June 20 2018
BOARD OF EDUCATION
CINCINNATI, OHIO
PROCEEDINGS
BUSINESS MEETING
June 20, 2018
Table of Contents
Roll Call . . . . . . . . . . . . . . . . . . 570
Presentations . . . . . . . . . . . . . . . . . 570
Announcements/Hearing of the Public . . . . . . . . . . . 570
Report of the Superintendent
Recommendations of the Superintendent of Schools . . . . . . . .
1. Certificated Personnel . . . . . . . . . . . . . 572
2. Civil Service Personnel . . . . . . . . . . . . . 578
Report of the Treasurer
I. Agreements . . . . . . . . . . . . . . . 583
II. Award of Purchase Orders . . . . . . . . . . . . 586
III. Payments . . . . . . . . . . . . . . . . 587
IV. Then and Now Certificates . . . . . . . . . . . . 587
V. Request for Proposals . . . . . . . . . . . . . 588
VI. Donations . . . . . . . . . . . . . . . . 589
VII. Grant Awards . . . . . . . . . . . . . . . 590
Inquiries/Updates . . . . . . . . . . . . . . . . 591
Assignments . . . . . . . . . . . . . . . . . 591
Adjournment . . . . . . . . . . . . . . . . . 591
June 20 570 2018
BUSINESS MEETING
The Board of Education of the City School District of the City of Cincinnati, Ohio, met pursuant to its calendar of meetings in the
ILC at the Cincinnati Public Schools Education Center, 2651 Burnet Avenue, Wednesday, June 20, 2018 at 11:05 a.m., President
Jones in the chair. The pledge to the flag was led by President Jones.
ROLL CALL
Present: Members Bates, Bolton, Davis, Moroski, President Jones (5)
Absent: Members Copeland-Dansby, Messer (2)
Superintendent Catherine L. Mitchell was present.
PRESENTATIONS
1. Imagination Library – Tiana Henry, Cincinnati Children’s Hospital
2. Budget – Jennifer Wagner, Treasurer
ANNOUNCEMENTS/HEARING OF THE PUBLIC
Kudos:
1. Mr. Moehring, Chief Operations Officer and his team at Iowa Street for doing what you do for the district each and
every day.
2. Administration on working hard in making sure there is a good principal in every building.
The following persons addressed the Board regarding the topics indicated:
1. Marlena Brookfield LSDMC Policy and Manuel Revision
June 20 571 2018
RECOMMENDATIONS
SUPERINTENDENT OF SCHOOLS
CINCINNATI PUBLIC SCHOOLS
RECOMMENDATION 1 – CERTIFICATED PERSONNEL
A. RETIREMENT
B. RESIGNATION
C. PROMOTION
D. ADDITIONAL ASSIGNMENT
RECOMMENDATION 2 – CIVIL SERVICE PERSONNEL
A. RESIGNATION
B. APPOINTMENT
C. CHANGE IN STATUS
June 20 572 2018
RECOMMENDATION 1 - CERTIFICATED PERSONNEL
A. RETIREMENT
(Indicates that the employee’s application for retirement has been approved by STRS, effective the first day of the month. This
recommendation is being made because the employee has completed the term of their employment, or due to disability status, or by
mutual agreement. There is no mandatory retirement age for employees.)
The following certificated employees have made application to the Ohio State Teachers Retirement System in accordance with the
statutes of the State of Ohio.
Lisa Kay Adair Teacher – Silverton Service August 1
B. RESIGNATION
(The effective date is the first working day the employee is no longer providing services to the district. This recommendation is
being made because either the employee has completed the term of their employment, or by mutual agreement.)
Tiffany Bey Substitute Teacher Relocating June 12
Caroline W. Becker Teacher – Gamble Montessori Other Employment August 1
Heather Allentuck Davis Teacher – Roselawn Condon Other Employment August 1
James E. Sinden Teacher – Auxiliary Services Relocating June 8
Thomas M. Stickley Substitute Teacher Personal Reasons June 11
Carrey R. Thomas Teacher – Mt. Airy Other Employment August 1
Tiffai S. Wills Westwood – Assistant Principal Other Employment July 31
In Board proceedings of June 11, 2018, a resignation was approved for Jennifer D. McGruder, effective August 1, 2018. At her
request, this action should read effective June 15, 2018.
C. PROMOTION
(Indicates that the employee is being recommended for a position with greater compensation and responsibilities.)
The Superintendent recommends approval of a promotion for the following, effective. Funding is from the General Fund, except as
otherwise noted by an asterisk (*). Effective date as indicated.
