JUNE 11, 2019 AT 5:30 PM REGULAR SESSION AGENDA

JUNE 11, 2019 AT 5:30 PM REGULAR SESSION AGENDA

1. CALL TO ORDER ____________________________________________________________________________________ 2. PLEDGE OF ALLEGIANCE ____________________________________________________________________________________ 3. PUBLIC COMMENT ____________________________________________________________________________________ 4. DEPARTMENT UPDATES ____________________________________________________________________________________ 5. BOARD OF COMMISSIONERS, Angie Purdie Pages 6-7 Request Approval for Additional Appropriations County General, 1000-(ACCOUNT)-0161

36006 Health Building Utilities $1,000.00 36007 Justice Building Utilities $60,000.00 36018 Courthouse Utilities $12,000.00 36019 Curry Building Utilities $14,000.00 36020 Fiscus Building Utilities $5,000.00 TOTAL: $92,000.00

In reviewing this year’s Budget, it has come to our attention that the Utility account lines were not adequately budgeted. Therefore an Additional Appropriation is requested to pay Utility costs for 2019. ____________________________________________________________________________________ 6. YOUTH SERVICES BUREAU, Stephanie Solomon Pages 8-9 Request Approval for Category Transfer Bloomington Afterschool Network, 9137-(ACCOUNT)-0000 FROM: 30028 Training/ Travel $1,000.00 TO: 21120 Programming & Research Supplies $1,000.00 The Bloomington Afterschool Network (BASN), a subcommittee of YSB, is dedicated to increasing youth access to programs in Bloomington and surrounding areas, in addition to strengthening the quality of existing programs. The monthly meetings of the BASN give youth serving agencies a chance to connect and collaborate to overall improve services throughout the county. The subcommittee has determined the best use of the funds is in the area of programming supplies rather than training and travel. A small stipend is being left in the training line in anticipation of sending a subcommittee delegate to the Indiana Afterschool Network Conference

MONROE COUNTY COUNCIL Monroe County Courthouse

Room 306 100 W Kirkwood Avenue Bloomington, IN 47404

Phone: (812) 349-7312 Fax: (812) 349-2982

Shelli Yoder, President Eric Spoonmore, President Pro Tempore

Trent Deckard Marty Hawk

Geoff McKim Cheryl Munson

Kate Wiltz R. Michael Flory, Council Attorney

Cydney Pair, Council Assistant

7. CIRCUIT COURTS, Lisa Abraham Pages 10-11 Request Approval for Additional Appropriations County General, 1000-(ACCOUNT)-0225

32260 Pauper Attorneys $50,000.00 32215 Special Services $20,000.00 TOTAL: $70,000.00

Pauper Attorney account line 32260 is budgeted at $185,000 for 2019. After the department pays the outstanding invoices received to date, the account line will be left with around $10,000 for the remainder of the year. This line is used to pay for Pauper Attorneys and Guardian Ad Litems. On January 9, 2019, the Courts paid $88,274.27 in invoices. The invoices were submitted to the Courts at the end of 2018. This was a big hit to our 2019 budget. The department is asking for an additional $50,000 in the Pauper Attorney line item to try and get through the end of the year.

Special Services account line 32215 is budgeted at $27,000 for 2019. After the department pays the outstanding invoices that we have received to date, the account line will be left with $1,830 for the remainder of the year. This line is mostly used to pay for Interpreters and Mental Health Evaluations. The department has already spent the entire $7,000 Interpreter Grant that was awarded for the year so we will be relying on Special Services to cover Interpreters until the end of the year. Mental Health Evaluations have also been on the rise in 2019. Currently there are 2 more evaluation requests that need to be scheduled and each one costs a minimum of $1,200. The department is asking for an additional $20,000 for Special Services to get us through the year. 8. ORDINANCE 2019-20, David Schilling or Jeff Cockerill Pages 12-15 Request Approval to Amend the 2019 Salary Ordinance FROM:

General- Council Office, 1000-(ACCOUNT)-0061 11011 Council Attorney EXE 2 35hrs $71,551.00 TO: General- Legal Department, 1000-(ACCOUNT)-0277 12778 County Attorney 4 EXE 2 40hrs $81,773.00

Due to the retirement of the Council Attorney and the interim reorganization of the Council Office, the Department is requesting a vote to move the County Council Attorney position and any remaining salary and benefit appropriations under the purview of the Legal Department beginning July 1, 2019. An amendment to the 2019 Salary Ordinance is attached. ____________________________________________________________________________________

9. HIGHWAY DEPT, Lisa Ridge Pages 16-47 A. Request Approval for Creation of New Account Lines and Simultaneous Additional Appropriations Cumulative Bridge, 1135-(ACCOUNT)-0000

32309* Boltinghouse Road, CID #2716 & 17 $17,200.00 32312* Boltinghouse Road, CID #27 13 & 15 $17,800.00 32313* Boltinghousc Road, CID #2708 & II $18,500.00 32316* Boltinghouse Road, CID # 13352 $9,500.00 32317* Leonard Springs Road CID #418 $9,000.00 32322* Cedar Bluff Road CID #320 $9,000.00 32323* Roberts Road, CID #504 $50,000.00 32324* Zikes Road CID #571 $13,500.00 32325* Old Kinser Pike CID #13301 $28,000.00 32326* Starnes Road CID #1834 & 37 $16,000.00 32327* Fox Hollow Road CID #2471 $8,000.00 32328* Morgan County Road CID #2503 $14,000.00 32329* Dillman Road CID #852 $9,000.00 32330* Garrison Chapel Road CID 3702 $9,000.00 32331* North Shore Drive, Bridge #193 $150,000.00 32332* Bayles Road, Bridge #45 $200,000.00 32319 Rhorer Road, Bridge #75 $50,000.00 32321 Rhorer Road, Bridge #610 $50,000.00 39227 Lori Lane $65,000.00 39241 Carmola Drive $30,000.00 39270 Mt. Tabor Road Bridge #33 $10,000.00 39390 Baby Creek Road, Bridge #629 $200,000.00 39403 Rockport Road, CID #308 $150,000.00 39404 Small Structure Inventory $30,000.00 32301 Bridge Maintenance $50,000.00 TOTAL: $1,213,500.00

*Denotes new account lines

The Department is requesting to create sixteen (16) new budget lines with additional appropriations for culvert and bridge projects for 2019. Also, the department would like to add additional appropriations to nine (9) existing budget lines for future bridge and culvert projects and one project that requires mitigation monitoring (Bridge #33 Mt. Tabor Road). <><><><><><><><><><><><><><><><><><><> B. Request Approval for Additional Appropriation Stormwater, 1197-(ACCOUNT)-0000 23950 Pipes $15,000.00 23960 Backfill Material/ Pavement Repair $40,000.00 TOTAL: $55,000.00 Due to the flood in February, the department has had to use more of our funding in the services lines. (Documentation for road repairs included in packet). Since it is early in the year and there are many more projects, the department needs to add extra funding into these lines. <><><><><><><><><><><><><><><>

C. Request Approval for Creation of New Account Line Stormwater, 1197-(ACCOUNT)-0000 39229 Truesdel Drive The department is needing to create a new line in the Stormwater budget to better track the cost of the project. The line name will be Truesdel Drive. The department will not be asking for an additional for the project, but will be transferring from another existing project that is under design and will not all be depleted this year. <><><><><><><><><><><><><><>

D. Request Approval for Transfer FROM: Motor Vehicle Highway- Highway Administration, 1176-(ACCOUNT)-0530 44400 GIS Workstation $6,000.00 44500 Traffic Counters $2,000.00 TOTAL: $8,000.00 TO: Motor Vehicle Highway- General & Undistributed, 1176-(ACCOUNT)-0533 41104 Vehicle Purchase $8,000.00

The department received an insurance check for $107,928.40 with a $5000.00 deductible. The previous Supervisor stated that the department would come up with the money for the deductible so the total owed is 112,928.40. This has made the Vehicle Purchase line over budget by $4300. The department would like to transfer $8000 to pay the $4300 and to have the difference of $3700 available will be for possible future use of capital outlays such as radios, accessories, etc. <><><><><><><><><><><><>

E. Request Approval for Transfer FROM: Motor Vehicle Highway- Maintenance & Repair, 1176-(ACCOUNT)-0531 23910 Road Signs $2,150.00 TO: Motor Vehicle Highway- General & Undistributed, 1176-(ACCOUNT)-0533 41104 Vehicle Purchase $2,150.00

This request is to transfer money across Account & Location lines. The sign department needed a trailer to haul signs, posts, barricades for closures, and various equipment to install these items. The trailer is a capital item and as such it was purchased out of the Vehicle Purchase account & location line in the amount of $2,150.00. The sign line is located in the Maintenance & Repair supply portion of the Highway budget. We would like to transfer $2,150.00 from the sign account and location line to compensate for the money used in the vehicle purchase line. The trailer was not budgeted in the 2019 original budget, and this purchase put a burden on the vehicle purchase line. The sign department agreed to purchase the trailer out of the sign account but was not aware as a capital item it could not be done directly from their appropriation account line. ____________________________________________________________________________________

10. AUDITOR’S OFFICE, Catherine Smith or Kim Shell Page 48 The Auditor's Office would like to present to the Council the PROPOSED 2020 Compensation Grids. This year the calculation for the COLA increase is based on a flat rate. The PROPOSED 2020 Grids reflect the Council's decision of a PROPOSED $0.35 (thirty-five cents) on the hour COLA increase. The Auditor's Office would also like to have a brief discussion regarding the 27th Pay budgeting process that will occur in 2020. ____________________________________________________________________________________ 11. INCOME TAX COUNCIL- PS LIT COMMITTEE, Trent Deckard & Cheryl Munson 12. APPROVAL OF MINUTES Page 49-96 -April 9, 2019 Regular Session -April 23, 2019 Work Session ____________________________________________________________________________________ 13. COUNCIL COMMENTS ____________________________________________________________________________________ 14. ADJOURNMENT

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Revised 3/2018

MONROE COUNTY COUNCIL AGENDA REQUEST (Review form before completing)

DEPARTMENT: ___________________________________ TODAY’S DATE: ___________________ CONTACT PERSON(S): _____________________________________________________________________________________ PHONE: ______________________________ EMAIL: ________________________________________________________ PURPOSE OF REQUEST:

___ Creation of New Fund/Account Line(s) ___ Additional Appropriation(s) ___ Transfer of Funds ___ Amend Salary Ordinance ___ Other (specify) ____________________________________________________________________________________________________ Please give a THOROUGH narrative explanation of the request (purpose of the request and action needed by Council).

Explanation:

Complete only the pages below that correspond to the above selected request. Save entire request to your file and then forward completed request to the Council Office.

YSB 05/30/2019

Stephanie Solomon

(812) 335-7276 [email protected]

✔

The Bloomington Afterschool Network (BASN), a subcommittee of YSB, is dedicated to increasing youth access to programs in Bloomington and surrounding areas, in addition to strengthening the quality of existing programs. The monthly meetings of the BASN give youth serving agencies a chance to connect and collaborate to overall improve services throughout the county. The subcommittee has determined the best use of their funds is in the area of programming supplies rather than training and travel. A small stipend is being left in the training line in anticipation of sending a subcommittee delegate to the Indiana Afterschool Network Conference.

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TRANSFER OF FUNDS DEPARTMENT: _____________________________________________ TODAY’S DATE: ___________________

FUND NAME: _____________________________________________ FUND: ________ LOCATION: ________

TRANSFER FROM: ACCOUNT ACCOUNT NUMBER(S) DESCRIPTIONS AMOUNT

__________ ____________________________________________________________________ _____________________ __________ ____________________________________________________________________ _____________________ __________ ____________________________________________________________________ _____________________ __________ ____________________________________________________________________ _____________________ __________ ____________________________________________________________________ _____________________ __________ ____________________________________________________________________ _____________________ __________ ____________________________________________________________________ _____________________ __________ ____________________________________________________________________ _____________________ __________ ____________________________________________________________________ _____________________ __________ ____________________________________________________________________ _____________________ GRAND TOTAL _____________________ TRANSFER TO: ACCOUNT ACCOUNT NUMBER(S) DESCRIPTION(S) AMOUNT __________ ____________________________________________________________________ _____________________ __________ ____________________________________________________________________ _____________________ __________ ____________________________________________________________________ _____________________ __________ ____________________________________________________________________ _____________________ __________ ____________________________________________________________________ _____________________ __________ ____________________________________________________________________ _____________________ __________ ____________________________________________________________________ _____________________ __________ ____________________________________________________________________ _____________________ __________ ____________________________________________________________________ _____________________ __________ ____________________________________________________________________ _____________________ GRAND TOTAL _____________________

GRAND TOTALS MUST MATCH!

An In-House Transfer Form is located on the P:Drive > County Forms & Info > Auditor Forms

YSB 05/30/2019

Bloomington Afterschool Network 9137 0000

30028 Training/Travel $ 1,000.00

$ 1,000.00

21120 Programming & Research Supplies $ 1,000.00

$ 1,000.00

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Revised 3/2018




Explanation:


Courts 05/21/2019

Lisa Abraham


✔

Pauper Attorney line item 1000 0225 32260 is budgeted at $185,000 for 2019. After we pay outstanding invoices that we have received to date, we will be left with around $10,000 for the remainder of the year. This line is used to pay for Pauper Attorneys and Guardian Ad Litems. On January 9, 2019, we paid $88,274.27 in invoices. The invoices were submitted to the Courts at the end of 2018. This was a big hit to our 2019 budget. I am asking for an additional $50,000 in the Pauper Attorney line item to try and get us through the end of the year. Special Services line item 1000 0225 32215 is budgeted at $27,000 for 2019. After we pay the outstanding invoices that we have received to date, we will be left with $1,830 for the remainder of the year. This line is mostly used to pay for Interpreters and Mental Health Evaluations. We have already spent our entire $7,000 Interpreter Grant that we were awarded for the year so we will be relying on Special Services to cover Interpreters until the end of the year. Mental Health Evaluations have also been on the rise in 2019. We currently have 2 more evaluation requests that need to be scheduled and each one costs a minimum of $1,200. I am asking for an additional $20,000 for Special Services to get us through the year.

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CREATION OF FUND/ACCOUNT LINE(S) with ADDITIONAL APPROPRIATION(S) (if needed)

DEPARTMENT: _____________________________________________ TODAY’S DATE: ___________________ FUND NAME: _____________________________________________ FUND: ________ LOCATION: ________ ACCOUNT ACCOUNT NUMBER(S) DESCRIPTION(S) APPROPRIATION(S)

__________ ____________________________________________________________________ _____________________ __________ ____________________________________________________________________ _____________________ __________ ____________________________________________________________________ _____________________ __________ ____________________________________________________________________ _____________________ __________ ____________________________________________________________________ _____________________ __________ ____________________________________________________________________ _____________________ __________ ____________________________________________________________________ _____________________ __________ ____________________________________________________________________ _____________________ __________ ____________________________________________________________________ _____________________ __________ ____________________________________________________________________ _____________________ __________ ____________________________________________________________________ _____________________ __________ ____________________________________________________________________ _____________________ __________ ____________________________________________________________________ _____________________ __________ ____________________________________________________________________ _____________________ __________ ____________________________________________________________________ _____________________ __________ ____________________________________________________________________ _____________________ __________ ____________________________________________________________________ _____________________ __________ ____________________________________________________________________ _____________________ __________ ____________________________________________________________________ _____________________ __________ ____________________________________________________________________ _____________________ __________ ____________________________________________________________________ _____________________ __________ ____________________________________________________________________ _____________________ __________ ____________________________________________________________________ _____________________ __________ ____________________________________________________________________ _____________________

GRAND TOTAL _____________________

*Please confirm new Fund/Account Number(s) and Description(s) with the Auditor’s Office prior to Council submission.*

Courts 05/21/2019

County General 1000 0225

32260 Pauper Attorneys $ 50,000.00

32215 Special Services $ 20,000.00

$ 70,000.00

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Revised 3/2018




Explanation:


Legal 05/19/2019

David Schilling or Jeff Cockerill


✔

✔ ✔

✔ Council Attorney account line to Legal Department & Advertisement for replacement.

Due to the retirement of the Council Attorney and the interim reorganization of the Council Office, the Department is requesting a vote to move the County Council Attorney position and any remaining salary and benefit appropriations under the purview of the Legal Department beginning July 1, 2019. An amendment to the 2019 Salary Ordinance is attached. The amount to be transferred from the Council Budget to the Legal Department Budget will be provided to the Council prior to the meeting. The amount will be the balance of funds in the line following the final payment of salary to the retiring Council Attorney.

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REQUEST TO AMEND SALARY ORDINANCE New/Additional Position(s) must have prior PAC approval.

DEPARTMENT: _____________________________________________ TODAY’S DATE: ___________________ FUND NAME: _____________________________________________ FUND: ________ LOCATION: ________ For Current Year: ______ plus next Year: ______ Does this include a Split Salary ___ Yes (Complete Split Section Below)

A. SALARY CHANGE ONLY: ACCOUNT POSITION CURRENT REQUESTED NUMBER TITLE SALARY SALARY

_________ __________________________________________________________ ______________ ______________ _________ __________________________________________________________ ______________ ______________ _________ __________________________________________________________ ______________ ______________ B. OTHER SALARY ORDINANCE AMENDMENT: FROM Current Status: ACCOUNT POSITION LEVEL EXEMPT NUMBER TITLE HRS CLASSIFICATION (YRS) YES/NO

_________ ______________________________________________ _____ _____________________ _____ _____ _________ ______________________________________________ _____ _____________________ _____ _____ _________ ______________________________________________ _____ _____________________ _____ _____ TO Requested Status:

_________ ______________________________________________ _____ _____________________ _____ _____ _________ ______________________________________________ _____ _____________________ _____ _____ _________ ______________________________________________ _____ _____________________ _____ _____ C. SPLIT SALARY ORDINANCE AMENDMENT: FROM Current Status: FUND NAME: _____________________________________________ FUND: ________ LOCATION: ________

ACCOUNT POSITION LEVEL ANNUAL EXEMPT NUMBER TITLE HRS CLASSIFICATION (YRS) SALARY YES/NO

_________ __________________________________ _____ ___________________ _____ ____________ _____ _________ __________________________________ _____ ___________________ _____ ____________ _____ _________ __________________________________ _____ ___________________ _____ ____________ _____ TO Requested Status: ACCOUNT POSITION LEVEL ANNUAL EXEMPT NUMBER TITLE HRS CLASSIFICATION (YRS) SALARY YES/NO

_________ __________________________________ _____ ___________________ _____ ____________ _____ _________ __________________________________ _____ ___________________ _____ ____________ _____ _________ __________________________________ _____ ___________________ _____ ____________ _____ All requests will be placed on the next scheduled Council Regular Session, unless otherwise notified.

Contact the Council Office at extension 2569 with any questions or concerns.

Legal 05/19/2019

County General

2019

11011 Council Attorney

11011 Council Attorney 35 EXE 2 Yes

12778 County Attorney IV 40 EXE 2 Yes

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1

ORDINANCE 2019-20

An ordinance amending the 2019 Monroe County Employee Salary Ordinance (Ordinance 2018-32B) by striking the County Council Attorney position from the County Council budget (line 1000-0061-11011) and restoring the County Attorney IV position to the County Legal Department budget (line 1000-0277-12778).

Whereas, the Monroe County Council (“Council”), pursuant to Indiana Code §36-2-5-3, established a list of employment positions and a schedule of employee compensation for the year 2019 through the adoption of Ordinance 2018-32B;

Whereas, the Council finds that, in light of the retirement of its attorney, the Council and Monroe County government would be well served by incorporating the Council Attorney position into the Monroe County Legal Department;

Whereas, the Board of Commissioners of the County of Monroe, Indiana (“Commissioners”) likewise finds that the incorporating the Council Attorney position into the Monroe County Legal Department would benefit both the Council and Monroe County government;

NOW, THEREFORE, BE IT ORDAINED AND DECREED by the Council that, effective June 30, 2019, Ordinance 2018-32B shall be, and is, amended as follows: the County Council Attorney position (Budget Line 1000-0061-11011) is stricken from the County Council budget and the County Attorney IV position is restored to the County Legal Department, as a 40 hour position, at the new Budget Line 1000-0277-12778. The Position Description for the County Attorney IV position (EXE 2) was created for and approved by the Council in 2005. All other relevant provisions of the 2019 Salary Ordinance apply to the County Attorney IV position.

IT IS FURTHER ORDAINED AND DECREED by the Council, that, effective June 30, 2019: the funds appropriated to Budget Line 1000-0061-11011 for use in 2019, which remain after payment to the County Council Attorney for services provided through June 29, 2019, shall be, and are, transferred to the new Budget Line 1000-0277-12778; and, available PERF, FICA, FT Health/Dental/Life, and other benefit amounts appropriated for use in 2019 for the County Council Attorney position shall be, and hereby are, transferred to the appropriate lines in the Legal Department Budget.

[end of page]

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SO ADOPTED, this ____ day of ____________, 2019.

MONROE COUNTY COUNCIL

“AYE” “NAY” ___________________________________ ___________________________________ SHELLI YODER SHELLI YODER President President ___________________________________ ___________________________________ ERIC SPOONMORE ERIC SPOONMORE President Pro-Tempore President Pro-Tempore ___________________________________ ___________________________________ TRENT DECKARD TRENT DECKARD ___________________________________ ___________________________________ MARTY HAWK MARTY HAWK ___________________________________ ___________________________________ GEOFF McKIM GEOFF McKIM ___________________________________ ___________________________________ CHERYL MUNSON CHERYL MUNSON ___________________________________ ___________________________________ KATE WILTZ KATE WILTZ ATTEST: ____________________________________ CATHERINE SMITH, Monroe County Auditor

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Revised 3/2018




Explanation:


Highway 05/22/2019

Lisa Ridge


✔

We received an insurance check for $107,928.40 we also had a $5000.00 deductible. The previous Supervisor said he would come up with the money for the deductible so the total that we owe is 112,928.40. This has made the Vehicle Purchase line over budget by $4300. We would like to transfer $8000 across location categories to pay the $4300 and to have the difference of $3700 available for possible future use of capital outlays such as radios, accessories, etc.

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TRANSFER OF FUNDS DEPARTMENT: _____________________________________________ TODAY’S DATE: ___________________

FUND NAME: _____________________________________________ FUND: ________ LOCATION: ________

TRANSFER FROM: ACCOUNT ACCOUNT NUMBER(S) DESCRIPTIONS AMOUNT

__________ ____________________________________________________________________ _____________________ __________ ____________________________________________________________________ _____________________ __________ ____________________________________________________________________ _____________________ __________ ____________________________________________________________________ _____________________ __________ ____________________________________________________________________ _____________________ __________ ____________________________________________________________________ _____________________ __________ ____________________________________________________________________ _____________________ __________ ____________________________________________________________________ _____________________ __________ ____________________________________________________________________ _____________________ __________ ____________________________________________________________________ _____________________ GRAND TOTAL _____________________ TRANSFER TO: ACCOUNT ACCOUNT NUMBER(S) DESCRIPTION(S) AMOUNT __________ ____________________________________________________________________ _____________________ __________ ____________________________________________________________________ _____________________ __________ ____________________________________________________________________ _____________________ __________ ____________________________________________________________________ _____________________ __________ ____________________________________________________________________ _____________________ __________ ____________________________________________________________________ _____________________ __________ ____________________________________________________________________ _____________________ __________ ____________________________________________________________________ _____________________ __________ ____________________________________________________________________ _____________________ __________ ____________________________________________________________________ _____________________ GRAND TOTAL _____________________

GRAND TOTALS MUST MATCH!

