Contextual Data Visualization with Microsoft® Office Visio® Professional 2007

K S SrikanthVisio Solution Specialist | Microsoft India

AgendaIntroduction to Office Visio 2007 Professional.BI story for IT Pros. How Visio can help?Connectors demos

Network Management DemoOps Manager & Config ManagerSQL assessmentDisk Space storage management Rack Server VirtualizationExchange Server

Vehicle being delivered- New VisioToolbox website

Polling and Level-Check

Experience level with Visio..Version of Visio being used.What type of diagrams do you work with?

Help me target content appropriately…

Introduction to Visio 2007

10mm+ users; 4mm+ IT ProfessionalsUnrivalled breadth of diagram typesBeyond diagramming: 300+ solution partners, 50+ IT solution partners.Highly satisfied users - 90% satisfaction rate; 87% would recommend it to others.*Extensive solutions usage: 75% of users utilizing data visualization solutions.*InfoWorld’s “Top 10 tools of the trade” for IT professionalsLeader in the Gartner Business Process Analysis MQ

Microsoft Office Visio 2007 is the diagramming and information visualization tool of choice for business and technical professionals.

Visio - Data Visualisation Tool

•Visio 2007 helps you create business and technical diagrams that document and organize complex ideas, processes, and systems.

Diagramming

•Diagrams created in Visio 2007 enable you to visualize and communicate information clearly, concisely, and effectively in ways that text and numbers cannot.

Communication

•Visio Professional 2007 automates data visualization by synchronizing directly with data sources to provide up-to-date diagrams.

Data Visualization

Microsoft Office Visio 2007 is the diagramming and information visualization tool of choice for business and technical professionals.

TabulatedRepresentati

on

GraphicalRepresentati

on

Data Visualization transforms diagrams into a graphical front- end for LOB application data

Value Stream Map

Recourse Availability Report

Visio 2007 - no longer just a drawing tool

Data Selector allows importing various kind of data source into External Data window

Excel , Access , SQL , SharePoint Lists, Other DB…

Data Visualization

Data Refresh

Data Display

Data Linking

2

1

3

Data Graphic provides four types of visual effect to display underlined data

Data Refresh feature provides manual or automatic data refreshing and update Data Graphic

Visual Communication Scenarios

Visio

People

Databases &

Software

Custom

Websites

Process

Engineerin

g &

Facilities

Networks &Directories

Projects

FEC

FEC

UP

UP

UP

FEC

3N117

AlanWhite

3N137

Marci Kenny

3N133

3N132

LoriZentner

3N131

JorieWackerman 3N124

ScottCampbell

TJ Evans

3N130

3N120

3N119

RikTemmink

Gary Gigot

3N112

3N111

Mike Gelon

3N115AREATEAMING

Karl Leigh

WendyRichardson

3N121

3N122

CourtneyJackson

3N118

InternetDeveloper

3N113

Mary Alex

3N110

Open ProductMarketing Mgr

3N114

KatherineCostain

3N109

Julie Packer

3N106

AgencyOffice

3N151

3N150

HeatherMitchell

3N149

SaraZagelow

ChrisRoth

DaveEdson

AnneSmidt

3N138

3N139

BarbaraMiller

Open Sr PR Manager

3N140

PRINTER

3N134

PRINTERS

3N129

3N184

ST

OR

AG

E

3N

13

6

3N128 3N125

3N127 3N126

GRAPHICS LAB

3N135

3N142

TaraWelcher

3N148

HeidiHackler

3N147

3N144

JimMinervino

3N143

DebbieHagen

3N1463N145

StephanieHillman

OpenPR Manager

IDF ROOM

3N116

Mexico

3N123

PamMacFetridge

InternetProducer

3C113

Marci M's Storage

3N182

3N183

3N158

KristenOlsen

JeffBruce

3N159

Consulting Svc.3N155

3N154

MelissaRodman

3N153

OpenDPM

3N160 3N165

OpenDPM

EllenMcCartan

3N161

OpenDPM

3N164

3N1563N152

BrendaNarciso

CraigDelger

3N162 3N1633N157

FredDiggs

JoelFrauenheim

TedRaiter

3N168

AngieVanWyhe

3N1933N192

3N190

3N188

3N189

3N187

3N186

3N

18

5

MichelleFreese

3N141

Scott Bokma

Natacha Gaymer Jones

Events InternJanet Kim

Marcom Intern April Yu

Karin Jaques

Electrical Room

Paula Gottlob

PLAN LEVEL 3 - NORTHWorld Trade Center - Seattle Washington

PROJECT NORTH

AdvertiseVacancy on Internet & Intranet

ScheduleTop Candidate

Interviews

Yes

Web ApplicantEligible?

