Kronos iSeries Central - Cumulative Feature List Version 4.0 – Version 7.0 Links are provided within the tables below for those features that require a more detailed description. Kronos iSeries Central 4 4.1 5 5.1 5.2 6.0 6.1 6.2 7.0 Kronos Timekeeper/AS renamed Kronos iSeries Central Company Number increased from 2 to 6 digits MENUCL program has been renamed CLKMENU Permanent and Temporary Fixes, - PTF’s are available for download from a FTP server. Compiled objects only – no source Optional modules will display on the second page of the main menu. Datalink -added as one of the main menu options Workflow Alerts –added as one of the main menu options Pay Rate Field size increases – from 2 to 4 decimal positions throughout the application. New Graphical User Interface – Compatible to the look and feel of Windows 2000 operating system Kronos iSeries Manager Module – added to the Kronos iSeries Central Suite as an optional module. Service Pack 2 Convert Programs to ILE-RPG Employee search “Position to” field throughout the application made non-case sensitive Enhanced Reporting Module – added to the Kronos iSeries Central Suite as an optional module. 1. Cumulative Source Code Installation 2. Archive/Test/Production Library Designations 3. Date Format Routines Modified to Improve System Performance New Copy Feature in COCRT for Test/Archive Libraries was added to create test/archive libraries and is available when accessing the COCRT command for Company Database Maintenance. 4. New Modular Licensing by Employee Count Kronos iSeries Scheduler Module – added to the Kronos iSeries Central Suite as an optional module. Green Screen Function Keys F3 and F12 Both Used for Exiting Popup Windows. Enhancements have been made to the Jwalk GUI panels to improve the look of the application for various screen resolutions when accessed in the graphical mode. Kronos iSeries Leave Module – added to the Kronos iSeries Central Suite as an optional module.
Transcript
Kronos iSeries Central - Cumulative Feature List Version 4.0 – Version 7.0
Links are provided within the tables below for those features that require a more detailed description.
Kronos iSeries Central 4 4.1 5 5.1 5.2 6.0 6.1
6.2 7.0
Kronos Timekeeper/AS renamed Kronos iSeries Central
Company Number increased from 2 to 6 digits
MENUCL program has been renamed CLKMENU
Permanent and Temporary Fixes, - PTF’s are available for
download from a FTP server. Compiled objects only – no
source
Optional modules will display on the second page of the
main menu.
Datalink -added as one of the main menu options
Workflow Alerts –added as one of the main menu options
Pay Rate Field size increases – from 2 to 4 decimal positions
throughout the application.
New Graphical User Interface – Compatible to the look and feel of Windows 2000 operating system
Kronos iSeries Manager Module – added to the Kronos
iSeries Central Suite as an optional module. Service Pack 2
Convert Programs to ILE-RPG
Employee search “Position to” field throughout the
application made non-case sensitive
Enhanced Reporting Module – added to the Kronos iSeries
3. Date Format Routines Modified to Improve System
Performance
New Copy Feature in COCRT for Test/Archive Libraries
was added to create test/archive libraries and is available
when accessing the COCRT command for Company
Database Maintenance.
4. New Modular Licensing by Employee Count
Kronos iSeries Scheduler Module – added to the Kronos
iSeries Central Suite as an optional module.
Green Screen Function Keys F3 and F12 Both Used for
Exiting Popup Windows.
Enhancements have been made to the Jwalk GUI panels to improve the look of the application for various screen
resolutions when accessed in the graphical mode.
Kronos iSeries Leave Module – added to the Kronos iSeries
Central Suite as an optional module.
Kronos iSeries Gaming Module – added to the Kronos
iSeries Central Suite as an optional module.
5. Inherited Model for Object Authority
33. New HTML Web-Based User Interface Option “My Profile” Settings in Web-Access - the user can change
their password, the language, default logon function, default
Genie and Hyperfind.
Language localization – added to customize and modify all
phrases/text within the application and accommodates for
multiple languages.
Kronos iSeries History is now available in the Timekeeper
Timecard Editor for users with Kronos iSeries Manager
licenses.
Kronos iSeries Absence Management - combines the
Kronos iSeries Accruals, Leave, and Attendance modules
into one offering.
