SECTIONS
1. Kansas Special Education Administrators
Guide
Includes links to frequently used contact information, monthly calendar dates, listserv information, overviews, data links, procedures and timelines for special education topics such as Results-Driven Accountability, Kansas Integrated Accountability System, IDEA Fiscal Requirements, and Categorical Aid.
2. Kansas Special Education Administrators
Resources
Kansas Special Education Services Process Handbook
Acronyms
Fact Sheet and Briefs
People First Booklet
A Primer for Critical Management Skills
KANSAS SPECIAL EDUCATION ADMINISTRATORSGUIDE
TABLE OF CONTENTS2017-18
Dates, Data, and DirectionSpecial Education Calendar6-10Kansas Special Education Administrators Webinars and Workshops/Conferences Schedules11-14Data Entry and Submission Locations15-16KSDE Early Childhood, Special Education and Title Services Listserv16KSDE ECSETS Staff, Focus, KASEA Regions, and Contact Information17-19 Web Links/Tab Identification Numbers (tabid) for ECSETS Topics20-21
Federal and State AccountabilityKansas Integrated Accountability System (KIAS)22-38 Results-Driven Accountability23-24IDEA Part B Indicators (ages 3-21)25-26Indicators 4A & 4B: Suspension/Expulsion26Discipline Data Collection27-28Indicator 6: Placement of Preschool Children ages 3-529Indicator 7: Outcomes for Preschool Children, ages 3-530Indicator 8: Parent Involvement 31Indicator 11: Child Find/Timely Evaluations31Indicator 12: Transition from Part C to Part B32Indicator 13: Transition: Ages 16+32Indicator 14: Transition: Post School Outcomes33Indicators 15 & 16: Resolution Sessions & Mediation33-34Significant Disproportionality34-35File Reviews 35-37IDEA35Gifted35-36Fiscal (Integrated Title and Special Education)36-37Reports Annual Performance Report (APR)37District IDEA State Performance Plan Public Report (SPP)35District IDEA State Performance Plan Expanded Report38Levels of Determination38
Special Education by the NumbersCategorical AidCategorical Aid39-40Transportation40Catastrophic Aid40-42Non-public Equivalency Contracts42Special Education Teacher Reimbursement43-44Time and Effort45MIS 618 Data - SPEDPro46MIS 618 Data Desk Audit47-48IDEA Fiscal48-51IDEA VI-B LEA Application48Maintenance of Effort49Excess Cost50-51Part C Indicators (ages 0-3)51School-Based Medicaid52-53The Kansas Deaf-Blind Fund53-54Targeted Improvement Plan (TIP)55-56
For All StudentsEmergency Safety Interventions56-57TASN.........58-61KLN ..61-63
ResourcesKansas Special Education Services Process Handbook65Acronyms66-70KSDE Considerations for Specially Designed Instruction71KSDE Fact Sheets and MTSS Briefs72-73Disability Awareness: A Primer on People First Language74-86A Primer for Critical Management Skills87-158
Special Education Services: Important Dates for the 2017-2018 School Year If a date falls on a holiday or weekend, the item moves to the next business day. July 2017SMTWTFSDATECLOSE DATE11IDEA FiscalFederal IDEA IV-B Grant Year Begins6/3023456781File reviewsIDEA Requirements and Gifted (cohort 3) Data Collection Window Opens9/1591011121314151618 MIS DataCurrent year set up and data entry available 161718192021221Indicator 11Data Collection Window Opens9/152324252627282915IDEA VI-B LEA Fiscal Risk LevelsData Verification Window Opens7/31303131IDEA VI-B LEA Fiscal Risk LevelsData Verification Window ClosesAugust 2017SMTWTFSDATECLOSE DATE123451File ReviewsIDEA Requirements & Gifted (selected districts) Data Collection Window Opens 9/1567891011121Indicator 12Data Collection Window Opens 9/1513141516171819202122232425262728293031323334353637383940
September 2017SMTWTFSDATECLOSE DATEz121IDEA FiscalIDEA VI-B Application for Funds Submission Window Opens9/3034567891IDEA Fiscal File ReviewData Collection Window Opens 9/301011121314151615Indicator 11Data Collection Window Closes1718192021222315618 MIS DataPrior year EOY Data is finalized2425262728293015File ReviewsIDEA Requirements & Gifted (selected districts), and Fiscal (all LEAs) Window Closes3132333435363715Indicator 12Data Collection Window Closes 3839404142434430IDEA FiscalExpiring Federal IDEA VI-B Grant Funds Must Be Encumbered (end of 27-month obligation period)4546474849505130IDEA FiscalIDEA VI-B Application Submission Window Closes5253545556575830IDEA FiscalData Collection Window ClosesOctober 2017SMTWTFSDATECLOSE DATE1IDEA FiscalIDEA LEA Maintenance of Effort (MOE) Reporting Window Opens (including excess cost)12/112345672Categorical AidPayment 1 Submission Due Date891011121314151617181920212223242526272829303132333435November 2017SMTWTFSDATECLOSE DATEz1234567891011121314151617181920212223242526272829303132
