Katie’s Talent Show Greek Week FTK Event Description As a part of the Bulls for Kids Greek Relations committee, I had an event to plan earlier this semester during Greek Week FTK. Greek Week FTK was a week of events spanning from Nov. 2-5 tailored to members of Greek life at USF to help raise awareness and money for All Children’s Hospital. Each committee member on the Greek Relations Committee was assigned a specific event to plan. My event was the last and largest event of the week with over 150 attendees and 10 talent show acts, Katie’s Talent Show. My Role I co-planned this event with another committee member. My role was the logistical planning of the event while my event planning partner’s role was to communicate with and manage the performers in the talent show. I created the event structure, helped secure the venue and other materials, and was the key point of contact for the Marshall Student Center staff for the event plan. On the day-of show, I executed the event and helped managed Bulls for Kids staff. Event Purpose The purpose of the event was to celebrate the end of fundraising for the week, showcase talent in the Greek community, encourage members of Greek to continue being involved with Bulls for Kids, help them relate to the cause, and announce the talent show winners and overall winners for the Greek Week FTK competition. Table of Contents 1. Event Graphic 2. Matrix of Events 3. Talent Show Script 4. Event PowerPoint
Transcript
Katie’s Talent Show Greek Week FTK
Event Description
As a part of the Bulls for Kids Greek Relations committee, I had an event to plan earlier this semester during Greek Week FTK. Greek Week FTK was a week of events spanning from Nov. 2-5 tailored to members of Greek life at USF to help raise awareness and money for All Children’s Hospital. Each committee member on the Greek Relations Committee was assigned a specific event to plan. My event was the last and largest event of the week with over 150 attendees and 10 talent show acts, Katie’s Talent Show.
My Role
I co-planned this event with another committee member. My role was the logistical planning of the event while my event planning partner’s role was to communicate with and manage the performers in the talent show. I created the event structure, helped secure the venue and other materials, and was the key point of contact for the Marshall Student Center staff for the event plan. On the day-of show, I executed the event and helped managed Bulls for Kids staff.
Event Purpose
The purpose of the event was to celebrate the end of fundraising for the week, showcase talent in the Greek community, encourage members of Greek to continue being involved with Bulls for Kids, help them relate to the cause, and announce the talent show winners and overall winners for the Greek Week FTK competition.
Table of Contents
1. Event Graphic 2. Matrix of Events 3. Talent Show Script 4. Event PowerPoint
Content Descriptions
1. Event Graphic
This was the graphic used for all marketing efforts for the event. It was posted on Bulls for Kids social media, handed out as fliers, hung on public bulletin boards, and attached to A-frame displays.
2. Matrix of Events
The Matrix of Events outlines the order of events that occurred before, during, and after the talent show. It also served as a staffing plan to let Bulls for Kids know what staff was needed and what they needed to do day-of the event.
3. Talent Show Script
This is the script for the day-of show, used by the emcees of the show as well as guest speakers. The Marshall Student Center technical crew also used this script to be aware of what talent act was going when for music and lighting cues, and when to change the PowerPoint slides.
4. Event PowerPoint
This is the the PowerPoint projected behind the stage during the talent show.
Katie’s Talent Show Matrix of Events
MSC Oval Theater | November 5, 2015 | 7:00-9:00 p.m.
Time Event Assigned to Location Notes
4:00 p.m.
Gather finance materials
Josh Wa
CLCE
Gather cash boxes, swipes, change and put in Justin’s office, then bring to Oval at 5 pm
Gather talent show materials
Dani, Holly
CLCE
Gather trophies, programs, chapter
rosters, pens/highlighters, judge
notes/score cards, water bottles,
tablecloths, cooler, and leave at CLCE
for BFK staff to pick up at 5 p.m.
Gather food for
Katie’s family
Shelby (External Fundraising Committee)
CLCE
Leave in CLCE, then bring to Oval at 5
p.m. (put in back room)
5:00 p.m.
Performer/MC Run-Throughs
Holly, performers, MCs (Jeannie, Moneer, Kyle)
Oval Theater
Have one hour to practice
Run through PowerPoint
Dani
Oval Theater
While contestant run through is happening
Place talent materials
Jeannie
Oval Theater
Put everything in back room
Katie and family arrive
Aly Schuch (Family Relations Committee)
MSC Parking Garage
Help them park and walk them to Oval Theater, then get them set up with meal prepped for them in the back room of Oval.
