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KIMULI COMMUNITY DEVELOPMENTGROUP

PROJECT PROPOSAL

FOR THE

IMPROVEMENT OF THE EXISTING COMMUNITYPRIMARY SCHOOL AT KIMULI,

RAKAI DISTRICT,

UGANDA.

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PROJECT TITLE: A BETTER PRIMARY SCHOOL FOR THE NEEDY CHILDREN OF UGANDA

SUBMITTED BY: KIMULI COMMUNITY DEVELOPMENT GROUP

P.O.BOX 100, KYOTERA

RAKAI DISTRICT,

UGANDA

E-MAIL: kimulimodelpri@gmail.com / kimulicom@gmail.com

CONTACT PERSON: MR. ELLIE JJUUKO

CHAIRPERSON

KIMULI COMMUNITY DEVELOPMENT GROUP

TEL : +256 782 156 153 / +256 774 967 140

PROJECT BENEFICIARIES: THE COMMUNITY OF KIMULI AND THE SORROUNDING VILLAGES

PROJECT COST : 225,999,275 UGX

OR : $90,399.7 US D

PROJECT DESCRIPTION: IMPROVEMENT AND EXPANSION OF THE EXISTING COMMUNITY PRIMARY SCHOOL.

CONSULTANT: MAYANJA SAMUEL MUBIRU OF ELTON INVESTMENTS

TEL: 0752 639743 / 0774828919

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EMAIL:eltoninvestments@gmail.com

: samayanja@yahoo.com

THE CURRENT SCHOOL CAMPUS WITH PUPILS

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ACRONYMS

KCDG - Kimuli Community Development Group

UPE - Universal Primary Education

MoES - Ministry of Education and Sports

BOQ - Bills of Quantities

M and E - Monitoring and Evaluation

CHHs - Child Headed Homes

EFA - Education for All

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NGO - Non Government Organization

ESSP - Education Sector Strategic Plan

ABSTRACT

The Ugandan Ministry of Education and Sports, through its revised education

sector strategic plan 2007-2015 emphasizes working hand in hand with supportprograms targeted to disadvantaged children and youth with primary schoolservices. It argues that such programs have greatly helped in supplementing thegovernment’s policy of UPE. It points out that there are many such communities,each with particular needs. These include dispersed communities as well as poorrural and poor urban communities.

Kimuli village is that such community where, much as no big NGO has reached with any special project in regard to education, the community has organizeditself into a community based grouping; KIMULI COMMUNITY DEVELOPMENTGROUP, and started up a community school. In the absence of matching grantsfrom the ministry or any other external funding to our organization; may be duebudget constraints or lack of knowledge that we do exist, we have been able,through triumphs and failures; victories, and defeats; to run the school on thevery minimum resources available; in a bid to promote equitable access toeducation to our disadvantaged community children.

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1.0 INTRODUCTIONThe education of the world’s children is high on the global agenda. In thecontext of education for all (EFA), all children should receive free, good qualityeducation. It actually ranks number 2 on the UN millennium developmentgoals. Children in many developing countries lack access to a propereducation. Though, the situation has improved significantly in the pastdecade in that whereas in 1999, 106 million children did not attend school, by2013 this number has fallen to 61 million, a lot still needs to be done to bringthis figure far lower than it is.

Uganda as a country, through its UPE and USE policies, monitored andimplemented by the Ministry of Education and Sports; has emphasised thefact that good education reduces child labour, child and teenage marriages,the spread of HIV, and making it easier for children to find better paid workwhen they leave school. We have seen this working!

However, some places in Uganda have got a disadvantaged history in additionto location, in that, unless there are special interventions that target themspecifically, their inclusion in the achievement of EFA objectives appears to bea hit-or-miss phenomenon.

1.2 BACKGROUND TO THE PROJECT LOCATION Rakai District

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Rakai District covers a total area of 4,989 km2, although over 1,000 km2 of this isopen water, mostly part of Lake Victoria. It is located in south-western Ugandabetween 31°04’ and 32°00’E, and 0°01’ and 1°00’S . Its current population standsat 471,806 People.

