Julia Hengstler Educational Technologist Faculty of Education Vancouver Island University.

WORKING WITH POWER POINT: LEVEL 1

Julia HengstlerEducational TechnologistFaculty of Education Vancouver Island University

AM I DOOMED?:

“The most boring [post-secondary] teaching methods were found to be laboratory work, computer sessions and copying lecture notes whilst the most significant contributor to lecture boredom in terms of teach method is the use of PowerPoint (without a handout)…”

From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the contributors, moderators and outcomes of boredom amongst university students”. British Educational Research Journal, 35 (2), p. 256. [Colour & italics added by me.]

Julia Hengstler PPT Level 1(August 2009)

A STUDENT RANT ON POWER POINT


http://www.collegehumor.com/article:1772972

http://www.collegehumor.com/article:1772972

HOW NOT TO USE POWER POINT

http://www.youtube.com/watch?v=cagxPlVqrtM




WHY POWER POINT:

Today’s “transparency”—expected Easily edited & shared w/ colleagues Easily re-versioned, stored & searched Can incorporate text w/ images, sound, video for

better cognition & recall Used in student presentations, jobs, etc. Can be shared prior to class to focus F2F activities

Can be used IN PLACE of lecture Demonstrates your professional competency

using technology


OVERALL GOALS FOR THIS SESSION:

This session is about YOU. Everyone is at a different point in their learning. If you know the basics, feel free to explore & play.

If you need to learn the basics, stick close to the activities outlined.

Your classmates will likely be spending time on exploring aspects different from yours. This is fine.

Your goal is to learn more than you knew before coming here—NOT to learn everything about Power Point—or even everything in this session during this time.


OUTLINE OF ACTIVITIES & GOALS 1

Introduction to the Interface Goal: become familiar with the layout & how to

access basic functions Creating a Presentation by Editing an Existing

Template: “Classroom Expectations” Goal: Open, edit & save a new presentation based on

an existing template. Creating a New Presentation from a Blank

Presentation Template Goal: Create, edit & save a new presentation from a

blank template with a clip art image


OUTLINE OF ACTIVITIES & GOALS 2

Note on Tables, Charts & Graphs Goal: learn considerations re. tables

Slide Show Goal: learn how to launch a slide show.

Printing Goal: learn options for printing

Design Considerations Goal: learn some best practices


INTRODUCTION TO THE INTERFACE

KEY FUNCTIONS: UNDER LOGO

Logo Button—home base


THE RIBBON: THE TABS

Home: Slides, Font, Paragraph, Drawing, Editing

Insert: Tables, Graphics, Links, Text, Media Clips

Design: Page Setup, Themes, Background Animations: Preview, Animations, Transitions Slide Show: Start Slide Show View: Presentation Views, Show/Hide, Zoom,

Window


“Classroom Expectations”

CREATING A PRESENTATION BY EDITING AN EXISTING TEMPLATE

NOTE ON BORROWING MATERIAL

Reminder: Cite your sources—even when you adapt content. Power Points provided by publishers Power Points shared online Exceptions: templates provided by

Microsoft or purchased/licensed for your use


CREATE A PRESENTATION FROM TEMPLATE 1:

Click on the logo button in PowerPoint Select “New” Select “Presentations” Select “Academic” Select “Classroom expectations” Click “Download” on bottom right



Click on “View” tab

Select “Normal” if not selected



Click on text “Mr. Jones” on first slide


Highlight “Mr. Jones” & change to your name

Options to change font in “Home” tab

ADDING A NEW SLIDE:

In “Normal” view with “Home” tab on top

Look @ “Slides” on left Click on Slide 2 “Student

Behaviors” Click on “New Slide”

More layout options under down arrow


EDITING PARTS OF SLIDES: RESIZING

Move cursor over edges of box until you see

Click once these arrows appear Handles appear on box

Click on handles, hold & drag to resize item


EDITING PARTS OF SLIDES: MOVING

Move cursor over edges of box until you see

Click, hold & drag item around slide


EDITING YOUR SLIDE:

Click in “Click to add title”

Type “About This Class”. Click on “About This

Class” textbox to get handles

Resize to fit words Click on “Click to add

text” & add some content


REMOVE BOXES FROM SLIDE:

Select a box using Click once you see the arrows Should see the handles Press the “Delete” key


SAVING PRESENTATIONS: FIRST TIME 1

Save As

Power Point Presentation

Power Point 97-2003 PDF

Mouse over-do

NOT click-for

options


SAVING PRESENTATIONS: FIRST TIME 2

Note where file is saved Name file Note extension


SUBSEQUENT SAVES

Save

Save As if you need to change formatting for PPT 97-2003 or PDF


CREATING A PRESENTATION FROM BLANK TEMPLATE

CREATE A PRESENTATION FROM BLANK:

