KICK-OFF MEETING - Brindisi 21 July 2011 EcoPlasBrick KICK-OFF MEETING Brindisi, 21 July 2011...

KICK-OFF MEETING - Brindisi 21 July 2011

EcoPlasBrick

KICK-OFF MEETING

Brindisi, 21 July 2011

AGREEMENT NUMBER: ECO/10/277233/SI2.596954

EcoPlasBrick

Innovative recycled plastic based panels for building field


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Agenda

• Welcome and introduction of partners

• Partners presentation

• Project objectives, results and technical description

• Coffee break

• Financial and Administrative Issues

• Work programme and role of each partner• Lunch

• Visit to laboratories

• Planning of first 6 Months Activities

• Meeting closure


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Agenda




• Coffee break





• Meeting closure


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Partners presentation

1. Consorzio CETMA

2. Consorzio TRE

3. PANDORA GROUP

4. MOTULAB

5. ACCIONA

6. Albanian Constructor Association


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• It’s a nonpolitical and non profit voluntary organization

• Established the 12th October 2001

• Covers all the Republic of Albania territory

• It counts more than

400 members

Albanian Constructors Association


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• To protect and represent the interests and rights of:

constructors construction companies companies of construction materials’ production companies of installationdesign companies and also protect the urban environment

ACA’s TARGET


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Albanian Construction Association serve encouragement in:

development of constructioncontemporaneous techniques of application construction materials production

ACA’s TARGET


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• to carry out the activities related to: dissemination and promotion of contacts for the creation of European

partnerships; • it will facilitate the spreading of ECOPLASBRICK

particularly in the Balkans and in East Europe. • to favour the introduction in the building market of

new, innovative and more environmental friendly products.

ACA’s Involvement


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• Allowing a proper market replication in the building sector in Albania.

• Responsible for disseminating the project results in other European countries.

• Crucial for the European partnership promotion.

ACA’s Involvement


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• Disseminating information and project application through workshops, in Tirana and ACA’s branches.

• Informing designers through workshops for alternative constructions materials.

• Advising Constructors Association in Macedonia, Kosovo etc, regarding the project results.

ACA’s Role


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Agenda




• Coffee break





• Meeting closure


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Project objectives, results and technical description

Title: Innovative recycled plastic based panels for building field

Acronym: EcoPlasBrick

Agreement number: ECO/10/277233/SI2.596954

Start: 1 July 2011

End: 30 June 2014


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Plastic waste

•Products: PET, PP, PE

•By-products: Mixed plastic waste

Separate collection,

sorting

The need

•Landfill

•Incineration

•Aggregates, Plastic lumbers


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DIRECTIVE 2008/98/EC OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL

of 19 November 2008on waste and repealing certain Directives

Article 4

Waste hierarchy

The need


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EcoPlasBrick objectives

- To promote an innovative, eco-sustainable and more environmentally friendly recycled plastic-based panel for the building industry, using as raw material scrap resulting from sorting plastic waste, coming from both solid urban and industrial/agricultural/commercial waste.

- To develop a sizeable European market for this new, eco-sustainable building product, initially focusing on the segments of elevated floors and ventilated facades.


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- Availability to building market of environmentally friendly recycled products able to compete with the traditional ones in terms of mechanical and aesthetical properties

EcoPlasBrick expected results

- A reduction in the unsorted plastic wastes destined to landfill and incineration and a corresponding increase in the volume sent to mechanical recycling

- Creation of partnerships among European industries

Raw material suppliers

Panel producers

Builders End users

Product chain


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Potential market

Given the ETS (EU Emissions Trading Scheme) proposal for a 20% abatement of CO2 emissions by 2020, growth opportunities for industries in the following areas will arise:- Use of renewable resources in construction and manufacturing - high market potential;-Resource saving and waste minimizing production processes, involving technologies for process measurement and control - very high market potential.

The production capacity of the new production line of MOTULAB will be 12,000 panels/year. However, the aim is to reach a production of 250.000 tons/year (by the involvement of other plastic panel producers not part of the project) at the end of the project, that represents approximately a 2% market share in EU27

EcoPlasBrick technical description


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The innovative idea promoted by this project, is to use mixed plastic waste as the core of a sandwich panel with a gres face-

sheet (skins) on both sides.The panel will be obtained using the

compression moulding process tested during the preparatory research activities already

carried out. The process foresees only a rough grinding of non-washed plastic waste (2/3 cm sized against the 4/8 mm normally

requested by other processes).

Method for the manufacturing of ECOPLASBRICK Panel


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Advantages introduced by EcoPlasBrick solution

Compared to its competitors, building products made of recycled plastic panels using the “ECOPLASBRICK” technology have several advantages:

- the core of the panels is made of mixed plastic waste, a zero cost raw material,

- the process does not foresee the presence of resins or glues, - easy to handle,- resistant and durable,- Recycled and recyclable


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Preparatory research

Technical description


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Agenda




• Coffee break





• Meeting closure


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Financial & Administrative Issues

Budget:

Total eligible costs of the action are estimated at 1.832.066 €.


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Duration of the project:

• Starting date – 01/07/2011• Duration – 36 months

• Reporting periods: Month 1 – Month 10 – First technical progress report Month 1 – Month 20 – Interim technical implementation report and Interim financial statements Month 21 – Month 28 – Second technical progress report Month 1 – Month 36 – Final technical implementation report and Final financial statements + where required, Certificates on the financial statements


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Eligibility criteria:

• Costs must relate to the action and be necessary• Costs must be reasonable and justified• Costs must have been budgeted• Costs must be generated during the period of the action,

i.e. from contract start (exception of costs relating to final reports and audit certificates -> Max. + 2 months)

• Costs must abide by the relevant general accounting principles and participant’s internal rules + comply with sound financial management

• Costs must be identifiable and verifiable in particular being recorded in the accounting records of the beneficiary and determined according to the applicable accounting standards of the country where the beneficiary is established and according to the usual cost-accounting practices of the beneficiary

• Costs claimed during project must actually be incurred


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Ineligible costs (see grant agreement):

• Return on capital• Debt and debt service charges• Provisions for losses or potential future liabilities• Interest owed• Doubtful debts• Exchange losses• VAT, unless the beneficiary can show that he is unable to

recover it• Costs covered by another action receiving a Community

grant• Excessive or reckless expenditure



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• All costs should be budgeted in whole Euros• Round the figures, do not just hide the decimals

• All costs should be budgeted net of value added tax (VAT)

• The proposer may only budget gross amounts (incl. VAT) if he provides a certificate from his tax authority stating he can not recover VAT

Some formal principles in establishing the budget

will ease everybody's life



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Direct costs:

The eligible direct costs for the action are those costs which are identifiable as specific costs directly linked to performance of the action and which can therefore be booked to it direct.

