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Kosel Industries Sdn Bhd Cylinder Filling Operating & Plant Software Set-up Manual
Kosel Industries Sdn Bhd
Cylinder Filling Operating &Plant Software Set-up Manual
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Cybil 3FS Software
Cybil 3FS
Cylinder Filling Plant Software
Cylinder Batch Filling, Inventory Control and Logistics System
Kosel Industries Sdn Bhd 2586, Lorong Perusahaan 10,
Kawasan Perusahaan Perai,
13600 Perai, Penang,
Malaysia
Facsimile: +604-399 7200
Phone: +604-399 7201
E-mail: [email protected]
http://www.elpiji-group.com
Kosel Industries
Cybil 3FS Software
Software # 60249 Version # 2.00
Issue Date: August 2004
Designed by
actronic
This manual is copyrighted with all rights reserved. Under copyright laws, this manual may not be copied in whole or in part or reproduced in any other media without the express written permission of Kosel Industries. Permitted copies must carry the same
proprietary and copyright notices as were affixed to the original. Under the law, copying includes translation into another language.
Please note that while every effort has been made to ensure that the data given in this document is accurate, the information, figures, illustrations, tables, specifications, and schematics contained herein are subject to change without notice.
Kosel Industries assumes no liability in connection with the use of any Kosel Industries branded product.
© 2004, KOSEL INDUSTRIES
When re-ordering this manual, quote Doc number 80618-20.MAN
Kosel Industries
Cybil 3FS Software
Cybil V3FS Cylinder Filling Plant Software FOR LP GAS CYLINDER FILLING PLANT EQUIPMENT
OPERATION MANUAL AND SET-UP MANUAL Document No. 80618-20.MAN
This manual applies to Software No. 60249 from Version 2.00
The features described in this manual require filling plant equipment with software up to and including following versions:
AS675CA/AS675 Cylinder Filling Station 60144 from Version 1.63 (Beta Version)
AS675LC/AS675FS Cylinder Filling Station 60261 from Version 1.00
Issue Date: August 2004
Kosel Industries
Cybil 3FS Software
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Kosel Industries
Cybil 3FS Software
! SAFETY WARNING !
The Cybil software may communicate with equipment installed in a hazardous area. Kosel Industries requires that its equipment will be installed by experienced professionals and all safety requirements for the hazardous area are adhered to. Safety must be a major consideration at all times. Not only for the installer, but also for those who continue to use and maintain the equipment. Along with the installation details listed in this manual, the installer must also comply with all applicable industry practises and regulations.
Kosel Industries accepts no liability for incidental, special, indirect or consequential damages resulting from an installers or operators failure to follow the guidelines in this manual, or those generally applicable to the industry in which the equipment is utilised. The foregoing limitation extends to damages for personal injury, property damage, loss of operations, loss of product time, whether incurred by the installer, operator, operator’s employer, or any other third party.
Installation or use of the Kosel Industries equipment shall constitute acceptance of the above conditions and limitations.
TOOLS AND SAFETY EQUIPMENT In order to carry out the operations outlined in this Installation Manual it is essential that the trained installer uses the correct tools which must be in good condition and working order.
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Cybil 3FS Software
Contents
1 General Description .......................................................................................................................................... 1 1.1 What does Cybil do?................................................................................................................................ 1 1.2 The equipment involved .......................................................................................................................... 3
2 An Operational Overview.................................................................................................................................. 4 2.1 Starting the Software ............................................................................................................................... 4 2.2 The Icon Buttons...................................................................................................................................... 4
2.2.1 Floor Scales...................................................................................................................................... 4 2.2.2 Statistics ........................................................................................................................................... 7 2.2.3 Graph ............................................................................................................................................... 8 2.2.4 Reports ............................................................................................................................................. 9 2.2.5 Browse ........................................................................................................................................... 10
2.3 The Main Menu ..................................................................................................................................... 12 2.3.1 File ................................................................................................................................................. 12
2.3.1.1 Open Previous Archive .......................................................................................................... 12 2.3.1.2 Close Archive......................................................................................................................... 12 2.3.1.3 Archive Current Fill Records ................................................................................................. 12 2.3.1.4 Clear Log Entries ................................................................................................................... 12 2.3.1.5 Clear All Fill Records ............................................................................................................ 12 2.3.1.6 Print Log Entries .................................................................................................................... 12 2.3.1.7 Exit ......................................................................................................................................... 13
2.3.2 Tools .............................................................................................................................................. 13 2.3.2.1 Preferences / Setup ................................................................................................................. 13 2.3.2.2 Change Administrator Password ............................................................................................ 13 2.3.2.3 Change Supervisor Password ................................................................................................. 13
2.3.3 Window.......................................................................................................................................... 13 2.3.3.1 New Statistics Window .......................................................................................................... 13 2.3.3.2 New Graph Window .............................................................................................................. 13 2.3.3.3 Reports Window..................................................................................................................... 14 2.3.3.4 Browse Fill Records Window ................................................................................................ 14
2.3.4 Help................................................................................................................................................ 14 2.3.4.1 About...................................................................................................................................... 14
3 Installing and Configuring the Cybil Software.............................................................................................. 15 3.1 Installing the Cybil Software ................................................................................................................. 15 3.2 Configuring the Cybil Software............................................................................................................. 15
3.2.1 Setting up Communications with the Floor Scales ........................................................................ 15 3.2.2 Configuring Password Protection .................................................................................................. 17
3.2.2.1 Setting the Administrator Password ....................................................................................... 18 3.2.2.2 Setting the Supervisor Password ............................................................................................ 18 3.2.2.3 Selecting Supervisor Password Protection for Viewing and Printing Data Windows. .......... 19
3.2.3 Setting Statistics Window Fill Tolerances ..................................................................................... 19 3.2.4 Setting up Operator ID (PIN) Numbers ......................................................................................... 20 3.2.5 Configuring Automatic Archiving ................................................................................................. 21 3.2.6 Configuring Product Number Descriptions ................................................................................... 22 3.2.7 Editing the Site Identification Description..................................................................................... 23 3.2.7 Logging Diagnostic Data ............................................................................................................... 23 3.2.8 Enabling Remote Access to Cybil3FS from Internet Explorer ...................................................... 24
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4 Viewing and Managing Filling System Data .................................................................................................26 4.1 Using Data Filters ..................................................................................................................................27 4.2 Using Presets..........................................................................................................................................29
4.2.1 To save a Preset..............................................................................................................................29 4.2.2 To recall a Preset ............................................................................................................................29 4.2.3 To remove a Preset .........................................................................................................................29 4.2.4 Importing and Exporting Presets....................................................................................................29
4.3 Viewing and Printing Summary Statistics .............................................................................................30 4.3.1 Viewing Processed Cylinders and LPG .........................................................................................31
4.4 Viewing and Printing Real Time or Historic Graphics ..........................................................................33 4.4.1 Viewing and Printing Time Phased Productivity Graphs (Production vs. Time)...........................34 4.4.2 Viewing and Printing Filling Deviation Graphs.............................................................................36
4.5 Printing Reports .....................................................................................................................................37 4.5.1 Using the Period & Filter and Preset Sections ...............................................................................37 4.5.2 Using the Group Section ................................................................................................................38 4.5.3 Using the Detail Section.................................................................................................................38 4.5.4 Using the Options Section..............................................................................................................38 4.5.5 Deciding on a report type ...............................................................................................................39 4.5.6 Configuring and Printing a Summary Type Report .......................................................................40 4.5.7 Configuring and Printing a Detail Type Report .............................................................................42 4.5.8 Exporting Reports in HTML file format ........................................................................................42
4.6 Viewing (Browsing) the Cylinder filling Database................................................................................44 4.6.1 Using the Browse Filter..................................................................................................................45 4.6.2 Sorting a Field in the Browse window. ..........................................................................................45 4.6.3 Viewing Archived Data..................................................................................................................45 4.6.4 Exporting Data ...............................................................................................................................46
4.7 Archiving Data from the Database.........................................................................................................47 4.8 Backing up the Database, Archives and Configuration Settings ...........................................................48 4.9 Using Internet Explorer for Remote Access to Cybil3FS ......................................................................49
4.9.1 Using Dial-up Networking to Connect to the Cybil Server Program.............................................49 4.9.2 Configuring Internet Options for Internet Explorer .......................................................................50 4.9.3 Finding the Cybil Database Server and Logging in .......................................................................50 4.9.3 Configuring and Viewing Cylinder Filling Statistics .....................................................................52 4.9.4 Configuring and Viewing Cylinder Filling Reports.......................................................................55
5.0 Setting up the Filling Plant Equipment to work with Cybil Software .....................................................59
6.0 Trouble Shooting ..........................................................................................................................................60 6.1 Cylinder Filling Data Not Being Recorded by Cybil .............................................................................60 6.2 Viewing the Message Log......................................................................................................................60
7 APPENDIX .......................................................................................................................................................61 7.1 Computer Specifications.............................................................................................................................61
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1 General Description The Cybil Software program provides the facility to electronically capture and report on information about plant filling operations. This information may be used to improve the monitoring, control and trace-ability of cylinder filling operations and provides a convenient facility for fault analysis.