An In-House Transfer Form is located on the P:Drive > County Forms & Info > Auditor Forms

Highway 05/22/2019

MVH 1176

44400 (0530) GIS Workstation $ 6,000.00

44500 (0530) Traffic Counters $ 2,000.00

$ 8,000.00

41104 (0533) Vehicle Purchase $ 8,000.00

$ 8,000.00

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DEPARTMENT: Highway --~~-----------------------

TODAY'S DATE: 05/20/2019 ---------

CONTACTPERSON(S): _L_is_a_~_·d_g_e _______ _________ _____________ _

PHONE: (812) 349-2555 EMAIL: [email protected]

PURPOSE OF REQUEST:

D Creation of New Fund/Account Line(s)

[{] Transfer of Funds

D Additional Appropriation(s)

D Amend Salary Ordinance

Oother (specify) - --- ------------------------- - ----------

Please give a THOROUGH narrative explanation of the request (pwpose of the request and action needed by Council).

Explanation:

This request is to transfer money across Account & Location lines.

The sign department needed a trailer to haul signs, posts, banicades for closures, and various equipment to install these items. The trailer is a capital item and as such it was purchased out of the Vehicle Purchase account & location line in the amount of $2,150.00. ( 1176.411 04.000.0533)

The sign line is located in the Maintenance & Repair supply portion of the Highway budget. (1176.23910.000.0531) We would like to transfer $2,150.00 from the sign account and location line to compensate for the money used in the vehicle purchase line.

The trailer was not budgeted in the 2019 original budget, and this purchase put a burden on the vehicle purchase line. The sign department agreed to purchase the trailer out of the sign account but was not aware as a capital item it could not be done directly from their appropriation account line.

Complete onlv the pages below that correspond to the above selected request. Rc\ised 3/2018 Save entire request to your file and then forward completed request to the Council Office.

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Revised 3/2018




Explanation:


Auditor 05/19/2019

Kim Shell


✔ Discussion of Proposed 2020 Compensation Grids & Budgeting process for the 27th Pay.

The Auditor's Office would like to present to the Council the PROPOSED 2020 Compensation Grids. This year the calculation for the COLA increase is based on a flat rate. The PROPOSED 2020 Grids reflect the Council's decision of a PROPOSED $0.35 (thirty-five cents) on the hour COLA increase. The Auditor's Office would also like to have a brief discussion regarding the 27th Pay budgeting process that will occur in 2020.

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Monroe County Council Regular Session April 9, 2019

Page 1

Nat U. Hill Meeting Room – Courthouse – Third Floor APRIL 9, 2019

MINUTES OF REGULAR SESSION

Members Staff Present – Shelli Yoder, President Present – R. Michael Flory, Council Attorney Present – Eric Spoonmore, President Pro Tempore Present – Cydney Pair, Council Assistant Present – Trent Deckard Present – Kimberly Shell, Deputy Auditor Present – Marty Hawk Present – Catherine Smith, Auditor Present – Geoff McKim Present – Cheryl Munson Present – Kate Wiltz

Community Access Television Services (CATS) provides a public access recording of this meeting and is free to view online at www.catstv.net.

A PUBLIC HEARING ON THE RE-AUTHORIZATION OF THE LIT-SPECIAL PURPOSES TAX RATE

Tuesday, April 9, 2019 – 5:30 pm WITH THE COUNCIL REGULAR SESSION MEETING TO FOLLOW

____________________________________________________________________________________

1. CALL TO ORDER – 5:33 PM

OPEN PUBLIC HEARING:-Proposed Re-Authorization of Tax Rate for Local Income Tax (LIT)-Special Purpose

The current tax rate is .095% per $100 on the adjusted gross income of resident county taxpayers; the County Council will review past uses of the revenues and determine the future rate.

Yoder officially opened the Public Hearing on the proposed re-authorization of the Local Income (LIT)-Special Purpose Tax Rate at the advertised time of 5:30 pm. Yoder continued the Public Hearing for approximately ten (10) minutes to conduct some brief normal opening Council Regular Session business.

No Objections from Council. ____________________________________________________________________________________



Phone: (812) 349-7312 Fax: (812) 349-2982






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2. PLEDGE OF ALLEGIANCE ____________________________________________________________________________________ 3. PUBLIC COMMENT- for items NOT on the agenda – 5:34 pm

“Stamp Out Hunger 2019” Food Drive on Saturday May 11th Jerry Sutherlin – National Association of Letter Carriers-Branch 828 Brandon Bartley, Hoosier Hills Food Bank Liz Feitl, AFL-CIO Community Services Liaison

____________________________________________________________________________________ 4. DEPARTMENT UPDATES – None ____________________________________________________________________________________ 5:39 pm – Yoder reopened the Public Hearing on the Proposed Re-authorization of the LIT-Special Purpose Rate. Flory gave some background on the purpose of the reauthorization. The new ordinance proposal reflects the same format from previous ordinance along with minor changes to the enabling statute. Flory stated this Ordinance should be handled in the same procedure as other rates and levies adopted by the Council which requires two votes. He also stated, if Council wishes, a motion could be made to agree to follow the results of whatever the vote outcome may be. This vote would have to be unanimous. However, the final vote on the ordinance itself would not need to be unanimous. This would allow Council to take immediate action. Otherwise, Council would need to continue the Public Hearing to the Work Session on April 23rd. Spoonmore made a motion to approve, (reading in its entirety) Ordinance 2019-12: An Ordinance to Re-authorize the LIT-Special Purpose Tax Rate (see EXHIBIT A). McKim Seconded. Yoder invited Judge Galvin to speak regarding the LIT-Special Purpose Fund and Rate. Judge Galvin stated the LIT-Special Purpose Fund is the main funding source for the Youth Services Bureau, Juvenile Probation, and Juvenile Court. He affirmed they are not asking for a rate increase at this time. The current rate generates approximately $3.1 million dollars with the 2019 budget approved at just over $2.8 million dollars. The current rate is sufficient for the needs of the departments and as such requested the rate remain at the .095% for the next five years. McKim made a motion to amend the proposed ordinance to add a second whereas to say “Whereas the statutory cap for this rate is .25%; and,” simultaneously strike the “set at .2%; and” in the fourth whereas. Spoonmore Second. Yoder asks for a Voice Vote. Motion Passed; Unanimous; No Objections. McKim invited Victoria Thevenow to speak regarding the progress of the YSB building progress.

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Thevenow gave a very brief description of where the YSB building project is currently. Spoonmore made a motion to agree to accept the results of the initial vote on Ordinance 2019-12: An Ordinance to Re-authorize the LIT-Special Purpose Tax Rate. Deckard Seconded. Yoder asked for a Roll Call Vote on the motion to accept the results of the initial vote. McKim – no Wiltz – no Hawk – no Yoder – no Deckard – yes Spoonmore – yes Munson – yes Motion Failed; 3-4 [McKim, Wiltz, Hawk, Yoder]; Majority Vote. Yoder asked for a Roll Call Vote on Ordinance 2019-12. Deckard – yes Munson – yes McKim – yes Spoonmore – yes Yoder – yes Wiltz – yes Hawk – yes Motion Passed; 7-0; Unanimous; Second Reading Necessary. Yoder stated the Public Hearing will be continued to Tuesday, April 23, 2019 at 5:30 pm in the Nat U. Hill Meeting Room – Courthouse – Third Floor at 100 W Kirkwood Avenue, Bloomington, IN. _______________________________________________________________________________________ Yoder called the Council Regular Session back to order at 6:07 pm. 5. BOARD OF COMMISSIONERS, Margie Rice, Jeff Cockerill, & Sam Crowe – 6:07 pm

A. REQUEST APPROVAL FOR ADDITIONAL APPROPRIATION Public Safety LIT, 1170-(Account)-0068 30006 Contractual $250,000 This additional appropriation is necessary to cover the expenses of two different consultants, RJC Consulting and ISC. These consultants will do a thorough review of the County’s criminal justice system. The goals of the study include 1) How can we operate our system more efficiently? and 2) How can our system evolve to incorporate more restorative justice features? Current costs of the agreements are estimated to be $222,000. Spoonmore made a motion to approve the additional appropriation request from the Commissioners’ in Fund 1170-0068 of $250,000 in the Services Category as set out in the agenda. McKim Seconded.

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(Background Reference) During the March 26, 2019 Council Work Session, Jeff Cockerill conveyed the Commissioners’ wishes to have a comprehensive review and analysis of the Criminal Justice System, along with an additional appropriation of $260,000. In order to receive the desired results from the review two vendors will be contracted. Rice (Legal) gave a brief explanation for the additional appropriation request which will pay for two consulting agreements. (Dr. Kenneth Ray, RJS Justice Services out of Ashland, KY and Inclusivity Strategic Consulting Group [a branch of Brown, Goldstein & Levy] that has law firms in Baltimore and Washington D.C. Rice stated that the original request of $250,000 can be reduced to $222,000, the total of both agreements. The first contract [Justice Services] totals $120,000 travel expense included and the second contract [Inclusivity Strategic Consulting] totals $92,000 plus up to an additional $10,000 in travel expense. Justice Services has a background in law enforcement and provides a traditional approach to incarceration. Inclusivity Strategic Consulting has a more progressive view with a background in civil rights. The consultants will work with the Courts, Probation, Community Corrections, YSB, as well as the Sheriff, Prosecutor, Public Defender, Commissioners and Council to complete a comprehensive review of the Monroe County Criminal Justice System. The Legal Department [Rice and Cockerill] will be the point of contact regarding the review process and will collect and/or disburse inform. Wiltz stated she would like to see the additional appropriation request be set at $230,000 to cover the cost of the consultant agreements as well as any unforeseen expenses due to gathering community input. Yoder asked for unanimous consent to lower the amount of the additional appropriation request to $230,000. No Objections. Public Comments – None Yoder asked for a Roll Call Vote on the additional appropriation set at $230,000. Spoonmore – yes Hawk – yes Wiltz – yes McKim – yes Munson – yes Deckard – yes Yoder – yes Motion Passed; 7-0; Unanimous. <><><><><><><><><><><><>

B. REQUEST APPROVAL FOR CREATION OF NEW ACCOUNT LINES AND SIMULTANEOUS ADDITIONAL APPROPRIATION, Angie Purdie – 6:36 pm

Energy Conservation Fund, 4919-(Account)-0000 20700 Maintenance Repairs & Supplies $20,000

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The Commissioners’ requested an expenditure line be added to the Energy Conservation Fund. The line will be used to purchase any/and all energy savings items and/or repairs. In addition, the Department requested $20,000 be appropriated to the account line. Spoonmore made a motion to create a new account line and simultaneously approve an additional appropriation of $20,000 in Fund 4919-0000 Energy Conservation in the Supplies Category as set out in the agenda. McKim Seconded. Purdie gave some background regarding the need for the additional request. The County purchased $31,000 worth of LED replacements lights which will garnish a rebate total of $14,400. Per Premium Quality Lighting Company and in tandem with Duke Energy, the upgrade will give an estimated combined 5-year savings of $47,000. McKim requested the fund balance. He stated that when the fund was established that certain savings were transferred into the fund, is this practice still being continued. Purdie stated that since her tenure a transfer request has not been made from the General Fund into this fund. But rebates which have been received due to maintenance and/or upgrades to buildings have been receipted into the fund. Thomas stated the fund is for energy savings projects. Commissioners are to come to Council and ask for funds from the general fund based on the energy saving from the previous year Shell stated the budget report for Fund 4919 was not included in the packet and due to the current computer set-up LOW access was not available at this time. Wiltz asked how this appropriation relates to the requests received from the Environmental Commission. Purdie stated the Environmental Commission has not made any requests from the Commissioners at this time. Wiltz stated she was under the impression the Commission was inputting all the data and tracking and recording the energy savings along with being involved with how some of the funds would be spent Thomas stated they are an advisory commission to the Commissioners. They create an energy report to be received mid-year and along with the Commissioners come to Council to ask for funds to be transferred into the Energy Savings Fund. The Honeywell Project put a halt on the Energy Commission requests which is why the Commissioners have not asked for any fund transfers. Public Comment – None Yoder asked for a Roll Call Vote. Wiltz – no Yoder – yes Spoonmore – yes Munson – yes

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Hawk – yes McKim – yes Deckard – yes Motion Passed; 6-1 [Wiltz]; Majority Vote. Shell stated to the Council she was able to access LOW and the balance in Fund 4914 was $66,283.71. Hawk requested the Auditor’s Office review the list of funds that may be dormant and/or inactive and notify the Council of that list. _______________________________________________________________________________________ 6. EMERGENCY MANAGEMENT, Allison Moore – 6:48 pm

A. REQUEST APPROVAL FOR ADDITIONAL APPROPRIATIONS Emergency Management Performance Grant, 8145-(Account)-9619 30028 Training/ Travel $4,500 44220 Accountability Equipment $12,961 TOTAL $17,461 The Department was awarded grant funds in the amount of $17,461 and requested additional appropriations for Fund 8145-9619. The Department received the award letter and are awaiting the final signature of a fully executed agreement. Attached are the award letters. Spoonmore made a motion to approve the additional appropriation request from the Emergency Management Office in Fund 8145-9619 of $4,500 in the Services Category and $12,961 in the Capital Outlay Category for a total of $17,461 as set out in the agenda. (see EXHIBIT B & C) McKim Seconded. Moore stated that Emergency Management was awarded two grants. The first grant of $4,500 was for the two staff members in the office to attend the National Homeland Security Conference this summer. The second grant for $12,961 is an Accountability Grant. The Emergency Management Department will be working with all the fire departments (City & County) as well as the Police Departments (City and County). If funds allow, Indiana University Police will also be included. The funds will be used to purchase an accountability system. If a disaster does occur within the County the system will account for all of our personnel and apparatuses. This will allow the Department to track time spent on an incident which then gets reported to FEMA for reimbursement. Hawk stated from what she read from the packet information the grant did not have final approval yet from the granting authority in order to have a fully executed contract. Council could approve the appropriations subject to receiving the final executed contract. Moore stated she was in contact with the Indiana Homeland Security Grants Division. They do not foresee any reason why the Monroe County grant requests would not be approved since the projects were awarded back in October 2018. Notice of a fully-executed contract should be received within the next week or so which will be upload into the Indiana Grant Management System. Auditor Smith stated she worked with Margie Rice in Legal to vet the procedure. The award letter along with a signed contract from the Commissioners is consider evidentiary due diligence on our

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part for approval for a reimbursable grant. Legal does not have a problem with going ahead and approving the request. McKim made a motion to amend the motion for appropriations to add the statement this appropriation is effective upon receipt of the fully executed sub-agreement. Flory stated it needs to be amended to say you’re “making the appropriation but expenditures from the appropriation to become contingent upon actual receipt.” McKim withdrew his original amendment. McKim restated his amendment to say “the expenditure of the appropriation is contingent upon receiving the fully executed sub-agreement.” Munson Seconded. Yoder asked for a Voice Vote on the amendment. Motion Passed; No Objections. Public Comment – None Yoder asked for a Roll Call Vote on the additional appropriations. Munson – yes McKim – yes Deckard – yes Hawk – yes Spoonmore – yes Yoder – yes Wiltz – yes Motion Passed; 7-0; Unanimous. <><><><><><><><><><><><> B. REQUEST APPROVAL FOR CATEGORY TRANSFER Emergency Planning Right to Know, 1152-(Account)-0000 FROM: 30028 Training/Travel $1,600 TO: 44220 Emergency Response Equipment $1,600 The Department is requesting a transfer in Fund 1152 of $1600.00 from account line Training to Emergency Response Equipment. This was decided and voted on at the last Local Emergency Planning Council meeting. The Coalition plans to purchase hazmat equipment for the local hazmat team to be best equipped to handle any hazmat incident in Monroe County. Spoonmore made a motion to approve the transfer of $1,600 in Fund 1152-0000 Emergency Planning Right to Know from the Services Category to the Capital Outlay Category as set out in the agenda. McKim Seconded.

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Moore stated this request is made on behalf of the Local Emergency Council which is made up of personnel from various county fire departments, law enforcement and many other public safety personnel. The Council received a quote from the Northern Monroe Fire Territory for a piece of equipment called a “bio-chem” kit. This is to be used specifically for any hazardous materials incident. Public Comment – None Yoder asked for a Voice Vote. Motion Passed; Unanimous; No Objections. _______________________________________________________________________________________ Note: Prosecutor’s Office, Item 7C motion was read out of order. 7. PROSECUTOR’S OFFICE, Erika Oliphant & Beth Hamlin – 7:12 pm

C. REQUEST APPROVAL TO HIRE EMPLOYEE AT MIDPOINT BASED ON RESOLUTION 2015-46

General-Prosecutor, 1000-(Account)-0009 13009 Misdemeanor Deputy Prosecuting Attorney Spoonmore made a motion to approve the request to hire an employee in Fund 1000-0009 account line 13314 at the Midpoint (3-Year Level) on the Salary Grid based on Resolution 2015-46 as set out in the agenda. Oliphant gave a brief explanation regarding the candidate and the need for the Midpoint Hire. The candidate served as a deputy prosecuting attorney in Hamilton County for 8 years from 2007-2015. The candidate focused a lot of time on misdemeanants and lower-level felonies also spending considerable time with domestic violence and sex crimes. The candidate does have extensive experience and would be more than qualified for the position. Yoder stated a second was needed on the motion. McKim Seconded. Yoder stated the Prosecutor’s Office is not requesting any additional appropriations, but will handle any shortfall with an In-House transfer. Public Comment – None Yoder asked for a Voice Vote. Motion Passed; Unanimous; No Objections. <><><><><><><><><><><><> Spoonmore stated Items 7A & 7B were inadvertently missed. Shell asked if the previous motion included the Salary Ordinance Amendment, Item 7E. If not, that step needed to be completed next. <><><><><><><><><><><><>

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D. REQUEST APPROVAL TO AMEND THE 2019 SALARY ORDINANCE General-Prosecutor, 1000-(Account)-0009 FROM:

13009 Misdemeanor Deputy Prosecuting Attorney EXE 1 35hrs 3YR $59,486 EXEMPT TO: 13009 Misdemeanor Deputy Prosecuting Attorney EXE 1 35hrs MPH $59,486 EXEMPT

The candidate accepted the position as a Misdemeanor Deputy Prosecuting Attorney in the Prosecutor’s Office. The candidate worked 8 years as a Deputy Prosecutor in Hamilton County from 2007 to 2015. During this time in Hamilton County the candidate represented the State of Indiana under the same criminal code, rules of evidence, and code of ethics as a DPA in Monroe County. Given the extensive experience in a position nearly identical to the Monroe County position, the Department requested a Mid-Point Hire (3-year salary level) as per Resolution 2015-46. Spoonmore made a motion to approve the request of the Prosecutor’s Office to amend the 2019 Salary Ordinance in Fund 1000-0009 General Fund; Account Line 13009 to reflect the Midpoint as set out in the agenda. Munson Seconded. Hawk inquired as to why the Salary Ordinance amendment is being requested. Pair stated Payroll and the Auditor’s Office need to have Midpoint Hires documented since the hire date and the salary amount do not agree with the Salary Grids. Public Comment – None Yoder asked for a Roll Call Vote. Hawk – yes McKim – yes Spoonmore – yes Yoder – yes Wiltz – yes Munson – yes Deckard – yes Motion Passed; 7-0; Unanimous; No Second Reading Necessary. _______________________________________________________________________________________ 7:17 pm – Spoonmore noted the next item would be 7A on the agenda.

A. REQUEST APPROVAL FOR CREATION OF NEW ACCOUNT LINES AND SIMULTANEOUS ADDITIONAL APPROPRIATION STOP Grant, 8123-(Account)-9619 17801 Part Time Hourly $10,000

The Department requested to create a Part-Time account line in the STOP Grant Fund 8123-9619 with an additional appropriation of $10,000. (The Salary Ordinance was amended at the prior Work Session).

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Spoonmore made a motion to create a new account line and simultaneously approve an additional appropriation of $10,000 in Fund 8123-9619 STOP Grant in the Personnel Category as set out in the agenda. McKim Seconded. Hamlin gave some background regarding the request. Initially the granting agency approved the reimbursement of FT Health/Dental/Life in the grant budget. A complication arose out of the County being self-insured and can no longer recover reimbursement for that expenditure. The granting agency approved those unused funds to be moved into the part-time hourly line for the second year of the grant for a part-time assistant to the Sex Crimes Deputy Prosecutor. Public Comment – None Yoder asked for a Voice Vote. Motion Passed; Unanimous; No Objections. <><><><><><><><><><><><>

B. REQUEST APPROVAL FOR CATEGORY TRANSFER Adult Protective Services Fund, 8131-(Account)-9619 FROM: 30028 Training/Travel $2,173 30058 Outreach $1,265

TOTAL $3,438 TO: 18001 FT Fringe $3,438

The Department requested to transfer funds within the Adult Protective Services budget from the Services Category to the Personnel Category. This will allow for the expenditure of all APS Grant dollars prior to the end of the contract term on 6/30/2019. Spoonmore made a motion to approve the transfer of $3,438 in Fund 8131-9619 Adult Protective Services from the Services Category to the Personnel Category as set out in the agenda. McKim Seconded. Hamlin stated this is a yearly request to move funds which ensures the full amount of the grant is expended. Public Comment – None Yoder asked for a Voice Vote. Motion Passed; Unanimous; No Objections. _________________________________________________________________________________ 8. HIGHWAY DEPARTMENT, Lisa Ridge & Toby Turner – 7:20 pm A. REQUEST APPROVAL FOR ADDITIONAL APPROPRIATION Motor Vehicle Highway-General & Undistributed, 1176-(Account)-0533 41104 Vehicle Purchase $30,000

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The Department requested a $30,000 additional appropriation to purchase a new asphalt roller. The Department budgeted for several pieces of equipment and will be short the amount of the request. Spoonmore made a motion to approve the additional appropriation request of $30,000 in Fund 1176-0533 Motor Vehicle Highway-General & Undistributed in the Capital Outlay Category as set out in the agenda. McKim Seconded. Ridge introduced the new Highway Garage Supervisor, Toby Turner. Turner explained the request is to purchase a new asphalt roller. The Highway Department had budgeted for several pieces of equipment. It was found the line would be short in funds of $30,000 to purchase the needed equipment. Public Comment – None Yoder asked for a Roll Call Vote. Deckard – yes Wiltz – yes McKim – yes Munson – yes Hawk – yes Yoder – yes Spoonmore – yes Motion Passed; 7-0; Unanimous. <><><><><><><><><><><><>

B. REQUEST APPROVAL FOR NEW ACCOUNT LINES AND SIMULTANEOUS ADDITIONAL APPROPRIATION Stormwater Management, 1197-(Account)-0000 15834 Stormwater Truck Driver $ 38,751 11073 Stormwater Crew Foreman $ 44,859 17209 Clothing Allowance $ 2,500 17601 Longevity $ 200 18001 Health & Life $ 12,600 18101 FICA $ 6,400 18201 PERF $ 12,000

TOTAL $117,310

The new positions were approved at the March 12, 2019 Council Regular Session. The Department requested the creation of new account lines and additional appropriations. Spoonmore made a motion to create new account lines and simultaneously approve additional appropriations of $117,310 in Fund 1197-0000 Stormwater Management in the Personnel Category as set out in the agenda. McKim Seconded.

