Los Angeles County Metropolitan Transportation Authority One GatewayPlaza Los Angeles,CA 900~2 213.922.6000 Mailing Address: RO. Box Los Angeles, CA 90053 TO: FROM: SUBJECT: JULY3, 1996 BOARD OF DIRECTORS ~ /\t -. JA;SpERPoH V~.LD~Aw,MCE~TM F ~E C~TIVE OFFNT_~ FOR CONFI2~TION MANAGEMENT SERVICES ON THE METRO RAIL PROJECTS RECOMMENDATION Approve Amendment No. 2 to Contract No. CM001 for Configuration Management Servicesto: Contract Work Order (CWO) No. 1 for Metro Red Line, Segment 1 with LKG- CMC Inc., in the amount of $16,817, which increases the total CWO value to $516,028 and is within the current BoardapprovedAuthorization For Expenditure (AFE) amountof $573,821; b) CWO No. 2 for Metro Red Line, Segment 2 with LKG-CMC Inc., in the amount of $6,574, whichincreases the total CWO value to $1,104,530and is within the current Board approved AFE amount of $1,279,649; c) CWO No. 3 for Metro Red Line, Segment 3, North Hollywood with LKG-CMC Inc., in the amount of $53,382, whichincreases the total CWO value to $1,069,820 and is within the current Board approved AFE amount of $1,155,549; d) CWO No. 5 for Pasadena Line with LKG-CMC Inc., for Configuration Management Services in the amountof$11,657, which increases the total CWO value to $1,135,898 and is within the current Board approvedAFE amount of $1,349,070; e) CWO No. 6 for Metro Green Line with LKG-CMC Inc., in the amount of $3,382, which increases total CWO value to $625,663and is within the current Board approved AFE amount of $709,141; CWO No. 7 for Metro Rail Projects with LKG-CMC Inc., for Configuration Management Services in the amountof $3,382, which increases the total CWO value to $1,236,459 and is within the current Board approvedAFE amount of $1,394,504; and g) Approve an all-inclusive increase to the total contract value in the amount of $95,194whichincreases the total contract value from $8,044,704 to $8,139,898.
Transcript
Los Angeles CountyMetropolitan
Transportation
Authority
One Gateway Plaza
Los Angeles, CA
900~2
213.922.6000
Mailing Address:
RO. Box
Los Angeles, CA 90053
TO:
FROM:
SUBJECT:
JULY 3, 1996
BOARD OF DIRECTORS ~/\t -.
JA;SpERPoHV~.LD~Aw,MCE~TMF ~E C~TIVE OFFNT_~ FOR CONFI2~TION
MANAGEMENT SERVICES ON THE METRO RAILPROJECTS
RECOMMENDATION
Approve Amendment No. 2 to Contract No. CM001 for Configuration ManagementServices to:
Contract Work Order (CWO) No. 1 for Metro Red Line, Segment 1 with LKG-CMC Inc., in the amount of $16,817, which increases the total CWO value to$516,028 and is within the current Board approved Authorization ForExpenditure (AFE) amount of $573,821;
b) CWO No. 2 for Metro Red Line, Segment 2 with LKG-CMC Inc., in the amountof $6,574, which increases the total CWO value to $1,104,530 and is within thecurrent Board approved AFE amount of $1,279,649;
c) CWO No. 3 for Metro Red Line, Segment 3, North Hollywood with LKG-CMCInc., in the amount of $53,382, which increases the total CWO value to$1,069,820 and is within the current Board approved AFE amount of $1,155,549;
d) CWO No. 5 for Pasadena Line with LKG-CMC Inc., for ConfigurationManagement Services in the amount of$11,657, which increases the total CWOvalue to $1,135,898 and is within the current Board approved AFE amount of$1,349,070;
e) CWO No. 6 for Metro Green Line with LKG-CMC Inc., in the amount of $3,382,which increases total CWO value to $625,663 and is within the current Boardapproved AFE amount of $709,141;
CWO No. 7 for Metro Rail Projects with LKG-CMC Inc., for ConfigurationManagement Services in the amount of $3,382, which increases the total CWOvalue to $1,236,459 and is within the current Board approved AFE amount of$1,394,504; and
g) Approve an all-inclusive increase to the total contract value in the amount of$95,194 which increases the total contract value from $8,044,704 to $8,139,898.