Single Sign On Now Available for Web Access
Two new authentication mechanisms have been added to support single sign on for web access users (Kronos iSeries
Manager and Kronos iSeries Employee), which allows
integration with a customer’s own single sign-on
environment, before passing the resulting credentials to the
web access application for authorization.
Language Localization Folders for Documents - When
processing Time Off Requests, the system is now sensitive to
the Language code of the user and the recipient, and retrieves
the email document from the appropriate language folders in
the IFS.
Timecard Attestation/Approval - New Timecard function
keywords are now available to designate which fields in the
time record will cause the approval and/or attestation status to be lost when changes are made to these fields. Previously,
any changes to the time record would cause the approval and
attestation status to be lost.
Comment Control Parameter Added to Attestation Profiles -
A new flag was added to the Attestation Profile to
allow/disallow employee comments when employees are
attesting their time.
Compare Time Utility for Kronos iSeries Central 6.2
Conversions - A utility to compare time card information
when upgrading from version 5.2 (or higher) to 6.2 is now
available. A report is produced as a result of running the
utility for all or selected employees that will report any
differences. The utility is only available in the standard
interface (green screen).
Skills and Certifications Enforced within the Kronos iSeries Timekeeper application - The enforcement of Skills and
Certifications on charging hours to designated labor levels is
now included in the base Kronos iSeries Timekeeper
application. Previously, this functionality was only available
for users of the Gaming application.
Application “Task Scheduler” – Service Pack 1 – Allows the
ability to schedule certain tasks to be performed
automatically by Kronos iSeries Central. Initially the two
types of tasks that can be placed in the Task Scheduler are
those that produce Leave notifications for the new
intermittent Leave feature, and the processing of non-worked holiday definitions.
Timecard Controls for Monetary Adjustments - Service
Pack 1 – Controls access to Monetary Adjustments using
four new keywords, Delete Monetary Adjustments, Edit
Monetary Adjustments, Create Monetary Adjustments, and
Post Monetary Adjustments
Purge Report PDF’s - Service Pack 1 – For the new
PURGEJOBHIST function added in 6.2.0, a standard
interface version option has been created to allow users to
assign a Purge Date fir jobs and reports at the Company
Level.
New Control Field for Selected Reports - Include Select Pull
Back and Edit Adjustments- Service Pack 1 – A new
“Include Select, Pullback, and Edit adjustment entries” field
has been added to selected reports. If set to “Yes,” time records and dollar adjustments that originated from Select,
Pull Back and Edit and posted using the “History and Net
Change to Payroll” option will display on the report. When
set to “No,” those time records and dollar adjustments will
not display.
New Naming Flexibility for Change Company Function -
Service Pack 1 – You now have the option of displaying the
current company codes of description as the name of the link
at the top of the screen rather than “Change Company”. The
name of the link is determined by a new Show Text Keyword
that has been added to the change company function.
Weighted Average Overtime- Service Pack 1 – It is now
possible to address the federal law when an employee has worked two or more different jobs that have different pay
rates associated with them and the employee has worked
overtime (generally more than 40 hours for the week). The
average of all wage rates is used to calculate the employee’s
final wages for the pay period.
SP1
Kronos Application Task Scheduler Supports Widget and
Genie Exports (SP2)-In addition to automating task for leave
notifications and non-worked holidays, service pack 2
includes the ability to schedule widgets and Genies exports
to be processed via the Kronos Application Scheduler
function. Previously, Widget data was only available via the
Web Access Navigator function and Genies had to be preformed manually from the Genie function.
SP2
New Automatic Approval Levels for Generated Time
Records – Mass Entry and Time off Requests (SP2-)-It is
now possible to automatically approve time records
generated with Mass Entry and Managing Time off Requests
functions by designating an approval level for the user
specifically for each function, or apply the user’s existing
Timecard function approval level.
SP2
New SQL Index Maintenance Utility for Enhancing System SP3
Performance (SP3) - For iSeries servers on V6r1m0 or
higher, a new function named SQL Index Maintenance
Utility (INDEXADVISOR) has been added to help
customers and Kronos support personnel quickly find and create indexes for Kronos data files that the operating system
recommends based on customer use. Creating the
recommended indexes should help increase system
performance.