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Ridge stated the request is due to the reorganization of the department which had been discussed and approved at prior meetings. This will increase productivity and efficiency in this department. Ridge stated that the request for the Stormwater Crew Foreman amount of $44,859 is an error. She forwarded the wrong job description which was approved as an LTC 4, this position is to mirror the Bridge Crew Foreman which is an LTC 5. A PAC request has been submitted to review the correct job description. Public Comment – None Yoder asked for a Roll Call Vote McKim – yes Spoonmore – yes Munson – yes Hawk – yes Yoder – yes Deckard – yes Wiltz – yes Motion Passed; 7-0; Unanimous. <><><><><><><><><><><><>

C. REQUEST APPROVAL FOR ADDITIONAL APPROPRIATIONS Stormwater Management, 1197-(Account)-0000 46300 Dump Truck Lease/Purchase $164,949 41104 Vehicle Purchase $ 44,515 TOTAL $209,464 The Department was approved two new positions within the Stormwater Management division of the Highway Department. The Department will need a dump truck and pick-up truck for the new crewmembers. The new positions will also assist with snow removal in the winter months. The Department attached the estimates for the two pieces of equipment from our Fleet Maintenance Coordinator. Spoonmore made a motion to approve the additional appropriation request of $209,464 in Fund 1197-0000 Stormwater Management in the Capital Outlay Category as set out in the agenda. (see EXHIBIT D) McKim Seconded. Ridge explained the request is to purchase more equipment for the increase of crewmembers in the department. It also takes a long period of time to order and receive a new dump truck and needed to get the process started as soon as possible in hopes of receiving the truck before the beginning of snow removal season. Public Comment – None Yoder asked for a Roll Call Vote. Munson – yes Deckard – yes Hawk – yes Spoonmore – yes Yoder – yes

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Wiltz – yes McKim – yes Motion Passed; 7-0; Unanimous. <><><><><><><><><><><><>

D. REQUEST APPROVAL FOR ADDITIONAL APPROPRIATION Motor Vehicle Highway-General & Undistributed, 1176-(Account)-0533 17201 Snow and Ice Duty $13,566

The Union personnel in the Highway Department asked for the Snow and Ice Duty Allowance increase from $1,000 per year to $1,300. Certain Highway employees are paid this allowance to be available to work snow removal during December through April 1st of each year. Spoonmore made a motion to approve the additional appropriation request of $13,566 in Fund 1176-0533 Motor Vehicle Highway-General & Undistributed in the Personnel Category as set out in the agenda. McKim Seconded. Ridge explained that the Union Members contacted the County Commissioners regarding their current contract (which will end 2019 and is currently be negotiated). It states they can receive up to a $1,000 annually for being available for snow removal duties from December through April 1st. The Union requested the Commissioners to increase the supplemental to $300 per employee. The Commissioners approved that request. Public Comment – None Yoder asked for a Roll Call Vote. Spoonmore – yes Yoder – yes Wiltz – yes McKim – yes Munson – yes Deckard – yes Hawk – yes Motion Passed; 7-0; Unanimous. <><><><><><><><><><><><>

E. REQUEST APPROVAL OF NEW JOB DESCRIPTION/JOB TITLE Stormwater Management, 1197-(Account)-0000 11072 Stormwater Maintenance Supervisor PAT 4 3yr 40hrs $49,218 Non-Exempt

Combined Items 8E & 8F into one motion. <><><><><><><><><><><><>

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F. REQUEST APPROVAL TO AMEND THE 2019 SALARY ORDINANCE Stormwater Management, 1197-(Account)-0000 FROM: 11072 Stormwater Crew Supervisor LTC 4 3yr 40hrs $41,728 Non-Exempt TO: 11072 Stormwater Maintenance Supervisor PAT 4 3yr 40hrs $49,218 Non-Exempt

The Department attended the March PAC meeting and requested reclassification of the position. It was approved by WIS and forwarded from PAC to Council with a positive recommendation. The position has similar duties as the Project Engineer Supervisor (PAT 4) for the Bridge crew program, but will supervise the Stormwater crew program. Spoonmore made a motion to approve the Stormwater Maintenance Supervisor Job Description and simultaneously approve an amendment to the 2019 Salary Ordinance Fund 1197-0000 Stormwater Management as set out in the agenda and to take effect with the current pay period. McKim Seconded. Ridge explained this is in response to reorganizing the Stormwater Department and having a Stormwater Foreman. This mirrors the Bridge Crew set-up that has worked for many years. This is an administrative position to work with the property owners and remove some of the smaller projects of the MS4 Coordinator. It was discovered during this process quite a few of these duties were not in any of the job descriptions when Stormwater was created in 2012. This update allows the foreman position to be out daily with the crew. Public Comment – None Yoder asked for a Roll Call Vote. Yoder – yes Munson – yes Deckard – yes Wiltz – yes Hawk – yes McKim – yes Spoonmore – yes Motion Passed; 7-0; Unanimous; No Second Reading Necessary. ____________________________________________________________________________________ 9. AVIATION, Michael Flory – 7:33 pm A. REQUEST APPROVAL OF NEW JOB DESCRIPTION/JOB TITLE Aviation Fund, 1107-(Account)-0000 10067 Financial Manager Combined Items 9A & 9B into one motion. <><><><><><><><><><><><>

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B. REQUEST APPROVAL TO AMEND THE 2019 SALARY ORDINANCE Aviation Fund, 1107-(Account)-0000

FROM: 10068 Office Manager COMOT 4 35hrs 14yr $36,152 Non-Exempt TO: 10067 Financial Manager PAT 3 35hrs 14yr $42,597 Non-Exempt

The Board of Aviation Commissioners’ are in the process of reexamining all jobs descriptions for the Airport. The Office Manager, due to the amount received in federal grants, will be classified as a Financial Manager, PAT III. The Department requested an effective date to correspond with the current payroll cycle. (Due to new job title, a new account number was assigned to the revised job description). Spoonmore made a motion to approve the Financial Manager Job Description and simultaneously approve an amendment to the 2019 Salary Ordinance in Fund 1107-0000 Aviation as set out in the agenda and to take effect with the current pay period. McKim Seconded. Flory stated the New Director reviewed the staffing at the Airport. The Office Manager had picked up a lot of Financial Manager duties over the last several years. Several grants awarded to Aviation require a lot of extra work not covered in the Office Manager description. PAC and WIS reviewed the new job description which came back with the recommendation of Financial Manager PAT 3. Public Comment – None Yoder asked for a Roll Call Vote. Deckard – yes Yoder – yes Spoonmore – yes Munson – yes McKim – yes Wiltz – yes Hawk – yes Motion Passed; 7-0; Unanimous; No Second Reading Necessary. _________________________________________________________________________________ 10. AUDITOR’S OFFICE, Catherine Smith & Lorie Robinson – 7:35 pm REQUEST APPROVAL FOR ADDITIONAL APPROPRIATION Auditor’s Ineligible, 1216-(Account)-0000 30006 Contractual $50,000 In October 2018, the County Auditor presented a proposed contract to the Board of Commissioners to allow Tax Management Associates, Inc. to assist the County in the performance of audits to verify the accuracy of authorized and granted Homestead deductions for ad valorem taxation. The contract was signed and audits have been underway for a few months. The Auditor received the first invoice in the amount of $5,591.58, which represents 30% of the taxes, penalties, and interest collected as additional monies resulting from each audit performed by TMA. The Department requested an additional appropriation for the contractual line in the Auditor's Ineligible Fund of $50,000.

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Spoonmore made a motion to approve the additional appropriation request of $13,566 in Fund 1216-0000 Auditor’s Ineligible in the Services Category as set out in the agenda. McKim Seconded. Smith gave a brief explanation of the Auditor’s Ineligible fund and how this fund is sustained. Tax Management Associates (TMA) is assisting the Auditor’s Office to determine if taxpayers have filed for more than one homestead deduction within the county, state, or across state lines. The contract states from the money collected, TMA will receive 30% from the amount collected. McKim asked for a clarification of the money flow and the process involved in collecting from the taxpayer. Smith explained TMA forwards the information of the violating taxpayer to the Auditor’s Office which in turn sends a tax bill to the taxpayer regarding the ineligible tax deduction. All the money recovered goes into the Ineligible Fund. TMA gets 30% if they identify the ineligible deduction first. The County is limited to in-State searches where TMA can search outside of Indiana. Public Comment – None Yoder asked for a Roll Call Vote. Munson – yes Deckard – yes Yoder – yes Spoonmore – yes Hawk – yes Wiltz – yes McKim – yes Motion Passed; 7-0; Unanimous. __________________________________________________________________________________

11. CITIZEN APPOINTMENT – 7:47 pm

COUNCIL APPOINTMENT TO WOMEN’S COMMISSION VACANCY -Jill Ferguson

Yoder requested the Councilor Munson, lead of the Council Appointment Review Committee to give some background and their request of the Citizen appointment to fill the vacancy in the Women’s Commission. Munson explained an application was received from Jill Ferguson, a resident of Ellettsville with a broad background in various community organizations. Munson along with the other Committee Members [Spoonmore & Yoder] wish to recommend Ms. Ferguson to the Council for appointment. Public Comment – None Yoder asked for a Voice Vote. Motion Passed; Unanimous; No Objections. ____________________________________________________________________________________

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12. APPROVAL OF MINUTES – 7: 49 pm -February 12, 2019 Regular Session -February 26, 2019 Work Session

Yoder made a motion to approve the Council Minutes as set out in the agenda. McKim Seconded. Public Comment – None Yoder asked for a Voice Vote. Motion Passed; Unanimous; No Objections. ____________________________________________________________________________________ 13. COUNCIL COMMENTS – 7:50 pm Munson gave a brief update from the Convention Center Expansion Steering Committee. Next week begins the design charrette, along with a number of upcoming public engagement opportunities. Dates and times will be published in the paper and can also be found on the Monroe County website. Yoder wishes everyone a safe and fun Little 500 weekend. ____________________________________________________________________________________ 14. ADJOURNMENT – 7:51 pm

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Council Signature Page – Council Minutes April 9, 2019 The Minutes from the Regular Session of the Monroe County Council held on April 9, 2019 were approved on June 11, 2019.

COUNTY COUNCIL OF MONROE COUNTY, INDIANA

“Aye” “Nay”

___________________________________ ____________________________________ Shelli Yoder, President Shelli Yoder, President

___________________________________ ____________________________________ Eric Spoonmore, President Pro Tempore Eric Spoonmore, President Pro Tempore

___________________________________ ____________________________________ Trent Deckard, Member Trent Deckard, Member

___________________________________ ____________________________________ Marty Hawk, Member Marty Hawk, Member

___________________________________ ____________________________________ Geoff McKim, Member Geoff McKim, Member

___________________________________ ____________________________________ Cheryl Munson, Member Cheryl Munson, Member

___________________________________ ____________________________________ Kate Wiltz, Member Kate Wiltz, Member

ATTEST: ________________________________ Catherine Smith Monroe County, Auditor

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ORDINANCE 2019-12:

AN ORDINANCE TO RE-AUTHORIZE THE LIT- SPECIAL PURPOSE TAX RATE

WHEREAS, on July 30, 2007, the Monroe County Council, pursuant to the authority of I.C. 6-3.5-6-33 (now recodified under IC 6-3.6-7-16), adopted Ordinance 2007-27, “An Ordinance for the Operation and Maintenance of Facilities Necessary to Provide Juvenile Services” (originally referred to as the “Juvenile COIT”, and hereinafter referred to as the “Juvenile Services LIT Special Tax Rate”); and,

WHEREAS, the original rate for the Juvenile Services LIT Special Tax Rate was set at .04% on the adjusted gross income of local taxpayers; and,

WHEREAS, on July 28, 2009, the Monroe County Council adopted Ordinance 2009-25, to amend Ordinance 2007-29 and increase the Juvenile Services LIT Special Tax Rate to .05% on the adjusted gross income of local taxpayers; and,

WHEREAS, on May 13, 2014, the Monroe County Council adopted Ordinance 2014-14, to set the Juvenile COIT tax rate at .095% on the adjusted gross income of local taxpayers, which rate is substantially below the statutory cap, set at .25%; and

WHEREAS, the Monroe County Council has heard presentations from the Monroe County Courts and the staff of the Monroe County Youth Services Bureau (YSB) regarding the various programs and services in Monroe County that serve to assist families and juveniles in need, ranging from offering juveniles various Safe Places throughout Monroe County where they can be assured of finding adult protection and guidance, to assisting parents, families and juveniles at various stages of dealing with the entire range of crises that they face in today’s society; and

WHEREAS, Monroe County Judges have long had a history of working closely with families and juveniles to solve problems in a proactive manner, viewing juvenile detention as a last resort; and,

WHEREAS, the Monroe County YSB has established a track record of exemplary juvenile care, protection and guidance that is increasingly a model followed by other counties in Indiana and across the nation; and,

WHEREAS, the Monroe County Council finds that the current Juvenile Services LIT Special Tax Rate of .095% on the adjusted gross income of local taxpayers provides sufficient revenues for the Operation and Maintenance of Facilities Necessary to Provide Juvenile Services; and,

WHEREAS, Monroe County is currently expanding the facilities at the YSB campus to provide high quality services and support to the youth, families and general community of both Monroe County and the region, with the result that certain future operational expenses upon completion of the structure are uncertain,

EXHIBIT A

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NOW THEREFORE, BE IT ORDAINED by the Monroe County Council that:

1. The current Juvenile Services LIT Special Tax Rate of .095% on the adjusted gross income oflocal taxpayers, established by Ordinance 2014-14, is reauthorized to continue for an additionalfive (5) year period, commencing on the effective date of this ordinance; and

2. On or before the end of the five year period of this reauthorization, and from time to timeduring that reauthorization period, the Monroe County Council shall review the history ofrevenues generated by the tax rate and the expenditures for operation of facilities and programsfor provision of services to the youth, families and general population of Monroe County andthe region.

3. Implementation of this tax rate shall be in accordance with the provisions of IC 6-3.6-7 et.seq.

Adopted this _______ day of April, 2019.

(Remainder of page intentionally left blank)

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INDIANA DEPARMENT OF HOMELAND SECURITY

EMERGENCY MANAGEMENT PERFORMANCE GRANT

AWARD LETTER

Date of award: October 1, 2018

Sub-recipient: Monroe County

Point of Contact: Allison Moore

DUNS number: 151111726

Project title: 2018 Emergency Management Performance Grant- Competitive

Final award amount: $4,450.00

Grant type: 2018 Emergency Management Performance Grant (EMPG)

Sub-recipient performance period: October 1, 2018 – September 30, 2019

The Indiana Department of Homeland Security (IDHS) is pleased to inform you that your application for Federal

Fiscal Year 2018 (FFY 18) Emergency Management Performance Grant (EMPG) funds has been approved in the

amount shown above.

Please carefully review this award letter, as it contains important information regarding your grant award, including

certain steps that each Subrecipient must complete in order to properly process your sub-grant agreement and

administer your funds. If you have any questions regarding the steps listed below, please contact the IDHS Grants

Staff via email: [email protected].

For the purpose of any Indiana State Board of Account audit, please refer to the following:

1) CFDA # and Title: 97.042/ Emergency Management Performance Grant

2) Federal Award #: EMC-2018-EP-00005

3) Federal Award Date: 10/1/2017-9/30/2019

4) Total Federal Award: $6,874,800.00

5) Federal Agency: U.S. Department of Homeland Security (USDHS)

This sub-grant award is made subject to the terms and conditions specified in the award letter and the sub-

recipient agreement. Failure to comply with the sub-recipient agreement could result in the termination of the

award.

STEP 1: Revise Project Budget to Reflect the Award Amount

Your budget must reflect the amount shown above; therefore, if the above amount is not the same as the amount for

which you originally applied, you must log in to iGMS and revise your budget to reflect this change. Your budget

must be updated no later than October 5, 2018.

Please update your budget as follows:

1. Revise AELs.

EXHIBIT B

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mailto:[email protected]

Your budget must also be updated to match the current Authorized Equipment List (AEL) coding for any equipment

you intend to purchase with your grant funds.

Note: Federal funds shall not be used to purchase any of the following: food, beverages, or equipment sustainment

(i.e. routine maintenance, oil changes, etc.).

STEP 2: Submit Environmental Planning and Historical Preservation (EHP) Documentation

The EHP review process involves the submission of a detailed project description that explains the goals and

objectives of the proposed project along with supporting documentation so that DHS/FEMA may determine whether

the proposed project has the potential to impact environmental resources and/or historic properties.

Any project that may impact the environment or a historic property must be reviewed by DHS/FEMA to ensure

compliance with its EHP Policy Guidance (FEMA Policy # 108-023-1) and the EHP Policy (FEMA Policy #

108.24.4). If you requested funding for a project that involves construction of communication towers, modification

or renovation of existing buildings, structures, and facilities, or new construction, including replacement of

facilities, or any other project that may impact the environment, you must comply with these policies by submitting

the required EHP documentation to [email protected] no later than October 12, 2018.

STEP 3: Sign the Sub-grant Agreement

This grant award is being made subject to general and special terms and conditions, which will be set out in the

Sub-grant Agreement and are also included as Exhibit A (State of Indiana Terms and Conditions) and Exhibit B

(Federal Terms and Conditions). Your Sub-grant Agreement MUST be signed through the State of Indiana’s

Supplier Contract Management system (SCM) within five (5) business days of receipt of the notification

email that your agreement is ready for eSignature in SCM. To ensure that you receive your Sub-grant

Agreement for signature in SCM, please provide the following information via email to [email protected] no later

than October 5, 2018:

1. Sub-recipient Signatory first and last name

2. Sub-recipient Signatory email address

3. Sub-recipient Signatory phone number

4. Secondary contact name, phone number, and email address

The following links provide instructions for logging into SCM, signing an agreement, and troubleshooting any

issues that may arise while attempting to login and sign an agreement:

eSigning a document in SCM Using Adobe Reader 11:

https://www.in.gov/idoa/files/Procurement_SupplierContracts_Instructions_eSigning.pdf

eSigning a document in SCM using Adobe DC:

https://www.in.gov/idoa/files/Procurement_SupplierContracts_Instructions_eSigning_AdobeDC.pdf

Troubleshooting:

https://www.in.gov/idoa/files/eSigningTroubleShootingGuide.pdf

IT IS VITALLY IMPORTANT THAT YOUR SUB-GRANT AGREEMENT SIGNATORY IS ABLE TO LOG

IN TO SCM PRIOR TO THE RECEIPT OF THE AGREEMENT FOR SIGNATURE. If he or she is currently

unable to login, please contact the IDHS Grants Staff IMMEDIATELY.

70

https://www.fema.gov/authorized-equipment-list

https://www.fema.gov/media-library-data/1533321728657-592e122ade85743d1760fd4747241776/GPD_EHP_Policy_Final_Amendment_GPD_final_508.pdf

https://www.fema.gov/media-library-data/1388411752234-6ddb79121951a68e9ba036d2569aa488/18Dec13-NoNEPAReview.pdf







Step 4: Register with SAM

All subrecipients should be registered with the System for Awards Management (SAM), if they are not already,

prior to submitting any requests for reimbursement. Registration can be completed through the following link:

https://www.sam.gov/portal/SAM/##11.

ADDITIONAL AWARD INFORMATION:

Grant funds must be obligated and the project completed (ordered, accepted delivery, installed equipment and full

completion of performance of any service agreements or contracts) during the performance period of the sub-grant

award, which is October 1, 2018 through September 30, 2019. Obligations incurred during the performance period

must be paid within 45 days following the end of the performance period. If this sub-grant award is not closed out

by the subrecipient within 45 days following the end of the performance period of the sub-grant award, all

unexpended grant funds paid to the subrecipient must be returned to the Indiana Department of Homeland Security

by November 14, 2019. However, if you determine you will be unable to expend all funds by the end of the grant

period, it is imperative the funds are returned to the IDHS as soon as possible.

Subrecipients should begin approved projects after October 1, 2018, and projects must be started no later than

December 1, 2018 (i.e. 60 days after the performance period has begun). Subrecipients who are unable to initiate

projects by December 1, 2018 (i.e. 60 days after the performance period has begun) are required to submit a letter

to IDHS Grants Management through the EMPG program manager or IDHS Grants mailbox ([email protected]).

The letter must include the following:

Reason for the project delay;

Actions taken to remedy the project delay; and

Activities planned to initiate the project within 30 days

Failure to have the funded project operational by December 1, 2018, will result in the cancellation of the grant and

the de-obligation of all awarded funds.

Payment of Grant Funds

Subrecipients will not receive a disbursement of funds for any project expenditures until the Sub-grant Agreement

is fully executed in SCM. Grant funds will be disbursed to Subrecipients (according to the approved project budget)

once IDHS receives the invoice/receipt indicating the project deliverable has been completed and the proof of

payment for that invoice/receipt via iGMS. Proof of payment must take the form of either a cancelled check or an

auditor or treasurer report. All funds will be paid in arrears after the submission of required documentation.

Procurement and Records

The sub-recipient shall comply with all state, local, and federal procurement standards, including those set out in 2

CFR 200, Subpart D, 2 CFR 200.318 through 200.326. Subrecipients are required to maintain and retain the

following:

Backup documentation, such as bids and quotes.

Cost/price analyses on file for review by Federal personnel, if applicable.

Other documents required by Federal regulations applicable at the time a grant is awarded.

Subrecipients who fail to fully document all purchases will find their expenditures questioned and subsequently

disallowed.

71

https://www.sam.gov/portal/SAM/


Reporting

Program reports are a requirement of the EMPG program and should be submitted in a timely fashion. Incomplete,

incorrect, or late reports could impact an applicant’s ability to receive future grant funding with IDHS. Reports are

due quarterly for this program on the following dates:

Reporting Period Report Due Date

October 1 – December 31 January 15

January 1 – March 31 April 15

April 1 – June 30 July 15

July 1 – September 30 October 15

Grant Adjustment Notices

All Grant Adjustment Notices (GAN’s) must be submitted in iGMS at least 30 days prior to the project’s end date

in order to ensure IDHS’s consideration of the request. GAN’s will not be considered or approved if they are

received by IDHS after the grant end date. GAN’s may be requested to be approved to move funds from one

authorized category to another, but a new spending category may not be added that would change the original

purpose of the grant.

Equipment

The State of Indiana identifies equipment or property as "tangible, non-expendable property having a useful life of

more than one year and an acquisition cost of $500 or more per unit acquired in whole or in part with grant funds.”

All Subrecipients will use the tracking tool in iGMS to track equipment purchased with federal preparedness

funding, the person to whom equipment was assigned, and reconciled items. Subrecipients must enter the required

data in the iGMS equipment inventory module. Failure to do so will increase the Subrecipient’s risk assessment

score and may result in disqualification for future grant funding. The EMPG grant guidance requires any equipment

purchased with federal grant funding to be marked prominently with the following phrase "Purchased with funds

provided by the U.S. Department of Homeland Security.”

When federal grant funds are utilized to purchase equipment, charging other counties to rent these items for a fee

is unallowable and unacceptable. Failure to comply with these guidelines can result in the cancellation of the grant

and the de-obligation of all awarded funds.

Pursuant to the terms and conditions outlined in this Award Letter and the Sub-Grant Agreement,

the Indiana Department of Homeland Security hereby obligates $4,450.00 in FFY 2018 Emergency

Management Performance Grant funds to the Subrecipient, Monroe County. The Subrecipient

may begin expending these funds when the Sub-grant Agreement is fully executed.