The Cybil Software is a Windows based program that will run on computers using the Windows 95, Windows 98SE, Windows ME, Windows 2000 or Windows NT operating systems.
1.1 What does Cybil do? The Cybil software records operating data from plant equipment connected to the Cybil computer via the AS686 Communications Interface.
PC Running CybilServer and DatabaseProgram
PC RunningInternetExplorer
FloorScale
FloorScale
FloorScale
FloorScale
Other
sFloorScale
Intranetor Internet
OtherFloorScales
FloorScale
Safe Area Hazardous Area
AS686CommunicationsInterface
SerialCommunicationsLink
When the Cybil PC is connected and communicating to a cylinder filling station via the AS686 Communications Interface, data is recorded in the Cybil software database for each cylinder that is filled. Any cylinder filling activity that occurs when the Cybil PC is not communicating with the AS686 Communications Interface is lost.
The Cybil software can be used to extract productivity and filling accuracy data from the database. The data can be viewed or printed in numerical or graphical formats with user configurable selection and grouping criteria such as time and date, cylinder size, operator and filling station.
The Cybil software program can also be used with Microsoft Internet Explorer (from versions 4.0). Statistical data and reports can be generated and viewed remotely from the web browser.
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Reports can also be saved to an HTML format file for electronic storage and remote viewing and printing of reports using standard web browsers such as Microsoft Internet Explorer or Netscape Navigator (from versions 3.0).
For ‘connectivity’ to other management information systems, the Cybil database is ‘ODBC’ compliant (Open Database Connectivity). This means that external client programs with the appropriate ODBC driver can access the stored filling data and log files. The database is in Paradox 5 format.
All or portions of the cylinder filling database can also be ‘exported’ in a delimited text format for import into other software programs such as a spreadsheet or another database application.
Please consult with your systems administrator or Kosel Industries for additional information on interfacing the Cybil database to other information systems.
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1.2 The equipment involved The Cybil software works with models AS675FS, AS675LC or AS675CA Cylinder Filling Station and the AS686 Communications Interface. The Cylinder Filling Stations may be operated independently, however filling plant data is not recorded in this case.
Note: The AS670 Display / Indicator records totals for residual and dispensed LPG by Category (Nominal Gas Capacity) and optionally by Operator ID number. These totals can be used to crosscheck the data captured by the Cybil software.
Operation of the above equipment is described in the following manuals:
• AS675 / AS675CA Cylinder Filling Station / Floor Scale
Operator Manual Installation Manual
MAN-80424 MAN-80425
• AS675 LC Cylinder Filling Station / Floor Scale
Technical Manual Operator Card
MAN-80639 MAN-80639
• AS675 FS Cylinder Filling Station / Floor Scale
Technical Manual Operator Card
MAN-80643 MAN-80644
• AS686 Communications Interface
Installation Manual 80500-xx.DOC
• Cybil3FS Software Operating & Set-up Manual
MAN-80618
The Cylinder Filling Stations are connected to the AS686 Communications Interface using a serial data communication link.
The Cybil Software PC is connected to the AS686 Communications Interface via a serial communication port on the Cybil PC. PC Communications ports 1 through 12 may be used. See the ‘Cybil Software Installation Manual’ for instructions on configuring serial communications to the AS686. Up to 36 cylinder filling stations may be connected to the Cybil Software PC via the AS686.
The minimum recommended specification for the Cybil PC can be found in Appendix A of this manual.
Please see the AS686 manual for installation and connection information.
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2 An Operational Overview
2.1 Starting the Software To start the program, select, ‘Start - Programs - CybilV3FS’, from the windows task bar.
When started, the program displays the main window.
The software controls are arranged so that frequently used operational functions are available as icon buttons from left to right across the window. The less frequently used operational functions and set-up and configuration functions are located in the program menu.
The Log button, ‘ ’ located at the lower left corner, can be selected to expand the main window to show an operating log that includes system status information along with any system errors that may have occurred. See the section, ‘6.2 Viewing the Message Log’ for additional information on interpreting the Log File.
2.2 The Icon Buttons
2.2.1 Floor Scales
Selecting the Floor Scales icon, opens the Floor Scales Control and Status window.
The Floor Scales Control and Status window provides a convenient summary of the filling system communication status.
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If the Cybil software is communicating correctly with the Floor Scales, the Carousel Control & Status window will be green.
If the displayed status is not ‘OK’, the status window will display a bar graph showing a different background colour depending on communication status with each floor scale; green for OK, red for error and black for no communications. See the section, ‘6.1 Fault Analysis using the Control and Status Window’ for troubleshooting communications problems.
If the Floor Scale icon is ‘Grayed Out’, it means that the communications port does not exist, has not been configured correctly, or is not available for use by the Cybil software.
To display the operating status of all Floor Scales connected to the Communications Interface, press the ‘ ’ button.
When open, this window displays all operational floor scales, along with an operator ID number if this feature is enabled on the cylinder filling station. See the cylinder filling station manual for instructions to enable and configure this feature.
The Floor Scales display also provides the capability to disable all or individual filling stations by ‘Locking’ the station or stations.
To Lock a Floor Scale, click on the coloured status bar beside the applicable scale number. Select Lock from the ‘Popup Menu’ then enter the administrator password.
To unlock a Floor Scale, click on the coloured status bar beside the applicable scale number. Select Unlock from the ‘Popup Menu’ then enter the administrator password.
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The above example shows a site with 2 Floor Scales. If the filling station is set to enable the Multiple Users feature and a User ID ‘PIN Number’ has been entered, the operator ID (PIN) number will be displayed in the Operator window. The full operator names can be associated with each PIN number for inclusion in reports. See the section, ‘3.2.4 Setting up Operator ID (PIN) Numbers’ for details on the set up of Operator Identification number aliases.
Each filling station indicates a status of ‘Ready’. Other status indications may be displayed depending on the operating state of the filling station. The other status messages include the following:
Message Meaning Communications Error
Filling Station / Floor Scale is not responding to communications.
Cyl Cat Entry A Cylinder Category is being entered into the Floor Scale.
Error ‘n’ The Floor Scale has sent the Error ‘n’. See the Cylinder Filling Station / Floor Scale installation manual for error descriptions.
Fill Complete Cylinder fill completed.
Filling Cylinder is currently being filled.
Fitting Weight Entry For ‘No Cat’ type fill, fitting weight is being entered.
Invalid State
Incorrect engineering set-up on Floor Scale. Auto tare mode must be set to ‘Off’. See the Cylinder Filling Station / Floor Scale installation manual for instructions on changing this setting.
Locked Filling Station / Floor Scale has been locked.
Ready Filling Station / Floor Scale in normal operation mode, waiting for a tare weight to be entered.
Tare Weight Entry The cylinder Tare Weight is being entered into the Floor Scale.
Waiting for Hose Attachment
Waiting for the Filling Head to be attached. (If the Floor Scale has been set-up to automatically start filling when the hose and filling head weight is added.)
Water Capacity Entry For ‘No Cat’ type fill, the Water Capacity is being entered.
Weight Confirmed The Confirm weight button has been pressed.
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2.2.2 Statistics
Selecting the Statistics icon opens the Production Statistics window. The Production Statistics window presents a summary of important information related to cylinder filling operations, which can be viewed and printed.
The summary is divided into the 2 groups, Fills and LPG. The information presented in the Fills section relates to cylinders and the LPG section relates to the LPG in the cylinders. The data presented in each section can be restricted to a range of data based on the settings selected in the Filters section.
The Fills section indicates the number of cylinders processed, the number of over and Under-fills based on a settable threshold and the number of certain common errors.
The LPG section indicates the total throughput of LPG, the residual LPG prior to filling and the amount of dispensed LPG. Overfilled and Underfilled Gas displays indicate the amount of LPG overfilled or underfilled beyond settable thresholds.