6:00 p.m.
Set up tables outside Oval
Dani & Finance Committee, Recruitment Committee
Oval
● Merch table- Finance
Committee ○ Materials: Merch table
sign, tank proof print out, laptop with merch sign up, cash box & change
Be at stations ready with assigned tasks! Morale team- escorting VIP & handing out programs Finance Committee- manning merch table
Recruitment Committee- running guest check-ins and getting people to donate/sign up for the marathon
Hand out Programs, Direct VIP to assigned seating
Morale Team (3-4 volunteers)
Inside/Outside Oval
Inside Oval- 2 hand out programs to guests Outside Oval- 1 will be by the check-in table ready to guide VIP guests to their seats, give programs
Hype crowd
Morale Team
Oval Stage
Do dances to music, chants, etc.
7:00 p.m.
Program start
MCs- Kyle, Moneer & Jeannie
Oval Stage
Intro
Jeannie, Moneer, and Kyle
Oval Stage
Talk about what BFK does, thanks for coming
Intro Katie
Jeannie
Oval Stage
Talk about why it's called “Katie’s talent show,” show miracle story video, Katie comes up after
7:05 p.m.
Katie speaks/ performs
Katie
Oval Stage
Talk about All Children’s, sing
7:15 p.m.
Talent Show Intro
MCs- Kyle, Moneer, Jeannie
Oval Stage
MCs intro talent show, everybody get ready
Judge Intros
Moneer and Kyle, Judges
Oval Stage
Have Judges stand, MCs introduce them and their positions (using bios provided), thank them for volunteering.
Orgs On Deck
Greek Orgs, Holly
Oval Back Room
Greek org performances will be next, make sure they are ready.
7:20 p.m.
Greek Talent Performances
MCs, Performers
Oval Stage
Performers do their talents, MCs do quick intros in between
Act 1: Alpha Omicron Pi
Samantha Kelleher & Daniel Ingram
Oval Stage
Singing & guitar playing NEED: Stool, 2 mics, 2 mic stands
Act 2: Sigma Delta Tau
Nikki Horn
Oval Stage
Line dance NEED: Music
8:20 p.m.
Talent Conclusion
MCs- Jeannie, Moneer, Kyle
Oval Stage
Conclude program, judging will give results soon
Judges Tally
Judges, Dani, Kristen Demayo, Justin Fitzgerald
Oval- Judges table
Tally judges score cards, Kristen calculates with points from the whole week, Justin supervises to make sure tallying is unbiased
BFK/All Children’s Video
MCs, MSC tech
Oval Stage
While judges tally, All Children’s video will be played
Ask for donations
Morale team
Oval
Walk around aisles with buckets after video to get donations
Bring trophies to stage
Dani
Oval Stage
2 overall trophies, 3 Katie’s Talent SHow trophies
8:50 p.m.
Announce winners, hand out trophies
Jeannie, Moneer, Kyle
Oval Stage
Jeannie announces winners, Moneer and Kyle help hand out trophies
9:00 p.m.
Program End
Tiffani
Oval
Thank everyone for coming
9:05 p.m.
Clean up
BFK Staff, Holly, Dani
Oval
Put materials back in CLCE
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Katie’s Talent Show November 5, 2015 Day of Show Script
7:00pm
Morale
(Music playing) (Doors Open)
Morale hypes crowd on stage
7:15pm
Music pauses
5-minute warning-
Morale
Morale Member: “Ladies and gentlemen, Katie’s Talent Show will begin momentarily, please begin to take your seats and get ready for our first ever Katie’s Talent Show.”
7:20pm
Background music off
7:30pm
Program begins-- MCs enter stage
Switch Slide Personal Intros-
Jeannie, Moneer & Kyle
Jeannie: “Hello everyone and welcome to the conclusion of Greek Week FTK, Katie’s Talent Show! My name is Jeannie Busscher, I am a Delta Gamma and I am also the Director of Greek Relations for Bulls For Kids.”
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Moneer: “Hi everyone! My name is Moneer Kheireddine. I am an Alpha Sigma Phi, and I am a committee member for the Bulls For Kids Greek Relations committee.”