Bryan J. Langley, Executive Director

Indiana Department of Homeland Security

72

INDIANA DEPARMENT OF HOMELAND SECURITY

EMERGENCY MANAGEMENT PERFORMANCE GRANT

AWARD LETTER

Date of award: October 1, 2018

Sub-recipient: Monroe County

Point of Contact: Allison Moore

DUNS number: 151111726

Project title: 2018 Emergency Management Performance Grant- Competitive

Final award amount: $12,961.00

Grant type: 2018 Emergency Management Performance Grant (EMPG)

Sub-recipient performance period: October 1, 2018 – September 30, 2019

The Indiana Department of Homeland Security (IDHS) is pleased to inform you that your application for Federal

Fiscal Year 2018 (FFY 18) Emergency Management Performance Grant (EMPG) funds has been approved in the

amount shown above.

Please carefully review this award letter, as it contains important information regarding your grant award, including

certain steps that each Subrecipient must complete in order to properly process your sub-grant agreement and

administer your funds. If you have any questions regarding the steps listed below, please contact the IDHS Grants

Staff via email: [email protected].

For the purpose of any Indiana State Board of Account audit, please refer to the following:

1) CFDA # and Title: 97.042/ Emergency Management Performance Grant

2) Federal Award #: EMC-2018-EP-00005

3) Federal Award Date: 10/1/2017-9/30/2019

4) Total Federal Award: $6,874,800.00

5) Federal Agency: U.S. Department of Homeland Security (USDHS)

This sub-grant award is made subject to the terms and conditions specified in the award letter and the sub-

recipient agreement. Failure to comply with the sub-recipient agreement could result in the termination of the

award.

STEP 1: Revise Project Budget to Reflect the Award Amount

Your budget must reflect the amount shown above; therefore, if the above amount is not the same as the amount for

which you originally applied, you must log in to iGMS and revise your budget to reflect this change. Your budget

must be updated no later than October 5, 2018.

Please update your budget as follows:

1. Revise AELs.

EXHIBIT C

73


Your budget must also be updated to match the current Authorized Equipment List (AEL) coding for any equipment

you intend to purchase with your grant funds.

Note: Federal funds shall not be used to purchase any of the following: food, beverages, or equipment sustainment

(i.e. routine maintenance, oil changes, etc.).

STEP 2: Submit Environmental Planning and Historical Preservation (EHP) Documentation

The EHP review process involves the submission of a detailed project description that explains the goals and

objectives of the proposed project along with supporting documentation so that DHS/FEMA may determine whether

the proposed project has the potential to impact environmental resources and/or historic properties.

Any project that may impact the environment or a historic property must be reviewed by DHS/FEMA to ensure

compliance with its EHP Policy Guidance (FEMA Policy # 108-023-1) and the EHP Policy (FEMA Policy #

108.24.4). If you requested funding for a project that involves construction of communication towers, modification

or renovation of existing buildings, structures, and facilities, or new construction, including replacement of

facilities, or any other project that may impact the environment, you must comply with these policies by submitting

the required EHP documentation to [email protected] no later than October 12, 2018.

STEP 3: Sign the Sub-grant Agreement

This grant award is being made subject to general and special terms and conditions, which will be set out in the

Sub-grant Agreement and are also included as Exhibit A (State of Indiana Terms and Conditions) and Exhibit B

(Federal Terms and Conditions). Your Sub-grant Agreement MUST be signed through the State of Indiana’s

Supplier Contract Management system (SCM) within five (5) business days of receipt of the notification

email that your agreement is ready for eSignature in SCM. To ensure that you receive your Sub-grant

Agreement for signature in SCM, please provide the following information via email to [email protected] no later

than October 5, 2018:

1. Sub-recipient Signatory first and last name

2. Sub-recipient Signatory email address

3. Sub-recipient Signatory phone number

4. Secondary contact name, phone number, and email address

The following links provide instructions for logging into SCM, signing an agreement, and troubleshooting any

issues that may arise while attempting to login and sign an agreement:

eSigning a document in SCM Using Adobe Reader 11:


eSigning a document in SCM using Adobe DC:


Troubleshooting:


IT IS VITALLY IMPORTANT THAT YOUR SUB-GRANT AGREEMENT SIGNATORY IS ABLE TO LOG

IN TO SCM PRIOR TO THE RECEIPT OF THE AGREEMENT FOR SIGNATURE. If he or she is currently

unable to login, please contact the IDHS Grants Staff IMMEDIATELY.

74

https://www.fema.gov/authorized-equipment-list

https://www.fema.gov/media-library-data/1533321728657-592e122ade85743d1760fd4747241776/GPD_EHP_Policy_Final_Amendment_GPD_final_508.pdf








Step 4: Register with SAM

All subrecipients should be registered with the System for Awards Management (SAM), if they are not already,

prior to submitting any requests for reimbursement. Registration can be completed through the following link:

https://www.sam.gov/portal/SAM/##11.

ADDITIONAL AWARD INFORMATION:

Grant funds must be obligated and the project completed (ordered, accepted delivery, installed equipment and full

completion of performance of any service agreements or contracts) during the performance period of the sub-grant

award, which is October 1, 2018 through September 30, 2019. Obligations incurred during the performance period

must be paid within 45 days following the end of the performance period. If this sub-grant award is not closed out

by the subrecipient within 45 days following the end of the performance period of the sub-grant award, all

unexpended grant funds paid to the subrecipient must be returned to the Indiana Department of Homeland Security

by November 14, 2019. However, if you determine you will be unable to expend all funds by the end of the grant

period, it is imperative the funds are returned to the IDHS as soon as possible.

Subrecipients should begin approved projects after October 1, 2018, and projects must be started no later than

December 1, 2018 (i.e. 60 days after the performance period has begun). Subrecipients who are unable to initiate

projects by December 1, 2018 (i.e. 60 days after the performance period has begun) are required to submit a letter

to IDHS Grants Management through the EMPG program manager or IDHS Grants mailbox ([email protected]).

The letter must include the following:

Reason for the project delay;

Actions taken to remedy the project delay; and

Activities planned to initiate the project within 30 days

Failure to have the funded project operational by December 1, 2018, will result in the cancellation of the grant and

the de-obligation of all awarded funds.

Payment of Grant Funds

Subrecipients will not receive a disbursement of funds for any project expenditures until the Sub-grant Agreement

is fully executed in SCM. Grant funds will be disbursed to Subrecipients (according to the approved project budget)

once IDHS receives the invoice/receipt indicating the project deliverable has been completed and the proof of

payment for that invoice/receipt via iGMS. Proof of payment must take the form of either a cancelled check or an

auditor or treasurer report. All funds will be paid in arrears after the submission of required documentation.

Procurement and Records

The sub-recipient shall comply with all state, local, and federal procurement standards, including those set out in 2

CFR 200, Subpart D, 2 CFR 200.318 through 200.326. Subrecipients are required to maintain and retain the

following:

Backup documentation, such as bids and quotes.

Cost/price analyses on file for review by Federal personnel, if applicable.

Other documents required by Federal regulations applicable at the time a grant is awarded.

Subrecipients who fail to fully document all purchases will find their expenditures questioned and subsequently

disallowed.

75

https://www.sam.gov/portal/SAM/


Reporting

Program reports are a requirement of the EMPG program and should be submitted in a timely fashion. Incomplete,

incorrect, or late reports could impact an applicant’s ability to receive future grant funding with IDHS. Reports are

due quarterly for this program on the following dates:

Reporting Period Report Due Date

October 1 – December 31 January 15

January 1 – March 31 April 15

April 1 – June 30 July 15

July 1 – September 30 October 15

Grant Adjustment Notices

All Grant Adjustment Notices (GAN’s) must be submitted in iGMS at least 30 days prior to the project’s end date

in order to ensure IDHS’s consideration of the request. GAN’s will not be considered or approved if they are

received by IDHS after the grant end date. GAN’s may be requested to be approved to move funds from one

authorized category to another, but a new spending category may not be added that would change the original

purpose of the grant.

Equipment

The State of Indiana identifies equipment or property as "tangible, non-expendable property having a useful life of

more than one year and an acquisition cost of $500 or more per unit acquired in whole or in part with grant funds.”

All Subrecipients will use the tracking tool in iGMS to track equipment purchased with federal preparedness

funding, the person to whom equipment was assigned, and reconciled items. Subrecipients must enter the required

data in the iGMS equipment inventory module. Failure to do so will increase the Subrecipient’s risk assessment

score and may result in disqualification for future grant funding. The EMPG grant guidance requires any equipment

purchased with federal grant funding to be marked prominently with the following phrase "Purchased with funds

provided by the U.S. Department of Homeland Security.”

When federal grant funds are utilized to purchase equipment, charging other counties to rent these items for a fee

is unallowable and unacceptable. Failure to comply with these guidelines can result in the cancellation of the grant

and the de-obligation of all awarded funds.

Pursuant to the terms and conditions outlined in this Award Letter and the Sub-Grant Agreement,

the Indiana Department of Homeland Security hereby obligates $12,961.00in FFY 2018 Emergency

Management Performance Grant funds to the Subrecipient, Monroe County. The Subrecipient

may begin expending these funds when the Sub-grant Agreement is fully executed.

Bryan J. Langley, Executive Director

Indiana Department of Homeland Security

76

Uebelhor & Sons Chris Hopf 1 812-309-0521 [email protected]

L96

MYD

NZ4

NZZ

PCR

PYN

QXT

TRW

VYU

Z82

ZY1

[Fleet] 2019 Chevrolet Silverado 2500HD (CK25943) 4WD Crew Cab 167.7"

Engine, Vortec 6.0L Variable Valve liming VS SFI, E85-compatible, $0.00 FlexFuel

Transmission, 6-speed automatic, heavy-duly, electronically $0.00 controlled

Wheels, 17" x 7.5" (43.2 em x 19.1 em) full-size, steel spare. $0,00

Underbody Shield, frame-mounted shields Inc.

WT Fleet Convenience Package (Crew Cab only) $360.00

Wheels, 17" (43.2 em) steel $0.00

Tires, LT265/70R17E all-terrain, blackwall $200.00

Provision for cab roof-mounted lamp/beacon Inc.

Snow Plow Prep Package $385.00

Trailering equipment

Paint, solid

SUBTOTAL

Adjustments Total

Destination Charge

TOTAL PRICE

$575.00

$0.00

$43,020,00

$0.00

$1,495.00

$44,515.00

·:t.~-~~:~~~,9.~9.~_~;..:~:-~:~:~~<-~-\~!:~r~~;;/X;=?J·{,::>);.::-~f,:~;~~i;~\;:~;!:.i~;;::j\:h~~;'~;j;:_:_;r;r::·i::\::~::?J;:b;:ji?Y:::; .. ::::<:?;:_:::i;(_:;:~:J.:\>~·::::x;~:/:?-;::::~!;_:::;-;;.~~>>://~;:; Est Oily_:.N/A

Est Hlghway:N/A

• E.st Highway Cruising Range:N/A

This do<:ument con loins lnfom1aUon considered Corrfldenllal between GM and its Client~ uniquely. The informaUon provide<! Is not Intended for publio disclosure. Prices, specllicallons, und availability are subject to chango without notice, and do not Include certain fees, taxes end charges !hat may be required by taw or vary by manufacturer or region. Performance figures are guidelines only, and actual performance may vary. Photos may not represent aotu<~l vehicles or exact configuraUona. Content based on report preparet's Input is subieot to the accuracy of the Input provided. Dala Version: 7752. Dala Updated: l'eb 25, 2019 9:45:00 PM PST.

Feb.26, 2019 PageS

EXHIBIT D

77

---- - - --~ --Kenworth of Indianapolis 1080 2929 S Holt Rd

Monroe County Highway 2800 South Kirby Rd

Indianapolis, Indiana United States ·46241 Phone:

Bloomington, Indiana United States 47403 Phone: (812) 825--5361

Fax: Fax: Email: Contact Email: .

. !'_r_~~~red_ !()!::.._ _l?~vid -· ~~~~~-- .. ·-···- . __ .

Customer Quote

Equipment ;>-r 0 11.. jM. W 4-T€ 'll. 'T f2 (.)t:.-IL

Quantity Ordered: Truck Price: Dealer Options: Equipment List Price: Surcharges Not Subject to Discount: Options Not Subject to Discount: Factory Freight Cost: ,

1 $145,576

$0 $145,576

$0 $0

$2,325

Total Equipment Price: $147,901

NET Sale Price:

Miscellaneous FET Tire Credit: $0 Net Chassis FET: State Tax: Body/Trailer/Accessories FET: Fees: Other:

Quotation Total:

$ f.UUt11t/l[l/11'1 Sf.#t't/Axll' idl-fJt.et_-;;. :21f~~ ~ \~) A L tA J411lV ,, /t1 JJ /21 V -f7 14 )t I .e (,V 1./ ~ ~ L. S $»f). J..ff ~c..c 1J._

R6.\>. ~16\""N&( ~eb, - SL I \:... I N fsC:. l ~~~;.a.. t~.:J\"4 ~~\t- B~"'\ .

. . Unpublished options may require riwiew/approval~

$91,858

$0 $0 $0 $0

$60,511

$152,369

Dimensional and performance data for unpublished O~!~ons !"~~ -~~ry_!!"~m t~!.~~plat~d in_ ~~O!~~C!~R.

Printed: Effective Date: Prepared by:

3115/2019 4:19:14 PM Jan 1, 2018 10: kblake1

Complete Model Number: T370 SERIES CONVENTIONAL Quote/DTPO/CO: 041908467

Version Number: 41 .20

Page 1 of 1

' I

78

F !

I

Uebelhor & Sons Chris Hopf 1 812-309-0521 1 [email protected]

{Fieeq 2019 Chevrolet Silverado 2500HD (CK25943) 4WD Crew Cab 167.7"

Standard Equipment

Engine~ Vottec 6.0L Variable Valve Timing VB SFI1 E85~compatible, FlexFue\ capable of running on unleaded or up to 85% ethanol (360 hp [268.4 kW]@ 5400 rpm, 360 lb-ft of torque !515.0 N-m]@ 4200 rpm) (Does not include E85 capability with (ZW9) pickup box delete.) (STD)

Transmission, 6~speed automatic, heavy...duty, e\ectronlcaUy controlled with overdrive and tow/haul mode. Includes cruise Grade Braking and Powertraln Grade BraKing (STD) (Requires (L96) Vortec 6.0L VB SF! engine or (LC6) 6.0L V8 SF! Gaseous CNGILPG capable engine.)

Rear axle, 4.10 raffo (Requires (L96) Vortec 6.0L VB SF! engine or (LCB) 6.0L VB SF! Gaseous CNG/LPG capable engine.)

Pickup box (STP)

GVWR, 9900 lbs. (4490 kg) (STD) (Requires crew Qab CK25943 model and (L96) Vortec 6.0L VB SFI engine or (LC8) 6.0L VB SF! Gaseous CNGILPG capable engine. Not available on 2WD Crew Cab models.)

Nr cleaner, high~capacity

Transfer case, with floor,mounted shifter (Included with 4WO models only.)

Differential, heavy-duty locking rear

Four wheel drlve

Cooling, external engine oll cooler

Coolin(!, auxiliary external transmission oil cooler

Battery, heavy~duty 720 cold~cranking amps/80 Amp~hrr maintenance-free with rundown protection and retained accessory power

Alternator, 150 amps

Frame, fully-boxed, hydroformed front seCUon

Recovery hooks, front, frame-mounted, black

Suspension Package, Standard includes 51mm twin tube shock absorbers and 33mm front stabilizer bar

Steetrng, Recirculating Ball wlth smatt flow power steering system

Brakes, 4-wheel an!Jiock, 4-whee! disc with DuraLife brake rotors

Cap less Fuel Fill (Gas engine only. Not available with (ZW9) pickup box delete.)

Exhaust, aluminized stainless~steel muffler and tailpipe

Wheels, 17" (43.2 em) steel includes 1'/'' X 7.5" (43.2 em x 19.1 em) steel spare wheel. Spare notlncluded with (ZW9) pickup box delete unless a spare tire Is ordered (STD)

Tires, LT245175R17E all-season, blaci<Wali (STD)

Tire carrier lock keyed cylinder Jock that utilizes same key as ignition ~iJnd door (Not included when (ZW9) pickup box de!e\e or (9J4) rear bumper delete is ordered.)

This document contains lnfonnation considered Confider'ttla\ between GM and l!s Clients uniquely. The lrtfonnetlon provided is. not Intended for pub\lod!sclosure. Prices, spedffcations, and avallabllity <~.re subject to ofwog:e without nQtice, mld do not Include certain fees, taxes and charges that may be mq11ired b'J taw or vary by manl)faoturer or region. Perform<mce figures are gu!dellnes only, and aalual performance may vary. Photos may not represent actual vehicles or exact oonfigurallons. Content based on repolt pre parer's Input Is subject to the a!XlUraoy ofthe Input provldEld. Data Verslan: 7752, bata Updated: Feb 25, ~019 9:45:00 PM PST.

Feb 26, 2019 Page1

79

.-; ... ·

Uebelhor & Sons Chris Hopi 1 812-309-0521 [email protected]

[Reet]2019 Chevrolet Sflverado 2500HD (CK25943) 4WD Crew Cab 167.7"

Bumper, front chrome

CornerStep, rear bumper (Requires (E63) pickUp box.)

Bumper, rear chrome with bumper ComarSteps (Requires (E63) pickup box.)

Grille, chrome with chrome mesh lnserts

Grille surround, chrome

Head!amps, halogen projector-beam

Lamps, cargo area, cab mounted with switch on center switch bank

Mirrors, outside manual, Black (Requires Crew Cab modet}

Glass, solar absorbing, tinted

Door handles, Black

Tailgate and bed ra\1 protection caps, top

Tailgate, locking, utilizes same key as Ignition and door (Not available with (AQQ) Remote Keyless Entry.)

syst8rn, Chevrolet Infotainment System with 7" diagonal color touch~screen, AM/FM stereo with seek~and~ scan and dlg_ita[ c!o~k, includes Btuatooth etreaming audio for music and select phones. (STD)

SirtusXM Radio, delete

6-speaker audio system

B!uetccth for phone, personal cell phone connectivity to vehicle audlo system

Seats, f(ont 40/20/40 split~bench, 3~passenger. driver and front passenger recline with outboard head restraints and center fold~down armrest wlth storage. Vinyl has fixed lumbar and cloth has manually adjustable driYei lumbar. (STD) (Upgradeab\e to (AZ3) lront40/20/40 split"bench seat.)

Se,at trim, Vinyl

Seat, rear 60/40 folding bench {folds up), 3~passenger (includes child seat top tether anchor) (Requires Crew Cab models.)

Floor covering, Graphite-colored rubberlzed·vlny\

Steering column, manual Tilt"Wheel

Steering wheel

Instrumentation, 6-gauge clusterfeaturlng speedometer, fuel level, engine temperature, tachometer, voltage and all pressure

Driver lnforrnation Center, 3.5"inch diagonal monochromatic display provides warning massages and basic vehicle information

TI1is document contains lnformatlon ron$[dered COnfidential between GM and Us Clients uniquely. ma Information provided Js not !nlendod tor public disclOsure.. Prices, specificattons, end e.vallablllty are subjeot lo change without notice, (lnd do nollncluda certain fees, taxes and charges that may be requtred by law or vary by manufacturer or ret;inn. Performance fig1.1ras <:~ra guidelines only, and actu.st performance may vary, Photos may not represent actual vellloles or e;o;qct configurations. Content based on report prcparer'~ lnputls subject to Ute accuracy of the !npul provkled. Daltt Vere;!on: 775'2. Data Updated: Feb 25,2019 9:45:00 PM PST.

Feb 26, 2019 Page 2

80

Uebelhor & Sons Chris Hopi I 812-309-0521 I [email protected]

[Fleet] 2019 Chevrolet Silverado 2500HD (CK25943)4WD Crew Cab 167.7"

Windows, power with driver express up and down and express down on all other windows (Standard on Crew Cab and Double Cab models. On Regular Cab model, Included and only available with (PCM) WT Fleet Convenience Package (Double Cab and Regular Cab.)

Door locks, power

Gruise control, steering wheel~mounted

Alr conditioning, single-zone

Assist handle, front passenger and driver on A-pillars

StabiliTrak, stability control system With Proactive Roll Avoidance and tractlon control includes electronic. trailer sway control and hill start assist

_Daytime Running Lamps with automatic exterior lamp control

. Airbe.gs, Crew Cab: Single-stage frontal airbags fur driver and front outboard passenger; Seat-mounted side--. · impact. airbags for driver and ffont outboard passenger; Head-curtain airbags for front and rear outboard seating

positions; (With (ZW9) pickup box delete on Double cab and Regular Cab you will get the following: Single· stage frontal a!rbags for driver and front outboard passenger; Seat-mounted side-impact air bags for driVer and front outboard passenger;-Head-curtain airbags for front and rear outboard seating positions; Includes airbag deactivation switch for front outboard passenger airbag. Nways use seat belt5 and child restraints. Children are safer when properly secured in a rear seat In tha appropriate child restralnt. See the Owner's Manual for more information. Regular Cab model does not have rear outboard aeatlng positions.)

OnStar, delete al~o deletes driver Information center compass.

Rear Vision Camera (Removed when (ZW9) pickup box delete is ordered.)

Teen Driver configurabfe feature that lets you activate customizable vehicle settings a$SoCiated with a key fob1

to encourage safe driving behavior. It can limit certain vehicle features, and it prevents certain safety systems from being turned off. An in.vehlcle report card gives you informaHon on your teen's driving habits.and helps you to contlnue to coach your new driver

llre Pressure Monitoring System with Tlte Fill Alert (does not apply to spare tire)

lhis dotmment contains lnfonnatJon oons!d~red Confidential between GM and its Clients unlque!y, The Information provided Is not lntend<~d for public dlsclosure. Pr!ces, spec!ftcaUons, <1nd availability are subjMi to chansa without noll¢e, a no do not Include certain fees, !axes and charges that may be required by law orwrry by manufacturer or region. PE~rthrmance figure$ are gUidelines only, and actual performance may vary. Pho!os may not represent acluvJ vehicles or exact oonfioural!ons. Content based on reportpreparer's Input is subject to the accuracy oftlle Ill PUt provided. Data Version: 7752. Data Updated; feb 25, 2019 9:4G:OO PM Psr.

t:=eh 26,2019 Page 3

81


[Fleet] 2019 Chevrolet Silverado 2500HD (CK25943) 4WD Crew Cab 167.7'"

Basic Years: 3 Basic Mlleslkm: 36,000 Drivetrain Years~ 6 Drivetrain Mileslkm: 60,000 Drivetrain Note: HD Duramax Diesel: 5Yoars/100,000 Milos; Qualified Fleet Purchases: 5 Years/100,000 Miles Corrosion Years (Rust-Through): 6 Corrosion Years: 3 Corrosion Miles/km (Rust-Through): 100,000 Corrosion Mlles/km: 36,000 Roadside Assistance Years: 5 Roadside Assistance Mileslkm: 60,000 Roadside Aoslstance Note: HD Duramax Diesel: 5 Years/100,000 Miles; Qualified Fleet Purchases; 5 Years/100,000 Miles Maintenanoe Note: 1 Year/1 Visit

This dot;ument conta\os Information considered Contldent!al between GM and its Clienw uniquely. lhe Information provided Is not Intended for public disclosure. Prloes, speclficallons, and availability are subJect to chango wllMut notice, ~md do not Include certain feee>, taxes and charges that may be required by !avt or vary by manufacturer or region. Perfornmnoa figures are gulde\1ne..'> only, and actual performance may vary. Photos may not represent ;aQ!Ual veh!t!es or exact oonfigurotions. content based on ~port pre parer's input Is subject to \he ae<:uracy of the input provided. Data Version: 7762. Oal.<l Upda!etl: Feb25, 2019 9:45:00 PM PST.