In particular, the following direct costs are eligible:• Direct staff costs assigned to the action• Travel and subsistence allowances for staff taking part

in the action,• Subcontracting costs entailed by other contracts

awarded by the beneficiary for the purposes of carrying out the action

• The purchase cost of equipment (new or second-hand)• Other specific costs, these are costs arising directly

from requirements imposed by the agreement (dissemination of information, specific evaluation of the action, audits, translations, reproduction, etc.)



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Direct staff costs:

• Only technical and specialised staff may be declared• Costs for administrative support staff belong to the indirect

cost category• Identify each category of staff in a clear and unambiguous

mannerExamples of staff categories: project manager, expert, senior expert, junior expert, senior engineer, technician, etc

• The inclusion of freelance ‘staff’ (=inhouse consultants) depends on their contractual terms and conditions of work:

• They work in the premises of the beneficiary using its infrastructure

• They take directions from the beneficiary• The outcome of the work belongs to the beneficiary• Teleworking only if standard working conditions are

applicable to the teleworker



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Staff cost per hour:Only the cost of staff assigned to the action may be declared: comprising actual salaries plus social security charges and other statutory costs included in the remuneration.

Real costs = direct labour costsi.e. wages and salaries plus related obligatory social security charges and other statutory costs (numerator).

The denominator is the average number of productive hours :• Productive hours are the hours worked, whether for a

commercial or project purpose or for internal matters• The average number of productive hours observed is 147

hours per month, with a lower limit of 130 hours per month• The EACI will review rate calculations on this basis

The number of hours declared must reflect the work that has been done. The labour rate reflects the economic conditions prevailing forthe beneficiary.



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Travel & subsistence costs:

Only for staff taking part in the action (travel costs of subcontractors should be included in the subcontracts)

The travel costs should be based on the beneficiary’s usual practices and reflect the most economical options

Keep track of trips (e.g. keep flight boarding passes)

Check if the amount of trips is reasonable



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Subcontracting: Relates to purchase of services, not of goods!

Subcontracting may only cover the execution of a limited part of the action:

• Limited tasks outsourced by the beneficiary, and for hiring special expertise

• Does not include services ancillary to the main work, e.g. printing of documents, which should be declared under "Other specific costs"

• Subcontractors should be selected on transparent grounds, to the best offer, taking into consideration price and quality (best value for money)

• In a very simplified procedure, three different offers should be obtained and evaluated against common established criteria

• Beneficiaries can not subcontract services or sell equipment to one another or internally (e.g. between departments or affiliates)!

< 35% of total eligible costs, unless justified in Annex I A clear description of the service should be given with the name of

the provider



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Equipment:

The purchase cost of equipment (new or second-hand) must be written off in accordance with the tax and accounting rules applicable to the beneficiary and generally accepted for items of the same kind.

Only the portion of the equipment’s depreciation corresponding to the duration of the action and the rate of actual use for the purposes of the action may be taken into, except where the nature and/or the context of its use justifies different treatment.



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Other specific costs:

These are costs arising directly from requirements imposed by the agreement. Such costs include all the other direct costs that cannot be included under the previous cost categories for direct costs. Examples:

Costs of financial guarantees Costs of certificates on financial statements Printing of dissemination material, subscription fees to

conferences Specific evaluation of the action Travel costs for people who are neither members of staff nor

subcontractors (for instance experts) Translations, reproduction, etc. Specific costs incurred by the coordinator for fulfilling his

responsibilities in his capability of the body responsible for the overall management of the action and the co-ordination of the beneficiaries

!! Electricity & Gas are do not belong to “Other Specific Costs”. They are part of overhead.



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Indirect costs:

The eligible indirect costs for the action are those costs which are not identifiable as specific costs directly linked to performance of the action which can be booked to it direct, but which can be identified and justified by the beneficiaries using their accounting system as having been incurred in connection with the eligible direct costs for the action. They may not include any eligible direct costs.

Indirect costs are eligible for flat-rate funding fixed at 7% of the beneficiaries total eligible direct costs.

Indirect costs need not be supported by accounting documents.



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Non-eligible costs:

• Return on capital• Debt and debt service charges• Provisions for losses or potential future liabilities• Interest owed• Doubtful debts• Exchange losses• VAT, unless the beneficiary can show that he is unable to

recover it;• Costs declared by a beneficiary and covered by another

action or work programme receiving a Community grant• Excessive or reckless expenditure



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VAT issue:

As a general rule - all costs should be declared net of value added tax (VAT)

BUT! - The beneficiary may declare gross amounts (incl. VAT) if he/she provides a certificate from his tax authority stating he can not recover VAT



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Budget transfers:

A beneficiary may, when carrying out the action, adjust the estimated budget by transfers between items of eligible costs, provided that this adjustment of expenditure does not affect the implementation of the action and the transfer between items does not exceed 20% of the total costs of the action.

Beneficiaries may, when carrying out the action, transfer between themselves the estimated budget set out in Annex II, provided that thisadjustment of expenditure does not affect the implementation of the action and the transfer does not exceed 20% of the total eligible costs of the recipient beneficiary and the transfer does not exceed 50% of the total costs of the giving beneficiary.