NotifyIneligible

Applicants

No

CompileInterview

Assessments

Current Candidate

Bruce J ohnson

CheckReferences

Negotiate With Candidate

Yes OfferAccepted?

Vacancy Filled

Yes

No

Consider otherShort ListApplicants

Build Spreadsheet

of Short Listed Candidates

ReferencesOK?

No

Monday, J uly 31, 2006

Veritas Recruitment Flowchart

J ossef GoldbergPresident & CEO

Direct Reports 5

Ashley LarsenSenior VP Sales & Mktg

Direct Reports 7

David J affeMarketing Director

Direct Reports 5

Fukiko OgisuInternational Liaison

Direct Reports 0

Helmut HornigNorth America Sales ManagerDirect Reports 6

Mike TianoExecutive Assistant

Rob CaronSales Director Latin America

Direct Reports 4

Stephanie HooperStrategic Planning Manager

Direct Reports 4

William VongSales Director Europe

Direct Reports 5

Clair HectorCOO

Direct Reports 3

Eric LangCorporate Counsel

Direct Reports 1

Patricia BrookeOperations Manager

Direct Reports 6

Laura J enningsCFO

Direct Reports 3

J ohn TippettExecutive Assistant

Linda LesteTreasurer

Direct Reports 1

Suki WhiteFinance Director

Direct Reports 3

Suzan FineExecutive Assistant

Thom McCannSenior VP Production

Direct Reports 3

Connie WaiteR&D Director

Direct Reports 6

J olie LenehanProduction Manager

Direct Reports 0

Ken BergmanExecutive Assistant

Open Head - 1Director of Consulting

Open Head - 2IT Director

Seattle Based

ExecutiveOrganization

Who uses Visio?Everyone!

IT Pros and ManagersNetwork, Telco, Rack, Flowchart, Process, Website, Database, UML, Project Management Timelines and Charts

Audit and Compliance SOX, FDA, Lean, Six Sigma, ISO, HIPAA, ITIL

Business Process ownersBusiness Process Management & Automation (BPM/BPA)

Business UsersOrg Charts, Flowchart, Brainstorming, Swimlane, Scorecards, M&A

EngineeringMechanical, Chemical, Software, Architectural, Electrical

FacilitiesOffice & Buildings, Landscape, HVAC, Network & Telco, Electrical

And more….

Visio Solution ScenariosSolution Business Pain Visio’s Offer

Network & IT Management

A lot of IT diagramming is required for system design, development and operation.

Monitoring, understanding and updating information of IT assets and security conditions is difficult.

Visio provides templates and stencils for Network and Rack Diagrams, DFD and WFD, DB, UML, Project Schedule, ITIL and more.

With Visio it is easy to combine logical and physical information of IT system with the most updated IT asset and security information from diverse data sources and visualize it directly on the diagrams.

Business Process Management

Describing and visualizing business process requires a lot of effort and documentation.

Once documented it is still difficult to identify the issues and bottlenecks of business processes.

Visio provides templates and stencils Flow Charts, Work Flow Diagrams, Swim Lane Diagrams, EPC, Fault Tree Anlaysis, Data Flow Diagram, Value Stream mapping and more.

With Visio it is easy to document and design corporate business process and import and visualize process information from Excel, SQL, or other DBs in order to identify issues and bottlenecks in other business process initiatives.

Compliance

Describing and visualizing business process requires a lot of effort and documentation.

Understanding and identifying the risks and controls in business process is difficult.

Visio provides templates and stencils for Flow Charts, Work Flow Diagrams, Swim Lane Diagrams, Audit Diagrams and more.