Feb 26,2019 page4

82


[Fieet]2019 Chevrolet Silverado 2500HD (CK25943) 4WD crew Cab 167.7"

Window Sticker

[Fieet]2019 Chevrolet Silverado 2500HP (CK25943) 4WP Crew Cab 167.T'Work Truck

lnterlor.Dark Ash with Jet Black Interior Accents, Vinyl seat trim

Exterior 1 :Summit White

Extenor 2:No color has been selected.

Engine, Vortec 6.0L Variable Valve Tlmk1g V8 SFI, E85·compatible, FlexFuel

Transmfssion, 6~speed automatic, heavy~duty, electronically controlled

CODE

CK25943

1WT

A91

AE7

AOQ

C4M

DDS

DPN

E63

FE9

Gi'Z

Gl'5

H2Q

1013

JL1

KW5

MODEL

[Fieeq 201 g Chevrolet Silverado 2500HD (CK25943) 4WD Crew Gab 167.7'' Work Truck

OPTIONS

Work Truck Preferred Equipment Group

Remote Locking Tailgate

Seats, front 40120/40 split~bench, 3·Passenger, driver and front passenger recline

Remote Keyless Entry

GVWR, 9900 lbs. (4490 kg)

Mirror, inside rearview auto...-dimming

Mirrors, outside heated power-adjustable vertical trailering, upper glass, manua!~folding and extending, Black;

Pickup box

Emissions1 Federal requirements

Summit White

Rear axle, 4.10 ratio

Dark Ash with Jet Black Interior Accents1 Vinyl seat trim

AudiO system, Chevrolet Infotainment System with 7" diagonal color touch-screen, AM/FM stereo

Trailer brake controller, integrated

A!temator, 220 amps

Inc.

Inc.

I no.

lf}C,

MSRP:$41,500.00

MSRP

$41,500.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

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Thls document c:Qntains informa\lon .::onsldere~ Confidantlal batween GM and its Clients uniquely. The information provided Is not Intended for public dtsc\(lSUr~. Prl.::es, speemoal!ons, and nvailabllily ara subject to change without noll alii, and do not iml\Ude certain (a as., taxes and charges that may be requ!r~>..cl by law or vary by manufacturer or region. Perfutmance figures are guld~Unes only, and actual performance may vary, Photos may not represent actual vehlcfes or ex11ot con~guralions. Content based on. report preparet's input is subject lo the a<X;Uracy of !he Input provided, Data Version: 7752. Dahl Updated: Feb 26, 2019 9:45:00 PM PST.

~ab1.6, 2019 Page5

83

Monroe County Council Work Session April 23, 2019

Page 1

Nat U. Hill Meeting Room – Courthouse – Third Floor APRIL 23, 2019

MINUTES OF WORK SESSION Members Staff Present – Shelli Yoder, President Present – R. Michael Flory, Council Attorney Present – Eric Spoonmore, President Pro Tempore Present – Cydney Pair, Council Assistant Present – Trent Deckard Present – Kimberly Shell, Deputy Auditor Present – Marty Hawk Present – Lorie Robinson, Financial Director Not Present – Geoff McKim Present – Cheryl Munson Present – Kate Wiltz Community Access Television Services (CATS) provides a public access recording of this meeting and is free to view online at www.catstv.net.

1. CALL TO ORDER – 5:34 pm Yoder stated that Councilor McKim was running late and wanted to be present for the continuation of the Public Hearing. Yoder asked if there were any objections to postponing the Public Hearing until Councilor McKim arrived. No Objections. Yoder asked for unanimous consent to move Agenda Items 5, 7, 8 to the top of the agenda. No Objections. Flory asked for Yoder to clarify the item titles that are being moved. Yoder stated Item 5 – Highway Department’s request to amend the 2019 Salary Ordinance; Item 6 – Clerk’s Office request to amend the 2019 Salary Ordinance; ____________________________________________________________________________________ 5. HIGHWAY DEPARTMENT, Toby Turner – 5:36 pm REQUEST APPROVAL TO AMEND 2019 SALARY ORDINANCE Motor Vehicle Highway (MVH), 1176-(ACCOUNT)-0533 FROM: 17201 Snow and Ice Duty Allowance Paid up to $1,000 per year/ per person TO: 17201 Snow and Ice Duty Allowance Paid up to $1,300 per year/ per person



Phone: (812) 349-7312 Fax: (812) 349-2982






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Page 2

At the April Regular Session, the Council approved an additional appropriation for the snow removal bonus pay; a salary ordinance amendment is needed to complete this request. Spoonmore made a motion to approve the request of the Highway Department to amend the 2019 Salary Ordinance in Fund 1176-0533 Motor Vehicle Highway-General and Undistributed; Account Line 17201 to reflect the change as set out in the agenda. Hawk Seconded. Turner stated Council approved the additional appropriations for this item at the last Council meeting, but a Salary Ordinance amendment was not included at that time. Public Comment – None Yoder asked for a Roll Call Vote. Spoonmore – yes Hawk – yes Wiltz – yes Munson – yes Deckard – yes Yoder – yes Motion Passed; 6-0; No Second Reading Necessary. ____________________________________________________________________________________ 6. HEALTH DEPARTMENT, Michael Flory – 5:38 pm

REQUEST APPROVAL FOR CATEGORY TRANSFER Public Health Preparedness, 8102-(ACCOUNT)-9619 FROM:

17801 Part-time $10,000 18101 FICA $ 700 TOTAL $10,700 TO: 20011 Other Supplies $ 9,572 30028 Training/Travel $ 1,128 TOTAL $10,700 The Department is nearing the end of a grant cycle (June 30, 2019). We have available part-time funds and requested a budget revision with State program which was approved. This request is to transfer funds between categories so our local budget aligns with the State budget. This will allow us to use as much of the grant award as possible. Spoonmore made a motion to approve the transfer of $10,700 in Fund 8102-9619 Public Health Preparedness from the Personnel Category to $9,572 in the Supplies Category and $1,128 in the Services Category as set out in the agenda. Deckard Seconded. Public Comment – None Yoder asked for a Voice Vote. Motion Passed; Unanimous; No Objections. ____________________________________________________________________________________

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Page 3

7. CLERK’S OFFICE, Nicole Browne – 5:40 pm REQUEST APPROVAL TO AMEND 2019 SALARY ORDINANCE Election Fund, 1215-(Account)-0062 FROM:

17501 Inspectors Paid per person/per Election Day – $140 17502 Judges Paid per person/per Election Day – $110 17503 Precinct Sheriff Paid per person/per Election Day – $90 17504 Clerks Paid per person/per Election Day – $110 17506 Absentee Board Paid per person hourly – $10.50 or daily $140

TO: 17501 Inspectors Paid per person/per Election Day – $165 17502 Judges Paid per person/per Election Day – $135 17503 Precinct Sheriff Paid per person/per Election Day – $115 17504 Clerks Paid per person/per Election Day – $135 17506 Absentee Board Paid per person hourly $10.50; or daily rate $135; or $140

At the March 7, 2019 meeting of the Monroe County Election Board, the Monroe County Clerk proposed a pay increase for Election Day Poll Workers. This came on the heels of Monroe County having experienced a significant decline in our ability to successfully recruit/retain quality poll workers. When you divide the number of hours worked by an Election Day poll worker, by the current pay rate, most Election Day poll workers make less than the federal minimum wage. Although the Election Board and Commissioners have purview to determine and approve the amounts of pay to be allowed, because we have County employees who work on Election Day and this pay is processed through our payroll system, the new per diem amounts need to be amended and remain in the Salary Ordinance for this reason. Spoonmore made a motion to approve the request of the Clerk’s Office to amend the 2019 Salary Ordinance in Fund 1215-0062 Election Fund-Election Board to reflect the change as set out in the agenda. Deckard Seconded McKim arrives at 5:40 pm Browne stated that it has become a problem to recruit and retain quality poll workers. Several counties across the State have experienced a decline in their ability to recruit and retain as well. Browne recommended an increase to the Election Board Committee on March 7th. It was suggested Browne speak with several members of the City who gave their support regarding the increase. Browne also got overwhelming support from the County Commissioners as well. Hawk stated that account line 17506 Absentee Board does not reflect a raise. Flory stated Mrs. Shell has some background regarding the Absentee Board line. Shell stated it was discovered there are three groups of workers being paid out of account line 17506. Early Voting workers are paid $10.50 hourly, Counters are paid $135 daily, and Leads are paid $140.

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Page 4

Spoonmore asked Browne to remind everyone of the hours required for Election Day workers and what are the conditions at the poll places. Browne stated Election Day workers are required to show up at 5:00 am to set-up the equipment and be in place for the 6:00 am opening. Workers are also required to remain after the polls close at 6:00 pm to break down the equipment and package all items to be returned to Election Central, which could take up to an hour to two hours after the poll closes depending on the election. When you divide the amount of time they are required to work by the amount being paid some make less than minimum wage. McKim asked why are these different groups being paid from the same line and what is the plan moving forward. Shell stated this was not discover until just recently and a plan is in place to work with the Clerk’s Financial Manager on separating these groups for the 2020 Budget. Public Comment – None Yoder asked for a Roll Call Vote. Munson – yes McKim – yes Deckard – yes Hawk – yes Spoonmore – yes Yoder – yes Wiltz – yes Motion Passed; 7:0; Unanimous; No Second Reading Necessary. Hawk asked Browne to explain what arrangements are made if a worker cannot work the entire day. Browne stated she has tried to make the half-day schedule work on Election Day. She has more than enough workers to open the polls, but cannot find workers to fill the afternoon gaps. This practice has not been utilized since 2012 due to the lack of available workers for the afternoons. ___________________________________________________________________________________ Yoder called the continuation of the Public Hearing for LIT – Special Purpose back to order. 2. PUBLIC HEARING FOR THE LIT-SPECIAL PURPOSE CONTINUATION,

Judge Galvin – 6:03 pm SECOND READING AND ADOPTION OF ORDINANCE 2019-12

-Ordinance 2019-12: Re-Authorization of the LIT-Special Purpose Tax Rate Spoonmore read (in its entirety) Ordinance 2019-12: Re-Authorization of the LIT-Special Purpose Tax Rate. (see EXHIBIT A) McKim Seconded.

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Page 5

Public Comment – None Yoder asked for a Roll Call Vote. Hawk – yes Deckard – yes Yoder – yes Wiltz – yes McKim – yes Munson – yes Spoonmore – yes Motion Passed; 7-0; Unanimous ____________________________________________________________________________________ 3. RESOLUTION 2019-03: Support for “Stamp Out Hunger Day 2019” – 6:09 pm Spoonmore read (in its entirety) Resolution 2019-03: Support for “Stamp Out Hunger Day 2019.” (see EXHIBIT B) McKim Seconded. Each Council member expressed their gratitude and thanks to the letter carries for the opportunity to allow county members to participate in this important county-wide food drive. Public Comment – None Yoder asked for a Voice Vote. Motion Passed; Unanimous; No Objections. __________________________________________________________________________________ 4. UPDATE ON JAIL STUDY, Margie Rice – 6:16 pm Rice gives a brief update following last meeting’s additional appropriation approval for the consultant agreements. The contracts have been executed. On April 16th a telephone conference meeting was conducted to introduce the consultants to each other, also included was Angie Purdie, Commissioner’s Administrator, Jeff Cockerill and Margie Rice, County Attorneys, and Michael Flory, Council Attorney. The focus was to determine how to bring in a steering committee and how to communicate to the consultants. The consultants agreed the steering committee should consist of representatives from the following Elected Officials or Department Head relative to the criminal justice system survey: Commissioner, Council, Sheriff, Public Defender, Prosecutor, and Presiding Judge. Then, later, bring in advisory groups from schools, not-for-profits, faith-based organizations, and service providers as well as some Boards and Commissions. Rice requested Council to think, discuss and nominate two or three members from the Council to be involved in the steering committee. The first telephone conference meeting of the steering committee and the consultants will take place on April 30th. The meetings will take place every other Tuesday at 1:30 pm beginning April 30th and continuing until December. The initial kick-off meeting will take place at the end of July or beginning of August. This will allow time for an initial data collection which will be staff intensive. Rice, Cockerill, and Purdie will be reaching out to the identified departments regarding the needed information for analysis

88


Page 6

for the consultant. Suggestions from Council on what groups to include in advisory committees would be helpful. Council had a brief time of questions and answers regarding current concerns, IU involvement, gathering input from City law enforcement, survey completion date, new facility, pre-trial jail population issues, and to include input from Trustees and Fire Departments, and meeting location ideas. Several Council members expressed an interest in being involved with the steering committee. Deckard, Munson, and Wiltz will serve as the core Council member leaving Hawk, McKim, Spoonmore, and Yoder as proxies. Rice stated when the agenda/meeting notice is posted it will include the statement regarding a possible quorum of the Council. ____________________________________________________________________________________ 8. SURVEYOR’S OFFICE, Trohn Enright-Randolph – 6:40 pm

UPDATE ON SURVEY UTILITY MAP & SURVEYOR OFFICE OPERATIONS County Surveyor, Trohn Enright-Randolph will speak to Council about the new Survey Utility web app, GIS re-structuring, WIS recommendations for new FT position (Survey Technician) and also discuss an additional appropriation request for training/travel expenses. Enright-Randolph gave a real-time presentation of the Monroe County Survey Utility ARC map product. This is linked to documentation which sets out the grid that is the point of beginning for a surveyor. Links to access this information can be found on the Surveyor’s webpage under the GIS Division section. The next presentation was for the Monroe County Voting Precincts Interactive Map. This interactive information provides all City and County Voter Precincts for Monroe County which displays all information and locations. Users can also insert their address to locate their precinct information. Links to access this information can be found on the Surveyor’s webpage under the GIA Division section, Voter Registration webpage, and the Monroe County home page during election season. Enright-Randolph discussed the benefits of the addition of the Professional Surveyor position and what issues have been cleared up due to having a full-time Professional Surveyor. Also having a lot of documentation and history readily available will clear up any issues moving forward. Enright-Randolph discussed adding a new position, Survey Technician to the office. This will allow assistance to the Professional Surveyor in the fieldwork operations as well as, build and maintain reference utility work. The job description was submitted to WIS for review and is recommended at a PAT 1 Classification. The position was requested during the 2019 budget to be split 50/50 between the General Fund and Surveyor’s Perpetuation Funds. Council removed the General Fund potion from the budget. Enright-Randolph will be presenting to Council at the next Regular Session a request to add the General Fund’s portion due to the need of this position. Enright-Randolph discussed the need of additional funds to attend some upcoming training for the Surveyor’s Office personnel which will be requested at the next Regular Session. Also a

89


Page 7

request for a new printer will be submitted to Council for approval. The cost will be split with the Tech Services Department. ___________________________________________________________________________________ 9. PARKS & RECREATION DEPARTMENT, Kelli Witmer – 7:10 pm

YEAR 2020: INTRODUCE TOPICS OF MAINTENANCE HUB, GREENWAY MAINTENANCE EQUIPMENT/CONCERNS & PART-TIME RATE

The Parks & Recreation Department is not requesting any action at the work session, but will be introducing topics of interest. The Department is proposing a Maintenance Hub at the Sheriff substation at Dillman Road. A Maintenance Hub will require equipment and an experienced part-time hourly employee to manage the Hub. The Department is also proposing a pay range up to $14 per hour. Witmer discussed upcoming Greenway projects for 2020. Some of those projects include the Karst Farm Greenway expansion to Ellettsville, Limestone Greenway which connects to the B-Line, Clear Creek Trail, and Bloomington Rail Trail. The Parks Departments operate maintenance hubs. Current Hubs are located at Flatwoods Park, Karst Farm Park, and Will Detmer Park. Hubs are staffed with experienced part-time workers Monday – Friday. Hubs are supplied with the necessary equipment to run and maintain the areas faster. The Department will be taking on approximately 80+ acres in 2020 in the southern portion which includes Jackson Creek Park, Limestone Greenway, the Sheriff’s Substation (Sheriff’s Park for now) as well as the mitigation property. The properties are in close proximity of each other or connected. The plan is to establish a Hub at the Sheriff’s Substation in a current structure on the premise. There will be a need to provide part-time staff and to purchase the necessary equipment to establish this Hub. This will prevent having to “trailer” items in from other Hubs. The request for the new equipment will be for the 2020 Budget. Additionally, this summer the Department has not been able to find a qualified experienced part-time staff at the current rate of pay. They hope to increase this rate to $14.00 hourly. The City of Bloomington has a range up to $17.00 hourly. Council had a brief time of questions and answers regarding Greenway locations and progress. One point the County should focus on is keeping homeowners happy by ensuring the trails are well maintained and patrolled. Council members expressed a desire to look at the hourly rate for part-time across the board as we move into the 2020 Budget time. ____________________________________________________________________________________ 10. DISCUSSION ON A NEW PROCEDURE FOR APPROPRIATING GRANTS,

Lorie Robinson – 7:30 pm At the April Regular Session, a discussion began about appropriating grants before a fully executed contract has been received. The continuation of this discussion is necessary to determine the impact on departments and the services provided as well as compliance with the SBOA.

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Page 8

Robinson spoke regarding the Emergency Management’s request to appropriate and spend grant funds based on the receipt of the award letter or the fully executed contract. Robinson contacted the Indiana Department of Homeland Security regarding the Emergency Management situation, specifically the last paragraph which states the Department may begin spending funds when the sub-grant agreement is fully executed. There was a system breakdown on Homeland Security’s end for timely processing the agreement. Jocelyn Overby from Homeland Security stated the intent was not to wait for the fully executed agreement to begin spending due to already being within the performance period of the grant which began October 1st. Robinson reiterated the statement caused some confusion which caused the Department to forego spending funds for six months. Overby stated she has brought this concern to their legal department who will issue a response. Robinson requested she receive a copy of the response for our records. Michelle Allen, IDHS Staff Attorney, restated the intent was to begin spending the funds with the receipt of the award letter. Robinson stated the procedure currently practiced in the Auditor’s Office is the Department receives and forwards to the Auditor the award letter with indicates the timeline, gets approval for appropriations then Department can begin expending the funds knowing the executed agreement will be received at a later date. Flory stated it was a good catch by Councilors Hawk and Wiltz. An award letter was receive, but it stated not to spend funds until receiving the fully executed agreement. Flory requested Robinson to get State Board of Account’s opinion on the issue of an award letter vs an agreement. Their purview does not involve which document gives permission, but when did the spending take place, before or after the award performance period. Flory contacted several departments that receive grant awards and asked if they had ever had funding pulled after receiving an award letter. Flory read statements from different Departments regarding funding being revoked after receiving an award letter. The response was no. Some exceptions, funding may be reduced due to funding carry-over from a prior grant year to the new grant year. Penny Caudill, Health Administrator, responded that many times grant funding may be received last minute because of recently made available funds (i.e. Syringe Services) and must be spent before the award performance period ending date. Most times fully executed agreements are not available until after the performance period ending date. She further stated if the Department had to wait on a fully executed contract before being allowed to spend funds it would cripple their Department. His opinion is with the track record displayed involving grants whether reimbursable or up front funding the risk is minimal allowing Departments to move forward with expenditures based on the receipt of an award letter; Council could also develop a policy whereby a grant is cut back or revoked, Departments are to report the situation to the Council immediately for resolution moving forward. Robinson asked for Council’s blessing moving forward when Department receive an award letter they can proceed with appropriations and expenditures. No objections noted. Wiltz strongly recommends moving forward Departments need to be more diligent in the details of their grant and to ensure all documentation is received or in process before the grant period begins. It is not prudent to wait halfway through the timeline to try to resolve issues and meet spending deadlines. Be proactive and not reactive. McKim leaves the meeting at 7:51 pm.

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Page 9

____________________________________________________________________________________ 11. APPROVAL OF MINUTES – 7:53 pm - March 12, 2019-Regular Session -March 26, 2019-Work Session Spoonmore made a motion to approve the Council Minutes as set out in the agenda. Munson Seconded. Public Comment – None Yoder asked for a Voice Vote. Motion Passed; Unanimous; No Objections. ____________________________________________________________________________________ 12. COUNCIL COMMENTS – 7:53 pm -Hawk spoke regarding the upcoming AIC conferences.

-Munson spoke regarding the Convention Center Development and they are considering a phased development process. This would allow for a construction in a smaller size than the initial design and then be added on too when needed as well as being well connected to the existing Convention Center. Also a parking garage may not be built in the first phase due to construction costs. -Robinson asked in the process of establishing the LIT-Special Purpose Rate which was approved earlier in the meeting, did it need to also be approved by the Income Tax Council. Flory stated Council is the only approving body regarding LIT-Special Purpose. -Robinson discussed the 2019 Circuit Breaker amounts just recently received, came back less than what was budgeted. There is an over 65 Circuit Breaker that cannot be budgeted and does effect all funds. This would cause an increase in taxes for the debt funds … -Shell asked if the format of the agenda budget reports provided enough information for the Council. Hawk requested to provide an active link within the emails when alerting Council to items placed in Dropbox. Wiltz requested the agenda budget reports immediately follow the request in the packet rather than all of them at the end. No Objections.

____________________________________________________________________________________ 13. ADJOURNMENT – 8:02 pm

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Page 10

Council Signature Page – Council Minutes April 23, 2019 The Minutes from the Regular Session of the Monroe County Council held on April 23, 2019 were approved on June 11, 2019.