Elementary Principal – 234 day From:
Lauren E. Shockley College Hill $91,126.62 July 1 Asst. Principal - Cheviot $75,930.93
June 20 573 2018
RECOMMENDATION 1 – CERTIFICATED PERSONNEL (cont.)
D. ADDITIONAL ASSIGNMENT
(Provides for employment of personnel beyond the work day or contractual work period, and administrators beyond assigned work
period. Examples: workshops, evening school teaching, club sponsorship, coaching, curriculum writing.)
The Superintendent recommends approval of the following additional assignments. Assignment is subject to the possession of
appropriate certification and licensure as required by the Ohio Revised Code and/or Policies of the Cincinnati Board of Education.
Salary is in accordance with the salary schedule as indicated. Funding is from the General Fund and (*) denotes other than General
Fund.
Teacher - $37.64 per hour (extended employment rate)
Administer Special College Preparatory Program Examinations – Test Administration – 40 hours
Margaret A. Bryan Katherine R. Groene Joelle B. McConnell
Katherine A. Campbell Bonita Guerrant Timothy McCutcheon Ruttle
Tina M. Conrad Lisa J. Hausler Jennifer Sabatelli
Mary Crank Nancy W. Holtkamp Mary F. Schlueter
Kathleen A. Dennison Cathy A. Hunter Monique S. Screws
Deborah Dixon Kenneth Jackson Kathy A. Seider
Lisa C. Galvez Kathryn E. Lienhart Geneen L. Sunderhaus
Margaret M. Groeber Susan J. Magnan Regina A. Wilson-Kenney
Administer High School End-of-Course Testing – Test Administration – 80 hours
Margaret A. Bryan Lisa M. Pope Jennifer Sabatelli
Lisa M. Houck Timothy McCutcheon Ruttle Marcia L. Weaver
Kathryn E. Lienhart
Coordinating Teacher - $39.70 per hour (extended time rate)
Case Manager Prekindergarten Diagnostic Evaluations – Student Services – (Need FQA/Fund Source) – hours as indicated
Rhonda L. Bostick* 75 hours Catherine A. Looby* 75 hours
Colleen E. Brueggemann* 75 hours Amy Renner* 40 hours
Betty A. Fink* 50 hours
Coordinating Teacher - $36.90 per hour (in-service rate)
Crisis Prevention Institute Trainer – Student Services – (IDEA-B) – 8 hours
Lauren P. Braddock* Colleen A. Brueggemann*
Coordinating Teacher - $36.90 per hour (summer rate)
Coordinate Field Day Program & Events for Summer Program – Project Connect – (Title I) – 16 hours
Robin E. Morton*
June 20 574 2018
RECOMMENDATION 1 – CERTIFICATED PERSONNEL (cont.)
D. ADDITIONAL ASSIGNMENT (cont.)
Teacher - $36.90 per hour (extended employment rate)
Technical Support for Building Rentals – S.C.P.A. - (Fund 001) – hours as indicated
Bradley A. Gerard* 45 hours Jeffrey W. New 20 hours
After School Korean Program – Gamble Montessori – (Fund 19) – 112 hours
In Sook Kim*
Work on Goals/Objectives, Develop Procedures, ESY & Writing IEP’s – Student Services – (IDEA-B) - hours as indicated
Deann Albertson-Fontanella* 20 hours Catherine E. Keith* 30 hours
Kimberly M. Hill* 25 hours Wendy J. Leyes* 100 hours
Elizabeth A. Keener* 50 hours Sara A. Maurer* 25 hours
Develop Effective ESL/SLIFE Instructional Supports – Student Services – (Title III) - hours as indicated
Sarah E. Bates* 100 hours Magdalena M. Lang* 20 hours
Mari Kathleen Brogan* 15 hours Juilane A. Patterson* 7 hours
Sairima Dass* 10 hours Natasha N. Taylor* 25 hours
Megan N. Kreaps* 14 hours Travis N. Yeger* 5 hours
Child Find Summer Evaluations – Student Services – (IDEA-B) – 5 hours
David P. Citron* Robyn L. Coleman*
Review Cases & Caseloads/Write Reports/Meet with Parents – Student Services – (IDEA-B) – 20 hours
Marguerite Ruttle*
Report Writing, Assessment Completion, Review Procedures – Student Services – (IDEA-B) – 20 hours
Kimberly A. Richards*
Curriculum Based Measures Testing – Project Connect – (Title I) – 12 hours
Audrey A. Coaston-Shelton*
Innovation Practices Conference Presentation – ITM – 10 hours
Jennifer M. Smith
June 20 575 2018
RECOMMENDATION 1 – CERTIFICATED PERSONNEL (cont.)