Enhanced Email Processing - Task
Scheduler, Reports, Attendance Actions –
(SP3)
The emails generated by Task Scheduler for Genie tasks have been updated to include a link that goes directly to the
View Jobs function as well as a check to verify the
attachment size in the IFS against the Global Keywords –
Maximum allowed size of email attachment.
The sender address in emails generated by
the Task Scheduler, reports (standard
interface only) and any Attendance Actions
is now retrieved from the new global
keyword Email Sender Address.
The link contained in the supervisor’s email generated from Time Off Requests
will now take the supervisor directly to the
Managing Time Off Requests function
when they click on the link and sign in to
Kronos iSeries Central.
SP3
Weighted Average Overtime New Payment Method Option
(SP4) -It is now possible to calculate an overtime
replacement or additional rate when using a Pay Code
Multiplier with a new Payment Method option.
SP4
Appending Kronos iSeries Central Company Archive
When performing housekeeping of the Kronos iSeries
Central application users can now append database archives
from both production and test databases. This process will
allow customers the ability to add to a single archive database versus having to maintain multiple archive
environments.
FT-PT Analysis - Profile, Genie Data and Widget
Employees can now be assigned to a FT-PT Profile within
People Editor. This new profile setting assists when
displaying FT-PT Analysis data in Genies and Widgets that
can be used in Navigators or delivered in an email via the
Task Scheduler.
New Widget Types Available - Widgets are now available
to be configured to report On Premises, Consecutive Days, No Hours Worked, and Pay Codes incurred.
Employee Alerts - New Task Type Available for Task
Scheduler - A new Employee Alerts task is now available in
the Application Task Scheduler which will process Widgets
that include, certification Expiration, No Hours Worked,
Approval/Attestation Required alerts. In the new task type,
the employees who are selected for the task will be notified
via the email address assigned to them in the People Editor
function.
Daily Processing 4 4.1 5 5.1 5.2 6 6.1 6.2 7.0 Full Screen Editor renamed Time Editor
Start date/time and end date/time was added to the dollar
adjustment entry screen within Time Editor
Time Editor - “Show Only Employees with Exceptions” and
“Show Only Punches with Exceptions” options added to the
Time Editor selection screen
Time Editor – the (F23) Summary option display totals by
the different labor levels worked.
Mass Entry – Batch numbers added so that jobs can run
concurrently.
New Mass Employee Maintenance Menu Option – added to
Daily Processing
Time Editor - Non-Home Exception will be denoted by *1
through *7 to indicate which labor level(s) are non-home
Store Exceptions Program – Exceptions are stored for each
time record, this improves efficiency of programs that
display exceptions.
Employee Maintenance - added Effective Dating
Time Editor - In cell editing capability on Summary Screen
Time Editor -displays up to 99 different pay codes in the pay
code summary section of Time Editor
Time Editor - Secured field pick window allows user to sort
by code or description
Mass Entry – added mass entry of Dollar Adjustments Mass Entry – added mass entry of Labor Level Assignment Employee Maintenance –added IVR (Interactive Voice
Response) and HRMS Interface fields
Employee Maintenance – added seniority date field Time Editor – Comment field added to the force overtime
screen.
Force Shift Entry – in the notes column of the Time Editor,
an “S” will display when a new shift was forced on the time
record.
Time Editor – Schedule view now shows the schedule
description in addition to the schedule code.
6.Employee Maintenance- renamed People Editor and
redesigned
Mass Employee Maintenance –has been renamed “Mass
People Editor.”
People Editor - Hire date and termination control feature
prohibits a user from entering a hire date that is less than the
birth date, a termination date that is less than the hire date,
and a birth date that is greater than the hire date.
People Editor – The sort field in People Editor changed from
8 characters to 20 characters.
People Editor – A new password field was added to be used
by the Kronos iSeries Central Employee module.
Mass Transfer menu option added to Daily Processing menu – allows a user to select multiple employees to transfer,
eliminating the requirement of having to manually transfer
each employee individually.
Time Editor - Entries made for accruable pay codes (such as
vacation) now consider future schedule entries when
determining if employees have an adequate accrual balance
for the entry to be made.