Rakai District borders Lyantonde District to the northwest, Lwengo District to thenorth, Masaka District, of which it was once a part, to the northeast, KalangalaDistrict in lake Victoria to the east, the Kagera Region in the Republic of Tanzaniato the south, Isingiro District to the southwest and Kiruhura District to thenorthwest.

Rakai Town, the location of the district headquarters, lies approximately 65kilometers (40 miles), by road, southwest of Masaka , overall, making itapproximately 190 km south-west of Kampala. Rakai is actually the largest city inthe sub-region. The district is divided into the six administrative units. These include; KakuutoCounty, Kooki County, Kyotera County, Rakai Municipality - The 'chief town' anddistrict headquarters, Kyotera Town Council and Kalisizo Town CouncilOn the side of education, the district has a total of 302 primary schools with 259government, 40 private and 3 community schools. For secondary schools, thedistrict has over 43 schools, 19 are government, 9 private and 15 community. Italso has 1 Technical Institution and 1 Teacher training college.

Kimuli VillageKimuli is a Village in Rakai district. It is located near Lwentulege trading centre.Like in other parts of the district, subsistence agriculture is the dominanteconomic activity in this village, employing the biggest percentage of the people.Crops grown include matooke, beans, cassava and potatoes for food while coffeeis the main cash crop. Livestock raised includes cattle, goats, pigs and chicken.

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About 800 children live in the village of Kimuli and more than 1000 children in theage group of 3 to 10 years live in the villages around.

With such a staggering financial base to most parents, quality education remainsa dream because it comes with a big cost. Such under privileged children, withthe limitations of Kimuli Primary School, which is the only UPE School in thelocality, do not have any possibility to get paid- for education and hence remainilliterate

1.3 Project Background

Kimuli Model Nursery & Primary School was started in 1998 with the commitmentof the members of KIMULI COMMUNITY DEVELOPMENT GROUP as a seedproject to provide equitable education services to the disadvantaged children ofthe area, geared towards up lifting their standards and forging a bright future forthe children of the land, while serving as a model for other schools in the vicinity.

The school initially started in temporary structures made out of local materialslike reeds and sticks with a simple roof on top; as indicated in the photo below.

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Since then, the school has grown from strength to strength with the help and the

backing of the local community, in whom it has won the trust.

The once temporary structures have been improved to have more permanent;

though still wanting structures; as indicated below.

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1.4 School Details

1. School Name: Kimuli Model Nursery & Primary School

2. School Location:

Village: Kimuli Village

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Parish: Kimuli

Sub County: Kagamba

County: Kooki

District: Rakai

3. School strategic Direction

School Vision: To Be A Model Community Primary School inRakai District.

School Mission: To empower children with intellectual, Spiritual

and Physical skills.

School Motto: We toil for a clear future

4. School Contact Information

P O BOX Number: 100 Kyotera

Office Telephone Number: +256774967140

Mobile Telephone Number: +256782156153

Email Address: kimulimodelpr@gmail.com/kimulicom@gmail.com

5. Current Enrollment: 290

6. Number of Sponsored Orphans Sixty ( 60)

7. Teaching Staff members: 9

8. Non Teaching staff Members: 1

9. Current school facilities:

Classrooms: 5

Staff room: 1

Latrines: 1

Kitchen: 1

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2.0 STATEMENT OF THE PROBLEMThe HIV/AIDS scourge that has for a long time hit Rakai district may be reducing,but other effects brought about by it, still haunt the district. The number ofchild-headed households is higher in Rakai than in any other district in the centralregion.Such death of people as a result of HIV/AIDS leaves so many children as orphanswith no body to take care of them and giving them support. Most of the childrenare left with their poor grandparents and some are left homeless. Rakai has forlong been the epi-centre of the AIDS scourge which started in mid 1980s and stilldirectly impacts approximately 12% of the population in this area. Thirty percentof the population live in poverty. There are approximately 78,000 registeredorphans many of them living in one of the 969 child-headed homes (CHHs).

These orphans living in child-headed homes, alongside those with living parentsbut who are as good as being dead due to the abject poverty in the area, and havenot been lucky enough to be taken up by the operating NGOs in the district; orgetting absorbed through UPE, have ended up becoming child laborers, in orderto sustain themselves, while others end up in drug abuse.