D. ADDITIONAL ASSIGNMENT (cont.)
Teacher - $36.90 per hour (extended employment rate) (cont.)
Create Work Keys Training Materials – Career Tech – (Perkins) – 20 hours
Sarah M. Woodward* Heidi Amanda Yocum*
STEM Work on Labs/Projects – Bond Hill – (Vision 2020) – 20 hours
Latishie L. Wodetzki
PowerSchool Grade Updates – Taft High – (SWP) – 45 hours
James F. Loomis*
AP Blended Learning – ITM – 25 hours except as indicated
Tiffany N. Stanton*
Teacher - $32.33 per hour (in-service rate)
DIEBELS Next Essentials Training – (Early Literacy Pilot ODE) – 7 hours
Christine A. Ballman*
Management In the Active Classroom – College Hill - (Vision 2020) – 14 hours
Janet L. Baxter* Kristin Greiser* Amy H. McCann*
Vicki Cole-Jama* Lisa J. Hausler* Leslie A. Carthy*
Kathy Damron* Malaika Huey* Aisha N. Rudolph-Nurredin*
Thomas E. Delisio* John B. Lamping* Aaron N. Schmidt*
Thelma L. Dorn* Beverly L. Lewis* Jane Zimmerer*
Equity Retreat Professional Development – 7 hours
Christine Gibson
Instructional Planning 2018-19 – Woodward – (HSTW) – 20 hours
Tracy Greeley Howard* Nicole L. Raley* Valerie K. Steinhaus*
Carrie L. McCarthy* Andrea Lee Spenny* Sarah M. Woodward*
Leadership Competencies for College & Career Readiness – (Fund 19) - 3 hours except as indicated
Debjani Biswas* 2 hrs Maria I. Davis* Candace R. James*
Marsha M. Booker* Michael R. Henson* Toresa Jenkins*
Jerry E. Butler Jr.* Eric B. Hickman* Gisele L. Mack*
Tiara M. Clark* Todd S. Holbein* Stacy A. Morganroth-Lapham*
Candace Cunningham* Frank D. Hull* 2 hrs Natasha N. Taylor*
La Keisha Cunningham*
June 20 576 2018
RECOMMENDATION 1 – CERTIFICATED PERSONNEL (cont.)
D. ADDITIONAL ASSIGNMENT (cont.)
Teacher - $32.33 per hour (in-service rate) (cont.)
Ohio Improvement Process – Taft High – (Title IIA) – 16 hours
Cheryl L. Aurigema* Rhonda E. Ferguson* Charles L. Newton*
Christina M. Back* Daniel T. Finley* Deidra K. Owens*
Celietta Beamon* David Scott Gerard* Beverly J. Pryor-Young*
Nick Bohlen* Lisa A. Good* Pamela J. Roehling*
Rebecca Elizabeth Boone* John E. Greiser* William J. Ruesink*
Rodney Tyrone Bowden* Sarah E. Hager* Karyn Russell*
Susan M. Coakley* Julia M. Hess* Sinita Maria Scott*
Gregory R. Conwell* Jennifer A. Jones* Michael S. Simich*
Aimee B. Costandi* Cheryle K. Kelleher* Matthew J. Vale*
Nicole F. Cuba* Nicholas W. Lennon* Nichelle L. Williams*
Brian C. Daft* Abigail A. Lewis* Heather M. Willins*
Jeffrey J. Denen* Erica M. Montgomery* Gwendolyn Raleigh Womack*
James P. Dougherty* Robin E. Morton* Candace Woodside*
Kenneth R. Dressler* Matt Neace Jr.* Eric D. Zimmerman*
Jennifer R. Ewing*
Arts Integration With Academic Content – South Avondale – (Title IIA) - 5 hours
Ellen E. Barhorst* Juawana L. Kinnard* Loretta M. Roberson*
Sandra E. Bogle* Michelle A. Langford* Laura A. Rogers*
Monique N. Bush* Lauren Luken Reed* Terry Twitty*
Angenique C. Clifton* Sapphire M. Marshall* Deborah A. Ulrich*
Joseph Dollenmeyer* Beatrice Mays* Bonita K. White*
Lacy Gordon* Monica K. Montgomery* Evelyn G. Whittaker*
Brittany N. Hall* Esteler Nju* Amber N. Williams*
Tracey L. Jones* Todd E. O'Neal* Nicole N. Williams*
Rebecca C. Kemer* Tamiko Palmer* Natalie B. Yankosky*
Teacher - $32.33 per hour (summer rate)
High School Summer School Teacher – hours as indicated
Jason E. Banks 30 hours Phillip S. Lee Vern O’Neal 105 hours
Jodi R. Barton 105 hours Andrea N. Powers 95 hours
Kelly Jo Boosinger 95 hours Jared P. Presley 95 hours
Tanya D. Ficklin 137 hours Karen Lee Waltermire 95 hours
Kellie Nycole Hawkins-Hyde 105 hours Tong Xie 95 hours
James F. Martin 53 hours
June 20 577 2018
RECOMMENDATION 1 – CERTIFICATED PERSONNEL (cont.)