Kyle: “Good evening everyone! My name is Kyle Collier. I am a Pi Kappa Alpha and I am also a committee member on the Greek Relations Committee for Bulls For Kids and we will be your Emcees tonight. ”
Switch Slide Program Intro-
Jeannie
Switch Slide
Jeannie: “Thank you for joining us tonight where we get to showcase the awesome talent we have in our Greek community and celebrate the end of a great Greek Week FTK!
Be sure to use tonight’s hashtag, #KatiesShow2015 in your tweets, instagrams, and facebook statuses!
We’re also here tonight to focus on why we do everything we do: it’s all for the kids.
Fundraising and spreading awareness for this cause doesn’t end tonight.
Bulls For Kids is a part of a nation-wide movement known as Dance Marathon that
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brings college campuses together to impact the lives of children with life-threatening medical conditions at Children’s Miracle Network Hospitals.
Bulls For Kids and participants work year-round to raise money for the kids at All Children’s Hospital in St. Petersburg, FL.
100% of all the money we raise goes toward the hospital’s biggest expenses for the year—the things they need most to continue to help make these children’s lives better.”
Intro Katie-
Jeannie
Switch Slide
Jeannie: “This talent show is in honor of Katie, one of our favorite miracle children who has worked closely with Bulls For Kids here at USF for several years.
Some of the performers in this talent show had the opportunity to visit the hospital earlier this week and were able to see the programs and services All Children’s Hospital provides that have helped Katie and her family become resilient against her medical condition.
Katie and her family are with us tonight (ask family to stand and wave)
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Katie will be coming up shortly to speak about her experience with All Children’s and to do what she loves most—sing. But before we bring Katie up here, we would like to play her miracle story video.”
Switch Slide 7:32pm
(Katie’s Miracle Story Video Plays)
Switch Slide 7:35pm
Katie to stage
Speech about experience with All Children’s-
Katie
(Katie speaks)
Katie performance-
Katie
(Katie sings)
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Switch Slide 7:40pm
Talent Show Intro
Talent Show Intro-
Moneer & Kyle
Moneer: “Thank you Katie, let’s hear it one more time for Katie!”
Kyle: “We have many more performances for you tonight from our Greek community who have been working all week during Greek Week FTK to raise money and awareness for the kids at All Children’s Hospital.”
Judges Intro-
Kyle & Moneer
Switch Slide
Kyle: “But before we hear from the talented performers we have in our Greek community tonight, let’s introduce our wonderful panel of judges who will be deciding which performers will be taking home the 1st, 2nd, and 3rd place trophies for Bulls For Kids’ first Katie’s Talent Show.”
(Judges stand as they are introduced)
Moneer: “Judge #1 is Katie and our CMN Representatives Chrisy and Ashley”
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Kyle: “Judge #2 is Sujit Chemburkar The Director of the Marshall Student Center.
Bio: “Sujit currently serves as the Director of the Marshall Student Center.
He will be starting his fourth year with USF in February.
He is a father to an eleven year old Rohan and three year old Riley and has been happily married for 16 years.
He is excited to be part of this great event and also enjoys watching the volunteer students of USF chase their own dreams as they serve others.”
Moneer: “And last but not least, we have Judge #3, Athena Bressack, a coordinator for USF’s Center for Student Involvement.”
Bio: “Athena Bressack is a Coordinator in the Center for Student Involvement here at USF, where she oversees the Campus Traditions Board and University Lecture Series. She received her Bachelor’s Degree in English from the Florida State University (FSU), and her Masters in Higher
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Education from Louisiana State University (LSU).
Athena is passionate about helping students achieve balance between their involvement, academics, and personal lives.
She is originally from Pensacola, Florida and has called Tampa and USF home since last June.”
Switch Slide 7:45pm
Greek Talent Performances
Act 1 Introduction-
Kyle
Kyle: “Now we will move into our performances!
Up first, representing Alpha Omicron Pi is Sam Kelleher and her friend Daniel Ingram.
Sam and Daniel are both in their senior year here at USF.
Sam studies health sciences and Daniel studies biomedical sciences.
Sam and Daniel have been singing together since freshman year and it's something they love to do together!
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Switch Slide
Sam and Daniel are For the Kids because they know that these children are our future and want to help as much as possible and be their voice.