Time Editor – The Add/Change option screen within Time
Editor has new fields added for the Kronos iSeries Gaming
module, including the special event code, toke pool name,
and an option to cancel a toke pool allocation.
Time Editor - Punch Inquiry Option Modified for Punches
coming in Via Kronos iSeries HTML Employee
Time Editor – Schedule Inquiry Includes Leave Hours –The Leave functionality within the Schedule Inquiry is dependent
on the new Kronos iSeries Leave module.
People Editor – The Activities Group Field has been
removed from the Activities tab within the People Editor and
replaced with the Clock Transaction Profile within Device
Assignments tab.
People Editor – New Clock Transaction Profile Clock
Transaction Profile has been added to the Device
Assignments tab within the People Editor. This profile
controls the employee access to clock transactions.
People Editor – Skills and Certifications are now available
for employees assigned to the Kronos iSeries Gaming and Scheduler modules.
People Editor – The Gaming tab will only be available if the
customer owns the Kronos iSeries Gaming module and
includes settings that determine what tip method to use,
whether the employee is excluded from toke pool allocations,
and normal shift and early out exception for employees
working in gaming.
People Editor – The Leave tab in People Editor will only be
available if the customer owns the Kronos iSeries Leave
module and the employee is licenses to use the module. The
Leave module tab contains the Leave Profile an employee is
assigned and an email profile for leave notifications.
People Editor – Licensing now includes settings for the new
Kronos iSeries Gaming and Kronos iSeries Leave modules.
People Editor – The new Pay Rate Profile was added to the
Rules tab in People Editor. The Pay Rate Profile controls and
provides rules for how the employee’s rate is to be
determined for time records and reports.
People Editor - Additional Phone Number Fields added to
the General Information tab.
People Editor – Employee Email Address/Profile Field was
added to the General Information tab where an individual
email address or Email Profile can be assigned. The Email
Profiles can be used to email reports to multiple recipients rather than just one, and is used with the new leave module
to determine the email accounts that should receive
correspondence regarding and employee’s leave case.
Mass People Editor –All appropriate changes were made to
the Mass People Editor to accommodate the changes made to
program has been changed to show the leave hours for each
day an employee is on leave and a new function was added
to show the leave case code. This functionality is dependent on the Kronos iSeries Leave module.
Time Editor – A new “S = Shift” option was added as a
choice when defining multi-level rates.
Multi-Level Rate Maintenance was modified so that the 7
labor levels show when building the table.
Multi-Level Rate Maintenance – Effective date functionality
for pay rates now allows users to specify what date a
particular rate is to be applied.
People Editor – New “daily method” for standard hours.
People Editor – New setting in device assignments “Require
Biometric Authentication” – allows employees who are
unable to enroll at a biometric device to still use the device to
perform transactions.
Time Editor – Manual Pay Option – allows users to process
selected records in a manual post batch. Aids in the creation
of a manual check.
Time Editor – Increased the “Skip Days” Options When
Adding Employee Time Records. Within Time Editor when
adding time to an employee time card the ability to skip
additional days was added to assist in patterns. In previous versions there were only 2 days to skip and in the latest
release there are now 3.
People Editor – Standard Hours Method – “E” Each Day
was added to the standard hours method options within
People Editor. With the “Each Day” method a time record
will be created for each day of the week excluding any days
designated in the exclude days settings.
Time Card Filter – New “Exceptions Only” options are now
available, Unauthorized Pay Code(s) and Unauthorized
Labor Level(s) exceptions.
Schedule Maintenance – the mass delete option within basic
schedules is now controllable at the user level within
security.
Timecard Comments increased from 1to 99 – The ability to
create and work with comments has been greatly enhanced.
The number of comments that can be viewed and related to a time record within the Timecard has been increased from one
to ninety nine. It is now possible to view all the comments
from the Timecard function regardless of their source of
entry, such as feedback from employees attesting to their
time or time off requests.
Review/Unreview Timecard Exceptions – Now within the
Timecard it is possible to designate exceptions as “reviewed”
for reference and reporting purposes. The ability to
“unreview” a reviewed exception is also included.
People Editor - Labor Level Descriptions - Now Visible
within the Location section of the People Editor, descriptions
of the labor level values assigned to an employee are now
visible.