With Visio it is easy to document business process and visually represent risks and controls from backend systems or other DBs for compliance.

Visio Solution ScenariosSolution Business Pain Visio’s Offer

Quality Management

Describing and visualizing business process requires a lot of effort and documentation.

Understanding issues and improvement areas of processes and identifying of bottlenecks requires a lot of data mining and analysis.

Visio provides templates and stencils for Flow Charts, Work Flow Diagrams, Swim Lane Diagrams, EPC Diagrams, Fault Tree Analysis, Data Flow, TQM, Cause and Effect, ITIL, Value Stream Mapping and more.

With Visio it is easy to access and visually show key quality and process control information from databases directly into process diagrams to identify and define issues from the massive amount of production data.

Information reporting & data visualization

It is difficult to consume and communicate massive and dispersed corporate information across organization.

Visio provides sophisticated graphic engine to visualize complex corporate information for people to identify issues quickly.

With Visio and Office System / Windows Server System integration automatically create diagrams that allow people to gain rapid insight and understanding from complex corporate information and then share it easily.

Sales Force Automation

Sales forces need to access many LOB systems to effectively complete their sales activities.

Often, the sales forces feels it spends to much time in the sales process Interfacing with IT Systems.

Visio shapes and stencils can link directly to LOB systems (quotation, inventory, procurement, logistics, order entry systems, etc.,).

With Visio as the graphical front-end its easy to improve the sales processes of creating better business proposals, issuing quotes and purchase orders, creating shipping instruction, etc. as well as simplifying sales data entry, customer communication and sales forecast and analysis all from a single smart, connected diagram.

Visio 2007 for IT Professionals

New

New

New

New

New

Visualize: Document / Design / Deploy / ManageQuickly implement new services and moves/add/changesLogical, Physical, Rack, Process, Asset diagrams and moreResolve problems quickly with accurate documentationVisualize security issues on network diagramsVisio Toolbox Web site for more tools and best practices

Communicate: Share / Act / Collaborate / Educate

Share, review, publish critical information throughout enterpriseEnhanced SharePoint® collaboration; view Visio in Outlook email

Explore: Analyze / Identify / AnticipateManage, maintain, display, and clarify complex informationITIL, Data Graphics, Data Linking, AutoConnect, Color ThemesMultiple data views and drill-downs with Pivot Diagrams

New Features and Templates Office Visio Professional 2007

ITIL diagrams YesPivotDiagrams YesSample diagrams YesLogical network diagrams YesNetwork rack diagrams YesValue stream maps YesEngineering diagrams—electrical, chemical, and more YesDirectory services diagrams YesKey Feature! Data-driven solution support (including data-related APIs)

Yes

Key Feature! Data Graphics functionality YesKey Feature! Data Link functionality YesKey Feature! Project Visio Reports Yes

Problem Scenarios with IT Pro's..Issue: Network documentation is

unstructuredWiring and cabling lists in spreadsheetsEquipment specifications in text documentsDiagrams consist of simple lines and textDocuments often contain conflicting and inconsistent informationMany drawings are dense and unclear

Contd..

Issue: Multiple interfaces to management systemsAlarmsSecurity statusDeployed applicationsHardware inventoryDiagnostic scans and reportsNetwork identities and relationships

Unstructured Information

VisioWordExcelPowerPointHTMLPDFOther…

Technical staff may have thousands of documents to refer to with no linkage between them

Use Visio 2007 Professional to:Use Visio 2007 Professional to

View network diagramsConnections between devicesWANs, LANs, sub-netsIntranet and extranetData centersOccupied building layoutsCapacity Planning, Data Center Management ,Network Trouble Shooting, Project Planning,Wireless Access Points, Compliance etc. Much more..

View enterprise network management system status MOM (Microsoft Operations Manager)SMS (System Management Server)AD (Active Directory)ISA (Internet Security and Acceleration Server)

Improvise Visual Information Access

OPERATIONS

MANAGER

AD

SMS

ISA

MBSA

MOM

Visio 2007 Professional provides a single visual viewpoint for critical operational information

Polling and Level-Check

Which of these templates are relevant to you..Which is the Industry you represent..

