Kickoff EventNovember 16 & 17, 2015

Kickoff Overview

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Workday @ Nevada Functional Areas User Experience Be a Champion

Workday and Our Mission

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Workday is key to our strategic plan Support for student growth and increased research Learning, discovery and engagement Enterprise resource planning

What Does Workday Mean to UNR?

Access to real-time dataInformation• Secure and easy access to your own data on any device• Dashboards, reports and “drill down” capability• Unified system of record for employee and financial data

Paperless business processesEfficiency• Financial and HR transactions are initiated and approved through electronic workflows• Transactions can be viewed and tracked immediately so you always know where they are in

the process and where issues may exist

Informed decision-makingReporting• Integrated systems will allow for more thorough and accurate reporting• Managers and business officers will be able to view key job-related information about their

organization• Real-time data will allow managers and business officers to make better financial decisions

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Project Phases and Timeline

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2015 2016

Plan

Architect

Configure and Prototype

Test

Deploy

October 1, 2016

Project Leadership

Leadership– Ron Zurek, Campus Executive Committee– Tim McFarling, Campus Point of Contact and

Communication Liaison– Sheri Mendez, Finance Lead

Full Project Team- Listed at www.unr.edu/workday

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Functional Areas

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Finance

Expense management Procurement Business assets Sponsored awards

management Endowments and gift

accounting Customer accounts Banking and settlement Accounting and reporting

Human Capital Management

Manager Self-Service Recruitment Employee Self-Service Benefits Compensation Payroll Faculty data

Human Capital Management

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Key System Architecture– Supervisory organizations– Managers initiate actions– Access to functions within Workday is based on security

role and assigned to position – Each employee has access to select benefits, request

leave, see employment information

Convenience of Workday

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Functional Areas

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Human Capital Management

Manager Self-Service Recruitment Employee Self-Service Benefits Compensation Payroll Faculty data

Finance

Expense management Procurement Business assets Sponsored awards

management Endowments and gift

accounting Customer accounts Banking and settlement Accounting and reporting

Financials

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Key Changes for Finance– Chart of accounts

• Now called “Financial Data Model (FDM)” • New functionality: Worktags

– Signature authority • Designed around organizational structure and roles• Workflow

– Initiation and approval of transactions are completed within Workday by managers

– Processes start and end in Workday• “Req to Check”

Transitions Prior to “Go Live”

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Limit number of new accounts Clean-up old accounts AP hold iLeave Recruitment: E-Search to Workday Defined timeline for new position creation Short term hold on future dated

transactions (leave, overload, etc.)

User Experience

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Workday User Experience Video– This video was produced by Workday; captioning is not

accurate in all sections.

Be a Champion!

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Employee Engagement– Stay informed: www.unr.edu/workday– Ask questions: email workday@unr.edu– Participate in transition tasks– Attend training sessions– Keep an open mind

Questions

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Frequently Asked Questions: http://www.unr.edu/workday/faq