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KITSCOTY MINOR HOCKEY ASSOCIATION

Bylaws – 1994

(As amended January 15, 2008)

(As amended April 16, 2013)

(As amended April 16, 2014)

(As amended May 5, 2015)

ARTICLE I Kitscoty Minor Hockey Association

This association or League shall be called the KITSCOTY MINOR HOCKEY

ASSOCIATION.

ARTICLE II The Kitscoty Minor Hockey Association shall be governed by the rules, as

set down by the Alberta Amateur Hockey Association and Canadian

Amateur Hockey Association.

ARTICLE III The objectives of the Association are:

a) To promote and encourage the formation of Minor Hockey clubs and

leagues.

b) To maintain and increase the interest in the game of hockey.

c) To have and exercise a general care, supervision, and direction over the

playing interests of its teams and players.

d) To ensure all interested boys and girls have an opportunity to

participate in hockey.

e) To treat all individuals equally and without bias, regardless of gender,

ethnic background or race.

f) (addition) KMH and its members will be PROUD of the players they

have developed who go on to play higher levels of hockey.

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BYLAWS

BYLAW I MEMBERSHIP

The association is the governing body for all minor hockey within

the boundaries of Kitscoty. The boundaries of Kitscoty Minor

Hockey Association shall be those as dictated by Alberta Hockey.

Other players may join Kitscoty teams subject to executive approval

and Alberta Amateur Hockey Association released from prior teams.

The organization shall be in good standing with the Alberta Amateur

Hockey Association and the Canadian Amateur Hockey Association.

KMH players registered prior to 2012 that are “grandfathered” by

the KMH Association members, will remain members of the

association as per Alberta Hockey Rules.

BYLAW II ASSOCIATION

The following association members including all board members,

managers, coaches, safety people, cash parents, team treasurers,

trainers, ice help, and referees, need to have completed a criminal

record check before November 1st of that year.

BYLAW III EXECUTIVE

a) The executive shall consist of PRESIDENT, PAST PRESIDENT,

VICE PRESIDENT, SECRETARY, TREASURER, REFEREE-IN-CHIEF,

SPECIAL PROJECTS COORDINATOR, REGISTRAR, WEBSITE

COORDINATOR, COACH DIRECTOR and DIRECTOR for each age

division.

b) A current list of executive with contact information is to be

posted at the arena and on the website.

c) Will be members in good standing with Kitscoty Minor Hockey

Association.

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d) Any person seeking election as the President must be a

member of the Executive and must have served at least one

full hockey season on the current Executive if feasible.

e) Executive members do not need to reside within the

association boundaries but they must be members of the

association.

f) Executive members can be on the KMH Board and the Arena

Board.

BYLAW IV MEETINGS

There shall be at least two general meetings of the Kitscoty Minor

Hockey Association each year; one in the spring and one in the fall.

The executive shall be elected at the spring meeting by ballot. All

suggested additions, deletions or amendments to the bylaws shall

be made in written form, include the hand written signature of the

sender, and be addressed and submitted to the president, prior to

February 1 of that year. The president shall post any amendments

in the arena and on the website for thirty days prior to the Spring

AGM. All amendments shall be voted at the Spring AGM with 50

members or 50%, the lesser of the two, members in good standing

present. (Good standing means your minor hockey and arena board

fees are paid in full unless other arrangements have been approved

by the board. If your Kitscoty Minor Hockey Bond cheque has been

cashed you are no longer in good standing and are INELIGIBLE TO

VOTE at the Spring AGM.)

Executive meetings are only open to executive members.

At least 2/3 of the members of the Executive must be present to

form a quorum for the conducting of an Executive meeting.

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BYLAW V DUTIES OF THE EXECUTIVE

1. GENERAL

a) The executive shall be responsible to the general

membership, and shall have full control and management of

the association within the bylaws. They shall serve in the best

interest of, and by the authority of the members.

b) Should a vacancy occur during the year, the executive shall be

empowered to vote to appoint a member, of the

organization, to fill the position for the balance of the term.

c) All voting members are required to vote on an issue, unless

the board decides there is a direct conflict of interest.

2. PRESIDENT

a) The President shall be an ex-officio member of all

committees.

b) The President shall preside at all meetings and in his absence

the Vice-President shall preside.

c) The President shall have signing authority on all Kitscoty

Minor Hockey Association accounts, and will authorize all

transactions.

d) The President will serve a 1 year term as past president when

their presidential term is over.

e) The President shall have a vote.

f) If feasible, it is preferred that the Vice President or a member

of the current board become the President to ensure

continuity of programs.

3. VICE-PRESIDENT

a) In the absence of the president, shall preside at all General

and Special meetings of the Association and all meetings of

the executive.

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b) In the absence of the President shall accept responsibility for

the supervision of all committees.

c) Shall be a member of a nomination committee to ensure

qualified candidates for all executive positions.

d) Shall have signing authority on all Kitscoty Minor Hockey

Association accounts.

4. SECRETARY

a) Shall be responsible for all books and minutes of all meetings

of the Association.

b) Shall conduct correspondence on behalf of the association.

c) Minutes will be sent out to the board members once they are

approved.