While the Government of Uganda, through UPE continues to target such childrento give them a bright future, the challenge still remains the distribution of thefully government funded UPE schools, and the limitation of their, (such schools’)

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facilities to accommodate the overwhelming number of orphaned andunderprivileged children in the area.

As concerned citizens of the area; and above all believers in the fact that EarlyChildhood Development (ECD) is critical in the well being of our children, we cameup with this initiative to provide elementary education for every child. It has beenhowever sadly noted, that the task is still enormous as most children have not yetbeen enrolled on the programme due to resource constraints. And as alreadymentioned, these are either orphaned children or other less privileged children;to whom access to elementary education remains a distant dream.

We are confident, that through partnerships and collaborations withgovernment, external funders or any other stakeholder, we can improve andexpand the capacity of this existing school to enroll more orphans; to make thembecome responsible citizens of tomorrow.

2.1 JUSTIFICATION FOR THE PROJECT

The magnitude and complexity of the problem of lack of access to basiceducation in Kimuli and the villages around cannot be ignored. It is an urgentneed which; if not attended to; will culminate into a crisis for us and our posterity.

For example, a study in the same District some time back selected 20 pupils inthe upper grades of three primary schools - 10 girls and 10 boys, 10 orphans and10 not, randomly selected within these parameters. Half of the homes wereheaded by guardians,

three...had fathers still alive, and the other seven were headed by widows...theAIDS epidemic was having a serious impact on the pupils. Most pupils indicatedthat they had to work on the farms in order to raise money for fees and to grow

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food to eat. Such children can never be able to complete their education, withoutsuch special programmes like this ours.

Such is the situation in Kimuli Parish and the villages beyond. The biggestpercentage of the already mentioned 800 children living in the area, and the 1000living in the surrounding areas are orphans. Others are children from familieswhere parents put little emphasis to educating their children. Some of these havebeen taken care of by the only UPE School in the area, but it does not have thecapacity to take them all. Kimuli Model Nursery & Primary School in this casebecomes the next available alternative; with its resources becoming insufficientevery passing day.

The conclusion therefore, is that our facilities can no longer accommodate theever increasing pupil numbers. And as our job and obligation, the Executivecommittee of KIMULI COMMUNITY DEVELOPMENT GROUP came up with thisproposal in order to design and to provide an insight for architects, other top leveldecision makers as well as funders so as to counteract this problem before it getsout of hand

2.2 PROJECT DESCRIPTION

The project is to be divided into two major phases;

Phase I:

This will involve improving on the existing two structures; one of which has beenfor a long time in use but pending shuttering/ flooring , and the other which hasjust been roofed pending; shuttering, flooring, Plastering, and other internalfinishes.

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The same phase will also involve construction of an additional 5 classroom blockwhich will also house the multipurpose hall, the staffroom, a store and 2 otheroffices.

Phase II:

Phase II of the project is more of a programme, because it is getting the schoolcontinue its operations, with a renewed commitment. This will involve hiringmore staff, acquiring the missing necessary scholastic and other generalrequirements, as well ensuring a professional management of the school to thesatisfaction of all the project stake holders

2.3 PROJECT GOALS & OBJECTIVES

1. To improve and expand the existing school to house more pupils so as toincrease on the number of the sponsored under privileged children, withbetter facilities.

2. To effectively use the continual funding for making sure that the school canSurvive in proceeding with its goal.

3. To change the face of the school and redefine its purpose to the entirecommunity of Kimuli and the surrounding areas.

3.0 PROJECT IMPLEMENTATION AND MANAGEMENT PLAN

3.1 The steps taken so far on the project include the following:

As an organization, we have done the following in preparation for theimplementation of the Project.

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i) Assessing the need for the improvement and expansion of the existingschool through holding consultative community meetings with theconcerned village- based stakeholders.

ii) Continued use of the funds solicited from the group members as well asfees collections to put in place the existing structures to start as the firsttangible step towards achieving our bigger dream.

iii) We have mobilized finances for the development of this proposal asanother tangible step to the visualization of the project.