COUNTY COUNCIL OF MONROE COUNTY, INDIANA

“Aye” “Nay”

___________________________________ ____________________________________ Shelli Yoder, President Shelli Yoder, President

___________________________________ ____________________________________ Eric Spoonmore, President Pro Tempore Eric Spoonmore, President Pro Tempore

___________________________________ ____________________________________ Trent Deckard, Member Trent Deckard, Member

___________________________________ ____________________________________ Marty Hawk, Member Marty Hawk, Member

___________________________________ ____________________________________ Geoff McKim, Member Geoff McKim, Member

___________________________________ ____________________________________ Cheryl Munson, Member Cheryl Munson, Member

___________________________________ ____________________________________ Kate Wiltz, Member Kate Wiltz, Member

ATTEST: ________________________________ Catherine Smith Monroe County, Auditor

93

ORDINANCE 2019-12:

AN ORDINANCE TO RE-AUTHORIZE THE LIT- SPECIAL PURPOSE TAX RATE

WHEREAS, on July 30, 2007, the Monroe County Council, pursuant to the authority of I.C. 6-3.5-6-33 (now recodified under IC 6-3.6-7-16), adopted Ordinance 2007-27, “An Ordinance for the Operation and Maintenance of Facilities Necessary to Provide Juvenile Services” (originally referred to as the “Juvenile COIT”, and hereinafter referred to as the “Juvenile Services LIT Special Tax Rate”); and,

WHEREAS, the original rate for the Juvenile Services LIT Special Tax Rate was set at .04% on the adjusted gross income of local taxpayers; and,

WHEREAS, on July 28, 2009, the Monroe County Council adopted Ordinance 2009-25, to amend Ordinance 2007-29 and increase the Juvenile Services LIT Special Tax Rate to .05% on the adjusted gross income of local taxpayers; and,

WHEREAS, on May 13, 2014, the Monroe County Council adopted Ordinance 2014-14, to set the Juvenile COIT tax rate at .095% on the adjusted gross income of local taxpayers, which rate is substantially below the statutory cap, set at .25%; and

WHEREAS, the Monroe County Council has heard presentations from the Monroe County Courts and the staff of the Monroe County Youth Services Bureau (YSB) regarding the various programs and services in Monroe County that serve to assist families and juveniles in need, ranging from offering juveniles various Safe Places throughout Monroe County where they can be assured of finding adult protection and guidance, to assisting parents, families and juveniles at various stages of dealing with the entire range of crises that they face in today’s society; and

WHEREAS, Monroe County Judges have long had a history of working closely with families and juveniles to solve problems in a proactive manner, viewing juvenile detention as a last resort; and,

WHEREAS, the Monroe County YSB has established a track record of exemplary juvenile care, protection and guidance that is increasingly a model followed by other counties in Indiana and across the nation; and,

WHEREAS, the Monroe County Council finds that the current Juvenile Services LIT Special Tax Rate of .095% on the adjusted gross income of local taxpayers provides sufficient revenues for the Operation and Maintenance of Facilities Necessary to Provide Juvenile Services; and,

WHEREAS, Monroe County is currently expanding the facilities at the YSB campus to provide high quality services and support to the youth, families and general community of both Monroe County and the region, with the result that certain future operational expenses upon completion of the structure are uncertain,

EXHIBIT A

94

NOW THEREFORE, BE IT ORDAINED by the Monroe County Council that:

1. The current Juvenile Services LIT Special Tax Rate of .095% on the adjusted gross income oflocal taxpayers, established by Ordinance 2014-14, is reauthorized to continue for an additionalfive (5) year period, commencing on the effective date of this ordinance; and

2. On or before the end of the five year period of this reauthorization, and from time to timeduring that reauthorization period, the Monroe County Council shall review the history ofrevenues generated by the tax rate and the expenditures for operation of facilities and programsfor provision of services to the youth, families and general population of Monroe County andthe region.

3. Implementation of this tax rate shall be in accordance with the provisions of IC 6-3.6-7 et.seq.

Adopted this _______ day of April, 2019.

(Remainder of page intentionally left blank)

95

RESOLUTION 2019-03: SUPPORT OF LETTER CARRIERS’ “STAMP OUT HUNGER” FOOD DRIVE DAY,

SATURDAY, MAY 11, 2019

WHEREAS, hunger is a problem faced at times by certain Monroe County residents, spanning such groups as children, the elderly, the ill, veterans, those with low incomes and many others; and

WHEREAS, 17.8% of people and 18.9% of children in Monroe County are food insecure

WHEREAS, the Monroe County Council has a long history of utilizing support from the Sophia Travis Community Services Grant Fund to give assistance to not-for-profit organizations and other volunteer groups who work to combat hunger in Monroe County; and

WHEREAS, past recipients of such support from the Monroe County Council to fight hunger have included the Hoosier Hills Food Bank, Mother Hubbard’s Cupboard, Area 10 Agency on Aging, Community Kitchen of Monroe County, Grace Center, Inc., Hoosiers Feeding the Hungry, Local Growers Guild, and others; and

WHEREAS, on Saturday, May 11, 2019 the Letter Carriers of NALC Branch 828 along with the U.S. Postal Service will engage in the 27th Stamp Out Hunger Food Drive, collecting non-perishable food donations for the benefit of the Hoosier Hills Food Bank; and

WHEREAS, Stamp Out Hunger is the single largest food drive for the Hoosier Hills Food Bank each year,

NOW, THEREFORE, BE IT RESOLVED BY THE MONROE COUNTY COUNCIL THAT:

1. It thanks the local Stamp Out Hunger organization, the local Letter Carriers of NALC Branch 828 andother personnel of the U.S. Postal Service, and all others who work to combat hunger in MonroeCounty; and

2. It encourages all Monroe County residents to join in the efforts of the U.S. Letter Carriers, for the“Stamp Out Hunger Food Drive” on Saturday, May 11, 2019, by setting out non-perishable food itemsfor collection on behalf of the Hoosier Hills Food Bank.

Adopted this 23rd day of April, 2019.






EXHIBIT B

96

COMMISSIONERS-County Buildings Period Ending 6/7/2019 Cash Balance: $3,852,732.73Fund Loc Acct Acct Desc Carry

Forward Original Approp Addt'l Approp Adj Approp Total Approp Expenditure Unexpend Balance Unexpend Pct Encumbrance Unencumb Pct

1000 0161 16003 Maint & Security Bldg Asst Sup 0.00 41,022.00 0.00 0.00 41,022.00 18,933.24 22,088.76 53.85% 0.00 53.85% 1000 0161 16005 Maint & Security Bldg Asst 0.00 36,836.00 0.00 0.00 36,836.00 17,001.24 19,834.76 53.85% 0.00 53.85% 1000 0161 17101 Overtime 0.00 2,500.00 0.00 0.00 2,500.00 686.40 1,813.60 72.54% 0.00 72.54% 1000 0161 17601 Longevity 0.00 3,900.00 0.00 0.00 3,900.00 2,900.00 1,000.00 25.64% 0.00 25.64% 1000 0161 17801 Part Time 0.00 19,000.00 0.00 0.00 19,000.00 5,335.30 13,664.70 71.92% 0.00 71.92% 1000 0161 18001 FT Self Insurance 0.00 20,400.00 0.00 0.00 20,400.00 10,200.00 10,200.00 50.00% 0.00 50.00% 1000 0161 18101 FICA 0.00 7,900.00 0.00 0.00 7,900.00 3,135.82 4,764.18 60.31% 0.00 60.31% 1000 0161 18201 PERF 0.00 11,411.00 0.00 0.00 11,411.00 5,166.08 6,244.92 54.73% 0.00 54.73% 1000 0161 20100 Fuel 0.00 4,000.00 0.00 0.00 4,000.00 428.22 3,571.78 89.29% 0.00 89.29% 1000 0161 23001 Materials & Parts 0.00 16,000.00 0.00 0.00 16,000.00 8,341.34 7,658.66 47.87% 0.00 47.87% 1000 0161 23002 Cleaning / Supplies 0.00 40,000.00 0.00 0.00 40,000.00 11,988.22 28,011.78 70.03% 0.00 70.03% 1000 0161 23003 Grounds 0.00 7,500.00 0.00 0.00 7,500.00 1,922.76 5,577.24 74.36% 0.00 74.36% 1000 0161 23004 Uniforms & Mats 0.00 2,500.00 0.00 0.00 2,500.00 1,222.98 1,277.02 51.08% 0.00 51.08% 1000 0161 23006 Parts & Sup J Bldg 0.00 20,000.00 0.00 0.00 20,000.00 5,180.81 14,819.19 74.10% 0.00 74.10% 1000 0161 30004 Repairs; Equipment/Vehicle 0.00 8,500.00 0.00 0.00 8,500.00 0.00 8,500.00 100.00% 0.00 100.00% 1000 0161 36001 Bldg Mgt / Cleaning 0.00 163,941.00 0.00 0.00 163,941.00 75,503.20 88,437.80 53.94% 0.00 53.94% 1000 0161 36002 Trash Pickup Etc 0.00 17,500.00 0.00 0.00 17,500.00 8,230.64 9,269.36 52.97% 0.00 52.97% 1000 0161 36005 Bldg/Clock Winder 0.00 3,084.00 0.00 0.00 3,084.00 0.00 3,084.00 100.00% 0.00 100.00% 1000 0161 36006 Utilities / Health Bldg 0.00 16,500.00 0.00 0.00 16,500.00 9,134.47 7,365.53 44.64% 0.00 44.64% 1000 0161 36007 Utilities / Justice Bldg 0.00 270,000.00 0.00 0.00 270,000.00 133,347.26 136,652.74 50.61% 0.00 50.61% 1000 0161 36008 Justice Bldg mgmt 0.00 630,540.00 0.00 0.00 630,540.00 315,053.60 315,486.40 50.03% 0.00 50.03% 1000 0161 36012 Serv Contracts ALL Bldg 0.00 150,000.00 0.00 0.00 150,000.00 84,838.35 65,161.65 43.44% 0.00 43.44% 1000 0161 36018 Utilities Court House 0.00 47,000.00 0.00 0.00 47,000.00 24,993.23 22,006.77 46.82% 0.00 46.82% 1000 0161 36019 Utilities Curry Bldg 0.00 19,000.00 0.00 0.00 19,000.00 14,253.80 4,746.20 24.98% 0.00 24.98% 1000 0161 36020 Utilities Fiscus Bldg 0.00 7,500.00 0.00 0.00 7,500.00 2,538.62 4,961.38 66.15% 0.00 66.15% 1000 0161 36021 Maintenance / Curry Bldg 0.00 40,680.00 0.00 0.00 40,680.00 18,376.70 22,303.30 54.83% 0.00 54.83% 1000 0161 36022 Maintenance / Fiscus Bldg 0.00 20,543.00 0.00 0.00 20,543.00 9,431.70 11,111.30 54.09% 0.00 54.09% 1000 0161 38000 Repair Bldg & Structure 0.00 20,000.00 0.00 0.00 20,000.00 0.00 20,000.00 100.00% 0.00 100.00%

0.00 1,647,757.00 0.00 0.00 1,647,757.00 788,143.98 859,613.02 52.17% 0.00 52.17%

YSB- Afterschool Network Period Ending 6/7/2019 Cash Balance: $1,851.52Fund Loc Acct Acct Desc Carry

Forward Original Approp Addt'l Approp Adj Approp Total Approp Expenditure Unexpend Balance Unexpend Pct Encumbrance Unencumb Pct

9137 0000 21120 Programming & Research Supply 216.11 0.00 0.00 0.00 216.11 0.00 216.11 100.00% 0.00 100.00% 9137 0000 30009 Training 1,440.41 0.00 0.00 (1,440.41) 0.00 0.00 0.00 0.00% 0.00 0.00% 9137 0000 30028 Training/Travel 0.00 0.00 0.00 1,440.41 1,440.41 0.00 1,440.41 100.00% 0.00 100.00%

1,656.52 0.00 0.00 0.00 1,656.52 0.00 1,656.52 100.00% 0.00 100.00%

General-Courts Period Ending 6/7/2019 CASH BALANCE: $3,852,732.73Fund Loc Acct Acct Desc Carry Forward

AppropOriginal Approp Addt'l Approp Adj Approp Total Approp Expenditure Unexpend Balance Unexpend Pct Encumbrance Unencumb Pct

1000 0225 12047 Official Court Reporter 0.00 42,597.00 0.00 0.00 42,597.00 19,660.20 22,936.80 53.85% 0.00 53.85% 1000 0225 12071 Associate Court Reporter 0.00 36,152.00 0.00 0.00 36,152.00 16,685.52 19,466.48 53.85% 0.00 53.85% 1000 0225 12075 Associate Court Reporter 0.00 34,615.00 0.00 0.00 34,615.00 15,976.20 18,638.80 53.85% 0.00 53.85% 1000 0225 14012 Official Court Reporter 0.00 42,597.00 0.00 0.00 42,597.00 19,660.20 22,936.80 53.85% 0.00 53.85% 1000 0225 14119 Associate Court Reporter 0.00 33,077.00 0.00 0.00 33,077.00 15,976.20 17,100.80 51.70% 0.00 51.70% 1000 0225 14120 Associate Court Reporter 0.00 35,383.00 0.00 0.00 35,383.00 16,330.56 19,052.44 53.85% 0.00 53.85% 1000 0225 14121 Bailiff 0.00 32,696.00 0.00 0.00 32,696.00 15,754.56 16,941.44 51.82% 0.00 51.82% 1000 0225 14122 Bailiff 0.00 32,696.00 0.00 0.00 32,696.00 15,090.48 17,605.52 53.85% 0.00 53.85% 1000 0225 14140 Title IV-D Court Commissioner 0.00 88,725.00 0.00 0.00 88,725.00 40,950.00 47,775.00 53.85% 0.00 53.85% 1000 0225 14147 Official Court Reporter 0.00 10,649.00 0.00 0.00 10,649.00 4,914.96 5,734.04 53.85% 0.00 53.85% 1000 0225 14148 Official Court Reporter 0.00 42,597.00 0.00 0.00 42,597.00 19,660.20 22,936.80 53.85% 0.00 53.85% 1000 0225 14149 Official Court Reporter 0.00 42,597.00 0.00 0.00 42,597.00 19,660.20 22,936.80 53.85% 0.00 53.85% 1000 0225 14150 Deputy Court Administrator 0.00 56,038.00 0.00 0.00 56,038.00 25,296.96 30,741.04 54.86% 0.00 54.86% 1000 0225 14151 Official Court Reporter 0.00 42,597.00 0.00 0.00 42,597.00 19,660.20 22,936.80 53.85% 0.00 53.85% 1000 0225 14152 Official Court Reporter 0.00 41,676.00 0.00 0.00 41,676.00 19,235.04 22,440.96 53.85% 0.00 53.85% 1000 0225 14153 Official Court Reporter 0.00 42,597.00 0.00 0.00 42,597.00 19,589.34 23,007.66 54.01% 0.00 54.01% 1000 0225 14154 Official Court Reporter 0.00 38,913.00 0.00 0.00 38,913.00 17,316.72 21,596.28 55.50% 0.00 55.50% 1000 0225 14155 Official Court Reporter 0.00 42,597.00 0.00 0.00 42,597.00 19,660.20 22,936.80 53.85% 0.00 53.85% 1000 0225 14158 Associate Court Reporter 0.00 34,615.00 0.00 0.00 34,615.00 15,976.20 18,638.80 53.85% 0.00 53.85% 1000 0225 14159 Associate Court Reporter 0.00 34,615.00 0.00 0.00 34,615.00 15,976.20 18,638.80 53.85% 0.00 53.85% 1000 0225 14160 Associate Court Reporter 0.00 33,077.00 0.00 0.00 33,077.00 15,165.80 17,911.20 54.15% 0.00 54.15% 1000 0225 14161 Associate Court Reporter 0.00 36,152.00 0.00 0.00 36,152.00 16,685.52 19,466.48 53.85% 0.00 53.85% 1000 0225 14162 Associate Court Reporter 0.00 35,383.00 0.00 0.00 35,383.00 16,330.56 19,052.44 53.85% 0.00 53.85% 1000 0225 14163 Associate Court Reporter 0.00 34,615.00 0.00 0.00 34,615.00 13,550.75 21,064.25 60.85% 0.00 60.85% 1000 0225 14164 Associate Court Reporter 0.00 34,615.00 0.00 0.00 34,615.00 15,384.60 19,230.40 55.56% 0.00 55.56% 1000 0225 14165 Associate Court Reporter 0.00 34,615.00 0.00 0.00 34,615.00 14,016.98 20,598.02 59.51% 0.00 59.51% 1000 0225 14166 Associate Court Reporter 0.00 34,615.00 0.00 0.00 34,615.00 15,976.20 18,638.80 53.85% 0.00 53.85% 1000 0225 14167 Associate Court Reporter 0.00 36,152.00 0.00 0.00 36,152.00 16,685.52 19,466.48 53.85% 0.00 53.85% 1000 0225 14168 Associate Court Reporter 0.00 34,615.00 0.00 0.00 34,615.00 15,976.20 18,638.80 53.85% 0.00 53.85% 1000 0225 14169 Associate Court Reporter 0.00 35,383.00 0.00 0.00 35,383.00 16,212.44 19,170.56 54.18% 0.00 54.18% 1000 0225 14170 Associate Court Reporter 0.00 36,152.00 0.00 0.00 36,152.00 16,685.52 19,466.48 53.85% 0.00 53.85% 1000 0225 14171 Associate Court Reporter 0.00 8,654.00 0.00 0.00 8,654.00 3,994.20 4,659.80 53.85% 0.00 53.85% 1000 0225 14172 Associate Court Reporter 0.00 36,152.00 0.00 0.00 36,152.00 16,576.36 19,575.64 54.15% 0.00 54.15% 1000 0225 14173 Associate Court Reporter 0.00 34,615.00 0.00 0.00 34,615.00 15,266.28 19,348.72 55.90% 0.00 55.90% 1000 0225 14174 Associate Court Reporter 0.00 36,152.00 0.00 0.00 36,152.00 16,685.52 19,466.48 53.85% 0.00 53.85% 1000 0225 14175 Associate Court Reporter 0.00 8,654.00 0.00 0.00 8,654.00 2,285.58 6,368.42 73.59% 0.00 73.59% 1000 0225 14177 Case Management Coordinator 0.00 48,682.00 0.00 0.00 48,682.00 22,468.56 26,213.44 53.85% 0.00 53.85% 1000 0225 14178 Financial Coordinator 0.00 48,682.00 0.00 0.00 48,682.00 22,468.56 26,213.44 53.85% 0.00 53.85% 1000 0225 14179 Courts Program Coordinator 0.00 48,682.00 0.00 0.00 48,682.00 22,468.56 26,213.44 53.85% 0.00 53.85% 1000 0225 14181 Court Bailiff 0.00 34,135.00 0.00 0.00 34,135.00 15,754.56 18,380.44 53.85% 0.00 53.85% 1000 0225 14182 Court Bailiff 0.00 35,503.00 0.00 0.00 35,503.00 16,301.14 19,201.86 54.09% 0.00 54.09% 1000 0225 14183 Court Bailiff 0.00 34,135.00 0.00 0.00 34,135.00 15,366.58 18,768.42 54.98% 0.00 54.98% 1000 0225 14184 Court Bailiff 0.00 32,696.00 0.00 0.00 32,696.00 13,930.32 18,765.68 57.39% 0.00 57.39% 1000 0225 14185 Court Bailiff 0.00 33,416.00 0.00 0.00 33,416.00 14,619.49 18,796.51 56.25% 0.00 56.25% 1000 0225 14187 Public Service Coordinator 0.00 33,482.00 0.00 0.00 33,482.00 15,453.24 18,028.76 53.85% 0.00 53.85% 1000 0225 14188 Family Court Coordinator 0.00 45,023.00 0.00 0.00 45,023.00 20,779.80 24,243.20 53.85% 0.00 53.85% 1000 0225 15115 Director 0.00 84,567.00 0.00 0.00 84,567.00 39,030.96 45,536.04 53.85% 0.00 53.85%

1000 0225 17001 Judge 1 0.00 5,000.00 0.00 0.00 5,000.00 5,000.00 0.00 0.00% 0.00 0.00% 1000 0225 17002 Judge 2 0.00 5,000.00 0.00 0.00 5,000.00 5,000.00 0.00 0.00% 0.00 0.00% 1000 0225 17003 Judge 3 0.00 5,000.00 0.00 0.00 5,000.00 5,000.00 0.00 0.00% 0.00 0.00% 1000 0225 17004 Judge 4 0.00 5,000.00 0.00 0.00 5,000.00 5,000.00 0.00 0.00% 0.00 0.00% 1000 0225 17005 Judge 5 0.00 5,000.00 0.00 0.00 5,000.00 5,000.00 0.00 0.00% 0.00 0.00% 1000 0225 17006 Judge 6 0.00 5,000.00 0.00 0.00 5,000.00 5,000.00 0.00 0.00% 0.00 0.00% 1000 0225 17008 Judge 8 0.00 5,000.00 0.00 0.00 5,000.00 5,000.00 0.00 0.00% 0.00 0.00% 1000 0225 17009 Judge 9 0.00 5,000.00 0.00 0.00 5,000.00 5,000.00 0.00 0.00% 0.00 0.00% 1000 0225 17100 Transcripts 0.00 14,000.00 0.00 0.00 14,000.00 2,724.90 11,275.10 80.54% 0.00 80.54% 1000 0225 17601 Longevity 0.00 38,475.00 0.00 0.00 38,475.00 22,800.00 15,675.00 40.74% 0.00 40.74% 1000 0225 17801 Part Time 0.00 60,000.00 0.00 0.00 60,000.00 20,002.83 39,997.17 66.66% 0.00 66.66% 1000 0225 18001 FT Self Insurance 0.00 454,410.00 0.00 0.00 454,410.00 227,205.00 227,205.00 50.00% 0.00 50.00% 1000 0225 18101 FICA 0.00 149,107.00 0.00 0.00 149,107.00 64,876.15 84,230.85 56.49% 0.00 56.49% 1000 0225 18201 PERF 0.00 255,122.00 0.00 0.00 255,122.00 115,558.28 139,563.72 54.70% 0.00 54.70% 1000 0225 20001 Office Supplies 0.00 15,376.00 0.00 0.00 15,376.00 5,527.15 9,848.85 64.05% 0.00 64.05% 1000 0225 20003 Printing\Copy Supplies 0.00 7,255.00 0.00 0.00 7,255.00 2,627.79 4,627.21 63.78% 0.00 63.78% 1000 0225 20300 Transcript Tapes & Comp Supp 0.00 1,000.00 0.00 0.00 1,000.00 0.00 1,000.00 100.00% 0.00 100.00% 1000 0225 22218 Clothing Allotment 0.00 5,420.00 0.00 0.00 5,420.00 866.15 4,553.85 84.02% 0.00 84.02% 1000 0225 30003 Printing & Subscriptions 0.00 12,954.00 0.00 0.00 12,954.00 1,740.00 11,214.00 86.57% 0.00 86.57% 1000 0225 30004 Repairs; Equipment/Vehicle 0.00 1,000.00 0.00 0.00 1,000.00 50.10 949.90 94.99% 0.00 94.99% 1000 0225 30028 Training/Travel 0.00 12,060.00 0.00 0.00 12,060.00 4,018.13 8,041.87 66.68% 0.00 66.68% 1000 0225 30029 Books & Research 0.00 31,280.00 0.00 0.00 31,280.00 16,322.61 14,957.39 47.82% 0.00 47.82% 1000 0225 30800 Postage 0.00 28,000.00 0.00 0.00 28,000.00 2,535.80 25,464.20 90.94% 0.00 90.94% 1000 0225 32101 Judges' Liability Insurance 0.00 15,408.00 0.00 0.00 15,408.00 0.00 15,408.00 100.00% 0.00 100.00% 1000 0225 32212 Lodging/Meals Jurors 0.00 1,550.00 0.00 0.00 1,550.00 379.27 1,170.73 75.53% 0.00 75.53% 1000 0225 32215 Special Services 0.00 27,000.00 0.00 0.00 27,000.00 18,975.00 8,025.00 29.72% 0.00 29.72% 1000 0225 32260 Pauper Attorneys 0.00 185,000.00 0.00 0.00 185,000.00 174,790.75 10,209.25 5.52% 0.00 5.52% 1000 0225 32290 Maint-Transcribes & Comp 0.00 18,190.00 0.00 0.00 18,190.00 17,356.51 833.49 4.58% 0.00 4.58% 1000 0000 32750 Interest Payment 0.00 0.00 0.00 0.00 0.00 29,541.84 (29,541.84) 0.00% 0.00 0.00% 1000 0225 35300 Special Judges Pro-Tem 0.00 2,880.00 0.00 0.00 2,880.00 812.50 2,067.50 71.79% 0.00 71.79% 1000 0225 35500 Petit Jurors 0.00 20,000.00 0.00 0.00 20,000.00 6,893.80 13,106.20 65.53% 0.00 65.53% 1000 0000 39920 Tax Refunds 0.00 0.00 0.00 0.00 0.00 551,655.48 (551,655.48) 0.00% 0.00 0.00% 1000 0000 39990 Examination of Records 0.00 0.00 0.00 0.00 0.00 70,514.00 (70,514.00) 0.00% 0.00 0.00% 1000 0000 50000 Unappropriated Expense 0.00 0.00 0.00 0.00 0.00 22,372.77 (22,372.77) 0.00% 0.00 0.00% 1000 0225 50000 Unappropriated Expense 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00% 0.00 0.00%