D. ADDITIONAL ASSIGNMENT (cont.)
Teacher - $32.33 per hour (summer rate) (cont.)
High School Summer School Teacher – (SWP) – 105 hours except as indicated
Patrick O. Branch* Penelope P. Harris* 90 hrs Gabrielle K. Reese*
ESL/SLIFE Summer Support – OSLA – (Title III) – hours as indicated
Sarah E. Bates* 100 hours Martin A. Reed* 75 hours
Adam C. Cooper* 75 hours Natasha N. Taylor* 100 hours
Magdalena M. Lang* 30 hours
Family Support – OSLA – (Title III) – 35 hours
Robyn L. Coleman* Mary Jo Montenegro-Miller*
Educational Enrichment Services – Project Connect – (Title I) – 161 hours
Demetra R. Jones* Renita Lewis-Jackson* Deidre Kay Simpson*
Summer School for Latin Students – Spencer Center – (AGS Grant) – 60 hours
Travis N. Yeager*
High School Summer School Substitute Teacher – (Fund 19) – 25 hours
Joseph W. Kollner*
Teacher - Tutor - $30.09 per hour (extended employment rate)
Extended Learning Program – South Avondale – (SWP) – 25 hours
Sandra E. Bogle* Esteler Nju*
Reading Tutor – Taft HS – hours as indicated
Cheryl L. Aurigema 110 hours Jennifer A. Jones 110 hours
Rodney Tyrone Bowden 125 hours Charles L. Newton 130 hours
Rhonda E. Ferguson 110 hours
Home Instructor - $30.09 per hour (extended employment rate) (IDEA-B)
Jenifer L. Ambrosius* 24 hours Michelle B. Siefke* 10 hours
Michael A. Feist* 20 hours Angela L. Steagall* 16 hours
Vonita L. Herald* 30 hours Davida M. Swanson* 16 hours
Tracey M. Lewis* 33 hours Taylor-Marie S. Tomaro* 90 hours
Christopher McLachlan* 5 hours Comecko R. Webber* 25 hours
Erica M. Montgomery* 20 hours Erin Zink* 20 hours
Akilah Rodgers* 25 hours
June 20 578 2018
RECOMMENDATION 1 – CERTIFICATED PERSONNEL (cont.)
D. ADDITIONAL ASSIGNMENT (cont.)
Home Instructor - $30.09 per hour (extended employment rate) (SWP)
Rachelle Andra Caplan* 20 hours Julia M. Hess* 43 hours
Traci A Dickenson* 28 hours Jennifer A. Jones* 30 hours
Arlene Hampton* 73 hours
In Board proceedings of June 11, 2018, an additional assignment was approved for Christopher A. Gibson for Equity Retreat
Professional Development. This action should be rescinded.
RECOMMENDATION 2 - CIVIL SERVICE PERSONNEL
A. RESIGNATION
(Results from the employee submitting a separation of service form delineating the reason(s) for leaving the district. The effective
date is the first working day the employee is no longer providing services to the district.)
The following resignations have been received to be effective on the dates indicated.
Jacqueline Fisher Clerical Sub Personal Reasons May 8
T.K. Tracy Hentze Paraprofessional Leaving City June 6
Shawn Kerrigan Paraprofessional Study May 25
Andrea Ray Paraprofessional Study May 25
Dana Thomas Paraprofessional Other Employment May 25
Brandon Watts Paraprofessional Other Employment April 15
Dawn Woebkenberg Senior Support Specialist II Other Employment June 1
In Broad Proceedings of May 16, 2018 a resignation was approved for Brooke A. Barron. This action should be rescinded.
June 20 579 2018
RECOMMENDATION 2 - CIVIL SERVICE PERSONNEL (cont.)
B. APPOINTMENT
The Superintendent recommends the appointment of the following on the dates indicated and at the appropriate rate of pay calculated
pursuant to the current salary schedule. These appointments are in compliance with Civil Service Rules and Regulations. Positions
involving co-curricular activities were filled in compliance with Secion 3313.53 of O.R.C. Funding is from the General Fund, except
as otherwise noted by an asterisk (*).