3.2 IMPLEMENTING AGENT

The project will be implemented by KIMULI COMMUNITY DEVELOPMENTGROUP (KCDG). Appearing below is the Organization’s Executive committee.

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3.3 ORGANIZATION PROFILE

KIMULI COMMUNITY DEVELOPMENT GROUP (KCDG) is a registered CommunityBased, Non-Partisan organization working to improve the lives of the marginalized. It wasstarted in 1998 but registered a year later; (Reg. No. 831) by the Rakai District Administration;with major emphasis on creating accessibility to Primary Education, Agriculture &Fishing,Carpentry &Agro trade as well as Savings & Credit Scheme.

KCDG is blessed to own the land on which the school is located. One of the Group’s executivemembers; Mr. Ellie Jjuuko, offered the land for this noble cause. This land is dully surveyedand demarcated with a land title.

3.4 MISSION

To transform the lives of marginalized people especially the ones who have lost their dear onesand have no one to take care of them; and also to empower the people of Kimuli throughpractical development skills.

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3.5 VISION

A Community in which the local peoples’ economic aspirations and rights are fully recognizedand nurtured to ensure equitable and sustainable human development; for a better tomorrow.

3.6 CORE VALUES

God fearing: We execute our duties in respectful fear of our God andfundamentally do only what is acceptable under our Christian principles

Equality for all: God made all people equal; our organization is committed to a

development process that promotes equality and basic access to equal

opportunities.

Rights and dignity for all: KCDG believes in and strives to uphold the rights and

dignity of all people especially in the rural communities where we operate from.

Hard work and Team work: We put all our heart and soul into whatever we do

---giving it 100%! We also believe in supporting one another in the execution of

our mission.

Institutional partnership in development: KCDG welcomes and respects ongoing

International initiatives and national policies to take care and give support to

vulnerable children and disadvantaged people; fight poverty, ignorance as well as

imparting survival skills. Our activities are ever in collaboration with other

stakeholders.

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Integrity and Accountability: We are ever honest, transparent and do abide by

very strong moral principles. We in addition, willingly accept our responsibility

and willingly execute it with commitment.

3.6 EXPECTED PROJECT IMPACT

i) The project will increase on the pupil enrollment thereby creating agreater opportunity for the underprivileged children of the community;since the increased number of pupils who can pay some little fees cancater for more orphans.

ii) Better facilities will definitely attract better teachers which will in turnimprove on the general school performance; both at the local and thenational level. This will enable the Kimuli community children tocompete favorably.

iii) The same facilities will be used by the community for communityfunctions like immunization, cultural functions, Voting and any otherpublic gathering.

iv) The increased number of pupils will enlarge the local market for thevillagers for their fruits, sugarcanes etc

v) The construction project itself will create employment for the villagerslike casual laborers.

3.7 PROJECT ARCHTECTUAL PLAN

(Please refer to the APPENDIX I at the end of the document)

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4.0 PLANNED PROJECT ACTIVITIES AND WORK PLANS

After the approval of the project, there shall be a committee meeting to resolveand make plans/prepare for the implementation, assign duties and work shalldefinitely begin off.

The time frame for completion of the project will be 30 Weeks. The table below isan implementation schedule for the project.

Phase I

S/N ACTIVITY TIME PERSONRESPONSIBLE

COMMENT

01 Getting approval andrecommendation

from the local leaders i.e. LCI,LCII & LCIII

1st week ofapproval

KCDG Executivecommittee

The local leadersrecommended theproject to be

Implemented

02 Getting permission from theDistrict Engineering Department.

2nd week of

approval

KCDG Executivecommittee

The District Engineerwill give technicaladvice.

03 Bidding the contract One monthafter approval

KCDG Executivecommittee

Interestedcontractors shall putin their papers

04 Engineer’s survey of the land,carry out a geotechnical study &

Give recommendation

Second monthafter approvalfor 1 week

Approved Contractor This will ensure thatthe selected area iscompatible for theproject in question.

05 Procurement of materials begins 2 weeks ProcurementDepartment of KCDGExecutive committee

Quality control willbe a key componentof this process.