0.00 3,192,120.00 0.00 0.00 3,192,120.00 2,239,296.75 952,823.25 29.85% 0.00 29.85%

General- Council Office Period Ending 6/7/2019 CASH BALANCE: $3,852,732.73Fund Loc Acct Acct Desc Carry Forward Approp Original Approp Addt'l Approp Adj Approp Total Approp Expenditure Unexpend Balance Unexpend Pct Encumbrance Unencumb

Pct1000 0061 11004 Council Member - President 0.00 15,711.00 0.00 0.00 15,711.00 7,301.64 8,409.36 53.53% 0.00 53.53% 1000 0061 11005 Council Member 0.00 15,711.00 0.00 0.00 15,711.00 6,691.21 9,019.79 57.41% 0.00 57.41% 1000 0061 11006 Council Member 0.00 15,711.00 0.00 0.00 15,711.00 7,235.05 8,475.95 53.95% 0.00 53.95% 1000 0061 11007 Council Member 0.00 15,711.00 0.00 0.00 15,711.00 7,235.05 8,475.95 53.95% 0.00 53.95% 1000 0061 11008 Council Member 0.00 15,711.00 0.00 0.00 15,711.00 7,235.05 8,475.95 53.95% 0.00 53.95% 1000 0061 11009 Council Member 0.00 15,711.00 0.00 0.00 15,711.00 7,235.05 8,475.95 53.95% 0.00 53.95% 1000 0061 11010 Council Member 0.00 15,711.00 0.00 0.00 15,711.00 7,235.05 8,475.95 53.95% 0.00 53.95% 1000 0061 11011 Council Attorney 0.00 71,551.00 0.00 0.00 71,551.00 33,023.52 38,527.48 53.85% 0.00 53.85% 1000 0061 11013 Council Assistant 0.00 32,779.00 0.00 0.00 32,779.00 15,128.76 17,650.24 53.85% 0.00 53.85% 1000 0061 17601 Longevity 0.00 1,000.00 0.00 0.00 1,000.00 1,000.00 0.00 0.00% 0.00 0.00% 1000 0061 17801 Part Time 0.00 4,500.00 0.00 0.00 4,500.00 0.00 4,500.00 100.00% 0.00 100.00% 1000 0061 18001 FT Self Insurance 0.00 91,800.00 0.00 0.00 91,800.00 45,900.00 45,900.00 50.00% 0.00 50.00% 1000 0061 18101 FICA 0.00 16,816.00 0.00 0.00 16,816.00 7,312.62 9,503.38 56.51% 0.00 56.51% 1000 0061 18201 PERF 0.00 30,432.00 0.00 0.00 30,432.00 12,934.25 17,497.75 57.50% 0.00 57.50% 1000 0061 20001 Office Supplies 0.00 1,000.00 0.00 0.00 1,000.00 118.01 881.99 88.20% 0.00 88.20% 1000 0061 20003 Printing\Copy Supplies 0.00 500.00 0.00 0.00 500.00 0.00 500.00 100.00% 0.00 100.00% 1000 0061 30005 Dues 0.00 345.00 0.00 18.00 363.00 363.00 0.00 0.00% 0.00 0.00% 1000 0061 30006 Contractual 0.00 8,500.00 0.00 0.00 8,500.00 4,742.50 3,757.50 44.21% 0.00 44.21% 1000 0061 30028 Training/Travel 0.00 2,000.00 0.00 0.00 2,000.00 661.55 1,338.45 66.92% 0.00 66.92% 1000 0061 30029 Books & Research 0.00 500.00 0.00 (318.00) 182.00 0.00 182.00 100.00% 0.00 100.00% 1000 0061 30030 Office Expenses 0.00 250.00 0.00 300.00 550.00 360.88 189.12 34.39% 0.00 34.39% 1000 0061 30031 Community Services 0.00 120,000.00 0.00 0.00 120,000.00 0.00 120,000.00 100.00% 0.00 100.00% 1000 0061 30032 BEDC 0.00 5,250.00 0.00 0.00 5,250.00 5,250.00 0.00 0.00% 0.00 0.00% 1000 0061 30800 Postage 0.00 125.00 0.00 0.00 125.00 16.50 108.50 86.80% 0.00 86.80%

0.00 497,325.00 0.00 0.00 497,325.00 176,979.69 320,345.31 64.41% 0.00 64.41%

General- Legal Dept Period Ending 6/7/2019 Cash Balance: $3,852,732.73Fund Loc Acct Acct Desc Carry Forward Approp Original Approp Addt'l Approp Adj Approp Total Approp Expenditure Unexpend Balance Unexpend Pct Encumbrance Unencumb

Pct1000 0277 12771 County Attorney 1 0.00 84,567.00 0.00 0.00 84,567.00 39,030.96 45,536.04 53.85% 0.00 53.85% 1000 0277 12772 County Attorney 2 0.00 81,773.00 0.00 0.00 81,773.00 37,741.44 44,031.56 53.85% 0.00 53.85% 1000 0277 12776 Admin Attorney (Dept Head) Sup 0.00 9,779.00 0.00 0.00 9,779.00 4,513.44 5,265.56 53.85% 0.00 53.85% 1000 0277 12777 County Attorney 3 0.00 81,773.00 0.00 0.00 81,773.00 36,451.80 45,321.20 55.42% 0.00 55.42% 1000 0277 13019 Legal Secretary 0.00 41,317.00 0.00 0.00 41,317.00 18,663.72 22,653.28 54.83% 0.00 54.83% 1000 0277 13020 Legal Secretary 0.00 37,803.00 0.00 0.00 37,803.00 14,945.08 22,857.92 60.47% 0.00 60.47% 1000 0277 17601 Longevity 0.00 4,400.00 0.00 0.00 4,400.00 3,200.00 1,200.00 27.27% 0.00 27.27% 1000 0277 18001 FT Self Insurance 0.00 51,000.00 0.00 0.00 51,000.00 25,500.00 25,500.00 50.00% 0.00 50.00% 1000 0277 18101 FICA 0.00 26,119.00 0.00 0.00 26,119.00 11,283.73 14,835.27 56.80% 0.00 56.80% 1000 0277 18201 PERF 0.00 47,856.00 0.00 0.00 47,856.00 21,491.04 26,364.96 55.09% 0.00 55.09% 1000 0277 20001 Office Supplies 0.00 1,145.00 0.00 246.75 1,391.75 595.64 796.11 57.20% 0.00 57.20% 1000 0277 30003 Printing & Subscriptions 0.00 200.00 0.00 0.00 200.00 0.00 200.00 100.00% 0.00 100.00% 1000 0277 30028 Training/Travel 0.00 4,600.00 0.00 0.00 4,600.00 1,606.08 2,993.92 65.09% 0.00 65.09% 1000 0277 30029 Books & Research 415.00 5,000.00 0.00 0.00 5,415.00 2,850.55 2,564.45 47.36% 0.00 47.36% 1000 0277 30030 Office Expenses 0.00 1,500.00 0.00 0.00 1,500.00 668.31 831.69 55.45% 0.00 55.45% 1000 0277 30800 Postage 0.00 906.00 0.00 0.00 906.00 6.57 899.43 99.27% 0.00 99.27% 1000 0277 31211 Litigation 0.00 1,000.00 0.00 0.00 1,000.00 0.00 1,000.00 100.00% 0.00 100.00% 1000 0277 31213 Litigation Deduction 0.00 30,000.00 0.00 0.00 30,000.00 7,858.82 22,141.18 73.80% 0.00 73.80% 1000 0277 31214 Claims Settlement 0.00 332.00 0.00 0.00 332.00 0.00 332.00 100.00% 0.00 100.00%

415.00 511,070.00 0.00 246.75 511,731.75 226,407.18 285,324.57 55.76% 0.00 55.76%

Highway- Cumulative Bridge Period Ending: 6/7/2019 Cash Balance: $2,163,943.69Fund Loc Acct Acct Desc Carry Forward Approp Original Approp Addt'l Approp Adj Approp Total Approp Expenditure Unexpend Balance Unexpend Pct Encumbrance Unencumb

Pct1135 0000 13308 Project Engineering Supervisor 0.00 53,694.00 0.00 0.00 53,694.00 23,748.93 29,945.07 55.77% 0.00 55.77% 1135 0000 13314 Bridge Crew Supervisor 0.00 45,843.00 0.00 0.00 45,843.00 20,696.33 25,146.67 54.85% 0.00 54.85% 1135 0000 13334 Truck Driver 0.00 39,250.00 0.00 0.00 39,250.00 12,232.72 27,017.28 68.83% 0.00 68.83% 1135 0000 13351 Equipment Operator/Bridge Crew 0.00 44,720.00 0.00 0.00 44,720.00 21,987.40 22,732.60 50.83% 0.00 50.83%

1135 0000 13352 Equipment Operator/Bridge Crew 0.00 41,101.00 0.00 0.00 41,101.00 18,854.40 22,246.60 54.13% 0.00 54.13%

1135 0000 17101 Overtime 0.00 15,000.00 0.00 0.00 15,000.00 1,700.87 13,299.13 88.66% 0.00 88.66% 1135 0000 17209 Clothing Allowance 0.00 6,250.00 0.00 0.00 6,250.00 2,734.80 3,515.20 56.24% 0.00 56.24% 1135 0000 17601 Longevity 0.00 3,200.00 0.00 0.00 3,200.00 0.00 3,200.00 100.00% 0.00 100.00% 1135 0000 18001 FT Self Insurance 0.00 61,200.00 0.00 0.00 61,200.00 25,500.00 35,700.00 58.33% 0.00 58.33% 1135 0000 18101 FICA 0.00 19,053.00 0.00 0.00 19,053.00 7,530.16 11,522.84 60.48% 0.00 60.48% 1135 0000 18201 PERF 0.00 34,025.00 0.00 0.00 34,025.00 14,432.49 19,592.51 57.58% 0.00 57.58% 1135 0000 30200 GIS Aerials 7,692.08 0.00 0.00 2,434.40 10,126.48 0.00 10,126.48 100.00% 0.00 100.00% 1135 0000 30401 Bridge Inspection 409,773.58 110,000.00 0.00 5,104.00 524,877.58 155,109.10 369,768.48 70.45% 0.00 70.45% 1135 0000 31314 Hartstrait Road CID 1890 0.00 0.00 35,000.00 8,300.00 43,300.00 15,846.33 27,453.67 63.40% 0.00 63.40% 1135 0000 31315 Hartstrait Road CID 1896 0.00 0.00 40,000.00 7,900.00 47,900.00 12,802.00 35,098.00 73.27% 0.00 73.27% 1135 0000 31316 Friendship Road Bridge 114 0.00 0.00 80,000.00 5,000.00 85,000.00 5,281.40 79,718.60 93.79% 0.00 93.79% 1135 0000 32301 Bridge Maintenance 133,699.63 65,000.00 0.00 (54,200.00) 144,499.63 25,325.85 119,173.78 82.47% 0.00 82.47% 1135 0000 32319 Rhorer Road #75 110,000.00 0.00 0.00 (20,000.00) 90,000.00 0.00 90,000.00 100.00% 0.00 100.00% 1135 0000 32321 Rhorer Road #610 110,000.00 0.00 0.00 0.00 110,000.00 0.00 110,000.00 100.00% 0.00 100.00% 1135 0000 33008 Other Insurance (Non-Health) 0.00 12,091.00 0.00 0.00 12,091.00 12,091.00 0.00 0.00% 0.00 0.00% 1135 0000 34000 Vernal Pike 1,085.58 0.00 0.00 0.00 1,085.58 0.00 1,085.58 100.00% 0.00 100.00% 1135 0000 39215 Brock Road 30,916.57 0.00 0.00 0.00 30,916.57 0.00 30,916.57 100.00% 0.00 100.00% 1135 0000 39219 Mt Pleasent Road Bridge 19,695.51 0.00 0.00 0.00 19,695.51 0.00 19,695.51 100.00% 0.00 100.00% 1135 0000 39221 Kinser Pike Bridge #46 3,823.09 0.00 0.00 10,000.00 13,823.09 13,328.58 494.51 3.58% 0.00 3.58% 1135 0000 39227 Lori Lane 184,104.34 0.00 0.00 0.00 184,104.34 0.00 184,104.34 100.00% 0.00 100.00% 1135 0000 39228 Stansifer Ln. 40,600.00 0.00 0.00 0.00 40,600.00 0.00 40,600.00 100.00% 0.00 100.00% 1135 0000 39236 Maple Grove Rd-Bridge #38 149,949.17 0.00 0.00 0.00 149,949.17 91,933.86 58,015.31 38.69% 0.00 38.69% 1135 0000 39238 Ratliff Rd 10,000.00 0.00 0.00 0.00 10,000.00 0.00 10,000.00 100.00% 0.00 100.00% 1135 0000 39240 Stinesville Road Bridge #12 839.83 0.00 0.00 0.00 839.83 220.00 619.83 73.80% 0.00 73.80% 1135 0000 39241 Carmola DR, C-1695 & New Struc 72,330.91 0.00 0.00 0.00 72,330.91 48,802.20 23,528.71 32.53% 0.00 32.53% 1135 0000 39253 Dodds Street Bridge #903 4,000.00 0.00 0.00 0.00 4,000.00 0.00 4,000.00 100.00% 0.00 100.00% 1135 0000 39262 Mt. Pleasant Road, #915 21.40 0.00 0.00 0.00 21.40 0.00 21.40 100.00% 0.00 100.00% 1135 0000 39265 GIS Aerial 2008 2,434.40 0.00 0.00 (2,434.40) 0.00 0.00 0.00 0.00% 0.00 0.00% 1135 0000 39270 Mt Tabor Rd Bridge #33 1,492.55 0.00 0.00 0.00 1,492.55 0.00 1,492.55 100.00% 0.00 100.00% 1135 0000 39279 Red Hill Rd Br#187 20,115.33 0.00 0.00 0.00 20,115.33 0.00 20,115.33 100.00% 0.00 100.00% 1135 0000 39356 Dutch Church Road Bridge #186 351,087.37 0.00 0.00 (5,104.00) 345,983.37 20,700.71 325,282.66 94.02% 0.00 94.02% 1135 0000 39372 Mel Currie Road Bridge # 43 493.91 0.00 0.00 0.00 493.91 0.00 493.91 100.00% 0.00 100.00% 1135 0000 39373 Bottom Road Bridge #21 326,617.27 0.00 0.00 0.00 326,617.27 11,982.24 314,635.03 96.33% 0.00 96.33% 1135 0000 39382 Kerr Creek Bridge #604 5,943.10 0.00 0.00 0.00 5,943.10 0.00 5,943.10 100.00% 0.00 100.00% 1135 0000 39385 Burch Road Bridge # 909 18,128.77 0.00 0.00 0.00 18,128.77 0.00 18,128.77 100.00% 0.00 100.00% 1135 0000 39386 Fairfax Road Bridge # 84 14,544.20 0.00 0.00 0.00 14,544.20 0.00 14,544.20 100.00% 0.00 100.00% 1135 0000 39387 Country Club Bridge #73 1,316.90 0.00 0.00 3,000.00 4,316.90 2,090.00 2,226.90 51.59% 0.00 51.59% 1135 0000 39388 Vernal Pike Bridge #26 105,268.10 0.00 0.00 0.00 105,268.10 0.00 105,268.10 100.00% 0.00 100.00% 1135 0000 39389 Ketcham Road Bridge 174,931.91 0.00 0.00 40,000.00 214,931.91 212,572.99 2,358.92 1.10% 0.00 1.10% 1135 0000 39390 Baby Creek Road, Bridge #629 50,000.00 0.00 0.00 0.00 50,000.00 0.00 50,000.00 100.00% 0.00 100.00% 1135 0000 39391 Bridge Deck, App & Asphalt Rep 30,000.00 0.00 0.00 0.00 30,000.00 0.00 30,000.00 100.00% 0.00 100.00%

1135 0000 39392 Rockport Rd, Culvert # TBD 10,466.03 0.00 0.00 0.00 10,466.03 0.00 10,466.03 100.00% 0.00 100.00% 1135 0000 39393 Wampler Rd, Culver #2223 6,835.67 0.00 0.00 0.00 6,835.67 0.00 6,835.67 100.00% 0.00 100.00% 1135 0000 39394 Getty's Ck Rd, Culvert #1402 7,284.39 0.00 0.00 0.00 7,284.39 0.00 7,284.39 100.00% 0.00 100.00% 1135 0000 39395 Ratliff Rd, Culvert #1783 7,168.92 0.00 0.00 0.00 7,168.92 0.00 7,168.92 100.00% 0.00 100.00% 1135 0000 39396 Roberts Rd, Culvert #503 9,146.92 0.00 0.00 0.00 9,146.92 0.00 9,146.92 100.00% 0.00 100.00% 1135 0000 39397 Brighton Rd, Culvert #2200 11,685.80 0.00 0.00 0.00 11,685.80 0.00 11,685.80 100.00% 0.00 100.00% 1135 0000 39398 Wampler Rd, Culvert #2196 7,984.00 0.00 0.00 0.00 7,984.00 0.00 7,984.00 100.00% 0.00 100.00% 1135 0000 39399 Flatwoods Rd, Culvert #1820 7,169.10 0.00 0.00 0.00 7,169.10 0.00 7,169.10 100.00% 0.00 100.00% 1135 0000 39400 Darrell Dr, Culvert #814 38,658.61 0.00 0.00 0.00 38,658.61 0.00 38,658.61 100.00% 0.00 100.00% 1135 0000 39401 Burch Rd, Culvert #200 14,303.17 0.00 0.00 0.00 14,303.17 0.00 14,303.17 100.00% 0.00 100.00% 1135 0000 39402 Burch Rd, Culvert #199 7,751.86 0.00 0.00 0.00 7,751.86 0.00 7,751.86 100.00% 0.00 100.00% 1135 0000 39403 Rockport Rd, Bridge #308 50,000.00 0.00 0.00 0.00 50,000.00 0.00 50,000.00 100.00% 0.00 100.00% 1135 0000 39404 Small Structure Inventory 113,256.00 30,000.00 0.00 0.00 143,256.00 73,416.00 69,840.00 48.75% 0.00 48.75%

2,682,615.97 580,427.00 155,000.00 0.00 3,418,042.97 850,920.36 2,567,122.61 75.11% 0.00 75.11%

Highway- Stormwater Period Ending: 6/7/2019 CASH BALANCE: $1,949,798.51Fund Loc Acct Acct Desc Carry Forward Approp Original Approp Addt'l Approp Adj Approp Total Approp Expenditure Unexpend Balance Unexpend Pct Encumbrance Unencumb

Pct1197 0000 10069 MS4 Coordinator 0.00 75,113.00 0.00 0.00 75,113.00 33,611.04 41,501.96 55.25% 0.00 55.25% 1197 0000 10070 Stormwater Equipment Operator 0.00 41,330.00 0.00 0.00 41,330.00 16,427.50 24,902.50 60.25% 0.00 60.25% 1197 0000 10076 MS4 Assistant 0.00 49,218.00 0.00 0.00 49,218.00 22,716.00 26,502.00 53.85% 0.00 53.85% 1197 0000 11000 Elected Official 0.00 11,815.00 0.00 0.00 11,815.00 5,440.87 6,374.13 53.95% 0.00 53.95% 1197 0000 11069 Stormwater Equipment Operator 0.00 40,872.00 0.00 0.00 40,872.00 18,854.40 22,017.60 53.87% 0.00 53.87% 1197 0000 11070 Stormwater Equipment Operator 0.00 41,101.00 0.00 0.00 41,101.00 14,599.40 26,501.60 64.48% 0.00 64.48% 1197 0000 11071 Stormwater Equipment Operator 0.00 45,698.00 0.00 0.00 45,698.00 31,768.20 13,929.80 30.48% 0.00 30.48% 1197 0000 11072 Stormwater Crew Supervisor 0.00 43,591.00 0.00 0.00 43,591.00 20,410.40 23,180.60 53.18% 0.00 53.18% 1197 0000 11073 Stormwater Crew Foreman 0.00 0.00 44,859.00 0.00 44,859.00 6,502.22 38,356.78 85.51% 0.00 85.51% 1197 0000 15834 Truck Driver 0.00 0.00 38,751.00 0.00 38,751.00 6,051.44 32,699.56 84.38% 0.00 84.38% 1197 0000 17101 Overtime 0.00 7,500.00 0.00 0.00 7,500.00 4,574.51 2,925.49 39.01% 0.00 39.01% 1197 0000 17209 Clothing Allowance 0.00 6,250.00 2,500.00 0.00 8,750.00 3,076.65 5,673.35 64.84% 0.00 64.84% 1197 0000 17601 Longevity 0.00 2,400.00 200.00 0.00 2,600.00 0.00 2,600.00 100.00% 0.00 100.00% 1197 0000 17801 Part Time 0.00 12,500.00 0.00 0.00 12,500.00 786.00 11,714.00 93.71% 0.00 93.71% 1197 0000 18001 FT Self Insurance 0.00 73,950.00 12,600.00 0.00 86,550.00 42,075.00 44,475.00 51.39% 0.00 51.39% 1197 0000 18101 FICA 0.00 28,871.00 6,400.00 0.00 35,271.00 14,265.55 21,005.45 59.55% 0.00 59.55% 1197 0000 18201 PERF 0.00 50,586.00 12,000.00 0.00 62,586.00 26,685.69 35,900.31 57.36% 0.00 57.36% 1197 0000 20001 Office Supplies 0.00 3,000.00 0.00 (2,000.00) 1,000.00 152.30 847.70 84.77% 0.00 84.77% 1197 0000 20302 Vehicle Maintenance Supp 0.00 10,500.00 0.00 0.00 10,500.00 4,652.22 5,847.78 55.69% 0.00 55.69% 1197 0000 21170 Field Crew Supplies 0.00 5,000.00 0.00 0.00 5,000.00 1,876.92 3,123.08 62.46% 0.00 62.46% 1197 0000 23920 Testing/Sampling Equipment 0.00 2,500.00 0.00 0.00 2,500.00 0.00 2,500.00 100.00% 0.00 100.00% 1197 0000 23940 Seed/Mulch /Compost/Plantings 0.00 10,000.00 0.00 0.00 10,000.00 1,446.04 8,553.96 85.54% 0.00 85.54% 1197 0000 23950 Pipes 0.00 20,000.00 0.00 1,500.00 21,500.00 21,463.21 36.79 0.17% 0.00 0.17% 1197 0000 23960 Backfill/Pavement Repair Mater 0.00 20,000.00 0.00 3,500.00 23,500.00 22,070.08 1,429.92 6.08% 0.00 6.08% 1197 0000 23970 Signs 0.00 5,000.00 0.00 (3,000.00) 2,000.00 0.00 2,000.00 100.00% 0.00 100.00% 1197 0000 30004 Repairs; Equipment/Vehicle 0.00 25,000.00 0.00 0.00 25,000.00 0.00 25,000.00 100.00% 0.00 100.00% 1197 0000 30028 Training/Travel 0.00 7,000.00 0.00 0.00 7,000.00 571.00 6,429.00 91.84% 0.00 91.84% 1197 0000 30041 Software 0.00 2,000.00 0.00 0.00 2,000.00 0.00 2,000.00 100.00% 0.00 100.00% 1197 0000 30061 On Call Construction Services 0.00 75,000.00 0.00 281,000.00 356,000.00 303,320.20 52,679.80 14.80% 0.00 14.80% 1197 0000 30062 Remote Monitoring #1SW 0.00 40,000.00 0.00 0.00 40,000.00 0.00 40,000.00 100.00% 0.00 100.00% 1197 0000 30063 Sinking Creek #31 SW 0.00 25,000.00 0.00 0.00 25,000.00 0.00 25,000.00 100.00% 0.00 100.00% 1197 0000 30218 Laboratory Fees 0.00 1,000.00 0.00 0.00 1,000.00 175.00 825.00 82.50% 0.00 82.50% 1197 0000 30219 Disposal Fees 0.00 20,000.00 0.00 0.00 20,000.00 3,240.40 16,759.60 83.80% 0.00 83.80% 1197 0000 30310 General Engineering Services 0.00 0.00 0.00 4,445.50 4,445.50 4,445.50 0.00 0.00% 0.00 0.00% 1197 0000 30314 Maint / Good Housekeeping SW 0.00 25,000.00 0.00 0.00 25,000.00 0.00 25,000.00 100.00% 0.00 100.00% 1197 0000 30317 Cartegraph License & Maint 0.00 5,000.00 0.00 0.00 5,000.00 0.00 5,000.00 100.00% 0.00 100.00% 1197 0000 30321 Professional Fees 0.00 150,000.00 0.00 (4,731.99) 145,268.01 8,917.39 136,350.62 93.86% 0.00 93.86% 1197 0000 30330 Public Educ & Participation 0.00 50,000.00 0.00 0.00 50,000.00 36,263.00 13,737.00 27.47% 0.00 27.47% 1197 0000 30500 Printing & Advertising 0.00 2,500.00 0.00 0.00 2,500.00 0.00 2,500.00 100.00% 0.00 100.00% 1197 0000 30700 Gas, Oil & Lube 0.00 15,000.00 0.00 0.00 15,000.00 8,816.32 6,183.68 41.22% 0.00 41.22% 1197 0000 30801 Postage & Freight 0.00 1,500.00 0.00 0.00 1,500.00 82.62 1,417.38 94.49% 0.00 94.49% 1197 0000 31585 Communications 0.00 5,000.00 0.00 (226.00) 4,774.00 0.00 4,774.00 100.00% 0.00 100.00% 1197 0000 32113 Drug Testing 0.00 100.00 0.00 0.00 100.00 0.00 100.00 100.00% 0.00 100.00% 1197 0000 33008 Other Insurance (Non-Health) 0.00 16,000.00 0.00 0.00 16,000.00 16,000.00 0.00 0.00% 0.00 0.00% 1197 0000 33010 Refunds 0.00 0.00 0.00 512.49 512.49 512.49 0.00 0.00% 0.00 0.00% 1197 0000 33033 Lake Monroe Water Quality 0.00 75,000.00 0.00 0.00 75,000.00 0.00 75,000.00 100.00% 0.00 100.00% 1197 0000 36003 Utilities 0.00 5,000.00 0.00 0.00 5,000.00 534.82 4,465.18 89.30% 0.00 89.30%