Click on the logo button in PowerPoint

Select “New” Select “Blank”

Click on “Create”


CHANGING DESIGN THEME:

Select a slide Click on Design tab

Mouse over options to preview Click on down arrow for more options Click on a design theme to apply it

to presentation


ADDING CONTENT & NEW SLIDE TO A BLANK PRESENTATION

ADDING YOUR CONTENT:

Click in “Click to add title” Type “Working with Power Point” Click in “Click to add subtitle” Type “by [Your name]”


ADDING NEW SLIDES:

Click on “Home” tab Click on down arrow by “New Slide” Select “Two Content” layout. Select left hand “Click to add text”

box & delete it. Click on “Insert” tab--preparing to add

a graphic


INSERT TAB OPTIONS

TAB OPTIONS:


INSERT IMAGE FROM CLIP ART

INSERTING CLIP ART “Insert” tab on top. Click on “Clip Art”

In “Search for” type “school”. Click “Go”. Click on the school bus to insert.


INSERTING CLIP ART

Make bus larger using a handle Select the bus image w/ 4 arrows tool Click, hold & drag bus to new location

centre w/ right-hand textbox Type in right-hand textbox: “Welcome to your first day of school”

in textbox on right


CUSTOMIZING GRAPHICS

RECOLOUR & FRAME Select bus image. Click on “Picture Tools”. (~ “Drawing

Tools”) Select “Recolor” on the left & change

colour Click on the down arrows by “Picture

Styles” Select a frame. Click on the logo button Save As to

saveJulia Hengstler PPT Level 1(August

2009)

TABLES, CHARTS, GRAPHS : A NOTE

INSERTING TABLES, CHARTS & GRAPHS

From Insert tab Keep table as simple as possible Keep content large enough to read


SLIDE SHOW

VIEWING A POWER POINT PRESENTATION Click on “Slide Show” tab

View from beginning, slide where you are, customize

You can hide slides, add narrations, etc.


PRINTING

PRINTING SLIDES

PrintPrint

Slides Handouts-lines Notes Page-speaker

notes Outline View


DESIGN CONSIDERATIONS

BEST PRACTICES 1 Slides must be LEGIBLE 16pt+ w/ rare

exceptions Consistent design/theme, fonts in slides Consistent styles of images Images & media support immediate

content in slide Most Westerners read L R, T B layout Pare down to key words unless a key

quote


BEST PRACTICES 2 Watch “How Not to Use Power Point”

http://www.youtube.com/watch?v=cagxPlVqrtM Provide handouts Include time for hands on real work, discussions,

etc. Provide the actual electronic PPT—or version—when

possible Don’t just read slides—add value Talk to your audience not the slides-make eye

contact Use clicker when possible Keep content doable in a session Align assessments w/instruction tech



ADDITIONAL RESOURCES Power Point 2007 Tutorials (Florida Gulf Coast

University) http://www.fgcu.edu/support/office2007/ppt/index.asp

10+ presentation tips to keep your audience from dozing off (TechRepublic) http://blogs.techrepublic.com.com/10things/?p=308&tag=nl.e101

PPTs from Region 2 Digital Lending Library http://www.region2library.org/ppa.htm

Tool for Power Point 03 & O7 to embed Youtube videos http://skp.mvps.org/youtube.htm


http://www.fgcu.edu/support/office2007/ppt/index.asp



http://blogs.techrepublic.com.com/10things/?p=308&tag=nl.e101

http://blogs.techrepublic.com.com/10things/?p=308&tag=nl.e101

http://www.region2library.org/ppa.htm



http://skp.mvps.org/youtube.htm

http://skp.mvps.org/youtube.htm

POWER POINT ALTERNATIVES & EXT Keynote (Apple) Impress (Open Office)

http://why.openoffice.org/ Presentation (Google Docs) http://

www.google.com/google-d-s/intl/en/tour1.html

Prezi (zooming presentations) http://prezi.com/

Animoto (for image shows) http://animoto.com/

VoiceThread (make constructivist, collaborative) http://voicethread.com/#home


http://why.openoffice.org/

http://www.google.com/google-d-s/intl/en/tour1.html



http://prezi.com/

http://animoto.com/

http://voicethread.com/#home

USING THE REMAINING TIME

EXPLORE & EXPERIMENT Your time Play at will Ask questions, etc.


Further questions, comments? Contact [email protected]

(250)753-3245 ext. 2630

THANK YOU FOR YOUR ATTENTION

Please complete my feedback form to make future session more useful for others.

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