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Carnegie Mellon

[Your Project Name]

Kick-Off Meeting

Month, Year

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Agenda

Background

Project Approach & ime!ine

Project A""umption" & #on"traint"

$o!e" & $e"pon"i%i!itie"

Project o'ernance

Ne(t )tep"

*ue"tion & An"+er

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Background

The project was initiated to:

Goals

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Project Approach

he project +i!! take a pha"ed approach

Outreach & $euirement". [/ate"0 Note"]

/e"ign Pha"e. [/ate"0 Note"]

1mp!ementation Pha"e. [/ate"0 Note"]

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Project TimelineJanuary February March April May June July August Sept October November December

Requirements

ScopeDefned

Project Management, 2eek!3 Meeting"0 #ommunication" 4m%edded in the Project 5ifec3c!e

Design

Build

Implementation

Build &Implementatio

n Complete

Testing

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Project Assumptions

Functional

Requirements

67 8

9

Infrastructure

Requirements

$e 7 8

9

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Project Constraints

Constraints

67 8 9

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Project o!ernance

[Name] Project "ponsors

Project Management Approach A""i"t in "trategic p!anning +ith campu" partner" to en"ure a!ignment of

de"ired "ucce"" criteria and project de!i'er3

5e'erage centra!i:ed project +ork"pace to co!!a%orate +ith project teamand "takeho!der"

Pro'ide "tandardi:ation in p!anning, "chedu!ing, reporting and contro!

4"ta%!i"h +eek!3 project management meeting

)tore document" in centra!i:ed repo"itor3

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#igh $e!el Communications Plan

CommunicationArea

CommunicationActi!it% Area&s'

Audience ()nership Timeline*Frequenc%

4(ecuti'e Month!3 meeting

Bi-+eek!3 reporting a"

reue"ted

Project 4(ecuti'e

#ommittee

Project 5ead0 #omputing

)er'ice" )pon"or

Month!3 and more

freuent!3 a" appropriate

1nterna! )takeho!der Outreach &

communication"

eam "ite

;unctiona! reuirement"

meeting" Ad-hoc communication"

#omputing )er'ice", and

#ampu" )takeho!der"

Project 5ead 4(amp!e" < ongoing

communication"

acti'itie"

)tandard Project $eporting &

#ommunication"

Month!3 "tatu" report

Meeting note" & action"

Project "chedu!e &

mi!e"tone progre""

reporting

Project team0

)takeho!der"

Project 5ead 2eek!3 < ongoing

communication"

acti'itie"

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Roles + Responsi,ilities

Name $o!e Project Acti'itie";unctiona! Project 5ead Outreach to campu"0 Project direction

#omputing )er'ice" "pon"or #omputing )er'ice" re!ation"hip +ith campu"0 $e"ourcemanagement0 technica! guidance

echnica! 5ead echnica! !eader in reuirement" e!icitation and ana!3"i"0 faci!itie"p!anning, de"ign, and dep!o3ment p!anning

Project 5ead Project management %e"t practice"

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Risk Management

# Risk Element Risk Response

1 Schedule Delays - 1. Conduct project planning to create detailed schedule.2. Use ! resource to manage the schedule

2 C!U "esource Constraints# 1. $ngage sponsor groups2. Communicate deadlines%. Identiy critical path elements or ocused 'or(

acti)ities.%

*

+

,

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-e.t "teps

Task Expected Completion

Date

Upcoming Milestones Next 30 Days

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Comments + /uestions