07 a). Setting of the foundation forAdmin / Classroom Block

b). Engineers inspection &

2 Weeks EngineeringContractor

Constant monitoringand quality controlwill be ensured

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Recommendation District Engineer

08 a). Walling of Admin /Classroom Block to wall plateLevel

b). Engineer’s inspection &

Recommendation

2 weeks EngineeringContractor

District Engineer

Constant monitoringand quality controlwill be ensured

13 a) General Roof work for thestructure

b)Engineer’s inspection&Recommendation

1 month EngineeringContractor

District Engineer

Constant monitoringand quality controlwill be ensured

14 a). Installation of windows andDoor frames ; including theother 2 structures( A & B)

b). Plastering and finishing forthe Admin. Block and theexisting classroom block B

c). Flooring, Verandahconstruction and finishing forthe 3 structures

e)Painting

g)Installation of Glasses

h). Engineering inspection &

2 weeks

1.5 months

4 weeks

2 Weeks

EngineeringContractor

&

District Engineer

Door and windowsare installed, conduitwork done,plastering andfinishing bothinternal and external,Verandah is built,Floor is done

Engineer makeshis/herrecommendation onthe

Completion of theproject.

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Recommendation. 2 Days

15 Committee meeting 1 day KCDG Executivecommittee

The committeeprepares for thecommissioning

Ceremony

16 Commissioning 1 day KCDG Executivecommittee to set the

guest to commission the

Project

The project iscommissioned and beginsto be used, alongsideothers.

4.1 IMPLEMENTATION CHALLENGES AND CONTIGENCY PLANS

PROJECT HEALTH & SAFETY PLAN

The KCDG executive committee will ensure that the Engineering contractor abidesby health and safety procedures. Occupational Risk Prevention will be a corematter of high importance.

This will aim mainly at the adoption of suitable preventive and correctivemeasures towards potential hazards. Due to their nature, construction sites areprovisional workplaces, making compulsory the adoption of these measures. Ifneglected, this would entail a serious and imminent risk to the safety and healthof workers which may call for an immediate work stoppage. It will always betaken into account that, the worker has absolute protection against accidents.

4.2 ROJECT RISKS AND CONTIGENCY PLANS

NO. RISK CONTIGENCY PLAN

1.

Theft and prefirage of construction materials: All employees shall use the frontschool gate and shall be checkedon exit.

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2. Fire: Due to; messy storage of wood, use of flammableliquids for engineering equipment, use of plastics andcombustible materials, welding works, cigarette buttsnot properly extinguished etc.:

The safety officer will have topay extra attention to everypossible hazard.

Fire extinguishers will be put inplace

3. Winds and storms; These may cause serious damageduring the construction stage:

4. Water-induced damage: Mere existence of water at theworksite is already a permanent risk for theconstruction:

All water sources will bemonitored closely.

5. Ground subsidence: A good geotechnical study willmitigate against this risk.

RISKS OF THE CONSTRUCTION PROJECT ITSELF

These include the risks due to the activities carriedout during the construction stage

6. Defects in workmanship, unskillfulness,negligence and malicious acts (fraud): / Lackof skill or carelessness in handlingequipment.

A specializedworkforce will becontracted.

7. Incorrect formwork underpinning, with partialcollapsing.

A specializedworkforce will becontracted

8. Defective arrangement of formwork A specializedworkforce will becontracted

9. Inadequate storages which, on producingunexpected overloads, result in partialcollapse of the structure.

A make shift storagestructure shall beerected.

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4.3 PROJECT MONITORING AND EVALUATION

Phase I

To ensure efficiency and effectiveness of the project, a Monitoring and

Evaluation system shall be instituted. Monitoring and Evaluation (M and E)

Participatory –based systems taking into consideration of all stake holders’

interest will be in built to give the project a right direction and appropriateimpact.

The KCDG executive committee, which will also double as the project

Management team will always review their findings during review meetings.These will among other things look at the Accounting and expenditures Vis a Visthe approved BOQ. The M and E system shall ensure that all aspects of theproject are in order. The project Engineering Contractor will regularly preparetechnical reports according to the work plans and construction phases and submitthem both to the management committee and the District Engineer for review.