ORGANIZATIONAL IMPACT
This action will provide for the continued support required for contract document distribution andhandling, general document control, and configuration management of project documents, fromJuly 1996 through July 1998.
BUDGET IMPACT
The funds for this action are budgeted within the FY 1997 MTA budget.
ALTERNATES CONSIDERED
The Board has the option to disapprove this action. Disapproval will delay the preparation andissuance of the solicitation documents for construction of the Metro Rail Projects.
BACKGROUND
Contract No. CM001 with LKG-CMC, which includes document control services for all MetroRail Projects for a five year period, was approved by the Board in July 1993, with a contract termfrom July 1993 through July 1998. A single contract was recommended as the most cost efficientand effective method for providing consistent bid and contract document handling on all projects.
This amendment incorporates various work scope changes approved by Project Managers aswork authorizations. Specific changes being incorporated are listed in Attachment 2.
DBE PARTICIPATION
The DBE goal for this contract was set at 25%. LKG-CMC Inc. has consistently exceeded theDBE goal.
ATTACHMENTS
1. Contract Value Status2. Consultant Change Request List3. Change Status Report
Prepared by: Jerry Kiper, Sr. Contract Administration, C.P.M.Louisa Simpson, Program Management
Stanley G. PhernambucqExecutive Officer, Construction
BoardCMO01
ATTACHMENT 1PROFESSIONAL SERVICES CONTRACT VALUE STATUS
RSO - Metro Red Line Seg-1
CM001 - LKG-CMC, INC.CONTRACT WORK ORDER #01 - AMENDMENT #02
PROJECT CUMULATIVE CWO VALUE FOR CONTRACT CMO01
1. TOTAL INITIAL CWO VALUE:2. TOTAL PREVIOUS AMENDMENTS:3. TOTAL CURRENT CONTRACT VALUE (1 +2)4. VALUE OF THIS AMENDMENT5. PROPOSED BOARD APPROVED CONTRACT VALUE (3 +4)6. STAFF APPROVED CCN NTE VALUE7. CCN NTE’S INCLUDED IN AMENDMENT8. CCN NTE’S IN OUTSTANDING CCN’S (6-7)9. NEW CONTRACT EXPENDITURE CEILING (5 +8)
$521,655($22,444)
$499,211$16,817
$516,028$18,533$16,817
$1,716$517,744
AUTHORIZAT/ON FOR EXPEND/TURE STATUS ." TOTAL PROJECT R80 CMO01
10. EXPENDED TO DATE11. UNEXPENDED CWO VALUE (9-10)12. NTE ALLOWANCE (From Table)13. PROPOSED AFE (5+12)14. CURRENT AFE15. AFE ADJUSTMENT REQUIRED (13-14)
$0$ 517,744
$50,000$566,028 *$573,821
$0 Not Required
BUDGET STATUS : TOTAL PROJECT R80 CMO01
16. CURRENT CONTRACT BUDGET $017. PROPOSED BOARD APPROVED CONTRACT VALUE $516,02818. OUTSTANDING CCN’S $1,716 as of 06/20/9619. TRENDS AND CONTINGENCIES ($517,744)20. FORECAST FINAL COST (17+18+19) $0 as of [1]
REVIEWED BY:
* - Allows future AWA NTE authorizations up to: $48,284[1] Forecast will be revised end of July
CWOXPROJ - MULTI RRev 1,6 06/20/96 kam DATA AS OF:06/20/96 12:56:21
ATTACHMENT 1PROFESSIONAL SERVICES CONTRACT VALUE STATUS
R81 - Metro Red Line- Segment 2
CMO01 - LKG-CMC, INC.CONTRACT WORK ORDER #02 - AMENDMENT #02
PROJECT CUMULATIVE CWO VALUE FOR CONTRACT CMO01
1. TOTAL INITIAL CWO VALUE:2. TOTAL PREVIOUS AMENDMENTS:3. TOTAL CURRENT CONTRACT VALUE (1 + 2)4. VALUE OF THIS AMENDMENT5. PROPOSED BOARD APPROVED CONTRACT VALUE (3 +4)6. STAFF APPROVED CCN NTE VALUE7. CCN NTE’S INCLUDED IN AMENDMENT8. CCN NTE’S IN OUTSTANDING CCN’S (6-7)9. NEW CONTRACT EXPENDITURE CEILING (5 + 8)
$1,163,317($65,361)
$1,097,956$6,574
$1,104,530$15,926
$6,600$9,326
$1,113,856
AUTHORIZATION FOR EXPEND/TURE STATUS : TOTAL PROJECT R81 CMO01
10. EXPENDED TO DATE11. UNEXPENDED CWO VALUE (9-10)12. NTE ALLOWANCE (From Table)13. PROPOSED AFE (5 + 12)14. CURRENT AFE15. AFE ADJUSTMENT REQUIRED (13-14)
$592,509$521,347
$50,000$1,154,530 *$1,279,649
$0 Not Required
BUDGET STATUS : TOTAL PROJECT R81 CMO01
16. CURRENT CONTRACT BUDGET $548,31717. PROPOSED BOARD APPROVED CONTRACT VALUE $1,104,53018. OUTSTANDING CCN’S $17,000 as of 06/20/9619. TRENDS AND CONTINGENCIES ($573,213)20. FORECAST FINAL COST (17+18+19) $548,317 as of [1]
REVIEWED BY:
* - Allows future AWA NTE authorizations up to: $40,674[1] Forecast will be revised end of July
CWOXPROJ - MULTI RRev 1.6 06/20/96 kamDATA AS OF:06/20/96 12:57:03
ATTACHMENT 1PROFESSIONAL SERVICES CONTRACT VALUE STATUS
R82 - Metro Red Line-Segment3-N
CMO01 - LKG-CMC, INC.CONTRACT WORK ORDER #03 - AMENDMENT #02
PROJECT CUMULATIVE CWO VALUE FOR CONTRACT CMO01
1. TOTAL INITIAL CWO VALUE:2. TOTAL PREVIOUS AMENDMENTS:3. TOTAL CURRENT CONTRACT VALUE (1 +2)4. VALUE OF THIS AMENDMENT5. PROPOSED BOARD APPROVED CONTRACT VALUE (3 +4)6. STAFF APPROVED CCN NTE VALUE7. CCN NTE’S INCLUDED IN AMENDMENT8. CCN NTE’S IN OUTSTANDING CCN’S (6-7)9. NEW CONTRACT EXPENDITURE CEILING (5+8)
$1,050,499($34,061)
$1,016,438$53,382
$1,069,820$65,045$53,400$11,645
$1,081,465
AUTHORIZATION FOR EXPENDITURE STATUS : TO TAL PROJECT R82 CMO01
10. EXPENDED TO DATE11. UNEXPENDED CWO VALUE (9-10)12. NTE ALLOWANCE (From Table)13. PROPOSED AFE (5+12)14. CURRENT AFE15. AFE ADJUSTMENT REQUIRED (13-14)
$532,452$549,013
$5O,OOO$1,119,820 *$1,155,549
$0 Not Required
BUDGET STATUS : TOTAL PROJECT R82 CMO01
16. CURRENT CONTRACT BUDGET $1,503,00017. PROPOSED BOARD APPROVED CONTRACT VALUE $1,069,82018. OUTSTANDING CCN’S $18,645 as of 06/20/9619. TRENDS AND CONTINGENCIES $414,61820. FORECAST FINAL COST (17+18+19) $1,503,083 as of [1]