5. TREASURER

a) Shall keep a record of all moneys received and disbursed.

b) Shall be present at each Annual meeting to report on each

year’s operation and duly audited statement of the

association.

c) Shall supply a report at each meeting.

d) Shall have signing authority on all Kitscoty Minor Hockey

Association accounts.

6. DIRECTORS

a) Shall attend association executive and general meetings.

b) Shall head committees for special events.

c) Shall act as liaison between parents, coaches, coach director,

and the Association in the case of complaints or problems.

d) Shall anticipate the future in terms of player numbers,

coaching requirements, coach director and league

responsibilities.

e) Directors shall not be on the bench unless unforeseen

circumstances occur.

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f) (addition) Shall hold a parent meeting for their division prior

to the start of every season unless there is no team in that

division

7. SPECIAL PROJECTS COORDINATOR

Shall coordinate all fundraising activities of the association.

8. PAST PRESIDENT

a) Shall be a member of a nominating committee to ensure that

there are qualified candidates for all executive positions.

b) Shall be expected to attend executive meetings for 1 year.

c) The position of Past President shall be an advisory position

and be entitled to a vote.

9. REFEREE-IN-CHIEF

a) Shall co-ordinate referee clinics as required, attend zone

referee-in-chief meetings and maintain a working relationship

with the zone referee-in-chief co-coordinator. He/she shall

handle complaints on local officials using the zone discipline

chairman as a resource, and act as a mentor to our local

referees. He/she shall supervise our referees as much as

possible, all in an effort to maintain their referee status and

encourage their growth.

10. REGISTRAR

a) Shall oversee registration of players and teams with the

Alberta Amateur Hockey Association.

b) Tournament Sanctions

c) Travel Permits

d) Ensure all Alberta Hockey Course Certifications are up to date

and communicate when certification courses are available.

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11. COACH DIRECTOR

a) Responsible for guidance for all divisions with league tiering

with division director

b) Responsible for coach evaluations, and player evaluations

c) Inform coaches of upcoming Hockey Alberta programs and

courses

d) Outline expectations for the development of players in KMH

system with team staff and directors

e) Establish hockey camps for KMH and other programs

f) Will be responsible for bringing the coaching staff forward for

each division to the Executive board for approval

g) Coincide with the registrar to make sure all coaching tickets

are up to date

h) Shall be a liaison for Coaches to come to for guidance with

practice drills and general questions about player

development

BYLAW VI DISCIPLINE

The Discipline committee can be convened at the discretion of the

President to deal with issues that arise within the Association.

a) Shall consist of the President, Vice President, Coach Director,

Director of the division, Director below the division, and the

director above the division.

b) The KMH Association discipline committee shall have the

authority to suspend any player(s), coach (es), team officials,

team, association ref officials and parent for any conduct on or

off the ice that is detrimental to the game of hockey or the

Kitscoty Minor Hockey Association.

c) KMH Association will have ZERO tolerance for on ice or off ice

abuse of Referee Officials during any GAMES, from players,

coaches, parents and any spectators.

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BYLAW VII REGISTRATION

a) All existing players on Kitscoty Minor Hockey Association teams

shall complete and return official registration forms, payment

and arena board bond cheques as set out by the Kitscoty Minor

Hockey Association each and every year at Spring registration.

b) A late fee, as decided annually by the board, will be charged to

existing players who register after May 15.

c) New players to the association can register within Hockey

Alberta guidelines.

d) Kitscoty Minor Hockey shall attempt to provide competition for

teams up to the age of 17 as of December 31. Said groups will be

broken down into CAHA classification.

e) Kitscoty Minor Hockey Association executive approves all

members.

f) KMH will have two levels of initiation

Level 1 1st and 2nd year players that still struggle with

basic skating and basic hockey skills. These players would not

participate in a regular game schedule.

Level 2 is for the skaters that have skills like gliding,

skating forward and stopping and can work on hockey skills in

greater depth. This would allow a 4 year old that has good

skills to be put into Level 2 and possibly a 6 year old that

needs to work on skating skills would start out in Level 1

BYLAW VIII REFEREES

All referees shall have taken an approved referees instructional

course.

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BYLAW IX GRIEVANCES

a) All issues, concerns, complaints and grievances must be dealt

with in spirit of shared mutual respect.

b) The procedure for resolving issues, concerns, complaints and

grievances in the association is to take them through the

following levels in order:

a. Division Director, Coach Director(addition)

b. President

c. Executive Board

c) Directors are responsible for outlining their manner for

dealing with parent’s issues, complaints, concerns and

grievances at the beginning of the current hockey season.

d) If a member has a concern about an issue, the 24 hour rule

applies, which is waiting 24 hours before discussing an issue,

concern, complaint or grievances will be referred to the

discipline committee.

e) A written, signed and dated statement of the issue, concern,

complaint or grievance must be submitted to the correct

level, which must contain a description of the event, its

location, the division involved, etc. and a contact name and

phone number.

f) The association recognizes the need for privacy and discretion

in the gathering of information to respond to an issue,

concern, complaint or grievance. The name of the

complainant will be held in confidence whenever possible,

except in the case where a complaint is made against an

individual. Then the person being complained about has the

right to know who their accuser is.

g) Complaints about referees must be made in writing to the

Division Director. If it is felt by the Division Director that a

complaint is warranted, it will be passed on to the Referee in

Chief and the board. Team members and team

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representatives SHALL NOT speak to the officials about

officiating concerns after the game, the 24 hour rule is in

effect.