The ability to disable In-Cell Editing in timecard now
controlled in security. SP5
Timecard - Labor Level Edits for Time Transactions from
Time off Requests - System generated time transactions from
the Time off Requests function now allow users with security
rights the ability to edit labor level values.
Timecard - Punch History Now Includes Processing
Date/Time -The Punch History option within Time Editor
now includes a processed and transaction date/time. This
feature helps troubleshoot when trying to determine when a transaction was entered at the clock with a future date/time.
Reports and Inquiries 4 4.1 5 5.1 5.2 6 6.1 6.2 7.0 Shift Detail Report E-mail Reports Option Added employee count to the On Premises Report Audit report modified to allow the user to specify which
audit exceptions will be displayed on the report.
Pay code totals were increased on the Punch Detail Report Employee Clock Home List Report Schedule report displays transfers and all jobs that are non-home for an employee
Comment Report modified to show the 7 labor level
descriptions
The email print option has been changed to create and mail
MIME (multipurpose internet mail extensions) files.
The font has been changed for reports converted to PDF
format.
Employee Skills and Certification Reports – was moved
from the Kronos iSeries Scheduler Reports menu and added to the Reports and Inquiries menu.
Schedule and Weekly Schedule Report was changed to
reflect leave hours when using the Kronos iSeries Leave
module.
Wage Analysis Report- include total of hours Meal Penalty Report –shows all the Meal Penalties that have
been applied to an employees’ shift.
Pay Code Totals Arranged Alphabetically – On selected reports that shows totals by Pay Code, the totals are now
arranged in alphabetical order by the pay code’s description.
Previously, the order was determined by the order in which
the pay codes were displayed in the Timecard’s breakdown
window.
Audit Report – Select by User Profile of Employee Number – In addition to the standard selection parameters and the
types of changes to include on the Audit Report, users can
now filter the report by a User Profile or Employee Number.
This allows the user to more easily identify changes made to
time records by a particular user or employee.
New Biometric Template Report – A Biometric Template
Report has been added that provides biometric enrollment
information for employees that have been enrolled for
biometric processing at the clock.
Attestation Status Added to the Punch Detail Report which
can be run for selection by and display of attestation status.
Labor Level Selection Requirement Added to Various
Reports - it is now possible to require users to make Labor
Level selections when running various reports to increase
performance.
Web Access – Filter Options added to Audit Inquiry – Service Pack 1 – for the web access interface it is now
possible to apply filter settings to the data captured by the
Audit Control function to more easily work with and view
data. Previously, the filter was only available in the Standard
Interface.
New Control Field for Selected Reports - Include Select,
Pullback, and Edit Adjustments (SP1)- A new “Include
Select, Pullback, and Edit adjustment entries” field has been
added to selected reports. If set to “Yes,” time records and
dollar adjustments that originated from Select, Pull Back and
Edit and posted using the “History and Net Change to
Payroll” option will display on the report. When set to “No,” those time records and dollar adjustments will not display.
SP1
Pay Code Totals Sort Option Added to Various Base Reports
(SP3) - The ability to sort alphabetically on Pay Code totals
is now available on the Punch Detail, Pay Period Post Pre-
Post and Pay Period Post reports.
SP3
New FT-PT Analysis Report (Affordable Care Act report)
(SP4) -A new report has been added that calculates an
employee’s average weekly hours across a specified time span to determine if they are full-time or part-time. As part
of this new report, the Combined Pay Codes (previously part
of Leave application) function has become part of the base
product for possible use in the implementation of this new
report.
SP4
Export to Microsoft Excel Option for Selected Reports (Web
Access Only) (SP4)-The ability to export a number of base
Web Access report to Microsoft Excel has been added. For
reports that include Pay Code totals, there is a new function to configure which Pay Codes or Combined Pay Codes, to
include and in what order the columns will be displayed.
Reports include, Absentee Report, Budget vs. Actual Report,
Comments Report, Expanded Labor Analysis, FT-PT
Analysis, Hours Summary, On Premises Report, Punch
Detail Report, Scheduled Not Clocked In, Schedule Report,
Timecard Report, Total Hours Report, and Wage Analysis
Report.
