ME 2004 BUSINESS ENGLISHKARADENİZ TECHNICAL UNIVERSITY – DEPT. OF MECHANICAL ENGINEERING
Karadeniz Technical University
School of EngineeringDepartment of Mechanical Engineering
ME 2004 Business English
2016 Spring Semester
Lecturer:
Ömer Necati Cora (Ph.D, Assist. Prof. )
Department of Mechanical Engineering
Room #: 320 E-mail: [email protected]
JOB APPLICATION, COVER LETTER, CV
ME 2004 BUSINESS ENGLISHKARADENİZ TECHNICAL UNIVERSITY – DEPT. OF MECHANICAL ENGINEERING
JOB APPLICATIONS
Overview job application process
- Job search
- Looking for a position
- Learning about company/organization
- Drafting resume and application letter
- Revising, editing, proofreading those
- Preparing for job interview
- Follow-up
Markel M. , ‘Technical Communication’, Tenth Edition, Bedford/St. Martin’s, Boston, 2012.
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ME 2004 BUSINESS ENGLISHKARADENİZ TECHNICAL UNIVERSITY – DEPT. OF MECHANICAL ENGINEERING
Writing a Resumé
For a successful job search, you will likely need to present your credentials both
on paper and online.
Appearance of the Résumé
• Generous margins. Leave a one-inch margin on all four sides.
• Clear type. Use a good-quality laser printer.
• Balance. Arrange the information so that the page has a balanced
appearance.
• Clear organization. Use adequate white space.
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ME 2004 BUSINESS ENGLISHKARADENİZ TECHNICAL UNIVERSITY – DEPT. OF MECHANICAL ENGINEERING
Unattractively designed résumé
- Inappropriate margin use
- Bad organization
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ME 2004 BUSINESS ENGLISHKARADENİZ TECHNICAL UNIVERSITY – DEPT. OF MECHANICAL ENGINEERING
Well designed résumé
- Better page use, balanced
information distribution
- Clear organization
(sections, headings, etc.)
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ME 2004 BUSINESS ENGLISHKARADENİZ TECHNICAL UNIVERSITY – DEPT. OF MECHANICAL ENGINEERING
Chronological Résumé
Markel M. , ‘Technical Communication’, Tenth Edition, Bedford/St. Martin’s, Boston, 2012.
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ME 2004 BUSINESS ENGLISHKARADENİZ TECHNICAL UNIVERSITY – DEPT. OF MECHANICAL ENGINEERING
Non-traditional student’s
chronological Résumé
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ME 2004 BUSINESS ENGLISHKARADENİZ TECHNICAL UNIVERSITY – DEPT. OF MECHANICAL ENGINEERING
Skills Résumé
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ME 2004 BUSINESS ENGLISHKARADENİZ TECHNICAL UNIVERSITY – DEPT. OF MECHANICAL ENGINEERING
Writing Job-Application/Cover/Motivation Letters
Whether you send a formal letter in the mail or upload a statement to a
Web site, you will need to write a job-application letter.
The letter is crucial not only because it enables you to argue that you
should be considered for a position but also because it shows your writing
skills.
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ME 2004 BUSINESS ENGLISHKARADENİZ TECHNICAL UNIVERSITY – DEPT. OF MECHANICAL ENGINEERING
Elements of the Job-Application Letter
The inside address — the name, title, organization, and address of the recipient
—
The Introductory Paragraph The introductory paragraph has four specific functions:
• It identifies your source of information. In an unsolicited application, all you can do
is ask if a position is available. For a solicited application, however, state how you
heard about the position.
• It identifies the position you are interested in. Often, the organization you are
applying to is advertising several positions; if you omit the title of the position you are
interested in, your reader might not know which one you seek.
• It states that you wish to be considered for the position. Although the context
makes your wish obvious, you should mention it because the letter would be
awkward without it.
• It forecasts the rest of the letter. Choose a few phrases that forecast the body of the
letter so that the letter flows smoothly. For example, if you use the phrase “retail
experience” in the opening paragraph, you are preparing your reader for the
discussion of your retail experience later in the letter.
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ME 2004 BUSINESS ENGLISHKARADENİZ TECHNICAL UNIVERSITY – DEPT. OF MECHANICAL ENGINEERING
The Education Paragraph
For most students, the education paragraph should come before the
employment paragraph because the education paragraph will be
stronger. However, if your employment experience is stronger, present it
first.
The Employment Paragraph
Like the education paragraph, the employment paragraph should begin with a
topic sentence and develop a single idea. That idea might be that you have a
broad background or that one job in particular has given you special skills that
make you especially well suited for the available job.
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ME 2004 BUSINESS ENGLISHKARADENİZ TECHNICAL UNIVERSITY – DEPT. OF MECHANICAL ENGINEERING
The Concluding Paragraph
The purpose of the concluding paragraph is to motivate the reader to invite you for
an interview. In the preceding paragraphs, you provided the information that you
hope has convinced the reader to give you another look. In the last paragraph,
you want to make it easy for him or her to do so. The concluding paragraph
contains three main elements:
• A reference to your résumé. If you have not yet referred to it, do so now.
• A polite but confident request for an interview. Use the phrase at your
convenience.
• Don’t make the request sound as if you’re asking a personal favor.
• Your phone number and e-mail address. State the time of day you can be
reached. Adding an e-mail address gives the employer one more way to
get in touch with you.
