KENNESAW STATE COMPLIANCE

Coaches Educational Session General Recruiting

September 8, 2011

“BLACK AND GOLD, PROUD AND BOLD”

PRESENTATION AGENDA

• 2011-2012 Compliance Staff

• The Pyramid

• Resources

• General Recruiting

• In Closing….It’s a Wrap

2011-12 COMPLIANCE STAFF

• Heath Senour – Associate Athletic Director for Compliance

Phone: 678.797.2290 E-Mail: hsenour@kennesaw.edu

• Justin Stewart – Assistant Director

Phone: 678.797.2813 E-Mail: jstewa83@kennesaw.edu

• Cindy Gillam – Compliance Coordinator

Phone: 770.794.7538 E-Mail: cgillam@kennesaw.edu

THE PYRAMID

COMPLIANCE RESOURCES

• www.ksuowls.com Athletic Department >>>> Compliance

Forms

Policies

Newsletters

Recruiting Calendars

• Compliance Office Twitter Account Coming Soon

GENERAL RECRUITING

6/30/11

RECRUITING MATERIALS

• Recruiting materials may not be provided to prospects, parents or their coaches prior to September 1 at beginning of junior year

• This includes e-mails and attachments

RECRUITING QUESTIONNAIRES

• Must be generic in nature

• Cannot include facts about Kennesaw State

• Cannot include facts about department or your program

• Cannot include any recruiting correspondence, unless sent after September 1 of junior year

MEDIA GUIDES

• Institution may only provide a media guide to a prospective student-athlete via an e-mail attachment or hyperlink.

Effective date: August 1, 2011

FLASH DRIVES/JUMP DRIVES

• It is no longer permissible to provide prospects, parents and/or their coaches with media storage devices (flash/jump drives)

Effective date: August 1, 2011

OFFICIAL VISIT REQUEST REMINDER

• Coach must submit Official Visit Request Form, along with a copy of an official transcript and test scores (ACT, SAT, PSAT or PLAN) to Justin (preferably 5 days before the visit)

The prospect must be registered with the NCAA Eligibility Center before we can approve an official visit.

Once approved, you will receive an e-mail approval

The earlier you submit the documentation, the easier it will be to address any issues.

OFFICIAL VISIT POLICY REMINDER

1. Provide Justin with the NCAA Eligibility Center ID

2. Complete the Official Visit Request Form

3. Attach copies of official transcripts and test scores

1. Transcripts must include the name of the school as well as the name of the prospect and must be visible

4. Notification of Approval of Official Visit will be e-mailed to you

UNOFFICIAL VISITS

• Off-campus meals may only include coaching staff members that have been certified to recruit off-campus

Off-campus meals count as a contact

• Prospects may not receive a university discounted rate for lodging at any hotel

• Prospects must pay campus visitor rate to stay with current student-athletes on-campus

• Prospects may not stay with current student-athletes off-campus

PHONE CALLS/PHONE LOGS

• Phone calls may not be made to individuals or their parents/legal guardians prior to July 1 following completion of their junior year.

• Exception: Men’s Basketball – One call per month from June 15 of sophomore year – July 31 of junior year in high school

PHONE CALLS/PHONE LOGS• Exception: Women’s Basketball

One telephone call during month of April during junior year on or after the Thursday after the conclusion of NCAA Division I Final Four

One telephone call during the month of May during junior year in high school

One telephone call from June 1 – June 20 during junior year in high school

One telephone call on or after June 21 – June 30 during junior year in high school

Three telephone calls during the month of July following junior year in high school, with not more than one call per week.

PHONE CALLS/PHONE LOGS

• General rule only allows one phone call per week

• Exception: Baseball, Track/XC, Softball, Volleyball may make unlimited phone calls during a contact period.

PHONE CALLS/PHONE LOGS

• Exception: Men’s Basketball Beginning August 1 after junior year, coaches may make two telephone calls per

week outside a contact period

During contact period after August 1 before senior year, unlimited telephone calls are permissible

PHONE CALLS/PHONE LOGS

• Exception: Women’s Basketball Outside a contact period, one call per week is permissible and unlimited phone calls are

permissible during a contact period

• Pursuant to a NCAA interp, a recruiting week is Sunday through Saturday Applies to phone calls and contact/evaluations

PHONE CALLS/PHONE LOGS

• Phone Call Exceptions Official Visit Exception – unlimited phone calls the five days immediately preceding the

official visit

NLI Signing Date Exception – initial date of NLI signing period and the two days immediately following

Off-Campus Contact Exception – unlimited phone calls on the day of an off-campus contact

PHONE CALLS/PHONE LOGS

• Phone Logs Submitted to Justin once a month

Phone Log Request folder in your mailbox at the beginning of each month

Phone Logs are due the 14th of each month

During time periods of unlimited phone calls, there is no requirement to submit phone logs to compliance office (must still submit folder back to compliance office)

IN CLOSING….IT’S A WRAP

6/30/11

In Closing….It’s a Wrap

• There will be some changes.... Proactive Approach

Effective and Efficient Processes

No longer required to gain approval for recruiting travel

Dissemination of Timely Information/Resources

Clearly Defined Roles

In Closing….It’s a Wrap

• Questions? Thoughts? Concerns?

• Thanks for your time!