The involvement of the District Engineer right from the start will be anothercomponent that will promote Quality assurance for the entire project in thefollowing ways.

a) The building to be constructed will follow appropriate specifications for theschool, with enough space, adequate lighting and good ventilation.

b) Qualified Engineering Contractors and personnel will be used inconstruction to ensure quality in construction

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c) Ensuring that corrective measures if needed are taken at the end of everyphase to ensure that mistakes are not carried forward to the next phase.

Phase II

As already mentioned, this project is also intended to overhaul theschool’s operations. This will involve the following.

i) Top management will ensure all employees execute their dutiesprofessionally and with a renewed commitment. Management andstrategic meetings will become the school culture.

ii) The school will print its own scheme books which will also haveattendance registers, schemes, and Time tables, record of work andlesson plans.

iii) The school will empower the existing departments and go ahead todevelop department notes such that the teachers will be acquiringteaching notes from their respective departments. During appraisal,the respective Heads of Department will be responsible

iv) The teachers will report to the DOS, to the Deputy H/M and therespective HODs. These will endorse the schemes of work and carryout fortnight appraisals to look at what is written in students’ books.

v) At every beginning of the Term, teachers will be required to setsubject targets with the pupils and these will become departmentaltargets. Forms will be designed to set these targets.

vi) The Pupils will also be encouraged to set individual targets whichshall always be compiled to become overall targets for each class.These targets are to be moderated by the teachers because they are theones to ensure that they are achieved by the pupils.

vii) Cumulative cards shall be instituted for both teachers and pupils andbest students shall be rewarded while best teachers with performanceallowances. The best done subjects will fetch presents for theirdepartments.

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5.0 THE PROJECT BUDGET

The project Budget for Phase I is reflected in the BILLS OF QUANTITIES (BOQ) forthe respective structures to be undertaken under the project. The Budget for theSecond phase covers the operational expanses of running the school.

a) Administration / Classroom Block

S/No Item Quantity Unit Cost Total

A. CONSTRUCTION1. Cement 400 Bags 28,000 11,200,0002. Hard core 18Trucks 100,000 1,800,0003. Burnt Bricks 80,000 150 12,000,0004. Aggregate stones 15 Trucks 100,000 1,500,0005. Iron Bars Y12 100 25,000 2,500,0006. Rings 40 Pcs 10,000 400,0006. Binding Wire 40 Kgs 3,500 140,0007. Timber( Beam FW) 170 6500 1,105,0008. Lake sand 40 Trucks 90,000 3,600,0009. River Sand 30 Trucks 80,000 2,400,00010. Labour to W. Plate 10,000,00011. Nails – Form work 30 6,000 180,000

12. Euchariptus Poles 400 Pcs 5,000 2,000,00013. Ventilators 600 Pcs 700 420,00014. DPC 15 rolls 15,000 225,000

TOTAL 49,470,000B. ROOFING

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1. Timber 6x2 180 Pcs 10,000 1,800,000 4x2 370 Pcs 7,000 2,590,000 3x2 280 Pcs 5,000 1,400,000

2. Iron Sheets 350 Pcs 30,000 10,500,0003. Loop Iron 10 rolls 50,000 500,0004. Nails 3’’, 4’’, 5’’,6’’,2’’ 175 Kgs 6,000 1,050,0005. Roofing Nails 62 Kgs 7,000 434,0006. Facial Boards 50 Pcs 16,000 800,0007. Ridges 55 Pcs 10,000 550,0008. Roofing Labour 7,000,000

TOTAL 26,624,000C. SHUTTERING1. Windows 62 250,000 15,500,0002. Doors 12 300,000 3,600,0003. Labour for installation 74 Pcs 20,000 1,480,000

TOTAL 20,580,000D. FLOORING &

PLASTERING1. Cement 185 bags 28,000 5,180,0002. River Sand 33 trucks 80,000 2,640,0003. Lake Sand 18 trucks 90,000 1,620,0004. White Lime 25 bags 20,000 500,0005. Labour 6,000,000

TOTAL 15,940,000E. PAINTING1. Undercoat Paint 35

Jericans52,000 1,820,000

2. Super Gloss oil Paint 100 Ltr 12,500 1,250,0003. Weather Guard 7 Buckets 250,000 1,750,0004. White Spirit 5ltr 37,000 37,0005. Painting Brushes,

Rollers and accessories300,000

Labour for Painting 2,000,0006. Water paint – Interior 24

Jericans55,000 1,320,000

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TOTAL 8,477,000

GRAND TOTAL: 121,091,000 UGX

b) Improvement on the existing structuresi) Structure A (the one that is functional at the moment) for Flooring

and Shuttering.