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Funding rates:

The Agency will contribute a maximum of 916.033 € for the project.

Name Status % EC funding

CETMA Other 50

Consorzio TRE Other 50

Pandora Small 50

Motulab Small 50

Acciona Large 50

ACA Other 50



EcoPlasBrickPayments:

First pre-financingThe first pre-financing is intended to provide the beneficiaries with a float.The Agency will transfer the First pre-financing to the coordinator within 45 calendar days from the date when the signed agreement and all the mandates are officially received.The first pre-financing is equal to 30% of the maximum EC funding specified in the agreement, i.e. 30% * 916.033 € = 274.809,90€

Second pre-financingThe coordinator may request a second pre-financing payment provided that 100% of the first pre-financing payment has been used up.The amount of the second pre-financing shall be paid to the coordinator upon approval by the Agency of the interim technical implementation report of the action and the interim financial statements.The aggregate amount of the pre-financing payments shall represent 60% of the maximum amount of the grant.

Payment of the balance (the final payment)• Payment of the balance, which may not be repeated, is made after the end of

the action on the basis of the costs actually incurred by the beneficiaries in carrying out the action, and deducting the amount of any pre-financing previously paid to the beneficiary.

• The payment of balance shall be effected on approval by the Agency of the final technical implementation report of the action and the final financial statements.



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Payments (2):

* Provided that 100% of the first pre-financing payment has been used up** Based on the eligible costs actually incurred, and considering the amount of

any pre-financing previously paid to the beneficiary



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Certificate on financial statements:

Each beneficiary for whom the amount of Community funding exceeds 150.000 € shall provide an external audit report on the action’s accounts at the time of the Final payment.



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Consortium Agreement


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Structure:1. Definitions2. Purpose3. Entry into force, duration and termination4. Responsibilities of Parties5. Liability towards each other6. Governance structure7. Financial provisions8. Action results9. Access rights10. Non-disclosure of information11. Misellaneous12. Signatures13. Attachments



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6.Governance structure

The Steering Committee is the decision-making body of the Consortium.The PSC consists of 6 members, i.e. one representative of each partner. Each representative in the PSC will be authorised to act on behalf of the partner who appointed him. The PSC will be chaired by the Project Co-ordinator.

The PSC will be established during the kick-off meeting.

It is in charge of monitoring and supervising the progress of the project according to the agreed workplan and in the respect of the contract obligations.

It is responsible for pointing out any evidence of mishandling or wrongdoing of the partners of the Consortium and requesting immediate remedial actions.



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Structure:1. Definitions2. Purpose3. Entry into force, duration and termination4. Responsibilities of Parties5. Liability towards each other6. Governance structure7. Financial provisions8. Action results9. Access rights10. Non-disclosure of information11. Misellaneous12. Signatures13. Attachments



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7. Financial provisions

1. Principles of financial contribution distributionThe Project will be co-financed by the Agency at the following funding rates:



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2. Funding principles

Each party will be funded in accordance with its actual duly justified eligible costs only.If a Party spends more than its allocated share of the Consortium Budget will be funded only in respect of duly justified eligible costs up to an amount not exceeding that share.

3. Payment schedule

Two separate instalments for pre-financingFirst pre-financingSecond pre-financing

The Final payment



EcoPlasBrick Management

support to the CO• D’Appolonia S.p.A., based on its long experience in the coordination of EC-funded projects (including projects under programmes managed by the EACI), will support the Coordinator (CO) CETMA in its management role for all the project duration

• Activities of the Company will include administrative, contractual and financial assistance

• D’Appolonia will also provide support to CETMA concerning market analysis and road-mapping activities


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Management structure and procedures


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Management structureOrganisational structure and decision-making mechanisms


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General Structure

• The Steering Committee, SC, is the decision-making body of the Consortium

• The CO is the legal entity acting as the intermediary between the Parties (CBs) and the Agency. The Coordinator shall, in addition to its responsibilities as a Party, perform the tasks assigned to it as described in the EACI-GA and the CA

• The WP Leaders assist the SC and the CO throughout the different phases of the Project (technical implementation, market replication, dissemination)


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Members of the SC

• SC shall consist of one representativeMember of each Party

• Each Member shall be deemed to be duly authorised to deliberate, negotiate and decide on all matters listed in Article 6.3.6 of the CA

• The CO shall chair all meetings of the SC, unless decided otherwise by the panel itself

• The Parties agree to abide by all decisions of the SC


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Operational Procedures for the SC

In order to ensure democratic representation in meetings, any Member:

• should be present or represented at any meeting

• may appoint a substitute or a proxy to attend and vote at any meeting

• shall participate in a cooperative manner in the meetings


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SC Representatives Election

TitleRepresentative First

and Family name Partner NOTE

Dr/Mr/Ms CETMA (Co)

Dr/Mr/Ms Consorzio TRE

Dr/Mr/Ms Pandora

Dr/Mr/Ms Motulab

Dr/Mr/Ms Acciona

Dr/Mr/Ms ACA


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Voting Rules and Quorum

• The SC will not deliberate and decide validly unless three-fifths (3/5) of its Members are present or represented (quorum)

• Each Member has only one vote

• Defaulting Parties may not vote

• Decisions shall be taken by a majority of three-fifths (3/5) of the votes


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Project reports and documents

Practical procedures and deadlines


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Reporting requirements

• Using inputs from the co-beneficiaries (CBs) in the GA, the coordinator (CO) is required to put together each report as a single document in English language and to ensure that it is submitted to the EACI by the agreed deadline


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Overview of reporting to the EACI

• The CBs shall submit, through the CO, the following documents:– 1 project information sheet– 2 technical progress reports– 1 interim technical implementation report + 1 interim financial

statement– 1 final technical implementation report + 1 final financial statement

• Additionally, all partners have to provide to the realization of a dedicated project web site