REVIEWED BY:
* - Allows future AWA NTE authorizations up to: $38,355[1] Forecast will be revised end of July
CWOXPROJ - MULTI RRev 1.6 06/20/96 kam DATA AS OF:06/20/96 12:57:39
ATTACHMENT 1PROFESSIONAL SERVICES CONTRACT VALUE STATUS
R05 - Metro Blue Line - Pasadena
CM001 - LKG-CMC, Inc.CONTRACT WORK ORDER #05 - AMENDMENT #02
PROJECT CUMULATIVE CWO VALUE FOR CONTRACT CMO01
1. TOTAL INITIAL CWO VALUE:2. TOTAL PREVIOUS AMENDMENTS:3. TOTAL CURRENT CONTRACT VALUE (1 +2)4. VALUE OF THIS AMENDMENT5. PROPOSED BOARD APPROVED CONTRACT VALUE (3 +4)6. STAFF APPROVED CCN NTE VALUE7. CCN NTE’S INCLUDED IN AMENDMENT8. CCN NTE’S IN OUTSTANDING CCN’S (6-7)9. NEW CONTRACT EXPENDITURE CEILING (5 +8)
$1,226,427($102,186)
$1,124,241$11,657
$1,135,898$27,328$11,682$15,646
$1,151,544
AUTHORIZAT/ON FOR EXPENDITURE STATUS : TOTAL PROJECT R05 CMO01
10. EXPENDED TO DATE11. UNEXPENDED CWO VALUE (9-10)12. NTE ALLOWANCE (From Table)13. PROPOSED AFE (5+ 12)14. CURRENT AFE15. AFE ADJUSTM ENT REQUIRED (13-’14)
$188,661$962,883
$50,000$1,185,898 *$1,349,070
$0 Not Required
BUDGET STATUS : TOTAL PROJECT R05 CMO01
16. CURRENT CONTRACT BUDGET $3,041,20017. PROPOSED BOARD APPROVED CONTRACT VALUE $1,135,89818. OUTSTANDING CCN’S $31,288 as of 06/20/9619. TRENDS AND CONTINGENCIES $1,874,01420. FORECAST FINAL COST (17+18+19) $3,041,200 as of [1]
REVIEWED BY:
* - Allows future AWA NTE authorizations up to: $34,354[1] Forecast will be revised end of July
CWOXPROJ - MULTI RRev 1.6 06/20/96 kam DATA AS OF:6 06/20/96 12:55:59
ATTACHMENT 1PROFESSIONAL SERVICES CONTRACT VALUE STATUS
R23 - Metro Green Line
CM001 - LKG-CMC, Inc.CONTRACT WORK ORDER #06 - AMENDMENT #02
PROJECT CUMULATIVE CWO VALUE FOR CONTRACT CMO01
1. TOTAL INITIAL CWO VALUE:2. TOTAL PREVIOUS AMENDMENTS:3. TOTAL CURRENT CONTRACT VALUE (1 +2)4. VALUE OF THIS AMENDMENT5. PROPOSED BOARD APPROVED CONTRACT VALUE (3 +4)6. STAFF APPROVED CCN NTE VALUE7. CCN NTE’S INCLUDED IN AMENDMENT8. CCN NTE’S IN OUTSTANDING CCN’S (6-7)9. NEW CONTRACT EXPENDITURE CEILING (5 + 8)
$644,674($22,393)
$622,281-$3,382
$625,663$36,678
$3,382$33,296
$658,959
AUTHORIZAT/ON FOR EXPEND/TURE STATUS : TOTAL PROJECT R23 CMO01
10. EXPENDED TO DATE11. UNEXPENDED CWO VALUE (9-10)12. NTE ALLOWANCE (From Table)13. PROPOSED AFE (5 + 12)14. CURRENT AFE15. AFE ADJUSTMENT REQUIRED (13-14)
$31,949$627,010
$50,000$675,663 *$709,141
$0 Not Required
BUDGET STATUS : TOTAL PROJECT R23 CMO01
16. CURRENT CONTRACT BUDGET $017. PROPOSED BOARD APPROVED CONTRACT VALUE $625,66318. OUTSTANDING CCN’S $35,067 as of 06/20/9619. TRENDS AND CONTINGENCIES ($10,730)20. FORECAST FINAL COST (17+18+19) $650,000 as of [1]