(SP6) Approaching Overtime, Schedule Report
SP4
On Premises Report- New Selection Parameter - The On
Premises Report now allows the user to select employees that
are currently clocked in by the clock where the in-punches
occurred.
Skills and Certifications Reports -Additional Selection
Criteria Available -The standard employee report selection
parameters are now available for the Skills and Certifications
reports.
Timecard Report - Include Comments Control - The Timecard Report now includes a select option to control if
comments will be included in the report when the report is
selection now allows users to select multiple Base Comment
codes to be included in the report. Users can also select
which types of comments will be included.
Selected Reports Now Include Employee Counts - A count
of selected employees is now available in the Expanded
Labor Analysis Report, Punch Detail Report, and the Total
Hours Report.
Temporary Badge Report - Select by Issued/Returned - The
Temporary Badge report can now be run to report only
issued or returned badges.
Time Clock Communications 4 4.1 5 5.1 5.2 6 6.1 6.2 7.0 Ability to schedule a job to automatically send time to
Kronos iSeries 400 terminals
Change 4500 biometric settings for threshold and timeout
directly from the iSeries
Support for non-home biometrics at the 4500 device allows
employees to go through the bio-metric verification at any
clock without the need to assign or download employees to
the 4500 terminal. Only available when clocks are
communicating in Smart View mode.
Downloading employee restrictions to the 4500 allows an
employee to clock in at one 4500 and out at a different 4500 and schedule restrictions will be enforced.
Function Key Map Maintenance moved from Activities to
Time Clock File Maintenance
Transaction Code Maintenance in Activities relocated to the
4000 Maintenance option in the Time Clock Maintenance
and renamed “Smart View Transaction Code Maintenance
34. 4500 Communication Monitoring - New Group
Device Monitor
35. Improved Time Clock Communications Configuration
Setup
Time Clock Maintenance – added a parameter that allows
you to require an employee to have their fingerprints enrolled
before a clock using the biometric option will allow them to
punch.
Time Clock Maintenance – Daylight Savings Time
Parameter added that now controls whether punches are adjusted in Spring when DST begins and in the Fall when
DST ends.
Restrictions on 4500 Smart View Transactions
4500 Smart View transaction restrictions have been added to
allow for specifying time ranges of when a transaction will
not be available for use at the 4500 terminal. This feature
will control by transaction which Smart View options an
employee can access for example employees may only be
able to request time off on hours outside the start and end of
the day.
HTML Logging for Smart View Transactions – it is now
possible to log the data coming and going to the clock for
troubleshooting purposes, when processing SmartView transactions.
Terminal Restriction Profiles are now used by Smart View
Transactions – it is now possible to assign employees to a
Terminal Restriction and have the Smart View transactions
enforce the employee’s punching rules in relation to their
schedule.
New End Activity (SE) Smart View Transaction Type – a
new Smart View Transaction Type (SE) has been added for
“End Activity” and “End Pay Code Override”.
New Control Option for Selected Smart view Transactions -
Controls whether the employee must press the “Enter” button
on the 4500 terminal to confirm the completion of the
following transaction types – Clock in , Clock out, Clock
In/Out, Transfer
New Biometric Template Report – provides biometric
enrollment information for employees that have been enrolled for biometric processing at the clock.
New Control Option for selected Smart View Transactions -
The ability to control whether the employee must press the
“Enter” button on the 4500 terminal to control the
completion of the following transaction types, Clock In,
Clock Out, Clock In/Out, and Transfer.
New SmartView “SQ-Add a Punch” Transaction (SP4) - A
new Smart View transaction type “SQ-Add a Punch” has
been added that allows you to configure a transaction that
gives the employee the ability to add punch by entering the
date/time on an InTouch or 4500 device. Typically this is
used to fill in missing punches.
SP4
New SmartView “S5-Global Override” and “S6-Single
Employee Override” Transactions (SP4) - Two new Smart
View transactions have been added as Supervisor functions:
S5 Global Override, and S6 Single Employee Override.
S5 Global Override will assign a time at that device for a
global override to end. Any transactions punched outside
the employee’s Restriction Profile will be accepted until
that date and time.