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The Project web site

• Has to provide:– outline of the project– project activities progressions– important medium to

disseminate all electronic deliverables of the project

• Set up either as:– own website or – at the premises of the CO – or at one of the CBs’ Internet

site

• Reachable by private (all project partners) & public sections

• Must be:– easily accessible at the latest 6

months after the starting date, 01/01/2012

– available until at least 2 (two) years after the end of the project duration, July 2016 (Art. I.2.2 of the GA)

– updated according guidance, recommendations and other best practice guides provided on the CIP Eco-innovation website

– proactively promoted and carefully monitoring its use


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Technical Progress Reports

• Through the CO and in the format provided by the Agency, the Co-beneficiaries shall submit:– 1st technical progress report, covering M1-M10, within 31/05/2012

– an interim technical implementation report (and interim financial statements), covering M1-M20, within 31/03/2013

– 2nd technical progress report, covering M21-M28, within 30/11/2013

– a final technical implementation report (and final financial statements), within 60 days from end of project activities, 31/08/2014


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Other Project Templates

You can find Eco-Innovation logos and other templates for financial and contractual documents at:

http://ec.europa.eu/environment/eco-innovation/implementation_en.htm

http://ec.europa.eu/environment/eco- innovation/docs/call09/template_timesheet_financial.xls

http://ec.europa.eu/environment/eco-innovation/contract_en.htm

http://ec.europa.eu/environment/eco- innovation/docs/contract/mandate_model09.doc

http://ec.europa.eu/environment/eco-innovation/docs/impl/graphical_charter.pdf


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Report

• Together with the final financial statements and a cover letter in which the coordinator requests the payment of the balance, these documents must be submitted by the CO in one consolidated package (Art I.5.3 and I.6.4 of GA)

• The final technical implementation report must: – follow the template (provided on the website)– integrate the contribution from each CBs– contain in an annex:

• the Layman’s report• the final version of the project information sheet• copies of the deliverables produced during the reporting period


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Confidentiality & Publicity

ARTICLE II.5 of the Grant Agreement

• The Agency and the beneficiaries undertake to preserve the confidentiality of any document, information or other material directly related to the subject of the agreement that is duly classed as confidential, if disclosure could cause prejudice to the other party. The parties shall remain bound by this obligation beyond the closing date of the action.

ARTICLE II.5 of the Grant Agreement

• II.5.1 Unless the Agency requests otherwise, any communication or publication by the beneficiaries collectively or any one of the beneficiaries individually about the action, including at a conference or seminar, shall indicate that the action has received funding from the Community.

• Any communication or publication by the beneficiaries collectively or any one of the beneficiaries individually, in any form and medium, shall indicate that sole responsibility lies with the author and that the Agency is not responsible for any use that may be made of the information contained therein.


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Practical remarks


EcoPlasBrick Specific Document Format

Requests

• Documents must be submitted in English

• Indicate clearly the project number and acronym in the subject line: 277233 EcoPlasBrick

• Logo of Eco-Innovation – Pilot and market replication projects has to be included in all communication or publication by the CBs collectively or individually about the action, including conferences or seminars (Art. II.5.1 of the GC)

• All public documents will be published by the EACI on the programme website at, as previously indicated:

http://ec.europa.eu/environment/etap/ecoinnovation


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Thank you for your attention

Sara Parodi

+39 010 3628148

[email protected]


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Agenda




• Coffee break





• Meeting closure


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Work programme

WP nr. WP description WP leader

WP1 Management CETMA

WP2 Industrialization activities MOTULAB

WP3 Product design and validation ACCIONA

WP4 Environmental compatibility analysis TRE

WP5 Exploitation and Business Plan CETMA

WP6 Dissemination activities ACA

WP

1 M

anag

emen

t

WP

6 D

isse

min

atio

n ac

tiviti

es

WP5 Exploitation and business plan

WP4 Environmental compatibility analysis

WP2 Industrialization activities

WP3 Product design and validation

WP

1 M

anag

emen

t

WP

6 D

isse

min

atio

n ac

tiviti

es

WP5 Exploitation and business plan





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Work programme

Hours distribution

CETMA TRE Pandora MOTULAB ACCIONA ACA Tot.

WP1 Management 1500 120 120 120 120 120 2100


2500 800 580 4700 8580


320 2200 580 1340 3320 7760


200 2890 100 3190

WP5 Exploitation and Business Plan

2800 120 200 120 120 120 3480

WP6 Dissemination activities 700 120 120 120 240 2010 3310

8020 6250 1600 6500 3800 2250 28420


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Work programme: schedule

Project phase / Duration of the project (in months)

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 60

WP1: Management

WP2: Industrialization activities

WP3: Product design and validation

WP4: Environmental compatibility analysis

WP5: Exploitation and Business Plan

WP6: Dissemination Activities

Project meetings

x x x x x x x

Project reports to EACI

PR1 IR PR2 LR FR

Project Information Sheet to EACI

X X X X X

Project Webpage/site creation and update

X

Project deliverables

1.1 5.2.1 1.2 2.1 5.1 6.6

1.4 6.1

1.2 1.3 2.2 2.3 4.1

5.2.2

1.2 1.7 3.1 3.3

4.2.1 5.3

1.5 6.1

1.2 1.3 2.4 3.2

4.2.2 5.3

1.4 6.1

1.2 3.2.1 3.4.2 4.3 5.4 6.1 6.4

1.2 1.3 1.6 3.5 4.4

5.2.2 5.3 5.4 6.1 6.9

6.5


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WP 1: Management

WP leader: CETMA

Duration: 1 to 36 months

Aims:

- timely and cost-efficient implementation of proposed activities

- attainment of expected results and fulfillment of project objectives

- communication of project progress to the EC.

CETMATRE

PANDORA

MOTULAB

ACCIONA

ACA


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WP 1: Management

WP leader: CETMADuration: 1 to 36 months

Tasks:

1.1 – Inception phase

1.2 – Project meetings

1.3 – Indicators monitoring

Team responsible for implementation and internal management of the project. The Team responsible will be the reference person for the communications with the coordinator and/or the other project partners.