Up to 6 Production Statistics windows may be opened each with different Preset or Filter settings.
For details on selecting and displaying summary statistics, see the section, ‘4.3 Viewing and Printing Summary Statistics’.
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2.2.3 Graph
Selecting the Graph icon opens the Production Graph window. This window can be used for the graphic display, of productivity and filling accuracy information. The data shown in the window can also be printed using the ‘Tools’ button. The data displayed can be configured using the ‘Filter’ or ‘Preset’ buttons on the same window.
Up to 6 Production Statistics windows may be opened each with different Preset or Filter settings.
See the section, ‘4.4 Viewing and Printing Real Time or Historic Graphics’ for details on using real time graphics.
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2.2.4 Reports
Selecting the Reports icon opens the ‘Generate Report’ window.
This window can be used to configure, preview and print user definable reports. The reports can be configured using settings shown when selecting the Period & Filter, Group, Detail and Options buttons. The report can be viewed and printed both numerically and graphically.
See the section, ‘4.5 Printing Reports’ for details on generating reports.
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2.2.5 Browse
Selecting the Browse icon opens a window to directly view records in the cylinder filling database.
Using the Browse window, the data associated with each cylinder filled can be viewed.
Each column (or field) is defined as follows:
DateTime – This is the date and time that the Cybil software receives the cylinder filling record. This will be within 0.5 seconds after the cylinder has been check weighed. If the data is originating from a floor scale or if the check scale has been bypassed, this is the date and time within 0.5 seconds after the cylinder has been filled.
StationNo - The number of the station for data to be extracted from the database. The number can be set from 1 to 24. Can also be set to All, to select data for all stations present on the selected carousel or carousels. See the Note at the end of this section.
Operator - The Operator ID Number for a particular operator. The Operator ID Numbers available depends on those previously set-up in the Cylinder Categories window.
Product - An operator modifiable number that can be set from 0 to 9, that is stored in the memory of the Floor scale.
Nominal (see note at the end of this section) - The nominal capacity of the cylinder filled.
Empty (see note at the end of this section) - The entered cylinder tare weight plus the cylinder category fitting weight (if any).
Dispensed (see note at the end of this section) - The actual LPG dispensed into the cylinder.
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Residual (see note at the end of this section) - The LPG in cylinder before filling.
UnderOver (Fill Deviation) (See note at the end of this section.) The difference between the Nominal (Target) Gas Capacity and the measured gas weight on the filling station at the end of the fill.
FillingErrorNo - Indicates the occurrence of an error from a floor scale. These error messages are defined in the AS675 / AS675CA Cylinder Filling Station / Floor Scale Operator Manual.
It is also possible to select and view a limited range of data using a filter and sort function and ‘Export’ portions of the cylinder filling database for use in other software applications or fault finding. See the section, ‘4.6 Viewing (Browsing) the Cylinder filling Database’ for details on using the Browse window.
Note: All weights are displayed as kg x 100, without a decimal point. For example a number displayed as 1415 is equal to 14.15 kilograms.
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2.3 The Main Menu
2.3.1 File
2.3.1.1 Open Previous Archive
See Archive Current Data below. Reopens previously archived data for viewing and printing summary or graphical data and reports.
2.3.1.2 Close Archive
See Archive Current Data below. Closes a previously opened archive.
2.3.1.3 Archive Current Fill Records
Data from previously filled cylinders is held in the ‘Current’ database. This is the ‘Live’ database into which data is recorded up to the current time. Using Manual or Automatic Archiving, it is possible to remove part of the database to speed up the response time when viewing or printing statistical data, graphical data or reports. This menu command is used for manual archiving of the ‘Current’ database. Automatic archiving is set in the menu command, ‘Tools - Preferences / Setup’. See the section, ‘4.7 Archiving Data from the Database’ for additional information. This is a password-protected feature.
2.3.1.4 Clear Log Entries
The Cybil database is used to store informational and error type data while the Cybil software is in use. See the section, ‘6.2 Viewing the Message Log’ for additional information. This command can remove all records from the ‘Log’ database up to a specific data or a specific time period in the past from the current date. This is a password-protected feature and would typically be used only to reduce the size of the log file.
2.3.1.5 Clear All Fill Records
This command will remove all records from the Cylinder Filling Database. This is a password-protected feature and would typically be used only during the commissioning of a cylinder filling plant.
2.3.1.6 Print Log Entries
This command allows for the printing of Log Entry Data. Log entries can be selected for printing between a user selectable date range.
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2.3.1.7 Exit
Exits the Cybil program. No cylinder filling activity is recording after exiting from the Cybil program.
2.3.2 Tools
2.3.2.1 Preferences / Setup
Selecting the Preferences / Setup Menu enables configuration of a number of program settings. See section, ‘3 Installing and Configuring the Cybil Software’ for details. This menu function is password protected with the Administrator password.
2.3.2.2 Change Administrator Password
The ‘Administrator’ password restricts access to functions normally performed by a plant supervisor or manager. The default Administrator password is ‘cybiladmin’.
See the section, 3.2.2 Configuring Password Protection, for instructions on setting up passwords.
2.3.2.3 Change Supervisor Password
The ‘Supervisor’ password restricts access to functions normally performed by a maintenance or installation technician. The default Supervisor password is ‘cybilsuper’.
See the section, 3.2.2 Configuring Password Protection, for instructions on setting up passwords.
2.3.3 Window
2.3.3.1 New Statistics Window
Opens a new Production Statistics window. It is possible to display multiple views of the database by opening a new window and configuring specific selection criteria for the data to be displayed. For details on selecting and displaying summary statistics, see the section, ‘4.3 Viewing and Printing Summary Statistics’.
2.3.3.2 New Graph Window
Opens a new Production Graph window. It is possible to display multiple views of the database by opening a new window and configuring specific selection criteria for the data to be displayed. See the section, ‘4.4 Viewing and Printing Real Time or Historic Graphics’ for details on using real time graphics.
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2.3.3.3 Reports Window
Performs the same function as the Reports icon, that is, it opens the Generate Report window.
2.3.3.4 Browse Fill Records Window
Performs the same function as the Browse icon, that is, it opens the Browse Database window.
2.3.4 Help
2.3.4.1 About
Displays the software version of Cybil. To collapse this window, click anywhere on the window.
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3 Installing and Configuring the Cybil Software
3.1 Installing the Cybil Software The Kosel Industries Cybil Software is supplied on CD-ROM.
If the computer is configured for ‘autorun’, Internet Explorer will start as soon as you load the CD-ROM into the drive and a help file will open with instructions on how to install or upgrade the program. If not, then select and open (double click) the file readme.txt in Windows Explorer.
Follow the instructions on the screen.
It is important that you close all other program applications before installing the Cybil Software.
When the installation is complete, you will notice that a ‘Cybil v3FS’ menu item has been created in the ‘Programs’ menu on the Start bar.
3.2 Configuring the Cybil Software
3.2.1 Setting up Communications with the Floor Scales
The Cybil software must be configured to use the correct serial communication link between the Cybil software PC and the Floor Scales. To set the Communication Port number, select ‘Preferences / set-up…’ from the Tools menu. Then enter the Administrator Password and press ‘OK’. The following window will open:
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Enter the applicable communications port number beside the text, ‘Communications Port’. Do not adjust either of the ‘Communications Timeout’ settings.
To configure communications with each Floor Scale, click on the ‘Floor Scales Setup’ tab at the top of the window.
First select the filling station display type. Either select the tick box beside ‘AS670’ for the AS675 or AS675CA filling station models or ‘AS670LC’ for the AS675LC or AS675FS filling station model.
To add a floor scale to the configuration, press the ‘Add’ button. The controller numbers entered in this window must agree with those set up in the floor scales. User defined text may be entered into the Description field for each floor scale. To adjust the controller number or change the associated floor scale text description, press the ‘Properties’ button.
The following window will appear:
Enter the Controller ID number and Floor Scale Description in the boxes to the right, then press ‘OK’. To close the ‘Preferences / Setup window, press OK again.
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3.2.2 Configuring Password Protection
Certain functions of the Cybil program are password protected.
There are two levels of protection depending on the role of the person operating the software. The ‘Supervisor’ password restricts access to functions normally performed by a plant supervisor or manager and the Administrator password restricts access to functions normally performed by a maintenance or installation technician.