REVIEWED BY:
* - Allows future AWA NTE authorizations up to: $16,704[1] Forecast will be revised end of July
CWOXPROJ - MULTI RRev 1.6 06/20/96 kamDATA AS OF:
7 06/20/96 12:58:57
ATTACHMENT 1PROFESSIONAL SERVICES CONTRACT VALUE STATUS
R92 - Systemwide
CM001 - LKG-CMC, INC.CONTRACT WORK ORDER #07 - AMENDMENT #02
PROJECT CUMULATIVE CWO VALUE FOR CONTRACT CMO01
1. TOTAL INITIAL CWO VALUE:2. TOTAL PREVIOUS AMENDMENTS:3. TOTAL CURRENT CONTRACT VALUE (1 +2)4. VALUE OF THIS AMENDMENT5. PROPOSED BOARD APPROVED CONTRACT VALUE (3 +4)6. STAFF APPROVED CCN NTE VALUE7. CCN NTE’S INCLUDED IN AMENDMENT8. CCN NTE’S IN OUTSTANDING CCN’S (6-7)9. NEW CONTRACT EXPENDITURE CEILING (5 +8)
$1,267,731($34,654)
$1,233,077$3,382
$1,236,459$33,396$3,200
$30,196$1,266,655
AUTHORIZAT/ON FOR EXPENDITURE STATUS : TOTAL PROJECT R92 CMO01
10. EXPENDED TO DATE11. UNEXPENDED CWO VALUE (9-10)12. NTE ALLOWANCE (From Table)13. PROPOSED AFE (5+12)14. CURRENT AFE15. AFE ADJUSTMENT REQUIRED (13-14)
$0$1,266,655
$100,000$1,336,459 *$1,394,504
$0 Not Required
BUDGET STATUS : TOTAL PROJECT R92 CMO01
16. CURRENT CONTRACT BUDGET $300,00017. PROPOSED BOARD APPROVED CONTRACT VALUE $1,236,45918. OUTSTANDING CCN’S $86,975 as of 06/20/9619. TRENDS AND CONTINGENCIES ($1,323,434)20. FORECAST FINAL COST (17+18+ 19) $0 as of [1]
REVIEWED BY:
* - Allows future AWA NTE authorizations up to: $69,804[1] Forecast will be revised end of July
CWOXPROJ - MULTI RRev 1.6 06/20/96 kam DATA AS OF:8 06/20/96 12:58:26
CWO 6 CONFIGURATION MANAGEMENT CONSULTANT INITIAL CWO VALUE: $644,674.001 0.01 6 AMENDMENT 1: 5% REDUCTION ($22,393) ($22,393) In Process
2 2.00 6 MTA CONSTRUCTION PLAN ROOM SUPPORT $3,382 $3,382 $3,382
PAGE 106/20/96 12:51:39
15
RREV 1.3 06/20196 kam
ATTACHMENT #R23 Metro Green Line
CONSULTANT CHANGE STATUS REPORTCONTRACT: CM001 - LKG-CMC, Inc.
AMENDMENT # 02 ~,S OF 06/20/96
A. B. C. D. E. F. G. H. I. J. K. L.
MTA BOARD ---T H I S A M E N D M E N T- ................ O U T S T A N O I N G .............. CURRENT WORK# CCN # CWO # CCN TITLE APPROVED CCRB APPROVED NTE CCRB APPROVED PENDING NTE CCN ESTIMATE STATUS
3 2.01 6 MTA CONSTRUCTION PLAN ROOM SUPPORT $7,000 $7,000 $7,000EXTENSION
4 9.00 6 GREENLINE CALTRANS CONTRACT RECORDS: O&MMANUALS AND CORRESPONDENCE
1 0.01 2 AMENDMENT 1: 5% REDUCTION ($65,361) ($65,361) In Process
06/20/96 12:51:39RREV 1.3 06/20/96 kamPAGE 2
16
ATTACHMENT # ~R81 Metro Red Line - Segment 2
CONSULTANT CHANGE STATUS REPORTCONTRACT: CM001 - LKG-CMC, INC.