S/No Item Quantity Unit Cost TotalA. FLOORING1. Cement 52 Bags 28,000 1,456,0002. Aggregates ½

inch 10 Trucks 100,000 1,000,000

3. Lake sand 9 trucks 90,000 810,0004. River Sand 4 trucks 80,000 320,0005. Labour for

Flooring1,250,000

TOTAL 4,836,000B. SHUTTERING1. Windows 18 220,000 3,960,0002. Metallic Doors 9 270,000 2,430,0003. Cement 5 bags 28,000 140,0004. Glasses 600,0005. Putty 200,0006. Labour for Glass

Installation270,000

TOTAL 7,600,000C. VERANDAH

1. Bricks 4100 150 615,000

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2. Cement 26 bags 28,000 728,0003. Lake sand 3 trucks 90,000 270,0004. River Sand 2 trucks 80,000 160,0005. Aggregates 1 truck 100,000 100,0006. Labour 1,100,000

TOTAL 2,973,000

GRAND TOTAL: 15,409,000 UGX

ii) Structure B ( the one that has just been Roofed)C. SHUTTERING1. Windows 3 220,000 660,0002. Doors 3 270,000 810,0003. Labour for

installation150,000

4. Glasses 150,0005. Putty 50,0006. Labor for Glass

Installation70,000

TOTAL 1,890,000D. FLOORING &

PLASTERING1. Cement 60 bags 28,000 1,680,0002. River Sand 6 trucks 80,000 480,0003. Lake Sand 8 trucks 90,000 720,0004. Aggregates ½

inch5 trucks 100,000 500,000

5. White Lime 5 bags 20,000 100,0006. Labour 1,800,000

TOTAL 5,280,000E. PAINTING1. Undercoat Paint 7 jericans 52,000 364,000

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2. Super Gloss oilPaint

30L 12,500 375,000

3. Weather Guard 3 Buckets 250,000 750,0004. White Spirit 37,0005. Painting Brushes,

Rollers & otheraccessories

150,000

6. Water Paint 6 Jericans 55,000 330,0007. Labour 600,000

TOTAL 2,569,000

E VERANDAH1. Bricks 2050 150 307,5002. Cement 13 bags 28,000 364,0003. Lake Sand 1.5 trucks 90,000 135,0004. River Sand 1 truck 80,000 80,0005. Aggregates 1 truck 100,000 100,0006. Labour 550,0007. TOTAL 1,536,500

TOTAL: 11,275,500 UGX

c) MiscellaneousS/No Item Misc. index – 5% Total

i) Admin. Block 5% x 121,091,000 6,054,550ii) Structure A 5% x 15,409,000 770,450iii) Structure B 5% x 11,275,500 563,775

TOTAL 7,388,775 UGX

Phase II

a) Human ResourcesS/No Category Number Qualification Monthly Pay Annual Pay

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12 months

1. Head teacher 1 500,000 6,000,000

2. Deputy Head teacher 1 300,000 3,600,000

3. Director of Studies 1 250,000 3,000,000

3. Teachers 9 230,000 24,840,000

4. School Bursar 1 Diploma inAccounting

300,000 3,600,000

6. School cooks 2 N/A 150,000 3,600,000

7. School secretary 1 Diploma inSecretarial Studies

200,000 2,400,000

8. Cleaners 2 N/A 150,000 3,600,000TOTAL 50,640,000

b) Other Operational RequirementsS/No Item Unit Cost Quantity Total Amount

1. 3 seater Desks 100,000 50 5,000,000

2. Generator 3,000,000 1 3,000,000

3. Office Desks 450,000 3 1,350,000

4. Office chairs 300,000 3 900,000

5. Cushioned chairs -staff room

8 150,000 1,200,000

6. Study Table for theStaff room

1 400,000 400,000

7. Printing costs forSchemes of Workbooks.

10,000 100 1,000,000

8. More InstructionalMaterial likeTextbooks

3,000,000

9. Stationery andscholastics for theOrphans

2,000,000

TOTAL 17,850,000

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BUDGET SUMMARY

Phase I

a) Admin / Classroom Block: 121,436,000 UGXb) Improvement on the existing structures: 26,684,500 UGXc) Miscellaneous: 7,388,775 UGX