Project Steering Committee SC functions:• to supervise the progress of the project,• to verify that the objectives and expected results are being met,• to control whether the project is implemented timely and cost-

efficiently,• to highlight the problems and indicate what remedial actions

need to be put in place.


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WP 1: Management

Partner Team responsible / Steering Committee e-mail

CETMA Alessandro Marseglia [email protected]

TRE Carmine Pascale

PANDORA Alessia Guarnaccia

MOTULAB

ACCIONA

ACA

Team responsible – Steering committee establishment:

…within 22 July


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Role and contribution (tasks) of each partner

WP 1: Management

Participant no. and short name

Contributions of this participant Hours foreseen

1. CETMA 1.1: Overall project management and co-ordination 1.2: Organisation and management of kick-off meeting, 6-monthly Team meetings and annual SC meetings1.3: Progress monitoring

1.500

2. TRE3. PANDORA4. MOTULAB5. ACCIONA6. ACA

1.1: Participation in kick-off meeting1.2: Participation in all other project meetings

120 hours for each partner, total 600 hours

Total staff costs in €: 93.566


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Deliverables

WP 1: Management

Deliverable N°

DELIVERABLE NAME Responsible Month of completion

D1.1 Kick-off minutes CETMA 1

D1.2 Project meeting minutes CETMA 6, 12, 18, 24, 30,36

D1.3 Steering committee minutes CETMA 12, 24, 36

D1.4 Progress Report (including performance indicators)

CETMA 10, 28

D1.5 Interim Report – Technical and financial (including performance indicators)

CETMA 20

D1.6 Final Report (including performance indicators)

CETMA 36


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WP 2: Industrialization activities

WP leader: MOTULAB


Aim: The industrial partner MOTULAB will become able to produce the innovative recycled plastic panel. MOTULAB will purchase the complete industrial line for panel manufacturing.


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TASKS

2.1 Requirements definition Analysis of current regulations and technical standards requirements, properties of interest for the market and identification of characterisation tests for the different possible applications:

2.2: Identification of most suitable face-sheets and optimization of panel properties ... the most suitable types of face-sheets, or skins (i.e.: commercial gres, aluminium, wood sheets) will be identified, aiming at the maximization of bonding resistance between the skins and the plastic core.

2.3: Purchase, installation, and start-up of a new industrial lineThe line, complete with the new foreseen equipment, will be purchased, installed and started-up by MOTULAB, to begin producing recycled plastic panels

2.4 Scaling up of the manufacturing process ..in order to optimize process parameters, minimise costs , minimise the environmental impact of the process



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2.1 – 2.4 CETMA

2.2 TRE

2.3 MOTULAB

2.3 PANDORA

2.4 MOTULAB

Face sheets suppliers, datasheets

Acquisition of face sheets, characterization tests

Supplier identification ,

testing, purchase

Installation, start up

Production of samples

Characterisation test on panel obtained with

different process parameters (CETMA)

Analysis of the productivity and plastic panel properties (MOTULAB/CETMA)

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24

2.1 Requirements definition

2.2Identification of most suitable face sheets and optimisation of panel properties

2.3Purchase, installation, and start-up of a new industrial line

2.4 Scaling up

Project phase / Months


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Role and contribution of each participant in this work package:



1. CETMA 2.1 Requirements definition

CETMA will carry out this task, including the analysis of the current regulations and technical standards requirements and of the properties of interest for the market at European level. The necessary characterisation tests will also be identified.

2.4 Characterization tests on the recycled plastic panel obtained with different process conditions

2,500

2. TRE 2.2 Identification of the most suitable face-sheets (skins) and optimization of panel properties

800

3. PANDORA 2.3 Technical support to MOTULAB for the technical specifications of the new industrial line

580

4. MOTULAB 2.3 Purchase, installation, testing and start-up of a new industrial moulding line

2.4 Scaling-up of the manufacturing process

4,700

Total staff cost in € 344,390


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Deliverables


Delive rable N°

Deliverable name (self-explanatory)

Type of deliverable

Quantifi cation

Locations/ Language(s)

Accessibility of delive rable

Month of comple tion

D2.1 Requirements definition N° 1 Technical report

Max 20 pages

English PU 6

D2.2 Identification of most suitable types of face sheets (skins) and optimization of panel properties

N° 1 Technical report

Max. 40 pages

English CO 12

D2.3 Purchase, installation, and start-up of a new industrial line

Industrial production line

1 MOTULAB PU 12

D2.4 Scaling-up of the manufacturing process

N° 1 Technical report

Max. 30 pages

English CO 24


EcoPlasBrick

Innovative recycled plastic based panels for building field

WP3: PRODUCT DESIGN AND VALIDATIONWP3: PRODUCT DESIGN AND VALIDATION

ACA


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Work Package DescriptionWork Package Description

1. Vertical solutions (ventilated façades, self-standing walls)

The main objective of the WP3 is the design of different solutions and applications of the panels as environmentally friendly construction components.

ACTIVITIES

2. Horizontal solutions (raised floors)


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• TASKS

3.1. Design of vertical solutions

3.2. Validation of vertical solutions


Work package no: 3 Start date: MONTH 12 End date: MONTH 36

Work package title PRODUCT DESIGN AND VALIDATION

Partner Number 1 2 3 4 5 6

Partner Shortname CETMA TRE PANDORA MOTULAB ACCIONA ACA

Task ParticipationTechnicalsupport

3.13.2

3.13.3

3.23.4

3.33.43.5

Work Package DescriptionWork Package Description

TRE

ACCIONA

3.3. Design of horizontal solutions

3.4. Validation of horizontal solutions

3.5. Technical-commercial schedules


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• Task 3.1 “Design of vertical solutions” • Task 3.3 “Design of horizontal solutions”

Tasks DescriptionTasks Description

Defining the optimal size of the panels for different applications

Optimization of panel properties

T 2.2 Product DesignT 3.1, T 3.3

Production of panelsT 3.2, T 3.4

Validation T 3.2, T 3.4

TREACCIONA

WP2 WP3

(TRE)

TREACCIONA

MOTULAB


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• Task 3.2 “Validation of vertical solutions” • Task 3.4 “Validation of horizontal solutions”

Testing the mechanical and thermal/fire properties of full scale elements

Mechanical PropertiesThermal and Fire properties

ValidationT 3.2, T 3.4

Manufacture and Test of full scale Elements

for different solutionsTREACCIONA

WP3 WP6

DisseminationActivities

(ACA)


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• Task 3.5 “Technical-commercial schedules”

Description of applications, technical data, environmental and economic aspects, etc.