S6 Single Employee Override allows credits to be
assigned to a specific employee. Any punches outside
the employee’s Restriction Profile will reduce the credit
balance for that employee.
SP4
SmartView Print Kit (SP4) - The following Smart View
transaction types are now available for purchase as a kit,
which offer the ability to print and/or e-mail a receipt of the
punch:
PA Print Accrual Balances
PI Clock In w/Print
PM Print Messages
PO Clock Out w/Print
PP Clock In/Out w/Print
PS Print Schedules
PT Print Timecard
P1 Gaming Clock In w/Print
P2 Gaming Clock out w/Print.
SP4
Support for InTouch 2.0.0 Touch ID Plus (SP4) - A new
Biometric Option has been added to InTouch 2.0.0. Like the
current Kronos Touch ID sensor, Kronos Touch ID Plus uses
the unique ridge patterns of an employee’s fingertip to
validate the employee’s identity, which both reduces the
possibility of employee “buddy punching” and ensures
employee privacy when accessing information such as
schedules, accrual balances, and time card data at the clock.
Refer to InTouch 2.0.0 Touch ID Plus release notes for more
information.
SP4
Communications Enhancements -Enhancements to
communication configuration were made to both streamline communication functions and to increase efficiency when
downloading information to terminals. Configuration for the
4500 and InTouch terminals are now maintained only within
the Group Device Monitor and legacy terminal configuration
will remain within Time Clock maintenance.
Payroll Processing and Interface 4 4.1 5 5.1 5.2 6 6.1 6.2 7.0 Local print option added for Pre-post and Post report for.
(local printer option only applies to GUI users)
Manually roll pay rules forward/back
Posting Unapproved Hours “Group Posting” was added as a payroll dashboard option that allows you to manage the posting process and the ability
to post multiple companies simultaneously.
Post and Pre-Post report now has the option to display or not
display employees with zero hours.
Submit recalculation to batch at end of post Manual Pay Period Post – allows the user to process the
selected records in a manual post batch and have them sent to
payroll to aid in the creation of a manual check, before the
normal posting period runs.
Enhanced Manual Posting Report Information – the Pay
Period Pre-Post, Period Post, and Punch Detail reports have
been enhanced to break out manually posted totals.
Select Pull Back and Edit History Records that was included
in Kronos iSeries History is now available in Payroll
Processing
Post Edited History Records – that was included in Kronos
iSeries History module is now available in Payroll Processing.
Time History Editor and Inquiry – that was included in
Kronos iSeries History module has now been added to
Payroll Processing menu options.
Setup and Maintenance 4 4.1 5 5.1 5.2 6 6.1 6.2 7.0 Company Maintenance – Secure all 7 Labor Fields Pay Codes - added a user field and account field for
interfacing
Company Maintenances – Activate Effective Date
Processing control
Pay Rules - Fixed Class renamed Pay Period Rules Pay Rules – Alternate Class renamed Daily Rules Pay Rules –(Pay Period Rules and Daily Rules) increased
from 2 to 5 characters
Daily Rule – Automatic lunch adder pay code designation allows time to be sent to its own pay code rather than being
tacked onto the punch that generated it.
Daily Rule – Auto lunch deduction configuration now allows
the user to designate a specific time in addition to the after
working a specified number of hours
Pay Period Rule – Consecutive day overtime modified to
allow for the days to be non-consecutive within a pay period.
Pay Codes – Call-in pay code setup was modified to allow a
table to be set up for each call-in pay code that would apply
the call-in to the appropriate daily rule (alternate class) code
based on the employee’s pay period rule (fixed class) code
Daily Rule – Daily overtime can now be configured to
require a minimum number of hours before daily overtime is
activated.
Daily Rule – Minimum hours can now be assigned to a
specific pay code.
Pay Period Rule – Overtime limits can be set to vary by
week using the Overtime by Period or Days setting in the
Pay Period Overtime block.
7. Pay Rules – Building Blocks functionality added to define
each specific set of pay rules that currently make up both daily and pay period rules.
Status Code Maintenance - Two new controls added “Allow
punch at clock” and “Display on Time Editor” detail
Pay Codes – added a control setting to apply daily overtime
rules to call-in pay
Daily Rules – Automatic meal deduction locator allows the
user to define how far into the shift the meal/break should be
taken.