Whether or not certain windows are Supervisor password protected can be selected in the Preferences / Setup window. These windows include any window where it is possible to view or print data and are indicated in the following table:
Password Protected Functions
Supervisor
Adm
inistrator
User Settable
• Archive Current Fill Records x x • Clear All Fill Records x • Clear Log Entries x • Lock or Unlock Floor Scale Station x x • Open Browse Transactions Window x x x • Open Control & Status Window x x x • Open Graph Window x x x • Open Previous Archive x x x • Open Reports Window x x x • Open Statistics Window x x x • Preferences / Setup x • Print Log Entries x x x
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3.2.2.1 Setting the Administrator Password
To set the Administrator password, select ‘Change Administrator Password’ from the ‘Tools’ menu. The following window will open:
Enter the existing Administrator password in the top text window. (The default Administrator password is ‘cybiladmin’.) Then enter the new password in both the middle and bottom text windows and press ‘OK’.
3.2.2.2 Setting the Supervisor Password
To set the Supervisor password, select ‘Change Supervisor Password’ from the ‘Tools’ menu. The following window will open:
Enter the existing Supervisor password in the top text window.
(The default Supervisor password is ‘cybilsuper’.) Then enter the new password in both the middle and bottom text windows and press ‘OK’.
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3.2.2.3 Selecting Supervisor Password Protection for Viewing and Printing Data Windows.
To select password protection for access to any data windows, select ‘Preferences / set-up…’ from the Tools menu then enter the Administrator Password and press ‘OK’. Select the ‘Authorisation’ tab, and the following window will open:
To select password protection for a specific window, click on the selection box beside the appropriate description, and then press ‘OK’.
3.2.3 Setting Statistics Window Fill Tolerances
The Fills section of the Statistics window indicates the total number of cylinders that have been Overfilled or Under-filled greater than or less than the nominal gas capacity by a pre-set amount. The Overfill and Underfill thresholds can be set in 100 gram increments from 0 through to 5000 grams.
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To set the Overfill and Underfill thresholds, select ‘Preferences / set-up…’ from the Tools menu, then enter the Administrator Password and press ‘OK’. Then click on the ‘Fill Tolerances’ tab. Enter the desired weight for both thresholds, and then press ‘OK’.
The LPG section of the Statistics window indicates the amount of LPG that has been Overfilled or Under-filled greater than or less than the nominal gas capacity by a pre-set amount. The Overfilled and Underfilled Gas thresholds can be set in 100 gram increments from 0 through to 5000 grams.
To set the Overfilled and Underfilled Gas thresholds, select ‘Preferences / set-up…’ from the Tools menu, then enter the Administrator Password and press ‘OK’. Then click on the ‘Fill Tolerances’ tab. Enter the desired weight for both thresholds, and then press ‘OK’.
3.2.4 Setting up Operator ID (PIN) Numbers
For auditing and security, the Floor Scale Display can be configured to require the entry of an ID number before cylinder filling operations. Up to 9 ID numbers can be set up and stored in each Floor Scale Display. Normally these ID numbers will be the set the same in each floor scale. During cylinder filling operations, the ID number is stored in the cylinder filling database.
The Cybil software can be configured to have alphanumeric descriptions associated with up to 9 ID numbers.
The ID numbers must be 4 digits between 1000 and 9999 and cannot contain any alpha characters. The ID numbers set up in the Cybil software program must match the ID numbers set up in the floor scales. The alphanumeric description may be up to 50 characters in length, but please note that a long description will reduce the amount of data that can be fit in the width of a report.
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To edit an Operator ID (PIN) Number, select ‘Preferences / set-up…’ from the Tools menu. Then enter the Administrator Password and press ‘OK’. Then click on the ‘Operator PIN Setup’ tab and the following window will appear:
To edit an Operator ID Number, select the ID number, and then select ‘Properties’. Then edit the description or change the Operator ID number as required to match those set up in the floor scales. Press ‘OK’ to accept the modifications, then ‘OK’ again to close the ‘Preferences / Setup’ window.
3.2.5 Configuring Automatic Archiving
With automatic archiving, you can configure the software to automatically archive at a regular (settable) time interval or archive all data that is older than a settable time period.
To configure automatic archiving:
1. Select ‘Preferences / set-up…’ from the Tools menu. Then enter the Administrator Password and press ‘OK’. Select the Preferences Tab, then select the check box beside the text, ‘Automatic Archiving’.
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2. To set the period between archives, enter the time setting into the two boxes beside the text, ‘Archive Every’. Enter a whole number into the left box and select the time period of, months, weeks, days or hours from the right hand pull down menu. See the following example for a setting of ‘3 months’:
3. To set the date of the first archive, enter the date and time beside, ‘From’. The next automatic archive will occur after the time period set in the previous step and is displayed at the bottom of the Automatic Archive settings window.
4. Enter the name of the archive beside the text ‘Folder’ and select the directory location by pressing the symbol, ….
5. Press ‘OK’ to activate automatic archiving.
3.2.6 Configuring Product Number Descriptions
Up to 10 product numbers can be entered in a floor scale. This feature can be used to uniquely identify a specific mix of LPG or for some other purpose. The product number is stored in the Cybil Software database with every cylinder filled. An alphanumeric description can be associated with each product number, which will be printed in reports instead of the product number.
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To associate an alphanumeric description with a product number, select ‘Preferences / set-up…’ from the Tools menu. Then enter the Administrator Password and press ‘OK’. Then click on the ‘Product Type Setup’ tab and the following window will appear:
Click on the Product number to be changed, then click on the ‘Properties’ button. Enter the new Product Number description, then press ‘OK’. To close the ‘Preferences / Setup window, press ‘OK’ again.
3.2.7 Editing the Site Identification Description
The Site Identification Description appears on printed reports and is used to uniquely identify a cylinder filling site in the case of multiple sites.
To set the Site Identification Description, select ‘Preferences / set-up…’ from the Tools menu. Then enter the Administrator Password and press ‘OK’. Select the Preferences tab, then enter the Site Identification Description in the top window and press ‘OK’.
3.2.7 Logging Diagnostic Data
When enabled, this feature causes extra data to be stored in the Log file for the diagnosis of fault conditions. This feature should normally be turned off, since it uses a considerable amount of extra hard disk space and should be used with the supervision of a qualified technician.
To turn on this feature, select ‘Preferences / set-up…’ from the Tools menu. Then enter the Administrator Password and press ‘OK’. Select the Preferences tab, then select the tick box beside ‘Log Diagnostic Data’ and press ‘OK’.
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3.2.8 Enabling Remote Access to Cybil3FS from Internet Explorer
Cylinder filling Statistics and Reports can be configured and viewed remotely from a networked PC running Microsoft Internet Explorer 4.0 or later. The Statistics and Reports can be viewed by multiple users.
When enabled, the Cybil3FS program becomes an HTTP server on installed PC. To enable remote web browser access, select ‘Preferences / set-up…’ from the Tools menu. Then enter the Administrator Password and press ‘OK’. Then click on the ‘Web Server’ tab and the following window will appear:
Select the tick box under the text ‘Web Server’ and beside the text ‘Enabled’.
Remote web browser access is protected from access by unauthorised users with the requirement that any user must enter a User Name and Password before getting access to any data.
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To add remote users, press the ‘Add’ button, select the new entry with the mouse, then press the ‘Properties’ button. The following window will open:
Enter the new User Name in the top box, and the password in the middle and bottom boxes. The user name may be up to 7 characters long and the password a minimum of 4 characters and up to 7 characters long.
To remove a user, select the user with the mouse, then press the ‘Remove’ button.
See section ‘5.9 Using Remote Access to Cybil3FS from Internet Explorer’ for more information.
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4 Viewing and Managing Filling System Data
The operator entered cylinder data, residual and dispensed gas weights are recorded along with other data in the cylinder filling database. The Cybil Software can be used to extract, summarise, format, view, print and export productivity and filling accuracy data from the database, based on user defined selection criteria. The logged data from filling operations can be viewed, printed and exported in a variety of formats including:
Summary Statistics, Current and Historic, Totals and Averages • Cylinder Filling Production • System Filling Errors • LPG Production
Real Time and Historic Graphics Time Phased Productivity Graph Filling Deviation Graphs
• Absolute Filling Deviations • Underfill / Overfill Deviations
Reports • Detail of each cylinder processed. Grouped and sorted by
user defined criteria with user selectable totals • Individual or Combined Filling Deviation reports by
filling station • Numeric or Graphic versions of the above
The data can be ‘filtered’ so that the user has full control over what data is extracted from the database. The ‘filter’ criteria can be saved to ‘Presets’ to create flexible, user defined standard views or reports. Once the view or report is set up it can be easily recalled, for viewing or printing. For details on using Filters and Presets, see the following section. Individual cylinder fills can be viewed directly by opening the ‘Browse’ window. The data presented can also be filtered and sorted by selecting the individual field name and selecting the applicable menu function. The filtered data can also be ‘Exported’ to a delimited file for further analysis or processing in another software application.