AMENDMENT # 02 AS OF 06/20/96
A. B. C. D. E. F. G. H. I. J. K. L.
MTA BOARD ---THIS AMENDMENT ................. OUTSTANDING .............. CURRENT WORK
# CCN # CWO # CCN TITLE APPROVED CCRB APPROVED NTE CCRB APPROVED PENDING NTE CCN ESTIMATE STATUS
2 2.00 2 MTA CONSTRUCTION PLAN ROOM SUPPORT $6,574 $6,600 $6,674
3 2.01 2 MTA CONSTRUCTION PLAN ROOM SUPPORT $12,000 $12,000EXTENSION
4 8.00 2 REVISE CWO-O02 TO INCLUDE SUPPORT SERVICES CANCELEDFOR CONTRACT CR062, "HOLLYWOODBOULEVARD TROLLEY*, TO BE CHARGED TOPROJECT R8M, "HOLLYWOOD MITIGATION"
5 11.00 2 PROVIDE ASSISTANT TECHNICAL EDITOR SERVICES CANCELED
7 9002.02 2 Provide Assistant Technical Editor Services CANCELED
8 9003.00 2 REVISE CWO-002 TO iNCLUDE SUPPORT SERVICES $5,000 $5,000 $5,000FOR CONTRACT CR062, "HOLLYWOODBOULEVARD TROLLEY", TO BE CHARGED TOPROJECT R8M, *HOLLYWOOD MITIGATION"
3 0.01 3 AMENDMENT 1: 5% REDUCTION ($34,061) ($34,061) In Process
4 2.00 3 MTA CONSTRUCTION PLAN ROOM SUPPORT $3,382 $3,400 $3,382
PAGE 3RREV 1.3 06/20/96 kam 06/20/96 1 2:51:39
17
AMENDMENT # 02
ATTACHMENT # ~R82 Metro Red Line - Segment 3 - N
CONSULTANT CHANGE STATUS REPORTCONTRACT: CM001 - LKG-CMC, INC.
AS OF 06/20/96
A. B. C. D. E. F. G. H. I. J. K. L,
MTA BOARD ---T H I S A M E N D M E N T ................. O U T S T A N D I N G .............. CURRENT WORK# CCN # CWO # CCN TITLE APPROVED CCRB APPROVED NTE CCRB APPROVED PENDING NTE CCN ESTIMATE STATUS
5 2.01 3 MTA CONSTRUCTION PLAN ROOM SUPPORT $7,000 $7,000EXTENSION
6 3.00 3 LKG-CMC REVIEW OF 85% DESIGN REVIEW CANCELEDPACKAGES
7 3.O1 3 LKG-CMC REVIEW OF 85% DESIGN REVIEW CANCELEDPACKAGES
8 6.00 3 R82 MAILING COST $50,000 $50,000 $90,000
9 7.00 3 COVER LABELS - REPLACE RCC LOGO WITH MTA CANCELEDON CONTRACT DOCUMENT COVERS FOR C0301AND C0351
10 11.00 3 PROVIDE ASSISTANT TECHNICAL EDITOR SERVICES CANCELED
1 8.00 2 REVISE CWO-O02 TO INCLUDE SUPPORT SERVICES CANCELEDFOR CONTRACT CR062, "HOLLYWOODBOULEVARD TROLLEY*, TO BE CHARGED TOPROJECT RSM, *HOLLYWOOD MITIGATION*
SUBTOTAL CWO 2 $0 $0 $0 $0 $0 $0 $0
TOTALS R8M CM001 $0 $0
0 0 0 0 1 CANCELED
CWO 2 INITIAL CWO VALUE:
1 9002.02 2 Provide Assistant Technical Editor Services CANCELED
SUBTOTAL CWO 2 $0 $0 $0 $0 $0 $0 $0
CWO 3 INITIAL CWO VALUE:
2 9002.01 3 Provide Assistant Technical Editor Services CANCELED
SUBTOTAL CWO 3 $0 $0 $0 $0 $0 $0 $0
PAGE 5RREV 1.3 06/20/96 kam 06/20/96 1 2:51:39
19
ATTACHMENT #R92 Systemwide
CONSULTANT CHANGE STATUS REPORTCONTRACT: CM001 - LKG-CMC, INC.
AMENDMENT # 02 AS OF 06/20/96
A. B. C. D. E. F. G. H. I. J. K. L.
MTABOARD ---THIS A MEN D M ENT ................. O UTSTAN DING .............. CURRENT WORK# CCN # CWO # CCN TITLE APPROVED CCRB APPROVED NTE CCRB APPROVED PENDING NTE CCN ESTIMATE STATUS
