2013 2014 2015 2016 2017

Wooden

benches to

sauna

10

units

10 000 2009 2000 0,00 0,00

New flag poles

25

units

10 000 2014 5000 3000 2000

4.2.2014Jukola Relay

More than 50 items -> needs 4-5 lorries to move next place

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Excamble, how to plan TV-controls

4.2.2014 Jukola Relay

TV­

controls

Event

Centre,

1­2 km

TV­

controls

Connectingpoint ”Basecamp” for IT

conections

TV

TV­controls, geting

electricity

from ”basecamp”+

wireless internet

conection for running

camera man

TV­controls

Connecting

pointConnecting

point

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Excamble, how to plan TV-controls

4.2.2014Jukola Relay

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On-line controls

Safe place for “machines” Cable + some extra

4.2.2014 Jukola Relay

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TV+ON-LINE CONTROL

4.2.2014 Jukola Relay ON-line cabelAGRE + 50m

extra sound cabel+10m videocabel

Juhani Jatila

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4.2.2014 Jukola relay

Courses for top runners, rather “too much” forking . No forking between controls 5-8, because live GPS!

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4.2.2014 Jukola relay

Use different kind of forking,also in not so obvious places

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Map for TV+ other commentators

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Publicity• Earlier live only in radio, also in TV some years 1980­99

• Since 2000 live in TV, 2009­> in YLE (main channel)

• GPS makes visibility and orienteering easier to

understand

4.2.2014 Jukola Relay

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Even top runners may lose time or make different route choices !

4.2.2014 Jukola relay

“HELL, everyone except we, knows where we are” (Tommi Tölkkkö,KR to his followers-without GPS- far a way from control 52/Salo- Jukola 2006)

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• Main partner

• Leg partner (7+4 )

• Partners

• Material supplier

4.2.2014 Jukola relay

Marketing:

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4.2.2014 Jukola Relay

Kytäjä 2010: Why did You come to Jukola

Tradition

Having fun with friends

Special experience

Competition

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Jukola brand makes Jukola growing• Jukola has the story­ Aleksis Kivi

national author of Finland (Book of seven brothers and their sister Venla)

• Dignities of the sport are included in the happening: doing together, family sport, natur

• ”Joy ”and ”pain”

• Top runers and amateurs on same legs, compare by split times

• A goal for firm etc.

• ”Happening of the Year” at the district

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4.2.2014 Jukola Relay

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Orienteering in Finland

�Over 60 000 orienteers:• Children and youth 15 000

• Aktive grown­ups 45 000

�Competition licences 15 000

�2013: 360 000 visits at ”open daily public exercises”

�”open daily public exercises” ­> 3714 evenmts, over 260 clubs

�Overs 130 000 visits in national competitions

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Sport games for adults 2013

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Patron of Jukola 2014

4.2.2014Jukola Relay

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Jukola 2014-2017

Lappeenranta

2016

Lappeenranta

2016

Joensuu

2017

Joensuu

2017

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Useful link - > http://www.jukola.com/

4.2.2014Jukola relay

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Video of Kuopio-Jukola

4.2.2014Jukola Relay

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??????????????

4.2.2014Jukola Relay


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