Test resultsT 3.2, T 3.4

Technical-commercialSchedules

T 3.5

ACCIONA

WP3

(TRE, ACCIONA)

EnvironmentalCompatibility

analysis

WP4

(CETMA, TRE, MOTULAB)


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• Steps:

1.DesignDesign of the panels: optimal dimensions for different applications.

2.ProductionProduction of the panels.

3.ManufactureManufacture of full scale elements.

4.ValidationValidation: testing the mechanical and thermal/fire properties,

depending on the application.

5.EvaluationEvaluation of the results. Analysis of the advantages and

disadvantages of the different designs to select the best option for

each application.

6.DescriptionDescription of technical-commercial schedules for each product.


MethodologyMethodology


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TASK

2011 2012 2013 2014

III IV I II III IV I II III IV I II

TASK 3.1 D 3.1

TASK 3.2 D

3.2.1D

3.2.2

TASK 3.3 D 3.3

TASK 3.4 D

3.4.1 D

3.4.2

TASK 3.5 D 3.5

PlanningPlanning

DELIVERABLE DELIVERABLE NAMEDELIVERY

DATEPARTNERS INVOLVED

D 3.1 Design of vertical solutions Month 18 TRE

D 3.2.1D 3.2.2

Validation of vertical solutionsFull scale example of vertical solution for demonstration purposes

Month 30Month 36 TRE

D 3.3 Design of horizontal solutions Month 18 ACCIONA

D 3.4.1D 3.4.2

Validation of horizontal solutionsFull scale example of horizontal solution for demonstration purposes

Month 30Month 36 ACCIONA

D 3.5 Technical-commercial schedules Month 36 ACCIONA


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Work Package 4

Environmental compatibility analysis

The environmental compatibility analysis, based on an LCA analysis, will aim at assessing the entire product/process.

Overall objective of the work package is to evaluate the applicability for the Eco-label and/or for an Environmental Product Declaration (EPD).

Activities will begin from an up-to-date analysis of the current Product Groups and related Criteria for the award of the Eco-label and of Product Categories and related Product Category Rules (PCR) for EPD.

The LCA analysis will then be conducted keeping in mind both the product group criteria and the PCR, for the definition of the goals and scope and for the impact assessment and interpretation of the analysis’s results. The last step will be the production of technical documents needed to support the application for the ECO-label certification and/or for the Environmental Product Declaration (EPD), sub-contractors (to be identified) will be hired to support the WP leader in these tasks.

Duration: month 1 to month 36

Partners involved: TRE (WP leader), CETMA, MOTULAB

Work Package 4 Environmental compatibility analysis


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1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36

WP1: Management



WP4: Environmental compatibility analysis

4.1

4.2

4.3

4.4




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4.1 Requirements analysis for Eco-Label and

Environmental Product Declaration (Type I and III).

Analysis of the existing Product Categories and related Product Category Rules (PCR) for Environmental Product Declaration and of Product Groups and related Criteria for the award of the ECO-label certification. The aim is to support and address the definition of the goals and scope for LCA-Analysis.


Partners involved: TRE

Subcontractor: TBD (TRE)

Deliverable: D4.1 Requirements for Environmental Product Declaration (report)


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Work Package 4: Environmental compatibility analysis

4.2 LCA

Phase I: Definition of the Goal and Scope for the case and Data Inventory.

These activities will be conducted on the basis of the results of task 4.1 and according to ISO standards, in particular: ISO 14041 Environmental management. Life-cycle assessment. Goal and scope definition and inventory analysis

Phase II: Impact assessment

Impact will be assessed through the evaluation of the selected indicators and according to ISO standards, in particular: ISO 14042 Environmental management. Life-cycle assessment. Life-cycle impact assessment


Partners involved: TRE, MOTULAB (Support the data collection for the LCA inventory)

Deliverables: D4.2.1 LCA phase I: Definition of goal and scope, Data inventory

D4.2.2 LCA phase II: Impact assessment

(reports)


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4.3 LCA - phase III: Interpretation

The interpretation of the results will be conducted according to ISO standards, in particular:

ISO 14043 Environmental management. Life-cycle assessment. Life-cycle Interpretation



Deliverable: D4.3 LCA phase III: Interpretation of results (report)


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4.4 Environmental Product Declaration Documentation

The aim of this task is to produce the requested technical documentation to support the application for the award of the Eco-label and/or for the production of Environmental Product Declaration. Such documentation will be in accordance with the results of the previous tasks, and based on the existing Product Categories for the EPD and Product Groups for Eco-label.

The results of the present task will be the:Product related information;Environmental performance related information;Additional environmental information.

The activities will be carried out complying to the ISO standards, in particular:- ISO 14024 Type I environmental labelling – Principles and procedures for the Eco-label ;- ISO 14025 Environmental labels and declarations – Type III - ISO 21930 Sustainability in building construction - Environmental declaration of

building products for the Environmental Product Declaration .

In case the proposed solution should not fit the existing Product Categories for the Environmental Product Declaration (Type III) or the Product Groups for Eco-label (Type I), activities will focus on the production of a Type II Environmental Label according to the standard:

ISO 14021 Environmental labels and declarations – Self-declared environmental claims (Type

II environmental labelling).