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The stored data can be archived from the database and the archived data can be reported if required and accessed using all views and reports. The database can also be copied to a user selectable directory for data backup.
4.1 Using Data Filters To modify the filter for a view or report, select the ‘Filter’ button. In the Production Statistics and Graph windows this button is called ‘Filter’ and in the Reports window, the button is shown as ‘Period & Filter’.
After the Filter button is pressed, the ‘Period / Filter’ window is opened with the following controls:
Period Type - This field can be set to one of the following settings for data to be extracted from the database including:
From - Until - Selects a time period specified by the From and Until settings listed below.
•
•
•
•
•
•
•
From - Until Now - Selects a time period from the start time specified in the From setting below, until the current time. When this setting is selected, the Until field cannot be modified and shows the current date and time.
Month From, Week From, Day From, Hour From, Minute From - These settings select a fixed time of one month, week, day, hour or minute starting from the From date.
This Hour - Selects data from the start of the hour unit the current time.
Today - Selects data for the current day, from the time specified in the From field, to the current time.
This Week - Selects data starting from the previous Monday through to the current day and time.
This Month - Selects data starting on the first day of the month from the time specified in the From field, to the current date and time.
From - The starting date and time for data to be extracted from the database.
Until - The ending date and time for data to be extracted from the database. See above note for ‘From - Until Now’ setting.
Graph Type See the section ‘4.4 Viewing and Printing Real Time or Historic Graphics’ for a description of these settings which are only included in the Graph Filter window.
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Floor Scale - The number of the floor scale for data to be extracted from the database. The number can be set from 1 to 99 and can also be set to All, to select data for all floor scales with data in the database.
Nominal (kg) - The Nominal Capacity for data to be extracted from the database.
Product Type - The Product Number for data to be extracted from the database.
Operator - The Operator ID Number for a particular operator.
Fill Deviation - the difference between the Nominal (Target) Gas Capacity and the measured gas weight on the filling station at the end of the fill. This Filter is only available on the Reports window.
Filling Error - Indicates the occurrence of an error from a filling station. (Either a carousel filling station or floor scale.) These error messages are defined in the AS675 Operator Manual (part number, MAN-80424). This Filter is only available on the Reports window.
To change one of the above selection criteria, click on the pull down or scroll bar to the right of the desired field. To accept and recalculate based on the new criteria, click on OK.
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4.2 Using Presets To eliminate the task of setting up the filter criteria each time, the current selection criteria can be assigned to a Preset.
4.2.1 To save a Preset Select the ‘Preset’ button, then select ‘Save New Preset as’, then enter the name of the Preset using any alphanumeric characters.
4.2.2 To recall a Preset Select the ‘Preset’ button, then select the name of the previously saved Preset. If any further changes are made to the filter criteria, the Preset must be saved again to record the changes.
4.2.3 To remove a Preset Select the Preset to be removed. Select the ‘Preset’ button, then ‘Remove this Preset’ from the menu, the press ‘OK’ when prompted. The Presets for the Summary Statistics, Production Graphs and Reports must be set separately.
4.2.4 Importing and Exporting Presets An additional feature allows the exchange of Presets with other users of the Cybil software. This also provides the capability to use standardised reports that may be supplied by Kosel Industries in future. Three separate files are imported or exported for each of the Summary Statistics Presets, Production Graphs Presets or Reports Presets. Each type of file uses a different file extension: Production Statistics Presets- filename.csp Production Graphs Presets - filename.cgp Reports Presets - filename.crp To import a Preset file: 1. Select the Preset button. 2. Select import Presets from the menu. 3. Select the directory and file to import, then press ‘OK’. To export a Preset file: 1. Select the Preset button. 2. Select export Presets from the menu. 3. Select the directory to export to 4. Enter the name of the Preset file (without a file extension), then
press ‘OK’.
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4.3 Viewing and Printing Summary Statistics To view the Production Statistics window, select the Statistics icon on the main menu tool bar. When initially opened, the lower half of the ‘Production Statistics’ window shows a summary of cylinder and LPG throughput, and filling errors.
To show more detail in the Production Statistics window, press the ‘+ Fills’ and the ‘+ LPG’ buttons.
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The display format of the ‘LPG’ summary data can be modified by clicking on the ‘Current Status’ box. A series of standard display formats are shown, and any one can be selected with the mouse.
4.3.1 Viewing Processed Cylinders and LPG
To view the total number of processed, overfilled and underfilled cylinders, click on the ‘+ Fills’ button.
To view the residual, dispensed and total amount of LPG, click on the ‘+ LPG’ button.
The data presented depends on the ‘Period & Filter’ settings selected, which are displayed to the right of the Filter button. See the sections, ‘4.1 Using Data Filters’ and ‘4.2 Using Presets’ for instructions on setting the ‘Period & Filter’ criteria.
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The average rate of production is also displayed to the right of the window along with a rate unit. To select a different unit click on the current unit with your mouse.
The ‘Fills’ rate unit can be set to any of the following settings by clicking on the unit and selecting the appropriate unit from the menu.
Per Mth Cylinders per Month Per Wk Cylinders per Week Per Day Cylinders per Day Per Hr Cylinders per Hour Per Min Cylinders per Minute
The average production quantity for Total, Dispensed and Residual Gas is also displayed to the right of the window along with a unit. The unit can be set to:
kg/Cyl Kilograms per Cylinder kg/Mth Kilograms per Month kg/Wk Kilograms per Week kg/Day Kilograms per Day kg/Hr Kilograms per Hour Kg/Min Kilograms per Minute
Alternatively, for either ‘Fills’ or ‘LPG’ the percentage of the total throughput can also be displayed by selecting the % unit.
To collapse either window, click on the ‘- Fills’ or ‘-LPG’ buttons. To print a report containing the displayed data, click on the ‘Tools’ button, then select Print.
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4.4 Viewing and Printing Real Time or Historic Graphics To view the Production Graph window, select the Graph icon on the main menu tool bar.
Three types of productivity graphs can be viewed and printed.
Productivity Total - The total number of cylinders processed.
Deviations Absolute - A Histogram showing absolute filling deviations. (The difference between the target Nominal Gas Capacity and the actual filled gas weight.)
Deviations Under/Over - A Histogram showing positive and negative filling deviations. (The difference between the target Nominal Gas Capacity and the actual filled gas weight.)
Depending on the Filter criteria selected, the user can display a line or bar chart of historical or current data.
Historical - Historical summarises data and displays it in time intervals specified in the For setting starting from the date and time specified in the From setting. The For setting can be displayed in the units of Minutes, Hours, Days or Weeks.
Current - ‘Current’ summarises data and displays it in time intervals specified in the Last setting starting until current date and time specified in the Until setting. The Last setting can be displayed in the units of Minutes, Hours, Days or Weeks.
Bar or Line - Displays data as a bar chart or line chart.
The window to the right of the Filter button, indicates the current productivity criteria. The historical data can be summarised and displayed for settable time intervals from a selectable date.
See the section, ‘4.1 Using Data Filters’ for details on setting up the Carousel, Station, Nominal and Operator filter fields.
To print the displayed graph, select the ‘Print’ option from the ‘Tools’ menu.
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4.4.1 Viewing and Printing Time Phased Productivity Graphs (Production vs. Time)
To view the total production throughput for a specific floor scale over a specific time period, using a Bar Graph format do the following steps:
1. Select the Graph icon. The following window will open:
2. Select the ‘Filter’ button to open the filter window.
3. Select the ‘Productivity (Total)’ option from ‘Graph Type’ 'drop down' menu.
4. Select the ‘Bar’ type of graph from the drop down list at the right.
5. Select the time range for each bar code column. i.e. to display 5 one hour columns in the graph starting from say 15/08/00, 12:20h, enter ‘5 hours’ from ‘15/08/00 12:20:00’.
6. Select any other filter criteria such as the Floor Scale number, (say 2 in this case). This would appear as follows:
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7. Press ‘OK’ to accept the filter settings and view the graph.
