July 17, 2014Conrad Chicago Hotel

Chicago, IL

NameTitleSchool Level of Experience with Questionnaires

Site Evaluation Questionnaire◦ Textual Questions◦ Data Entry◦ Reports and Attachments

Updates or Changes Preparing and Sending the Materials 2014 Annual Questionnaire Q&A

Only completed by schools that are scheduled for a sabbatical site visit, schools applying for provisional status, or provisionally approved schools on specific years (Years 2, 4, and 5)

Provisionally approved schools will complete the Limited Site Evaluation Questionnaire in Years 1 and 3

Combination of data pulled from up to 3 years of Annual Questionnaires, and data entered directly into the SEQ and responses to textual questions.

Made up of 3 parts◦ Textual Questions◦ Data Entry◦ Reports and Attachments

Completed and printed using standard word processing

A Word Version can be downloaded from the Questionnaire Website

Made up of 10 different sections:1. History of the Law School and University2. Self Study3. Program of Legal Education4. Faculty5. Students6. Administration7. Information Resources – Law Library8. Computer Technology and Information Delivery9. Law School Finances and University Support10. Facilities

The majority of textual questions are tied directly to a Standard or an Interpretation◦For those questions not tied directly to a Standard or an Interpretation, the information gathered is vital to the site team

New questions. NOTE: Some questions will not apply to your school. It is ok to answer N/A.

Additional information to supplement data from the Annual Questionnaires

Feeds a number of reports needed by the Site Visit team

MUST be filled out using the ABAQuest website◦ABAQuest will be updated for 2015 in early

January◦There is a link on the Questionnaire webpage

for ABAQuest◦ www.abaquestionnaire.org

Scott Norberg – Deputy Consultant

Revised Standards Future implications

Logging into ABAQuest◦ Each school has an Administrator ID

Can set up other ids and levels of access Only ID that can do final submission of Annual

Questionnaire◦ Ids can have

Full Read/Write access to all sections of the AQ and the SEQ (default setting)

Read/Write access to specific sections of the AQ and the SEQ

Home screen (visit date/submission deadline)

School Information section (“Page Complete” buttons and new section)

SEQ Reports (“Preliminary Data” watermark)

Admin section (submitting SEQ and DSP)

Made up of 6 Sections1. Courses2. Students3. Staff4. Fiscal5. University Income and Expense6. Bar Passage

Courses◦ Calendar Year (Spring, Summer, Fall)◦ Screen will list all full-time and part-time teaching

resources that have been entered into the Profiles section of the Annual Questionnaire

To add a course for a teaching resource◦ Select a faculty member name◦ Click on “ADD COURSE”◦ Enter at least required data (fields indicated with

“*”) Course Title Term Credit Hours Students

◦ Click “SUBMIT”

To edit an existing course◦ Select a faculty member name◦ Select a course from drop down box◦ Make change to course details◦ Click “SUBMIT”

To delete an existing course◦ Select a faculty member name◦ Select a course from drop down box◦ Click “DELETE”◦ Confirm Delete

Students◦ Three type of students entered using this screen

Entering Students (JD1s) Transfer Students Readmitted Students

◦ All students entering, transferring, or readmitted during the current and prior academic year need to be included

◦ An unique student number is required for each entry Doesn’t have to be SSN

Additional required fields for transfer students◦ Transfer Law School GPA◦ Transfer Credit Hours◦ Transfer Law School

Additional required fields for readmitted students◦ Readmitted Law School GPA

First and Last Name are optional, but EXTREMELY helpful

Faculty Qualifications◦ Screen will list all staff that have been entered

into the Profiles section of the current Annual Questionnaire Teaching Faculty, Administrators, and

Librarians and Staff Holding Faculty Rank- Information to be entered

Law Degree School and Year Years of Full Time Teaching Years of Full Time Practice Additional Graduate Degrees, Schools, and Years

To add or edit staff information◦ Select a staff name from the list ◦ Enter data or change existing data◦ Click “SUBMIT”

Fiscal (Current Budgeted Year)◦These are the same questions as the Fiscal Section (Part 6) of the Annual Questionnaire

University Income and Expense◦Current Budget Year and Last 2 Completed Fiscal Years Not as detailed as the Fiscal Section, but extensive

Independent law schools do not have to complete this section

Bar Passage Have to enter first-time bar passage data for 2012, 2011, 2010, 2009, and 2008 Based on Interpretation 301-6 Data entry fields are the same as the current Annual Questionnaire

Reports are related and receive data from:◦ The completed Annual Questionnaires for the

current year and the 2 prior years◦ The data entry section of the Site Evaluation

Questionnaire Data is automatically pulled from multiple

sources to complete the reports

Attachments are related to the textual questions found in the Site Evaluation Questionnaire

There are 3 types of attachments:◦ General – sent to all site visit members and the

ABA◦ Supplementary – sent to site visit chair, specific

member(s) of the team, and the ABA◦ On-site – made available for team members

during the visit. Copies are sent to the ABA.

Textual Questions should go together◦ Put each of the 10 sections of the textual

questions within their own tab with a table of contents at the beginning of the materials

All reports and attachments should go together by section

3-ring binders are a good thing

All the materials are due 6 weeks before the site visit

Hard Copies◦ 1 full set mailed to the ABA in Chicago◦ 1 copy on DVD or flash drive◦ 1 set to each Site Team member◦ 2 full sets to AALS (if applicable)◦ At least 1 full set on-site for the Site Team’s use

Electronic Copies◦ There is no online data submission; however

Site Team members might request an electronic copy of the Textual questions

Mailing Address for the Office of the Consultant on Legal Education and Admissions to the Bar

American Bar AssociationSection of Legal Education and Admissions

to the BarAttn: Site Visit Administrations

321 North Clark StreetChicago, IL 60654

The Annual Questionnaire is due October 31, 2014 If you have a Fall 2014 visit, you are required to

complete all of the Annual Questionnaire except for the October 6th enrollment prior to mailing the materials to the Site Team

If the visit takes place after October 6th, the enrollment figures from October 6th should be made available to the Site Team members during the visit

If the visit takes place before October 1, an enrollment “as of date” should be agreed upon by the school and the team chair and should be made available to the Site Team members.

ABAQuestionnaire Listserve www.americanbar.org/legaled and click on

Questionnaire link Contact Ken Williams at

kenneth.williams@americanbar.org or 312.988.6739

Contact Bojan Stankovic at bojan.stankovic@americanbar.org or 312.988.5303