School Community Coordinator – IT Desktop Support Technician (Unclassified)
Aaron I. Mingo $22.52 hr. ITM June 21
C. CHANGE IN STATUS
(A movement from one position to another, but not considered a promotion.)
The Superintendent recommends approval of a change in status for the following. Funding is from the General Fund, except as
otherwise noted by an asterisk (*).
Human Resources Technician II (Classified) From
Yvette Smith $22.65 Human Resources Purchasing Sr. Support Specialist II June 25
Catherine L. Mitchell
Superintendent of Schools
Mr. Moroski moved and Mrs. Bates seconded the motion that The Report of the Superintendent be approved.
Ayes: Members Bates, Bolton, Davis, Moroski, President Jones (5)
Noes: None
President Jones declared the motion carried.
June 20 580 2018
REVISED
REPORT OF THE TREASURER
TABLE OF CONTENTS
I. AGREEMENTS
II. AWARD OF PURCHASE ORDERS
III. PAYMENTS
IV. THEN AND NOW CERTIFICATES
V. REQUESTS FOR PROPOSALS
VI. DONATIONS
VII. GRANT AWARDS
June 20 581 2018
REPORT OF THE TREASURER
Fund Legend
Fund # Fund Description Purpose
001 General Fund Set of accounts used to show all ordinary operations of a school
system, generally all transaction which do not have to be accounted for in
another fund.
003 Permanent Improvement Fund provided to account for all transactions related to the acquiring, construction,
or improving of such permanent improvements as are authorized by Chapter 5705,
Ohio Revised Code.
006 Food Services Fund used to record financial transactions related to food service
operations.
007 Special Trust The special trust fund may be classified as a special revenue, permanent, or a
private purpose trust fund. A special revenue fund should be used if the original
contributions can be expended for school district programs. A permanent fund
should be used if the only the earnings on the original proceeds can be expended
and not the principal. If the original contribution, whether required to be kept
intact or not, and the earnings do not support the school district's programs, then
the fund will be classified as a private purpose trust fund.
018 Public School Support Fund provided to account for specific local revenue sources, other than taxes or
expendable trust (i.e. profits from vending machines, sales of pictures, etc.), that
are restricted to expenditures for specified purposes approved by board
resolution. Such expenditures may include curricular and extra-curricular
related purchase.
019 Other Grants Fund used to account for the proceeds of specific revenue sources, except for
State and Federal grants) that are legally restricted to expenditures for
specified purposes.
021 Intra District Service Fund A fund to account for functions that provide goods or services to other areas
within the school district. Intra-district functions could include central
warehousing and purchasing and central data processing.
024 Employee Benefits Self
Insurance
A fund provided to account for monies received from other funds as payment for
providing medical, hospitalization, life, dental, vision, or any other similar
employee benefits. The Employee Benefits Self- Insurance Fund may make
payments for services provided to employees, for reimbursements to employees
who have paid providers, to third party administrators for claim payment or
administration, for stop-loss coverage or for any other reinsurance or other
similar purposes.
034 Classroom Facilities
Maintenance
A fund used to account for the proceeds of a levy for the
maintenance of facilities.
300 District Managed Student
Activity
Fund provided to account for those student activity programs which have
student participation in the activity but do not have student management of
the programs. This fund would usually include athletic programs but could
also include the band, cheerleaders, flag corps, and other similar types of
activities.
June 20 582 2018
REPORT OF THE TREASURER
(cont.)
Fund Legend
Fund # Fund Description Purpose
401 Auxiliary Services A fund used to account for monies which provide services and materials to pupils
attending non-public schools within the school district.
499 Miscellaneous State Grant A fund used to account for various monies received from state agencies which are
not classified elsewhere. A separate special cost center must be used for each grant.
516 IDEA Part B Special
Education
Grants to assist states in providing an appropriate public education to
all children with disabilities.
525 Project Head Start To promote school readiness by enhancing the social and cognitive development
of low income children, including children on federally recognized reservations
and children of migratory farm workers, through the provision of comprehensive
health, educational, nutritional, social and other services; and to involve parents
in their children's learning and to help parents make progress toward their
educational, literacy and employment goals.
536 Title I School Improvement
Stimulus A To help schools improve the teaching and learning of children failing, or most at
risk of failing to meet challenging State academic achievement standards.
551 Title III – Limited English
Proficiency
Funds to develop and carry out elementary and secondary school programs,
including activities at the pre-school level, to meet the educational needs of
children of limited English proficiency. These programs provide structured
English language instruction, with respect to the years of study to which the
program is applicable, and instruction in the child's native language to the extent
necessary to allow a child to achieve competence in English. The instruction must
incorporate the cultural heritage of these children and of other children in
American society. The instruction must be, to the extent necessary, in all courses
or subjects of study which will allow a child to meet grade promotion and
graduation standards.