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4.4 Environmental Product Declaration Documentation



Subcontractor: TBD (TRE)

Deliverable: D4.4 Technical documentation for Environmental Product Declaration (report eng/ita )


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WP 5: Exploitation and business plan

WP leader: CETMA


5.1 Market

analysis and roadmapping

5.2 Exploitation

plan

5.3 Business

plan

Market uptake of

EPB panels at European

level

Possibility for the partners to enter the market and generate revenue during

the project!!


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Revenue possibilities

EPB partner

product

Motulab panels

Acciona •ventilated façades•elevated floors

Pandora patent

time

EP

B p

rod

ucts

m

ark

et

market replication

through new

stakeholders

involvement

ACACETMATRE

EBP project



EcoPlasBrick

Revenue possibilities


Motulab:total budget: 647 k€EC contribution: 324 k€max income from selling ECB panels before the end of the project: 324k€

Acciona:total budget: 188 k€EC contribution: 94 k€max income from selling ECB final product before the end of the project: 94k€

Pandora:total budget: 99 k€EC contribution: 50 k€max income from selling the ECB patent before the end of the project: 50 k€

time

EP

B p

rod

ucts

m

ark

et

EBP project


EcoPlasBrick

• Assess the European construction market for the introduction of EcoPlasBrick products (ventilated facades and elevated floors markets)

• Conduct a Lead Market Analysis to identify a shortlist of countries with favorable market conditions for the uptake of EPB products

• Develop a road-map for the market uptake of EPB products within Europe thanks to the identification of potential end-users

CETMA will be supported by DAPP


5.1 Market analysis and roadmapping


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5.2 Exploitation plan

•Strategy for an appropriate management of the knowledge generated in the project and IPR (Consortium Agreement)

•European extension of the patent “Procedure for making an eco-sustainable building component”

•Strategy for maximising the exploitation potential of the project results, evaluating exploitation routes, target groups and markets, competitors, exploring marketing options

•Strategy for mobilising a wide market uptake, reaching a critical mass during and after the project

•Pre-series manufacture to be used to show the innovative solution to potential customers


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•Identification of the economic and environmental benefits of the promoted products

•The definition of products’ key features, to make these more appealing for potential customers

•Market barriers

•A detailed description of the potential customers

•Economic and financial projections

5.3 Business plan


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Schedule

Deliverable N°

Deliverable name (self-explanatory) Responsible Month of completion

D5.1 Market Analysis and road-mapping CETMA 6

D5.2.1 Consortium Agreement CETMA 3

D5.2.2 Exploitation Plan CETMA 12, 36

D5.3 Business plan CETMA 24, 36


2011 2012 2013 2014

1-3 4-6 7-910-12

13-15

16-18 19-21 22-24 25-2728-30

31-33 34-36

5.1Market Analysis and road-mapping

5.2.1 Consortium Agreement

5.2.2 Exploitation Plan

5.3 Business plan

Deliverables


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1. CETMA 5.1: Market Analysis and road-mapping5.2: Exploitation Plan5.3: Business Plan

2,800

2. TRE4. MOTULAB5. ACCIONA6. ACA

5.2: Support CETMA in developing the Exploitation Plan 120 hours for each partner, total 480 hours

3. PANDORA 5.2: Support CETMA in developing the Exploitation Plan; European extension of the patent “Procedure for making an eco-sustainable building component”

200

Total staff costs in €: 152,825



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WP 6: Dissemination activities

WP leader: ACA


Work Package 6

The work package covers resources to contribute, upon request by the EACI, to common dissemination activities and a final evaluation with the aim to increase synergies between projects supported by the eco-innovation initiative and to increase their visibility. In addition, this work package includes project specific dissemination activities.


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Work Package 6

TASKS

Pre-defined tasks–Project Information Sheets: Creation and regular update of project information for

EACI/DG ENV online information systems (adapted to your reporting schedule).

–Contribution, upon request by the EACI, to the development of additional information material (News Flash, videos, images etc.) in the quality and form specified by the EACI.

–Upon request, participation and/or contribution, to information and dissemination events (contractors’ workshops, conferences, briefing days, exhibitions, etc.) related to eco-innovation or other relevant EU programmes.

–Producing a layman's report before the end of the project that summarises the project objectives, actions and tangible results and is intended for the general public (5-10 pages long, in English and, optionally, in the main project languages).

–Evaluation of project impacts after the project duration: completing a questionnaire on economic and environmental impacts two years after the project has finished.


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Work Package 6

TASKS

Project-specific tasks:

• 6.6: Setting up of project web portal.

• 6.7: Presentation of project’s results at workshops and conferences

• 6.8 demonstration of EPB products

• 6.9: Promotion of contacts in view of the establishment of business

partnerships.


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Work Package 6

Deli vera ble N°

Deliverable name (self-explanatory)

Type of deliverable

Quantifi cation

Locations/ Language(s)

Accessibility of delive rable

Month of com pletion

D6.1 Project information updates

text, ppt 5 times EN PU (together with reports)

D6.2 Inputs to additional common information material related to eco-innovation actions

input to posters, articles for newsletters, visuals, interviews

on request by EACI

EN(or local, as appropriate

PU upon request

D6.3 Project presentations ppt presentation, participation in events

max 2 times EN(or local, as appropriate)

PU upon request

D6.4 Layman's report Brochure 5-10 pages EN (optional: others)

PU 30

D6.5 Evaluation report Report max. 5 pages

EN to be agreed

2 years after project

DELIVERABLES


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Work Package 6DELIVERABLES

D6.6 Project web portal

Web portal Non quantifiable

English PU 6

D6.7 Presentation of project’s results at workshops and conferences

Technical description and PowerPoint presentation

Max. 20 pages

English PU To be defined

D6.8 Demonstration of the ECOPLASBRICK products

Presentation of project’s results at specialised trade fairs and exhibitions

At least 1 PU To be defined

D6.9 Promotion of contacts

text Non quantifiable

English, national

To be agreed

36


EcoPlasBrick

Work Package 6Role and contribution (tasks) of

each partner Participant no. and short name Contributions of this participant Hours foreseen