Network Planning Demo.

1. Build the network diagram using Visio 2007 stencils and shapes.

2. Import network data into Visio 2007.3. Link and use Automatically Link

Feature.4. Define Data graphic edit

functionality.

DEMO

Show Me!Network Diagram & Data Link

System Center Configuration Manager Add-in

1. Open Visio Professional 20072. Connection to SCOM , SCCM Server3. Auto-generation of diagram4. Patch-Update information using

Data-Graphic edit functionality.

DEMO

Show Me!

See alerts , patches and computer information from Operations Manager in Visio 2007 using this simple and free add-in that highlights the new data linking and data graphics functionality.

Visio Add-In forSQL Server Assessment

DEMO

Show Me!Visualize your SQL server infrastructure topology in easy to understand Visio 2007 Diagrams with this simple and free add-in that highlights the new data linking and data graphics functionality.Share diagrams with IT for flawless server set up.Check to see if you can upgrade your servers to the latest version of SQL and which version.

Visio Add-In for Disk Space Monitoring

DEMO

Show Me!

See storage information in Visio 2007 using this simple and free add-in that highlights the new data linking and data graphics functionality. Auto- generate diagrams for your existing infrastructure using Excel or Operations manager. Monitor storage levels using WMI or Operations manager.

Visio Add-In forServer Virtualization

DEMO

Show Me! – Server Virtualisation

IT /Data center Admin• Wants to quickly and easily

analyze which of the racks in a Co location can be virtualized based on usage levels

• Pain Points- There are no planning tools readily available for Virtualization. It is a known fact that 70% of the racks are underutilized

IT/ Data center Manager• Wants the ability to see high

level status of Data center utilization. Wants the ability to be able to plan better , quicker faster. wants to dumb down the technical info and optimize his infrastructure usage and yet have the same impact and wants the ability share those plans which with senior management for quick approval.

• IT manager knows that 705 of his infrastructure is under utilized and wants the ability to optimally be able to use the existing infrastructure.

Visio 2007 delivers• IT Admin

• Detailed information from existing systems can be used to auto-generate Visio diagrams of racks in a co-location. Data regarding the racks is pulled in using WMI or Ops manager as the data source. The virtualization solution then enables you to click on a button to see what can be virtualized and auto generates the to be rack state

• IT Manager• The Visio Virtualization solution provides

easy dashboards for the IT manager to be able to show how much they saved using virtualization solutions as well as how optimally the racks be being utilized.

Visio Add-In forExchange Server

DEMO

Exchange management console does not provide a graphical view of user mailbox details.

The administrator has to sift through a tree view and use embedded data to figure out the details

Administrator Challenges

Administrators want to:

See the organizational unit’s structure at a glance.

Quickly scan the details of all users and take appropriate action.

Plan better and faster.

Administrator Wish List

References

Visio Tool Box & Download Visio Pro 2007www.visiotoolbox.com

Microsoft & MSDNwww.microsoft.com

Technical WhitepapersIntegrating Visio 2007 and Access 2007 <http://msdn2.microsoft.com/en-us/library/aa722522.aspx>

Integrating Visio 2007 and Active Directory  <http://msdn2.microsoft.com/en-us/library/bb245820.aspx>

Integrating Visio 2007 and Excel 2007<http://msdn2.microsoft.com/en-us/library/aa701255.aspx>

Integrating Visio 2007 and Microsoft SQL Server 2005  <http://msdn2.microsoft.com/en-us/library/bb267248.aspx>

Integrating Visio 2007 and MOM, Exchange, and Reporting Services <http://msdn2.microsoft.com/en-us/library/bb264455.aspx>

Integrating Visio 2007 and Project 2007  <http://msdn2.microsoft.com/en-us/library/aa827350.aspx>

Integrating Visio 2007 and SharePoint Products and Technologies  <http://msdn2.microsoft.com/en-us/library/bb229690.aspx>

References

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Contact

Email Addressksrikan@microsoft.com

© 2007 Microsoft Corporation. All rights reserved. Microsoft, Windows, Windows Vista and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.

The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after

the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.