572 Title I – Disadvantaged
Children/Targeted
Assistance
To provide financial assistance to State and Local educational agencies to
meet the special needs of educationally deprived children. Included are the
Even Start and Comprehensive School Reform programs.
587 IDEA Preschool Grant The Preschool Grant Program, Section 619 of Public Law 99 -457, addresses
the improvement and expansion of services for students with disabilities, ages
three (3) through five (5) years.
598 Schoolwide Building
Program
The purpose of this bulletin is to inform you of the creation of a Schoolwide
Building Program Fund. The Schoolwide Building Program Fund allows for the
pooling of Federal, State, and local funds to be used to upgrade the overall
instructional program of a school building where at least 40 percent of children
are from low-income families.
590 Improving Teacher
Quality
A fund used to account for monies to hire additional classroom teachers in grades
1 through 3, so that the number of students per teacher will be reduced.
June 20 583 2018
REPORT OF THE TREASURER
(cont.)
I. AGREEMENTS
That the Treasurer be authorized to enter into an agreement with the following Vendors/Consultants – Provided the FY19 funds are appropriated by the Board:
Vendor/Consultant Name Amount Not to Exceed Agreement Dates
Security Services – REMOVED ITEM I (A.) ON FLOOR OF BUSINESS MEETING
(A.) City of Cincinnati $747,818.00 07/01/2018 - 06/30/2019
Funding Source: General Fund,
Purpose:
To provide Crossing Guards for the District for school year 2018-2019. Contract effective January 1, 2008 through December 31, 2010; agreement may be renewed for 4 additional 2-year periods.
(B.) Securitas Security Ser USA Inc $132,145.79 07/01/2018 - 06/30/2019
Funding Source: General Fund
Purpose:
To provide after-hours security for the District for school year 2018-2019. This is the second year of a four year contract.
Facilities, Security & Food
(C.) Fuller Ford Inc $90,000.00 07/01/2018 - 06/30/2019
Funding Source: General Fund
Purpose:
To provide preventative maintenance and emergency repairs as needed for Board vehicles for school year 2018- 2019.
(D.) NOR-COM Inc. $355,300.00 07/01/2018 - 06/30/2019
Funding Source: General Fund
Purpose:
To provide on-call warranty and break-fix maintenance services for A/V technology for school year 2018-2019. This is the first one year extension of a previous three year contract.
(E.) Primax Marketing Group Inc $60,590.00 07/01/2018 - 06/30/2019
Funding Source: General Fund
Purpose:
To provide district maintenance services of LobbyGuard, UPS & Security Cameras for school year 2018-2019. This is the first one year renewal of a prior three year contract.
June 20 584 2018
REPORT OF THE TREASURER
(cont.)
I. AGREEMENTS (cont.)
That the Treasurer be authorized to enter into an agreement with the following Vendors/Consultants – Provided the FY19 funds are appropriated by the Board:
Vendor/Consultant Name Amount Not to Exceed Agreement Dates
Facilities, Security & Food (cont.)
(F.) Cintas Corporation No. 1 $53,000.00 07/01/2018 - 06/30/2019
Funding Source: General Fund
Purpose:
To provide uniform rental services for maintenance and custodial staff for school year 2018-2019.
(G.) Rumpke Container Service $175,000.00 07/01/2018 - 06/30/2019
Funding Source: General Fund
Purpose:
To provide district-wide waste collection services for school year 2018-2019. This is the first year extension of a
prior three year contract.
(H.) Cincinnati Zoo & Botanical Garden $37,178.00 07/01/2018 - 06/30/2019
Funding Source: General Fund
Purpose:
To enter into an agreement for the annual utility reimbursement per 2005 lease agreement for school year 2018- 2019.
(I.) Valley Janitor Supply $425,000.00 07/01/2018 - 06/30/2019
Funding Source: General Fund
Purpose: To provide paper and soap supplies district-wide as needed for school year 2018-2019. This is the second year of a prior one year contract with an option of two renewals.
(J.) Duke Energy Ohio Inc $3,207,750.00 07/01/2018 - 06/30/2019
Funding Source: General Fund
Purpose:
To provide natural gas and electric services district-wide for school year 2018-2019.
June 20 585 2018
REPORT OF THE TREASURER
(cont.)