1. CETMA All pre-defined dissemination activities 6.1, 6.2, 6.3, 6.4, 6.56.6: Project web portal set-up6.7: Project’s results presentation at workshops and conferences6.8: Participation in specialised trade fairs and exhibitions6.9: Support in making contacts

700

2. TRE Contribution for writing reports (6.1, 6.2, 6.3, 6.4, 6.5)6.7: Project’s results presentation at workshops and conferences6.8: Participation in specialised trade fairs and exhibitions6.9: Support in making contacts

120

3. PANDORA Contribution for writing reports (6.1, 6.2, 6.3, 6.4, 6.5)6.7: Project’s results presentation at workshops and conferences6.8: Participation in specialised trade fairs and exhibitions6.9: Support in making contacts

120

4. MOTULAB Contribution for writing reports (6.1, 6.2, 6.3, 6.4, 6.5)6.7: Project’s results presentation at workshops and conferences6.8: Participation in specialised trade fairs and exhibitions6.9: Support in making contacts

120

6. ACCIONA Contribution for writing reports (6.1, 6.2, 6.3, 6.4, 6.5)6.7: Project’s results presentation at workshops and conferences 6.8: Participation in specialised trade fairs and exhibitions6.9: Support in making contacts particularly in Spain

240

7. ACA Periodical reporting on WP progress to the Coordinator.6.7: Project’s results presentation at workshops and conferences 6.8: Participation in specialised trade fairs and exhibitions6.9: Promotion of contacts in view of the establishment of business partnerships focusing initially on Albania, Balkans and Central&Eastern European CountriesContribution for writing reports (6.1, 6.2, 6.3, 6.4, 6.5)

2,010

Total staff cost in €: 98,620


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• The Albanian Constructors Association will reflect its dissemination activities with:

WorkshopsConferences, mainly technical Brochures, Fairs

Work Package 6


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In its annual working plan ACA foresee the arrangement possibility of workshops regarding technical achievements:

• ACA’s branches

• ACA’s collaborative association in:• Kosovo

• Macedonia, etc

• Technical workshops organized in Albania

Work Package 6


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• ACA organizes technical conferences that can be seen as a focal point in the dissemination activity.

• ACA participates in technical conferences in Albania and abroad

These participation can be seen as a good reference for the dissemination activities planned.

Work Package 6


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• Brochures publishing takes a considerable part of ACA’s budget

• Technical brochures

• Informative brochures

• Thematically brochures

Work Package 6


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• ACA participate twice a year in fairs

Spring fair an international fair

Autumn fair an international fair also

Work Package 6


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• Implementing your project, content and requirements


• Coffee break



• Work programme and role of each partner

• Lunch

• Visit to CETMA laboratories


• Meeting closure

Agenda


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• Implementing your project, content and requirements


• Coffee break



• Work programme and role of each partner

• Lunch

• Visit to CETMA laboratories


• Meeting closure

Agenda


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Planning of first 6 Months Activities

First six months schedule

1 2 3 4 5 6CETMA

2.1 Requirements definition CETMA2.2 Identification of most suitable faces sheets and optimisation of panel TRE2.3 Purchase, installation, and start-up of a new “intrusion” line Motulab/Pandora

WP4 Environmental compatibility analysis4.1 Requirements analysis for Eco-label and EPD declaration TRE

5.1 Market Analysis and road-mapping CETMA5.2.1 Consortium agreement CETMA+all

6.6 Setting up of project web portal. CETMA6.7 Presentation of project’s results at workshops and conferences ACA+all6.8 Promotion of contacts ACA+all

Project meetings x xProject reports to EACI

Project Information Sheet to EACI xProject Webpage/site creation and update X

Project deliverables 2.16.6

Project phase / Duration of the project (in months)WP1: ManagementWP2: Industrialization activities



1.15.2.

1


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WP leader: Motulab

Task Responsible ResultsDelivery month

2.1 Requirements definition CETMA Deliverable 2.1 6

2.2Identification of most suitable

face sheets TRE

Face sheets suppliers, datasheets

6

2.3Purchase, installation, and

start-up of a new industrial line MOTULAB

Supplier identification, testing, purchase

6


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Recapitulation: first 6 month activities for each partners

Task Result Deadline

1.1 Inception phase kick off minute 30 July 2011

5.2.1 Exploitation Plan Consortium Agreement 30 September 2010

2.1 Requirement definition Deliverable 2.1 30 December 2011

5.1 Market analysis and road-mapping

Deliverable 5.1 30 December 2011

6.1 Project information updates

Deliverable 6.1 30 July 2011

6.6 Setting of the project web portal

Web portal 30 December 2011

CETMA


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Task/sub-task Result Deadline

2.2 Identification of most suitable faces sheets

First results on suppliers, datasheets

30 December 2011

4.1 Requirement analysis for Eco label and EPD

First analysis results 30 December 2011

6.7 Project’s result presentation

6.8 Support in making contact

TRE


EcoPlasBrick



PANDORA


2.3 Purchase, installation and start up of the new

industrial line

Support to Motulab for the technical specification of

the new industrial line

30 December

2011



Project Logo within the end of October


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Recapitulation: first 6 month activities for each partnersMotulab


2.3 Purchase, installation, and start-up of a new

industrial line

Supplier identification, testing and purchasing

purchasing within the

end of September

2011 – installation and start up

within December

2011



Remember : The Eu co-funding will be proportional to the period of months used for the action!!!


EcoPlasBrick



Acciona





EcoPlasBrick


ACA



First results

6.8 Promotion of contacts in view of the establishment of business partnerships

First results



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MUSTS

! Keep the track of all the activities you carry on within the project (photos, reports, …)

! Use all the opportunities you have to show the solution promoted by the project (conferences, fairs, contacts with other industries, …)

! Respect the deadlines

! Keep the coordinator informed about any kind of unexpected event you would face with


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Doubts


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When…

Where…

TRE Naples

31 January 2012

6 MONTH MEETING


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Meeting closure

Thank you for your attention and cooperation

See you at the next meeting…

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