A written and signed statement of the concern shall be submitted to

the Minor Hockey President. A proposal on how to solve the

problem shall be included with the grievance. Grievances will be

reviewed by the board.

BYLAW X TIERING

a) Kitscoty Minor Hockey Association teams shall be tiered when

possible to as to establish teams on the basis of ability and desire

as opposed to age, when numbers and talent permit. Players will

be chosen by their ability in a fair and unbiased manner by a

selection of individuals assigned by the Coach Director and the

Executive Board. The KMH Board will have the final decisions on

all teams, but will hear input from the selected head coach.

Teams will be created with balanced numbers if talent permits.

b) Tiering will start in Atom. (This decision will stand until 2017 or

until a tiered Novice league is started, at which time it may be

revisited)

c) All players within the KMH system will be evaluated before being

placed on a team.

d) Any non-tiered divisions will be divided equally.

BYLAW XI EVALUATIONS

a) Evaluations for Atom and higher will occur a minimum of two

weeks prior to the league scheduling meeting. Allowing teams to

be chosen and practicing the week before the scheduling

meeting.

b) Parents will be notified of when their child is being evaluated.

c) KMH will pay for any ice that needs to be rented for evaluations

to occur, to a maximum of four ice rentals per division.

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d) Parents will be told how the evaluations will be working.

BYLAW XII MERGING

a) Merging will be voted on in a combined vote of parents and

board members.

b) May occur when there is only 1 team in a division

BYLAW XIII COACHING

All division team coaches shall be selected by the Coach Director

and approved by the executive of the Kitscoty Minor Hockey

Association prior to team evaluations.

All coaches are required to obtain all necessary coaching certificates

for their applicable division. Certifications will be reimbursed by

KMH. Further, all team rosters, player movement, of any kind, shall

be subject to approval by the executive of the Kitscoty Minor

Hockey Association.

After teams are approved by KMH Executive, all team coaches shall

be assigned to a team and designated to a position (ex. Head coach,

assistant coach).

All individuals interested in coaching shall contact the Coach

Director via email before June 1 of every year. This is to establish if

KMH needs to look for coaches for divisions prior to the startup of

the next hockey season.

BYLAW XIV PLAYER MOVEMENT

Players who ask for a “Permission to Tryout Form/Player Movement

Form” by September 1 be given a tryout permission letter for AA

and up.

a) All other player movement will be at the discretion of the board.

b) Players requiring a player movement form must have STATED

what DIVISION the tryout is for. It must be SIGNED by the

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accepting Association PRESIDENT. Without this, the tryout form

will be DENIED by the Kitscoty Minor Hockey President.

c) All efforts will be made to have players living within the

boundaries of Kitscoty set out by Hockey Alberta playing for the

Kitscoty Minor Hockey Association.

BYLAW XV TEAM GUIDELINES

a) A team will not be allowed to commence practices or play games

at the beginning of the hockey season until a director, manager,

safety person, and coaches have been established for that

division or team.

d) Players with unpaid registration fees will not be allowed to play

until fees are pain in full or payment arrangements have been

made prior to October 15.

e) No teams will be allowed to commence practices or play games

at the beginning of the hockey season until the President,

Secretary and Treasurer executive positions have been filled.

f) All Alberta Hockey Parent programs have to be completed.

Parents not completing courses set out by Hockey Alberta will

have their child (ren) listed as ineligible to play for KMH until

completed.

g) One person cannot hold more than one position within one age

division (i.e.) cannot be both director, manager and/or coach.

h) All entry fees for tournaments hosted by the Association will be

paid to the Association. The Association will pay all referee costs

incurred by the tournament. All other tournament revenue and

expenses (with the exception of the tournament program

prepared for the Midget tournament) will be split evenly

between the Association and team or teams hosting the

tournament). The Midget team is entitled to retain all revenue

from their tournament program and shall bear all expenses

associated in preparing the program.

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i) The consumption of alcohol is not permitted by any Association

member during any Association function in which players are

present.

j) No two immediate members of the same family can have signing

authority on the same account

k) Individual team fees will be paid in full by December 31 or the

child becomes ineligible to participate starting January 1.

BYLAW XVI FINANCIAL

a) The year end of the association is July 31.

b) The Executive, will appoint, prior to the AGM, a duly qualified

accountant who will audit the records of the association to be

presented at the AGM.

c) The records for the association may be inspected by any member in

good standing of the association at the AGM or at any time upon

giving reasonable notice and arranging a time of satisfactory to the

officer having charge of the same. Each member of the Executive

shall at all times have access to such records.