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4.4.2 Viewing and Printing Filling Deviation Graphs
Two types of Filling Deviation Graphs can be viewed and printed including, Absolute Filling Deviations and Underfill / Overfill Deviations. The graphs are defined as follows:
Absolute Filling Deviations - The total number of cylinders filled within the following absolute error bands:
Filling Error (grams) From To
0 < +/- 100 +/- 100 < +/- 200 +/- 200 < +/- 300 +/- 300 < +/- 400 +/- 400 < +/- 500 +/- 500 < +/- 600 +/- 600 < +/- 700
> +/- 700
Underfill / Overfill Deviations - The total number of cylinders filled within the following error bands:
Filling Error (grams) From To
< - 300 - 200 < - 300 - 100 < - 200
0 < + 100 + 100 < + 200 + 200 < + 300
> + 300
To view Underfill / Overfill Deviations, follow the steps detailed in the previous section, except select ‘Deviations Under / Over’ from the ‘Graph Type’ pull down menu.
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4.5 Printing Reports To open the Generate Reports window, click on the ‘Reports’ icon then click on the ‘+ Group’, ‘+ Detail’ and ‘+Options’ buttons.
This window is used to select the desired data and report format and is described in the following sections.
4.5.1 Using the Period & Filter and Preset Sections Using the ‘Period & Filter’ button, the data can be ‘filtered’ so that the user has full control over the what data is extracted from the database. Once the report is configured, the ‘filter’ criteria can be saved by selecting the ‘Preset’ button to create flexible, user defined standard reports that can be easily recalled for printing. For details on using Filters and Presets, see the sections, ‘4.1 Using Data Filters’ and ‘4.2 Using Presets’.
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4.5.2 Using the Group Section The Group section is used to select data for grouping with subtotals. For example, if you need subtotals for each filling station operator, choose Operator Name as the Primary Group. If you need additional subtotals, for example, by cylinder size, you would select Nominal Capacity as the Secondary Group. If ‘Data / Time’ is selected as a Primary or Secondary Group, an additional window appears allowing the selection a specific period for the groups. If ‘Fill Deviation’ is selected as a Primary or Secondary Group, an additional window appears allowing the selection of the filling deviation amount for the groups.
4.5.3 Using the Detail Section The Detail section allows for the selection and display of data from individual cylinder fills. To select a detail field, click on the red ‘X’ under the Detail heading beside the required field. The ‘X’ will change to a ‘4’ and another ‘X’ will appear under the ‘Sort’ heading. To sort on this field click on the ‘X’ under sort. If more than one field is selected for sorting, the first field selected will sort first and the last field selected will sort last.
4.5.4 Using the Options Section The Options Section allows for the selection and display of grand totals, special fill deviation data and controls some page layout functions. To select totals for Residual and Dispensed LPG, click on the red ‘X’ beside the required data. To select total fills grouped by fill deviation, click on the red ‘X’ beside the text ‘Total Fill Deviations’. Another window will come into focus, allowing the entry of the number of fill deviation ‘buckets’ and the size of each ‘bucket’, in grams. For example, selecting 7 ‘buckets’ with a deviation size of 100 grams would calculate the number of cylinders filled between the following deviation ranges (in grams):
Under -200 -200 to -101 -100 to -1 0 to 99 100 to 199 200 to 299 Over 299
Where Fill Deviation Totals are printed in graphic form, and it is necessary to group based on some other data such as ‘Station Number’, the ‘Combine Deviation Graphs’ option prints the results for each group on a single graph.
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When selected, the ‘Print Report Summary Page’ option, causes the Report Period & Filter settings to be printed on the first page of the report.
4.5.5 Deciding on a report type To configure a report, you must decide whether it is to be a summary (totals) or detail type report. Only summary report data can be viewed graphically. The two types are shown below for comparison. Summary Report
Detail Report
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It is also possible to view and print the summary report graphically as shown in the following diagram: Summary Graph
The procedure for printing a Summary Graph is the same as printing a Summary Report, except for the final step. Instead of selecting, Tools - Preview Report, select Tools - Preview Graph.
4.5.6 Configuring and Printing a Summary Type Report
1. Select the Period & Filter Settings
2. Select a Primary Group from one of the following: • Date / Time
(Enter time period for the groups to the right of the Date / Time field.)
• Floor Scale Number • Operator Name • Nominal Gas Capacity • Fill Deviation
(Enter group resolution to the right of the Fill Deviation field. This can be 50, 100, 150 or 200 grams)
• Filling Error Number
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3. Select a Secondary Group, if required.
4. Select other options, if required • Total Dispensed Gas Weight - Same as above, but for
dispensed LPG. • Total Residual Weight - Same as above, but for Residual
LPG. • Total Fill Deviations - Selecting this option creates fill
deviation groups and corresponding cylinder totals based on a selectable fill deviation group. Enter the total of number groups (3 to 11) and the group range (50, 100, 150 or 200 grams) below the Fill Deviation field. For example, if 3 and 50 were selected, 3 columns would be displayed, each with a resolution of 50 grams. A graph type example using these parameters follows:
• If printing a summary type graph, select the number of
graphs to print per page. • If printing 'Fill Deviations', and you have selected groups
(for example, groups by filling station), and you would like to show line graphs for all groups on an single chart, select the Combine Deviation Graphs option.
5. If you need to select a different printer or page type, select Printer Setup, then modify the printer settings as required.
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6. To print a number format report, select Preview Report, then select ‘Print’ from the top of the Print Preview window.
7. To print a graphic format report, select Preview Graph, then select ‘Print’ from the top of the Print Preview window.
8. If you are likely to use this report configuration again, save the report configuration as a report Preset. (Select the ‘Preset’ button on the Generate Report window, then select ‘Save New Preset As….’, then enter a Preset name and select OK.
4.5.7 Configuring and Printing a Detail Type Report
1. Configure any applicable settings as described steps 1 to 4 in the previous section, ‘4.5.6 Configuring and Printing a Summary Type Report’. (The settings for Period and Filter, Primary and Secondary Group and Options are also applicable to ‘Detail’ type reports.)
2. Select the individual fields that you would like printed on the report by clicking on the ‘X’ under Detail. When selected, the ‘X’ will change to a ‘4’. Clicking again on a selected detail field will de-select that field. You must consider the available width on the printer paper when deciding on the number of fields to include with your detail report. If too many fields are selected and the resulting report will be too wide for the selected printer and paper size, a warning will appear when the Preview Report button is pressed.
3. Select the sort order for the fields selected in 2. Clicking in the ‘X’ below ‘Sort’ will indicate a number 1. To select additional fields for sorting, clicking on the ‘X’ below ‘Sort’ for the applicable field. Clicking again on a selected sort field will de-select that field.
4. To print the report, select Preview Report, then select ‘Print’ from the top of the Print Preview window.
4.5.8 Exporting Reports in HTML file format
Exporting to HTML format enables viewing and printing of reports at a remote location using a Web Browser. The files generated when using the Export HTML function may be transferred electronically to a remote location, potentially by e-mail.
Because of the nature of HTML format files, if the report only contains text, it will be saved to a single file. If the report contains graphics, each graphic will be saved as a separate file. To view or print a report with graphics all files generated by the report must be located in the same directory.
The Cybil software has been tested with both Netscape Navigator and Microsoft Internet Explorer.
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To export a report or graph in HTML format, set up the report content, then select either Preview Report or Preview Graph from the Tools button on the Reports window. When the Preview window opens, click on the text ‘Export HTML’ and the following window will open:
To select the destination directory, click on the ‘ ’ button, then browse for the destination directory and press ‘OK’.
To view the report in a browser, select the ‘View in Browser’ check box. The default browser is set up as Microsoft Internet Explorer. If you need to use a different browser, enter the path to the browser program file in the bottom window.
To export the Report press ‘OK’.
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4.6 Viewing (Browsing) the Cylinder filling Database To open the Browse window, select the Browse icon on the main menu. To move from record to record use the navigation controls, also at the lower left corner of the Browse window. You can use the scroll controls to view additional fields and other records in the database. The following picture identifies the navigation controls.
If an Archive is open, to select the ‘Live’ database, select ‘Current’ from the lower left corner of the Browse window. The value beside the text, ‘Number of Records:’ indicates the total number of records in the database or, if a Filter is being used, the ‘Filtered’ records. See the following section for details on using the Browse Filter. Selecting ‘Reset All’ in the Browse window removes any filters or sorted fields and displays all records in the database. (For details on sorting fields, see later in this section.)
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4.6.1 Using the Browse Filter To filter the database, click on the applicable field name. For example, click on the text ‘StationNo’ at the top of the window.
