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Kent School District SES Provider Information September 9 , 2011

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Kent School District SES Provider Information September 9 , 2011. Israel Vela Executive Director of Student and Family Engagement. SES Information. KSD and SES Provider Responsibilities Enrollment Window(s) Eligibility District Policies and Procedures - PowerPoint PPT Presentation

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Kent School District SES Provider Information September 9, 2011 Israel Vela Executive Director of Student and Family Engagement

1SES Information

KSD and SES Provider Responsibilities

Enrollment Window(s)


District Policies and Procedures

KSD Contractual Service Agreement

Provider Obligations

Student Information and Progress Monitoring Use of School Facilities

Contact Information

2Kent School DistrictInformationPowerPoint SES CommunicationInformation on the KSD website

Enrollment Windows and Allocation 1st Window September 30th October 21st

2nd Window (if needed) Nov. 11th Dec. 2nd

KSD SES per student allocation is $ 1159 per student.

3 Eligibility(Supplemental Educational Services Non-Regulatory Guidance)Schools required to offer SESCedar Valley Elementary Daniel Elementary East Hill Elementary Jenkins Creek Elementary Millennium Elementary Meadow Ridge Elementary Neely-OBrien Elementary Panther Lake Elementary Park Orchard Elementary Scenic Hill Elementary Springbrook Elementary.Low incomeBased on free/reduced lunch status

20% of our Title I budget is set-aside for School Choice and SES If funding is insufficient for all requests, enrollment will be limited to lowest achieving students

We ask for this information because we want our students to be well matched with their provider so services can be provided.4ProceduresStudent sign up form We request the use of our KSD form

The Contractual Service AgreementMake sure you respond to KSDs request for ALL documentation including the signed Contractual Service Agreement.

Student names and contact informationWe will release student names and contact information when we have all required Contractual Service Agreement documents. (Due within 2 weeks of notification of student choice by KSD.)

We ask for this information because we want our students to be well matched with their provider so services can be provided.5District PoliciesBuilding Use FormAll requests for building use go through the building principal

Distribution of MaterialsAll requests for distribution of materials goes through Student and Family Support Services, SES LiaisonDo not leave print materials at the schools

We ask for this information because we want our students to be well matched with their provider so services can be provided.6Before the contract can be finalized we will need:1.Certificate of insurance policy

2.W-9 form

3.List of tutor names submitted to OSPI

4.Fingerprint receipts for all tutors

5.Local Authorization Form

6.Two original signed contracts

(DUE within 2 weeks from KSD notification of student selection)

Provider obligations cont.7. STUDENT RECORDS Provider will keep all student records in a secure location and will not share them with anyone other than the parent/guardian and the district.

8. ACCESS Provider will allow the district access to their facilities for periodic monitoring.

9. AUDIT Providers shall provide access to all records and reports to the district. Provider shall maintain fiscal records for 5 years and keep them available for audit.

10. CHILD ABUSE REPORTING Provider and its employees shall report suspected abuse to the proper authorities within 48 hours

Abbreviated highlights from provider obligations section on the required KSD Contractual Service AgreementCOMPLIANCE WITH APPLICABLE LAWS Provider will comply with all laws, statutes, ordinances, rules & regulations including permits and licenses

SECULAR, NEUTRAL AND NON-IDEOLOGICAL Provider will ensure that all SES meets above requirements

BACKGROUND CHECKS Providers are required to background check all their employees and volunteers. Failure to do so is grounds for immediate termination of the contract

CIPA AND FERPA COMPLIANCE Provider agrees that its programs, equipment, facilities, computers and related equipment, website, online access, etc shall be in full compliance with the above acts

Serving KSD studentsOnce the contract is signedContact and meet with the family to determine subject area for service and assess the student to develop achievement goals that align with state standards and KSD reading and math curriculum (SES Non-Reg A, B)

Develop a Student Learning Plan that includes achievement goals, a timeline for serving them, and a method of measuring progress. (Provider SLPs MUST be delivered to KSD for up-loading through the use of KSD provided flash-drives.)

The learning plan will be signed by the SES provider, and submitted to the Kent School District within 30 calendar days of the Contractual Service Agreement date (SES Non-Reg A, B)

If the student learning plan is not received by the Kent School District within 30 calendar days of contracting with the Provider the student will be reassigned (SES Non-Reg B)

Goals should not be general or undefinedNon examples:The student will focus on the areas of homework and math.

The student will work on math and sample MSP problems

The student will be working on improving his math skills multiplication tables, computation and fractions

Goals should be:Specific, measurable, achievable, and reasonableExamples:Upon completion of 19 sessions the student will improve their reading score .4 grade levels as measured by CAT5 assessment from 3.0 to 3.4.Upon completion of the program, the student will increase .25 grade level in reading according to GRADE assessment.Tied to GLEs and Performance Expectations2.1 Demonstrate evidence of reading comprehension byGLE 2.1.3 Apply comprehension monitoring strategies to identify theme and main idea; 2.1.5 Predict and infer during reading; 2.1.6 summarize grade level informational and literary/narrative textBenchmark 1.3 Understand and apply concepts and procedures from geometric sense

Providing SES in KSDServe students (SES Non-Reg A)No more than 90 minutes per dayNo more than 3 days per weekSES tutoring sessions to be completed during the school year in order that all final paperwork is turned in to KSD no later than June 8, 2012.

SES should be instruction in reading and math. This time is not for homework assistance. (SES Non-Reg D)

Complete and provide monthly KSD monthly progress report and attendance record with the invoice to KSD and parent(s)/guardian(s) original signature that includes:Content/skills worked on (aligned to GLEs and PEs)An explanation of data based on progress made in language parents can understand (SES Non-Reg C, E)Copy of Provider Assessment

Progress ReportsShould include content worked on and progress made. Mention of materials used is also appropriate. Examples:The student worked on reading fluency. After the first session the student reads with 56% accuracy.

The student read 2.8 grade level texts, working on identifying main idea in a story and locating comprehension questions in passages. He has increased his accuracy from 60% to 70%, and we are working on raising his reading materials to a 3rd grade level.

Should not be general, with little or no specifics mentioned of what is worked on or progress made. Non Examples:This month we will continue to focus on helping your student with homework as well as WASL prep reading and writing, these will be sample tests provided by OSPI. We will focus on required areas which include writing in several paragraphs, sentence structure, and correct pronunciation.

Student has significantly increased his reading accuracy (+22%) since the first tutoring session. Shows progress with fluency. The next tutoring session will focus on further advancement in reading.

5th grade mathematics per WAs EALRs, Adding and subtracting 2 and 3 digit numbers and multiplication. She completed her math work well. She is a hard worker and nice student.

Invoicing the KSDSES Provider Responsibilities: Invoice the Kent School District on a monthly basis with the first Invoice due no later than 60 days from Pre-test date, and every month thereafter.

Provider created INVOICE:

Refer to Attachment IV of the Contractual Service Agreement

All information must be present for invoices to be paid. PLEASE be sure your hourly calculations are correct to the nearest 15 minutes.

Communication w/KSD

Provider Communication

Provider Invoice Processing

Contracts and Addendums

SES Contact - Pam Duke 253-373-7982

Student and Family Support [email protected]


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