TOTAL: UGX: 155,509,275

USDOLLARS: $62,203.7

Phase II

a) Human Resources(Annual Bill): 50,640,000b) Other Operational Requirements: 17,850,000c) Miscellaneous: 2,000,000

TOTAL: UGX: 70,490,000

US DOLLARS: $28,196

Budget Notes:

i) The figures in the budget are in Uganda Currency (Shillings).ii) Part of the miscellaneous index is the project’s overall monitoring expense.iii) The Iron sheets for the roof work are white with normal corrugation.iv) The exchange rate for the US Dollar is 1 Dollar: 2500 UGX

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6.0 Project Personnel:

6.1 Phase I

In order to accomplish project objectives and schedule in time, key personnel willbe charged with the day today execution of the project. These include;

i) The KCDG Executive Committee: This will be charged with the allocationof project funds and the general management of the project.

ii) Consultants: The District Engineer will work as the main consultant forthe project.

iii) Project Engineer: This one will be the technical head of the project teamand will be responsible for the supervision and technical management ofthe works.

iv) Quality Control Manager: Will be in charge of ensuring that TechnicalConditions in terms of material receipt and project units’ execution arealways in order.

v) Health and Safety Coordinator: This one will ensure that all thenecessary safety precautions are under control.

vi) General project team: This will include Masons, Roofers as well as casualLaborers.

vii) Administrative Support: For clerical and related support tasks.

6.2 Phase II

S/No Personnel Category Duties

1. Head teacher Overseeing all the school operations

2. Deputy Head teacher Deputizes the HM and also in charge of Discipline

3. Director of Studies In charge of Academic programmes

4. Teachers Teaching and assessment of Pupils

5. School Bursar In charge of School Finances

6. School Nurse In charge of pupils’ Health

7. School cooks Prepare and serve school meals

8. School secretary Handles all the school correspondences

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9. Cleaners Keeping the school clean and hygienic

6.4 MAINTAINENCE AND PROJECT CONTINUITY AFTER COMPLETION OF PHASE I

If approved and implemented, these structures will be the biggest, the mostplanned, and the most beautiful at the entire campus. They will also be the mostheavily invested into projects at Kimuli Model nursery and Primary School.

All these facts place onto the KCDG Executive Committee as well as the schoolmanagement committee, currently and those to come, as well as the schoolmembers of staff, to see to it that, these structures stand to serve the school andthe people Kimuli community at large for generations to come.

The following are the measures to be taken to ensure its continuity.

i) Teachers will ensure that pupils don’t write on the class room walls

ii) The structures plus the windows/Doors will be repainted on an annualbasis

iii) The class Monitors of the respective class rooms will be solely responsiblefor the opening and closing of the Glass windows to minimize breakage.

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APPENDIX I

ARCHTECTUAL PLANS – ADMIN. / CLASSROOM BLOCK

This Block will house 5 class rooms; a Multipurpose Hall – which will also serve as class rooms; one staffroom, 2 offices for the Administrators and a store.

GROUND PLAN

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FRONT AND REAR ELEVATION OF THE SAME BLOCK

FOOT NOTES:

It should be noted that we are trusting in the Lord that, with more funding, we are hopeful of erectingmore structures that will offer the school with different facilities. These are indicated in the school siteplan on the next page. These structures will include;

i) The Girls’ Dormitoryii) The Boys’ Dormitory and more Latrines / Urinalsiii) The Dispensary

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iv) A second Kitchen structurev) A workshop for imparting practical skillsvi) A modern school Canteen and a Dining Hallvii) A modern Library complex

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