From the menu that appears, select ‘Filter’ to open the Filter window.
As shown above, to limit (filter) the displayed records to a particular value, in this case station 19, select the box beside ‘Filtered’, then select the control beside ‘Specific’, then enter the number 19 in the text box. To limit the displayed records to a range of values, select the ‘Range’ control, then enter the minimum and maximum values in the top and bottom text boxes respectively.
4.6.2 Sorting a Field in the Browse window. To sort a database field in the Browse window, click on the applicable field name. For example, click on the text ‘StationNo’ at the top of the window. From the menu that appears, select either ‘Sort Ascending’ or ‘Sort Descending’.
4.6.3 Viewing Archived Data Cylinder filling records can be removed from the database by archiving. These records can be viewed using the Browse window. To view an archive, first the archive must be opened. To open an archive, select ‘Open Previous Archive…’ from the File menu. Then find the directory and select the archive file, and select Open. This will open the archive. Then select the archive using the pull down menu at the bottom left corner of the Browse window. To go back to the live database, select ‘Current’ from the pull down menu.
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4.6.4 Exporting Data Data from the current database or an opened archive can be ‘Exported’ as a comma delimited file for use in other software applications. To export data: 1. Select the ‘Current Database’ or an opened archive using the
pull down menu at the bottom left of the Browse window. 2. Select ‘Export’ from the Browse window. 3. Select the required fields for export from the following window
by selecting the appropriate check box.
4. Select the ‘Export’ button. 5. Another window will open to allow the entry of a filename and
the selection of directory location. Enter these as required. 6. Press the ‘Save’ button to export the data.
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4.7 Archiving Data from the Database Over a period of time, the main data table may become very large. When this occurs, old data that is no longer required, can be deleted or cleared. Data can be archived from the Cybil database either manually or automatically, based on predefined automatic archive settings.
Because either manual and automatic archiving can delete all or portions of the database, it is password protected. See the Cybil Installation manual for details on the set-up of passwords.
To manually archive data:
1. Click on ‘Archive Current Fill Records…’ in the ‘File’ menu. 2. If you need to archive data up to a particular date, select the
control point beside the date and time box (top of ‘Archive Fill Records Up To’ section), then enter the cut-off date and time. If you need to archive data up to a pre-set time period in the past, select the button beside ‘n’ ‘period’ ago and enter a whole number in the left box and select the time period of either months, weeks, days or hours in the right hand pull down menu. If you need to archive all data, select the control point beside the text, ‘Now’ (bottom of ‘Archive Fill Records Up To’ section).
3. If you need to permanently clear (delete) all selected records after archiving, select the control box beside ‘Clear archived fill records from the current database’. If you want to copy the live database to another directory location, deselect the control box.
4. If desired, enter any comment to describe the archive. 5. Enter the name of the archive beside ‘File Name’ or select the
directory location by selecting the symbol, ….
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6. Press Ok. After archiving, all selected records will either be Permanently Cleared (deleted) or copied to another directory.
Warning
We recommend that the database be backed up before clearing any part it with the archive function. Please refer to the section ‘4.8 Backing up the Database, Archives and Configuration Settings’ for instructions on backing up the cylinder filling database.
See the section 3.2.5 Configuring Automatic Archiving for details on setting up Automatic Archiving.
4.8 Backing up the Database, Archives and Configuration Settings
As with all computer systems, the Cybil database should be regularly backed up in case of computer malfunction.
The data and program configuration files are stored in the directory:
‘\PROGRAM FILES\KOSEL INDUSTRIES\CYBIL v3FS\’
All files in this directory, with the exception of the main program file, ‘Cybil.exe’, must be backed up to a secure storage device such as a tape drive. The back up tape should be stored in a secure location, environmentally controlled location.
We also recommend a UPS or power conditioner for the office PC to protect against power surges or brownouts.
Note:
If archives have been created, the archived data must also be backed up to a secure data storage media. The archived data is stored in a files with the file extension ‘c3a’. The archive directory is set when the file is archived.
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4.9 Using Internet Explorer for Remote Access to Cybil3FS
Cylinder filling data can be viewed remotely by users from a networked PC running Microsoft Internet Explorer 4.0 or later. The data can be viewed as summary ‘Statistics’ or detailed ‘Reports’ on browser page and can be configured remotely. The functionality available for remote browser access is the same as that available for the viewing and printing of Statistics and Reports locally using the Cybil database Server Program. See the following sections for details on using ‘Statistics’ and ‘Reports’ locally:
4.1 Using Data Filters 4.2 Using Presets 4.3 Viewing and Printing Summary Statistics 4.5 Printing Reports
To enable remote web browser access on the Cybil3FS application and set-up security access for individual users, see the section, ‘3.2.8 Enabling Remote Access to Cybil3FS from Internet Explorer’ for details.
Note: You must have the TCP/IP protocol installed on your network on both the Server and Remote PC to use remote web browser access to Cybil3FS.
4.9.1 Using Dial-up Networking to Connect to the Cybil Server Program
A network connection can be established either via a local Intranet, the Internet, or using Dial-up Networking. Using Windows 98 Second Edition, it is possible to configure a Windows 98 PC to accept modem connections from a remote PC and establish a network connection between a server PC and a remote PC using two modems.
To enable remote dial-up networking, the server PC, (the PC that will be running Cybil3FS), will need to have the Windows 98 Dial-up Server component installed. To do this, open the Windows Control Panel, select the Windows Setup tab, and click on Communications. Then click on the ‘Details’ button, select the check box beside Dial-up Server, and press OK. If the feature was not previously installed, you may be asked to insert the Windows 98 installation disk. If so, follow the instructions given by Windows to complete the installation process.
Once you have installed the ‘Dial up server’ component, you need to enable it on the server PC. To do this, open up Dial up Networking and select the menu setting, ‘Connections ... Dial-up Server’. Select ‘Allow Caller Access’ and a password, if desired. Then select ‘Server Types’, and select ‘PPP: Internet ... etc’. for the type of Dial-Up Server.
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The Server PC is now ready to receive a call from the remote PC.
On the remote PC, set up a new connection in the Dial-up Networking window. Use ‘PPP: Internet ... etc’. for the type of Dial-Up Server, and ensure that TCP/IP is selected as an ‘Allowable Protocol’. Also, check that ‘Server Assigned’ IP address is selected, in the ‘TCP/IP Settings’ section.
You are now ready to dial in from the remote PC.
Similar functionality is available using Windows NT4.0 and Windows 2000. Please contact you systems administrator for further assistance. Windows 95 does not support remote dial-up networking.
4.9.2 Configuring Internet Options for Internet Explorer
Cookies and scripting must be enabled before Internet Explorer can be used to access the Cybil database server program. To adjust these settings, open ‘Internet Options’ in the Windows Control Panel and select the Security Tab. If a computer name is used to point Internet Explorer to Cybil, select the local Intranet icon, and then select ‘Custom Level’. Scroll through the security settings to find then enable the following settings:
1. Allow cookies that are stored on your computer. 2. Allow ‘Active Scripting’.
Alternatively, if an ‘IP’ address, (ie 192.168.100.61) is used to point Internet Explorer to Cybil, select the Internet icon, then select ‘Custom Level’ and check the above settings.
Also, if there is a firewall or proxy server between the remote web browser and the Cybil database and Server application, ensure that TCP port 80 is set to allow bi-directional communications.
Please note that if the Cybil Server and Database program is running on a network, it will be exposed to the same security risks as any other server on a network such as denial of service attacks and similar ‘Hacking’ type activities and as such, any security risks should be considered and minimised.
Finally, select an Internet Explorer font that is small enough to ensure that wherever possible, associated data is presented on a single line. The best options include the ‘Smaller’ and ‘Smallest’ font sizes. To select the font chose the ‘View’ – ‘Font Size’ command from the Internet Explorer menu.
4.9.3 Finding the Cybil Database Server and Logging in
The database is protected from unauthorised access with user name and password security. Any user must enter a User Name and Password to get access to the data. See the section, ‘3.2.8 Enabling Remote Access to Cybil3FS from Internet Explorer’ for instructions on setting the Cybil3FS security settings.
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To locate the Cybil3FS database server, enter either the IP address or the network workstation name in the address field of Internet Explorer. Once the web server is located, the Cybil3FS welcome page will be displayed. You can use the ‘Network Neighbourhood’ explorer to confirm the network name of the Cybil server PC or contact your IT manager for assistance.