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ME 2004 BUSINESS ENGLISHKARADENİZ TECHNICAL UNIVERSITY – DEPT. OF MECHANICAL ENGINEERING
Job-Application
Letter Example
Markel M. , ‘Technical Communication’, Tenth Edition, Bedford/St. Martin’s, Boston, 2012.
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ME 2004 BUSINESS ENGLISHKARADENİZ TECHNICAL UNIVERSITY – DEPT. OF MECHANICAL ENGINEERING
Job-Application
Letter Example- II
Markel M. , ‘Technical Communication’, Tenth Edition, Bedford/St. Martin’s, Boston, 2012.
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ME 2004 BUSINESS ENGLISHKARADENİZ TECHNICAL UNIVERSITY – DEPT. OF MECHANICAL ENGINEERING
Yours faithfully or Yours sincerely; Dear Sir or Dear Mr
we look at important phrases for writing letters and emails, such as when to
use Yours faithfully and Yours sincerely, Dear Sir, Dear Madam, and so forth.
In short, you want to give a professional image when you write to your customers
and business partners. To get you started, we’ve prepared some lists of standard
phrases:
How to begin with?
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ME 2004 BUSINESS ENGLISHKARADENİZ TECHNICAL UNIVERSITY – DEPT. OF MECHANICAL ENGINEERING
10 good opening lines
We need an opening line in a business letter or professional email:
to make reference to previous correspondence; to say how we found the
recipient’s name/address; to say why we are writing to the recipient.
• With reference to your letter of 8 June, I … .
• I am writing to enquire about … .
• After having seen your advertisement in … , I would like … .
• After having received your address from … , I … .
• I received your address from … and would like … .
• We/I recently wrote to you about … .
• Thank you for your letter of 8 May.
• Thank you for your letter regarding … .
• Thank you for your letter/e-mail about … .
• In reply to your letter of 8 May, … .
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ME 2004 BUSINESS ENGLISHKARADENİZ TECHNICAL UNIVERSITY – DEPT. OF MECHANICAL ENGINEERING
10 good closing lines
We need a closing line in a business letter or email:
to make a reference to a future event; to repeat an apology; to offer help
• If you require any further information, feel free to contact me.
• I look forward to your reply.
• I look forward to hearing from you.
• I look forward to seeing you.
• Please advise as necessary.
• We look forward to a successful working relationship in the future.
• Should you need any further information, please do not hesitate to contact
me.
• Once again, I apologize for any inconvenience.
• We hope that we may continue to rely on your valued custom.
• I would appreciate your immediate attention to this matter.
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ME 2004 BUSINESS ENGLISHKARADENİZ TECHNICAL UNIVERSITY – DEPT. OF MECHANICAL ENGINEERING
‘Yours faithfully’ or ‘Yours sincerely’ in a business letter?
When the recipient’s name is unknown to you:
Dear Sir … Yours faithfully
Dear Madam … Yours faithfully
Dear Sir or Madam … Yours faithfully
When you know the recipient’s name:
Dear Mr Hanson … Yours sincerely
Dear Mrs Hanson … Yours sincerely
Dear Miss Hanson … Yours sincerely
Dear Ms Hanson … Yours sincerely
When addressing a good friend or colleague:
Dear Jack … Best wishes/Best regards
Addressing whole departments:
Dear Sirs … Yours faithfully
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ME 2004 BUSINESS ENGLISHKARADENİZ TECHNICAL UNIVERSITY – DEPT. OF MECHANICAL ENGINEERING
E-mail or Cover Letter Greetings
Since the greeting is the first thing the recipient will see when they read your
cover letter, it's important that you convey an appropriate level of familiarity and
respect.
Dear - Dear is appropriate when you know the person well, if they are a business
acquaintance, or a potential employer. If you know the person well, use their first
name only. For a potential employer, use Mr. or Ms. unless you have been asked
to use their first name. For a business acquaintance or associate, it will depend
on how well you know the person. If you are on a first name basis, use that. If
you aren't sure, use Mr./Ms. Lastname, or Mr./Ms. Firstname Lastname. If your
contact name is gender neutral (ie.Taylor Brown), and you are unsure, Dear
Taylor Brown is also appropriate.
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ME 2004 BUSINESS ENGLISHKARADENİZ TECHNICAL UNIVERSITY – DEPT. OF MECHANICAL ENGINEERING
To Whom It May Concern:
Use To Whom It May Concern as a cover letter greeting where you don't
have a specific person to whom you are writing. You might use this when
making an inquiry, but you should make every effort to find the name of
someone in the specific department that you are interested in to contact.
Hello:
Hello is appropriate only in email correspondence, and should be used
primarily with people you know well, or in very casual circumstances.
Hi:
Hi is appropriate only in casual email correspondence with people you know
well.
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ME 2004 BUSINESS ENGLISHKARADENİZ TECHNICAL UNIVERSITY – DEPT. OF MECHANICAL ENGINEERING
E-mail or Cover Letter Closing Examples
Sincerely
Sincerely yours
Regards
Best regards
Kind regards
Yours truly
Most sincerely
Respectfully
Respectfully yours
Thank you
Thank you for your consideration
Follow the closing with a comma, a space, and then your name and your
contact information, if you're sending an email message. For
example:Best regards,
Your Name
Your LinkedIn Profile URL
Your Email Address
Your Phone Number
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