December 2017SMTWTFSDATECLOSE DATE121618 MIS DataChild Count Snap Shot 2/2834567891IDEA FiscalIDEA LEA MOE Reporting Window Closes101112131415161Categorical AidPayment 2 Submission Due Date1718192021222331IDEA FiscalExpired IDEA VI-B Grant Funds Must Be Liquidated (funds must have been obligated by Sept. 30)2425262728293031323334353637January 2018SMTWTFSDATECLOSE DATE1234561IDEA FiscalIDEA Private School Participation Data Collection Window Opens1/31789101112131KS Deaf-Blind FundFund opens for students with severe cognitive disabilities (pending monies available) for 2016-2017 1415161718192031IDEA FiscalIDEA Private School Participation Data Collection Window Closes2122232425262728293031323334February 2018SMTWTFSDATECLOSE DATE12328618 MIS DataDecember 1 618 MIS Data is finalized 2/284567891026Categorical AidPayment 3 submission date111213141516171819202122232425262728293031
March 2018SMTWTFSDATECLOSE DATE1234567891015KSDE Public/Expanded ReportDistrict IDEA State Performance Plan - Public and Expanded Reports Released (LOD status)111213141516171819202122232425262728293031April 2018SMTWTFSDATECLOSE DATEz11Catastrophic Aid & Non-PublicData Collection Window Opens4/3023456781KS Deaf-Blind Fund2017-18 Application Window Opens6/3091011121314151KS Deaf-Blind FundReimbursement for 2016-17 Submission Date6/1161718192021222Categorical AidPayment 4 Submission Due Date2324252627282915Indicator 13Data Collection Window Opens5/153031323334353630Catastrophic Aid & Non-PublicData Collection Window Closesz30Target Improvement Plan (TIP)Application Window Opens6/30May 2018SMTWTFSDATECLOSE DATE123451Categorical AidPayment 5 Submission Due Date67891011121IDEA Fiscal IDEA VI-B Application for Funds Submission Window Opens5/311314151617181917Indicator 13Data Collection Window Closes2021222324252631IDEA Fiscal IDEA VI-B Application for Funds Submission Window Closes 27282930313233
June 2018SMTWTFSDATECLOSE DATEz121KS Deaf-Blind FundReimbursement Forms for 2016-17 Due345678930Target Improvement Plan (TIP)Application Window Closes1011121314151630IDEA FiscalPrevious IDEA VI-B Grant Years End (12 month, 24 month)1718192021222330Discipline Data CollectionSubmission Due2425262728293030KS Deaf-Blind Fund2017-18 Application Window Closes
Kansas Special Education Administrators Webinars
Facilitators:Colleen Riley, Director of the KSDE Early Childhood, Special Educationand Title Services Team (ECSETS)Brad Schwartz, TASN Coordination TeamSusan Sipe, TASN Coordination Team
The KSDE ECSETS team will continue to provide monthly communication for special education administrators during school year 2016-17. Communication will occur via an online meeting platform using Adobe Connect. Participants will be asked to log in to view anddownload materials and engage with presenters. There will be opportunities for questions and the webinars will be recorded for future reference or for those unable to attend. The recordings will be posted on the KSDE website:
Susan Sipe will facilitate and Brad Schwartz will produce the webinars and provide technical support as needed.
LINKS
Join the webinar Test your connection Agenda dates and topicsALL WEBINARS BEGIN 9:00 A.M. CENTRAL STANDARD TIME**Content is subject to change at any time due to current events**
June 20-21, 2017KSDE Impact Institute: Washburn University, Topeka
July 18-19, 2017KSDE Impact Institute: Barton County Community College, Great Bend
July 25-27, 2017KSDE Leadership Preconference and Conference: Wichita Hyatt Regency
August 18, 2017Welcome and purpose of webinarsSusan Sipe Overview of State Performance Plan (SPP) Indicators and General Supervision Responsibilities---Kansas Integrated Accountability System (KIAS). Colleen Riley, Stacie MartinKIAS Master CalendarStacie Martin KIAS Collection System UpdateStacie Martin, Diana Stanfill, Christy Weiler Categorical Aid SystemEvelyn Alden IDEA Local Education Agency (LEA) ApplicationChristy Weiler Emergency Safety Interventions (ESI)Laura Jurgensen Dynamic Learning Maps (DLM)Deb MatthewsTop 10 Reminders for School AdministratorsLaura Jurgensen Director UpdatesColleen RileyKansas State Board of Education Outcome: Kindergarten ReadinessOther September 13-14, 2017Kansas Multi-Tier System of Supports (MTSS) Symposium: Wichita Hyatt Regencywww.kansasmtss.org
October 14-17, 2017National Association of State Directors of Special Education (NASDSE)/Council of Administrators of Special Education (CASE): Portland, OR
September 29, 2017Licensure ConsiderationsEvelyn Alden Management Information System (MIS)Mason Vosburgh618 Data Collection RemindersMason VosburghCategorical Aid SystemEvelyn AldenEducation Advocate ReminderLesli Girard, Darla Nelson-MetzgerKSDE Technical Assistance System Network (TASN)Crystal DaviseMentoringJulie W