I. AGREEMENTS (cont.)
That the Treasurer be authorized to enter into an agreement with the following Vendors/Consultants – Provided the FY19
funds are appropriated by the Board:
Vendor/Consultant Name Amount Not to Exceed Agreement Dates
Facilities, Security & Food (cont.)
(K.) Dynergy Energy Services $4,450,010.00 07/01/2018 - 06/30/2019
Funding Source: General Fund
Purpose:
To provide electric services district-wide for school year 2018-2019.
(L.) Direct Energy Business $832,000.00 07/01/2018 - 06/30/2019
Funding Source: General Fund
Purpose:
To provide natural gas services district-wide for school year 2018-2019.
(M.) Greater Cincinnati Water Works $1,475,000.00 07/01/2018 - 06/30/2019
Funding Source: General Fund
Purpose:
To provide water and sewage services district-wide for school year 2018-2019.
(N.) Daikin Applied Inc $144,325.00 07/01/2018 - 06/30/2019
Funding Source: General Fund
Purpose:
To provide installation and direct replacement services of a rooftop unit and for an energy efficient, 3rd deck add on multi-zone.
Alternative Schools - A2E/A2S
(O.) Dream Builders University $115,000.00 08/15/2018 - 05/23/2019
Funding Source: General Fund
Purpose:
To provide counseling, social skills and empowerment services for the A2S/A2E Program.
June 20 586 2018
REPORT OF THE TREASURER
(cont.)
II. AWARD OF PURCHASE ORDER(S)
The Treasurer recommends approval be given for the following purchase orders, charged to the appropriate fund -
Provided the FY19 funds are appropriated by the Board::
Vendor/Consultant Name Amount Not to Exceed
Career/Tech Education
(A.) Hewlett Packard Financial $32,404.11
Services
Funding Source: Voc Ed: Carl D Perkins 1984 Fd - FY18
Purpose:
To purchase HP ZBooks for the Woodward Career Technical H.S. Engineering Labs. CBTS will deliver, install, setup and tag the equipment.
Department of Student Services
(B.) Butler County Educ Service Ctr $50,000.00
Funding Source: General Fund
Purpose:
To provide special education and/or related services for foster placed and court ordered students with disabilities for school year 2018-2019.
(C.) Langsford Learning Acceleration Centers $40,000.00
Funding Source: General Fund
Purpose:
To provide special education and/or related services for foster placed and court ordered students with disabilities for
school year 2018-2019.
(D.) Loudonville-Perrysville EVSD $40,000.00
Funding Source: General Fund
Purpose:
To provide special education and/or related services for foster placed and court ordered students with disabilities for
school year 2018-2019.
June 20 587 2018
REPORT OF THE TREASURER
(cont.)
II. AWARD OF PURCHASE ORDER(S) (cont.)
Provided the FY19 funds are appropriated by the Board:
Vendor/Consultant Name Amount Not to Exceed
Department of Student Services
(E.) Piney Ridge Center $40,000.00
Funding Source: General Fund
Purpose:
To provide special education and/or related services for foster placed and court ordered students with disabilities for
school year 2018-2019.
(F). AppleWood Centers, Inc $50,000.00
Funding Source: General Fund
Purpose:
To provide special education and/or related services for foster placed and court ordered students with disabilities for
school year 2018-2019.
III. PAYMENTS
That the Treasurer be authorized to approve payment to the following Vendor(s)/Consultant(s) –
Provided the FY19 funds are appropriated by the Board:
Vendor/Consultant Name Amount Not to Exceed
Hyde Park ES & Gifted Program
(A.) Eagle Savings Bank $46,521.86
Funding Source: General Fund
Purpose: To remit lease payment for office space for the District that was originally Board approved February 8, 2016. This is
year three of a three year lease.
IV. THEN AND NOW CERTIFICATE(S)
That the Treasurer be authorized to pay the following Then and Now Certificates:
Vendor/Consultant Name Amount
(A.) School Nutrition Assoc Inc $13,699.00
CPS Location: Food Services
Funding Source: Food Services Fund, Food Services Fund, Food Servi
June 20 588 2018
REPORT OF THE TREASURER
(cont.)
V. REQUEST FOR PROPOSALS
(A.) On Tuesday, June 12, 2018, bids for Food Services Assorted Foods (RFP # 2018FSAF004) were reviewed by
the Purchasing Department.
Proposals Due: Friday, June 8, 2018
Publication Date: Friday, May 11, 2018
Awarded: Ellenbee Leggett has been awarded the RFP to supply assorted food products to the Food Services
department for district site locations.