To log in, enter one of the user names and associated password as previously set when configuring the Web security settings in Cybil3FS.
Once a valid user name and password has been entered, a status page will appear which indicates all floor scales configured on the Cybil server along with the current operating status for each station.
The above example shows a site with a single floor scale with a status of ‘Ready’ and with no operator number selected.
See the sections, ‘2.2.1 Floor Scales’, and ‘3.2.4 Setting up Operator ID (PIN) Numbers’ for information on other possible status messages and on using operator ID numbers.
To Log Out and Log In again as a new user, select the ‘Sign Out’ icon at the top of the page:
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The data presented on this page is updated at an interval selected using the ‘Update Every’ field. Frequent updates can be annoying and increase network traffic, so select a value that is appropriate to your needs. The time under the text heading ‘Generated’, indicates the time of the last update.
To return to Floor Scales Status page at any time select the Floor Scales icon at the top of the page.
4.9.3 Configuring and Viewing Cylinder Filling Statistics
To view the Statistics page, select the Statistics Icon:
The Statistics page will open with the ‘Default’ preset selected and will display any data associated with the preset. Presets provide the capability to save and later recall ‘Statistics’ and ‘Reports’ configuration settings. See the section, ‘4.2 Using Presets’ for more information on using presets.
To edit the Default Statistics preset, select the ‘Edit’ button. The Default preset can be modified, but cannot be deleted. Separate presets are stored on the Cybil server for each user, so two different users can create a preset with the same name.
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To create a new preset, select the ‘New’ button. The ‘Cybil Statistics Preset Setup’ page will open:
Select the desired field for editing with the mouse by clicking in the field for text fields or selecting the down arrow for fields with selectable data.
Presets can consist of alphanumeric characters and spaces. Dates must be in the format, ‘dd mmm yyyy’ and times must be in the format, ‘hh:mm:ss’.
When selecting filters for the Floors Scale Number, Nominal Gas, Product Type or Operator, the available filter settings are determined by the stored content of the cylinder filling database. For example, if data from only floor scales 1 and 2 has been recorded in the database, then only the numbers 1 and 2 will appear in the filter pull down menu.
See the section, ‘4.1 Using Data Filters’ for information on selecting a Period Type, and the section ‘4.3.1 Viewing Processed Cylinders and LPG’ for information on ‘Fills Average Units’ and ‘LPG Average Units’.
After the desired preset data has been entered or selected, press the Save button to exit the ‘Cybil Statistics Preset Setup’ page and return to the ‘Cybil Statistics’ page to view the selected data.
The data will be updated at the interval selected by the ‘Update Every’ field. Select a different value if desired.
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Note:
If the new preset has the same settings as an existing preset, then the existing preset name will be overwritten with the new preset name.
To reset the displayed data to the previously saved preset, select the ‘Reset’ button. To stop editing of the selected preset and return to the Statistics page, select the ‘Cancel’ button.
The following is an example of a ‘Cybil Statistics’ page with data selected using the preset ‘Production summary’ set in the previous example.
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4.9.4 Configuring and Viewing Cylinder Filling Reports
To view the Reports page, select the Reports Icon.
The Reports page will open with the ‘Default’ preset selected and will display any data associated with the preset. Presets provide the capability to save and later recall ‘Statistics’ and ‘Reports’ configuration settings. See the section, ‘4.2 Using Presets’ for more information.
To edit the Default preset, select the ‘Edit’ button. The Default preset can be modified, but cannot be deleted. Separate presets are stored on the Cybil server for each user, so two different users can create a preset with the same name.
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To create a new preset, select the ‘New’ button. The ‘Cybil Reports Preset Setup’ page will open:
Select the desired field for editing with the mouse by clicking in the field for text fields, selecting a tick box, or selecting the down arrow for fields with selectable data.
Presets can consist of alphanumeric characters and spaces. Dates must be in the format, ‘dd mmm yyyy’ and times must be in the format, ‘hh:mm:ss’.
When selecting filters for the ‘Floors Scale Number’, ‘Nominal Gas’, ‘Product Type’ or ‘Operator’, the available filter settings are determined by the stored content of the cylinder filling database. For example if data from only floor scales 1 and 2 has been recorded in the database, then only the numbers 1 and 2 will appear in the filter pull down menu.
For information on selecting a Period Type and Filters, see the sections, ‘4.1 Using Data Filters’ and ‘4.5.1 Using the Period & Filter and Preset Sections’.
Also, for information on selecting groups report detail and options see the sections, ‘4.5.2 Using the Group Section’, ‘4.5.3 Using the Detail Section’, ‘4.5.4 Using the Options Section’ and ‘4.5.5 Deciding on a report type’.
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After the desired preset data has been entered or selected, press the Save button to exit the ‘Cybil Reports Preset Setup’ page and return to the ‘Cybil Reports’ page.
Note: If the new preset has the same settings as an existing preset, then the existing preset name will be overwritten with the new preset name.
To reset the displayed data to the data previously saved preset, select the ‘Reset’ button. To stop editing of the selected preset and return to the Reports page, select the ‘Cancel’ button.
To view the selected data as a report, select the View Report button. To view the selected data as a graph select the View Graph button.
The following is an example of a ‘Cybil Reports’ page with data selected using the preset ‘Production Report’ data set in the previous example.
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The following is an example of a ‘Cybil Graph’ page with data selected using the preset ‘Production Report’ data set in the previous example.
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5.0 Setting up the Filling Plant Equipment to work with Cybil Software
Two tasks must be undertaken before using the Cybil Software System including:
Installing and configuring the Floor Scales. The floor scale serial communication parameters must be set to the default rate of 9600 baud. The controller number in each floor scale must be different and must have a corresponding Controller ID in the Cybil software ‘Preferences / Setup’ window. If desired, User Totals and Product numbers can be set up in the floor scales and Cybil Software. For information on installing and configuring the floor scales see Model AS675 Installation, Setup, Calibration & Spare Parts Manual, part number MAN-80425 or Model AS675LC Installation and Operation Manual part number MAN-80639.
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• Installing communications cabling and the AS686 communications interface between the plant equipment and the PC running the Cybil Software. Please see the manual for the AS686 Communications Interface for information on installing the communications interface and data communications cabling for the Cybil PC, communications interface and floor scales.
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6.0 Trouble Shooting
6.1 Cylinder Filling Data Not Being Recorded by Cybil If Cybil is not recording cylinder filling data, please try the following steps:
• Open and check the Message Log for errors.
• Check that the floor scales and AS686 communications interface are powered.
• Check that the serial communications cable is securely connected to the correct PC serial port. This must agree with the Port setting in the ‘Preferences / Setup’ section of the Cybil software.
• Review the section, ‘5.0 Setting up the Filling Plant Equipment to work with Cybil Software’.
• Ensure no other software is trying to use the same serial communication port as the Cybil software.
If none of these steps work contact your local service agent.
6.2 Viewing the Message Log The message log records a variety of information about the Cybil software system which can be used to audit filling operations and trouble shoot system faults.
The log file records data in two categories ‘Info’ and ‘Error’. The ‘Info’ category data includes normal initialisation processes that during software start-up and would generally be used to identify potential problems with the database and data communications. The ‘Error’ category data includes events that occur as a result of problems with the floor scales.
The message log recorded in a separate database table. This table can be viewed and printed. The printed records can be limited to a specific date range.
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7 APPENDIX
7.1 Computer Specifications
Operating System Windows ’95,’98, ’2000 or Windows NT 4.0
Processor Equivalent to 500 Mhz, Pentium III, or better
Hard disk The database uses about: 1 Gigabyte per 2.5 Million recorded cylinder fills, + 6 Megabytes required for program files, + 4 to 6 Megabytes required for log files, + Extra capacity for the possible retrieval of archived data. Although a 14 to 18 Gigabyte hard disk should provide plenty of database space for most applications, it is possible to run the Cybil3FS software with a much smaller capacity hard drive. For example, if your plant fills 300,000 cylinders per month and you need to keep 2 months of data in the current database and 10 months in the archive database on the same hard drive, you would need a minimum of: 1 Gigabyte x 2.5 / 3.6 + 6 Megabytes + 6 Megabytes = 706 Megabytes available storage space.
Memory Minimum 128 M Byte RAM
Serial Interfaces One RS232C interface is required for up to 36 Floor scales.
CD-ROM drive For software installation only.
Modem (Optional, for Remote Access and Fault Finding) 56K baud (V.90/K56flex)
Mouse Windows compatible mouse
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