1197 0000 38230 Rental Of Equipment 0.00 10,000.00 0.00 0.00 10,000.00 1,736.00 8,264.00 82.64% 0.00 82.64% 1197 0000 38290 Copier Maint 0.00 1,500.00 0.00 0.00 1,500.00 0.00 1,500.00 100.00% 0.00 100.00% 1197 0000 39220 Cherry Lane #15 SW 0.00 50,000.00 0.00 0.00 50,000.00 6,442.00 43,558.00 87.12% 0.00 87.12% 1197 0000 39222 Baby Creek #3 SW 0.00 125,000.00 0.00 0.00 125,000.00 118,365.35 6,634.65 5.31% 0.00 5.31% 1197 0000 39267 Mt Tabor Rd #3 SW 0.00 400,000.00 0.00 0.00 400,000.00 0.00 400,000.00 100.00% 0.00 100.00% 1197 0000 39272 Bottom Rd #49 SW 0.00 500,000.00 0.00 (281,000.00) 219,000.00 0.00 219,000.00 100.00% 0.00 100.00% 1197 0000 39288 Stipp Rd/Moores Ck #16 & #4 SW 0.00 750,000.00 0.00 0.00 750,000.00 73,257.00 676,743.00 90.23% 0.00 90.23%

1197 0000 40001 Equipment 0.00 50,000.00 0.00 0.00 50,000.00 0.00 50,000.00 100.00% 0.00 100.00% 1197 0000 41104 Vehicle Purchase 0.00 0.00 44,515.00 0.00 44,515.00 0.00 44,515.00 100.00% 0.00 100.00% 1197 0000 46300 Dump Truck (Lease/Purchase) 0.00 0.00 164,949.00 0.00 164,949.00 0.00 164,949.00 100.00% 0.00 100.00%

0.00 3,038,395.00 326,774.00 0.00 3,365,169.00 902,184.73 2,462,984.27 73.19% 0.00 73.19%

HIGHWAY- MVH- Hwy Admin Period Ending 6/7/2019 CASH BALANCE: $1,149,687.63Fund Loc Acct Acct Desc Carry Forward Approp Original Approp Addt'l Approp Adj Approp Total Approp Expenditure Unexpend Balance Unexpend Pct Encumbrance Unencumb

Pct1176 0530 10067 Financial Manager 0.00 48,682.00 0.00 0.00 48,682.00 22,468.56 26,213.44 53.85% 0.00 53.85% 1176 0530 11002 Administrative Assistant 0.00 36,658.00 0.00 0.00 36,658.00 16,177.44 20,480.56 55.87% 0.00 55.87% 1176 0530 15809 Highway Supervisor 0.00 84,567.00 0.00 0.00 84,567.00 50,418.90 34,148.10 40.38% 0.00 40.38% 1176 0530 15810 Hwy Dept Director 0.00 84,567.00 0.00 0.00 84,567.00 39,030.96 45,536.04 53.85% 0.00 53.85% 1176 0530 15811 Assistant Supervisor 0.00 51,457.00 0.00 0.00 51,457.00 23,288.43 28,168.57 54.74% 0.00 54.74% 1176 0530 15812 Assistant Supervisor 0.00 51,457.00 0.00 0.00 51,457.00 18,091.20 33,365.80 64.84% 0.00 64.84% 1176 0530 15813 Project Engineer 0.00 51,457.00 0.00 0.00 51,457.00 23,748.96 27,708.04 53.85% 0.00 53.85% 1176 0530 15814 Operations Manager 0.00 48,682.00 0.00 0.00 48,682.00 22,468.56 26,213.44 53.85% 0.00 53.85% 1176 0530 15815 Highway Engineer 0.00 75,113.00 0.00 0.00 75,113.00 34,403.40 40,709.60 54.20% 0.00 54.20% 1176 0530 17101 Overtime 0.00 10,000.00 0.00 0.00 10,000.00 9,962.14 37.86 0.38% 0.00 0.38% 1176 0530 17601 Longevity 0.00 13,400.00 0.00 0.00 13,400.00 3,300.00 10,100.00 75.37% 0.00 75.37% 1176 0530 18001 FT Self Insurance 0.00 91,800.00 0.00 0.00 91,800.00 45,900.00 45,900.00 50.00% 0.00 50.00% 1176 0530 18101 FICA 0.00 42,538.00 0.00 0.00 42,538.00 19,424.86 23,113.14 54.34% 0.00 54.34% 1176 0530 18201 PERF 0.00 77,055.00 0.00 0.00 77,055.00 35,912.31 41,142.69 53.39% 0.00 53.39% 1176 0530 20001 Office Supplies 0.00 10,000.00 0.00 0.00 10,000.00 3,836.71 6,163.29 61.63% 0.00 61.63% 1176 0530 20002 Official Records 0.00 1,000.00 0.00 0.00 1,000.00 143.00 857.00 85.70% 0.00 85.70% 1176 0530 38312 Other Current Charges 0.00 500.00 0.00 0.00 500.00 0.00 500.00 100.00% 0.00 100.00% 1176 0530 40003 Office Equipment 0.00 10,000.00 0.00 0.00 10,000.00 3,034.38 6,965.62 69.66% 0.00 69.66% 1176 0530 44300 Computer Hardware 0.00 3,500.00 0.00 0.00 3,500.00 0.00 3,500.00 100.00% 0.00 100.00% 1176 0530 44400 GIS Work Station 0.00 7,000.00 0.00 0.00 7,000.00 0.00 7,000.00 100.00% 0.00 100.00% 1176 0530 44450 County Maps 0.00 5,400.00 0.00 0.00 5,400.00 3,018.36 2,381.64 44.10% 0.00 44.10% 1176 0530 44500 Traffic Counters 0.00 4,000.00 0.00 0.00 4,000.00 0.00 4,000.00 100.00% 0.00 100.00%

0.00 808,833.00 0.00 0.00 808,833.00 374,628.17 434,204.83 53.68% 0.00 53.68%

HIGHWAY- MVH- Maintenance & Repair Period Ending 6/7/2019 CASH BALANCE: $1,149,687.63Fund Loc Acct Acct Desc Carry Forward Approp Original Approp Addt'l Approp Adj Approp Total Approp Expenditure Unexpend Balance Unexpend Pct Encumbrance Unencumb

Pct1176 0531 15830 Truck Driver 0.00 38,980.00 0.00 (19,490.00) 19,490.00 15,433.84 4,056.16 20.81% 0.00 20.81% 1176 0531 15831 Truck Driver 0.00 42,495.00 0.00 (21,247.50) 21,247.50 16,997.76 4,249.74 20.00% 0.00 20.00% 1176 0531 15832 Truck Driver 0.00 41,413.00 0.00 (20,706.50) 20,706.50 16,057.17 4,649.33 22.45% 0.00 22.45% 1176 0531 15833 Truck Driver 0.00 42,224.00 0.00 (21,112.00) 21,112.00 16,394.48 4,717.52 22.35% 0.00 22.35% 1176 0531 15835 Truck Driver 0.00 39,250.00 0.00 (19,625.00) 19,625.00 17,039.61 2,585.39 13.17% 0.00 13.17% 1176 0531 15836 Truck Driver 0.00 39,250.00 0.00 (19,625.00) 19,625.00 17,492.49 2,132.51 10.87% 0.00 10.87% 1176 0531 15837 Truck Driver 0.00 41,164.00 0.00 (20,582.00) 20,582.00 13,058.64 7,523.36 36.55% 0.00 36.55% 1176 0531 15838 Truck Driver 0.00 39,250.00 0.00 (19,625.00) 19,625.00 12,911.84 6,713.16 34.21% 0.00 34.21% 1176 0531 15839 Truck Driver 0.00 39,250.00 0.00 (19,625.00) 19,625.00 16,869.78 2,755.22 14.04% 0.00 14.04% 1176 0531 15840 Truck Driver 0.00 39,250.00 0.00 (19,625.00) 19,625.00 17,804.74 1,820.26 9.28% 0.00 9.28% 1176 0531 15841 Truck Driver 0.00 42,495.00 0.00 (21,247.50) 21,247.50 16,180.56 5,066.94 23.85% 0.00 23.85% 1176 0531 15842 Truck Driver 0.00 39,250.00 0.00 (19,625.00) 19,625.00 15,625.91 3,999.09 20.38% 0.00 20.38% 1176 0531 15844 Truck Driver 0.00 39,458.00 0.00 (19,729.00) 19,729.00 12,658.90 7,070.10 35.84% 0.00 35.84% 1176 0531 15845 Truck Driver 0.00 38,980.00 0.00 (19,490.00) 19,490.00 15,088.24 4,401.76 22.58% 0.00 22.58% 1176 0531 15846 Truck Driver 0.00 38,980.00 0.00 (19,490.00) 19,490.00 16,341.50 3,148.50 16.15% 0.00 16.15% 1176 0531 15847 Light Equipment/Bushhog Oper 0.00 43,036.00 0.00 (21,518.00) 21,518.00 17,761.92 3,756.08 17.46% 0.00 17.46% 1176 0531 15848 Light Equipment/Bushhog Oper 0.00 43,036.00 0.00 (21,518.00) 21,518.00 7,536.33 13,981.67 64.98% 0.00 64.98% 1176 0531 15849 Equipment Operator 0.00 41,330.00 0.00 (20,665.00) 20,665.00 14,385.28 6,279.72 30.39% 0.00 30.39% 1176 0531 15850 Equipment Operator 0.00 44,720.00 0.00 (22,360.00) 22,360.00 16,856.00 5,504.00 24.62% 0.00 24.62% 1176 0531 15852 Equipment Operator 0.00 41,330.00 0.00 (20,665.00) 20,665.00 18,021.12 2,643.88 12.79% 0.00 12.79% 1176 0531 15853 Equipment Operator 0.00 43,285.00 0.00 (21,642.50) 21,642.50 19,311.68 2,330.82 10.77% 0.00 10.77% 1176 0531 15854 Equipment Operator 0.00 45,074.00 0.00 (22,537.00) 22,537.00 16,068.30 6,468.70 28.70% 0.00 28.70% 1176 0531 15855 Equipment Operator 0.00 45,698.00 0.00 (22,849.00) 22,849.00 18,773.76 4,075.24 17.84% 0.00 17.84% 1176 0531 15856 Equipment Operator 0.00 43,285.00 0.00 (21,642.50) 21,642.50 14,859.52 6,782.98 31.34% 0.00 31.34% 1176 0531 15857 Sign Repair Person 0.00 38,980.00 0.00 (19,490.00) 19,490.00 16,852.36 2,637.64 13.53% 0.00 13.53% 1176 0531 15858 Sign Repair Person 0.00 42,224.00 0.00 (21,112.00) 21,112.00 18,036.53 3,075.47 14.57% 0.00 14.57% 1176 0531 15860 Communications/Payroll Manager 0.00 43,535.00 0.00 0.00 43,535.00 18,377.60 25,157.40 57.79% 0.00 57.79%

1176 0531 15867 Fleet Maintenance Coordinator 0.00 44,720.00 0.00 0.00 44,720.00 20,640.00 24,080.00 53.85% 0.00 53.85% 1176 0531 17101 Overtime 0.00 80,000.00 0.00 (5,000.00) 75,000.00 76,115.52 (1,115.52) (1.49%) 0.00 (1.49%)1176 0531 17209 Clothing Allowance 0.00 35,000.00 0.00 0.00 35,000.00 16,298.34 18,701.66 53.43% 0.00 53.43% 1176 0531 17801 Part Time 0.00 29,917.00 0.00 (14,958.50) 14,958.50 6,181.24 8,777.26 58.68% 0.00 58.68% 1176 0531 18001 FT Self Insurance 0.00 285,600.00 0.00 (100,000.00) 185,600.00 129,683.45 55,916.55 30.13% 0.00 30.13% 1176 0531 18101 FICA 0.00 99,975.00 0.00 0.00 99,975.00 42,537.40 57,437.60 57.45% 0.00 57.45% 1176 0531 18201 PERF 0.00 176,356.00 0.00 (75,000.00) 101,356.00 73,863.23 27,492.77 27.13% 0.00 27.13% 1176 0531 23100 Sewer Pipe-Guardrail 0.00 1,000.00 0.00 (1,000.00) 0.00 0.00 0.00 0.00% 0.00 0.00% 1176 0531 23300 Salt, Liquid Calcium 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00% 0.00 0.00% 1176 0531 23400 Bituminous 0.00 1,550,000.00 0.00 (1,075,000.00) 475,000.00 302,435.55 172,564.45 36.33% 0.00 36.33% 1176 0531 23411 Fleet Maintenance 0.00 200,000.00 0.00 49,589.78 249,589.78 117,791.18 131,798.60 52.81% 0.00 52.81% 1176 0531 23412 Traffic Signal Maintenance 0.00 66,000.00 0.00 (33,000.00) 33,000.00 8,027.63 24,972.37 75.67% 0.00 75.67% 1176 0531 23500 Stone Gravel Etc. 0.00 120,000.00 0.00 (40,000.00) 80,000.00 67,238.54 12,761.46 15.95% 0.00 15.95% 1176 0531 23800 Paint, Concrete, Fence Mailbox 0.00 3,300.00 0.00 1,000.00 4,300.00 1,561.02 2,738.98 63.70% 0.00 63.70% 1176 0531 23900 Other Supplies 0.00 800.00 0.00 0.00 800.00 145.70 654.30 81.79% 0.00 81.79% 1176 0531 23910 Road Signs 0.00 60,000.00 0.00 (30,000.00) 30,000.00 19,053.85 10,946.15 36.49% 0.00 36.49% 1176 0531 30129 Sidewalk Rep & Maint 0.00 100,000.00 0.00 (100,000.00) 0.00 0.00 0.00 0.00% 0.00 0.00% 1176 0531 30700 Gas, Oil & Lube 0.00 300,000.00 0.00 96,882.64 396,882.64 190,932.01 205,950.63 51.89% 0.00 51.89% 1176 0531 31243 Guardrail 0.00 0.00 0.00 20,000.00 20,000.00 0.00 20,000.00 100.00% 0.00 100.00% 1176 0531 35350 Infrastructure 0.00 200,000.00 0.00 (200,000.00) 0.00 0.00 0.00 0.00% 0.00 0.00%

1176 0531 35351 Guardrail Preservation 0.00 20,000.00 0.00 (20,000.00) 0.00 0.00 0.00 0.00% 0.00 0.00% 1176 0531 38211 Gasoline Admin 0.00 8,000.00 0.00 (8,000.00) 0.00 0.00 0.00 0.00% 0.00 0.00% 1176 0531 38220 Tires, Tubes & Batteries 0.00 50,000.00 0.00 0.00 50,000.00 9,658.06 40,341.94 80.68% 0.00 80.68% 1176 0531 38230 Rental Of Equipment 0.00 13,000.00 0.00 0.00 13,000.00 2,100.00 10,900.00 83.85% 0.00 83.85% 1176 0531 38240 Landfill Charges 0.00 4,000.00 0.00 8,000.00 12,000.00 5,628.54 6,371.46 53.10% 0.00 53.10%

0.00 4,564,890.00 0.00 (2,063,329.58) 2,501,560.42 1,522,687.12 978,873.30 39.13% 0.00 39.13%

HIGHWAY- MVH- General & Undistributed Period Ending 6/7/2019 CASH BALANCE: $1,149,687.63Fund Loc Acct Acct Desc Carry Forward Approp Original Approp Addt'l Approp Adj Approp Total Approp Expenditure Unexpend Balance Unexpend Pct Encumbrance Unencumb

Pct1176 0533 15803 Master Mechanic 0.00 43,618.00 0.00 0.00 43,618.00 20,120.72 23,497.28 53.87% 0.00 53.87% 1176 0533 15804 Mechanic 0.00 44,367.00 0.00 0.00 44,367.00 20,476.80 23,890.20 53.85% 0.00 53.85% 1176 0533 15805 Mechanic 0.00 40,976.00 0.00 0.00 40,976.00 16,854.80 24,121.20 58.87% 0.00 58.87% 1176 0533 15806 Mechanic 0.00 41,247.00 0.00 0.00 41,247.00 18,902.15 22,344.85 54.17% 0.00 54.17% 1176 0533 17101 Overtime 0.00 10,000.00 0.00 0.00 10,000.00 9,179.50 820.50 8.21% 0.00 8.21% 1176 0533 17201 Snow & Ice Duty Allowance 0.00 41,000.00 0.00 0.00 41,000.00 48,615.70 (7,615.70) (18.57%) 0.00 (18.57%)1176 0533 17202 Mechanics Tool Allowance 0.00 4,000.00 0.00 0.00 4,000.00 2,000.00 2,000.00 50.00% 0.00 50.00% 1176 0533 17209 Clothing Allowance 0.00 5,000.00 0.00 0.00 5,000.00 2,500.00 2,500.00 50.00% 0.00 50.00% 1176 0533 18001 FT Self Insurance 0.00 40,800.00 0.00 0.00 40,800.00 20,400.00 20,400.00 50.00% 0.00 50.00% 1176 0533 18101 FICA 0.00 17,611.00 0.00 0.00 17,611.00 10,075.85 7,535.15 42.79% 0.00 42.79% 1176 0533 18201 PERF 0.00 25,590.00 0.00 0.00 25,590.00 12,145.80 13,444.20 52.54% 0.00 52.54% 1176 0533 28210 Repair Truck, Trailer Supplies 0.00 17,000.00 0.00 0.00 17,000.00 901.57 16,098.43 94.70% 0.00 94.70% 1176 0533 30004 Repairs; Equipment/Vehicle 0.00 20,000.00 0.00 39,337.79 59,337.79 36,680.75 22,657.04 38.18% 0.00 38.18% 1176 0533 30021 Phones & Pagers 0.00 11,000.00 0.00 0.00 11,000.00 2,300.41 8,699.59 79.09% 0.00 79.09% 1176 0533 30028 Training/Travel 0.00 9,000.00 0.00 0.00 9,000.00 1,986.73 7,013.27 77.93% 0.00 77.93% 1176 0533 30041 Software 0.00 3,300.00 0.00 0.00 3,300.00 0.00 3,300.00 100.00% 0.00 100.00% 1176 0533 30500 Printing & Advertising 0.00 2,500.00 0.00 0.00 2,500.00 298.28 2,201.72 88.07% 0.00 88.07% 1176 0533 30801 Postage & Freight 0.00 5,000.00 0.00 0.00 5,000.00 0.00 5,000.00 100.00% 0.00 100.00% 1176 0533 32113 Drug Testing 0.00 3,000.00 0.00 0.00 3,000.00 512.00 2,488.00 82.93% 0.00 82.93% 1176 0533 33008 Other Insurance (Non-Health) 0.00 150,000.00 0.00 0.00 150,000.00 79,352.70 70,647.30 47.10% 0.00 47.10% 1176 0533 36003 Utilities 0.00 45,000.00 0.00 0.00 45,000.00 23,421.26 21,578.74 47.95% 0.00 47.95% 1176 0533 38120 Traffic Comm. Members 0.00 1,200.00 0.00 0.00 1,200.00 825.00 375.00 31.25% 0.00 31.25% 1176 0533 38210 Other Garage & Mtr Supply 0.00 25,000.00 0.00 2,500.00 27,500.00 18,116.89 9,383.11 34.12% 0.00 34.12% 1176 0533 38290 Copier Maint 0.00 6,000.00 0.00 (2,500.00) 3,500.00 978.28 2,521.72 72.05% 0.00 72.05% 1176 0533 41104 Vehicle Purchase 0.00 317,400.00 0.00 107,928.40 425,328.40 348,842.86 76,485.54 17.98% 0.00 17.98% 1176 0533 45330 Snow Removal Equip. 0.00 10,000.00 0.00 0.00 10,000.00 2,947.11 7,052.89 70.53% 0.00 70.53%

0.00 939,609.00 0.00 147,266.19 1,086,875.19 698,435.16 388,440.03 35.74% 0.00 35.74%

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JUNE 11, 2019 AT 5:30 PM REGULAR SESSION AGENDA

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