Amount: $5,430,472.91 Funding: 006
Department: Food Services
Bid Tabulation and Award – see Attachment (1)
(B.) On Tuesday, June 12, 2018, bids for Food Services Fluid Dairy and Juice (RFP #
2018FSFDJ004) were reviewed by the Purchasing Department.
Proposals Due: Friday, June 8, 2018
Publication Date: Friday, May 11, 2018
Awarded: Reiter Dairy, LLC has been awarded the RFP to supply Fluid Dairy and Juice products to the Food
Services department for district site locations.
Amount: $1,232,498.50 Funding: 006
Department: Food Services
Bid Tabulation and Award – see Attachment (2)
June 20 589 2018
REPORT OF THE TREASURER
(cont.)
VI. DONATIONS
That record is made of a donation from the following Donors:
Donor Name Amount Location Funding Source
& Description
(A.) Brew Ventures LLC DBA Coffee Exchange $50.00 Academy of World
Languages Fund 018 –
Public School
Support
Purpose: To be used for AWL’s International Festival.
(B.) Lifetouch $292.00 Academy of World
Languages Fund 018 –
Public School
Support
Purpose: To be used at the principal’s discretion.
(C.) Lifetouch $136.00 Spencer Center for
Gifted and Exceptional
Students
Fund 018 –
Public School
Support
Purpose: To be used at the principal’s discretion.
(D.) Community Learning Center Institute $322.00 Academy of World
Languages
Fund 300 –
Student Activities
Purpose: To be used to cover the cost of field trip transportation to Music Hall for AWL students.
(E.) Community Learning Center Institute $322.00 Academy of World
Languages
Fund 300 –
Student Activities
Purpose: To be used to cover the cost of field trip transportation to The Place for AWL students.
(F.) Community Learning Center Institute $208.00 Academy of World
Languages
Fund 300 –
Student Activities
Purpose: To be used to cover the cost of field trip transportation to STEM Mini for AWL students.
(G.) School Outfitters $161.00 Academy of World
Languages
Fund 300 –
Student Activities
Purpose: To be used to cover the cost of field trip transportation to School Outfitters for AWL students.
(H.) Harold & Natalie Bryant $463.00 Academy of World
Languages
Fund 300 –
Student Activities
Purpose: To be used for AWL students field trip to Frisch’s Commissary.
June 20 590 2018
REPORT OF THE TREASURER
(cont.)
VII. GRANT AWARDS
That record is made of a grant award from the following Grantors:
Grantor Name Amount Location Funding Source
& Description
(A.) Big Joe Duskin Music Education
Foundation
$200.00 Carson School Fund 019 – Other
Grants
Purpose: To be used for Music activities and materials at Carson School.
(B.) Duke Energy Foundation $39,924.82 Curriculum K-3 Fund 019 – Other
Grants
Purpose: To be used to support a 2nd
grade literacy project utilizing SRA (Science Research Association)
materials.
Jennifer M. Wagner
Treasurer/Chief Financial Officer
Ms. Bolton moved and Mr. Moroski seconded the motion that The Revised Report of the Treasurer be approved.
Ayes: Members Bates, Bolton, Davis, Moroski, President Jones (5)
Noes: None
President Jones declared the motion carried.
Attachment #1
BID TABULATION
RFP: Food Services – Assorted Foods
Naming Convention: 2018FSAF004
RFP Release Date: Friday, May 11, 2018
RFP Close Date: Friday, June 8, 2018
PRICE QUOTE (Total Value)
Ellenbee $5,430,472.91
Score Ranking % 71.00%
Sysco $ 5,727,422.89
Score Ranking % 64.50%
Gordon Food Service $ 724,461.98
Score Ranking % 53.75%
AWARD: Ellenbee
FUND: 006
BID TABULATION Attachment #2
RFP Title: Food Services Fluid Dairy and Juice
Naming Convention: 2018FSFDJ004
RFP Release Date: Friday, May 11, 2018
RFP Close Date: Friday, June 8, 2018
PRICE QUOTE (Total Value)
Reiter Dairy $1,232,498.50
Score Ranking % 71.00%
Dairymans
$ 1,410,104.00
Score Ranking % 51.60%
AWARD: Ellenbee
FUND: 006
Buyer: David Rineair
Date: 06/13/2018
June 20 591 2018
INQUIRIES/UPDATES
Upcoming events:
1. CPS Administration and Mayerson had a meeting on making changes to the ILC concerning audio, lighting and structural to make it
much more engaging to the public and facilitate meetings better.
ASSIGNMENTS
Please note the following assignments:
1. Administration – A total number of students who participate in our fine arts program.
ADJOURNMENT
The Board adjourned at 12:26 p.m.
Jennifer M. Wagner
Treasurer/CFO