Daily Rules – Call-in pay code qualifier was added to the
Daily Rules Premium Block.
Daily Rules – added a Daily Overtime Block option that
bases daily overtime on begin shift time.
8. Daily Rules – Holiday non-worked block allows user to pre-define holiday rule sets.
Pay Period Rules – new overtime paid on the shortest day
control.
Pay Period Rules – a new option was added “Pay Period Rest
Period” which allows the user to define the number of hours
of rest required between shifts.
Company – “Post Missing Punch Exceptions” option was
added so that users can specify whether missing punch
exception records should be posted during the period end
posting process.
9. Company – Values added to Company Maintenance to be
used for the new self-service profile.
Company – People Editor defaults removed from Company
Maintenance.
People Editor Defaults – new menu option in Setup
Maintenance.
10. Company – A new “Retain Labor Level Transfer Data on
Meal/Break Punch” flag was added to control how the
system handles labor level data on time records when
punches are processed from a device of terminal entry
module.
Pay Codes – a new flag was added to pay code setup that
allows for the automatic creation of a timecard record when
that pay code is assigned to a schedule
11. Pay Period Rules – added a new “Unauthorized Labor
Level” exception to the Pay Period Rule Exception Block.
11. Pay Period Rules – added a new “Unauthorized Pay Code” exception to the Pay Period Rule Exception Block.
Secured Field 1-7 renamed Labor Level 1-7 Labor Level 1-7 - Active/Inactive field controls added to
Labor Levels controls
12.Company – Various Company Maintenance settings
moved to new User Profiles Maintenance in Utilities and
Security
Shift Maintenance – removed from the Kronos iSeries
Activities module menu and added to Setup Maintenance
menu.
Company – The option “Will company be using badges” has
been changed to “Employee identification method”. This option was changed to control not only the Kronos Terminal
Entry module but the Kronos iSeries Employee module as
well as other inquiries that prompt for badge or employee
number.
13.Company - New Access Controls for Kronos iSeries
(HTML) Manager Module add to Company Maintenance
Company – A new “server name” field has been added to Company Maintenance under the setup for PDF
Reporting/Smartviews. A “server name” can be specified
instead of or in addition to the server IP address and will be
used in both the PDF printing process and for downloading
to 4500 clocks.
Pay Period Rules – added the “Overtime Based on a Number
of Days” setting to allow for the input of an anchor date and
the number of days in the overtime period, which will be
used in calculating pay period overtime. The new option
accommodates the 28-day overtime scenarios that are often
seen in police and fire departments.
14.Pay Codes – added a new flag “Apply Tip Compliance
Rate to Pay Code Hours” for the new optional Kronos iSeries Gaming module.
Shift Maintenance – moved from the Kronos iSeries
Activities module menu and is now available under Setup
Maintenance.
Pay Rate Profile Maintenance – A new menu option to Setup
Maintenance that determines the retrieval method for
depositing pay rates into the time records and on reports.
Pay Rate Profile Listing - A file listing for Pay Rate Profiles
has been added to the Setup Maintenance menu
Skills – The Skills maintenance program has been added to the Setup Maintenance menu
15.Certification - The Certification maintenance program
has been added to the Setup Maintenance menu
Certification - A new option “M = Messages” has been
added to the Certification Maintenance that allows for the
entry of the message text to be displayed at the clock if an
employee’s certification is expired, or if the certification is within a specified number of days of expiration.
Company Maintenance – Delimiter character can now be
defined for displaying combined labor levels
Company Maintenance – Web Access security settings
optionally tie the user password to the IBM operating system
passwords and rules settings.
Certifications – A preliminary message was added to the
certifications definition that can be displayed prior to the
certification expiration warning message.
Pay Period Rules – Rest Period – user can now designate to
start the rest period when an employee starts receiving
overtime during a shift rather than at the end of the shift.
Worked and Non Worked Holiday Settings for Birthdays -
allows a user to apply holiday rules on and employees birth
date.
Worked and Non-Worked Holiday now has the ability to
determine employees’ eligibility for a holiday based on how long the employee has been employed
Daily Rule Overtime – a new method for resetting the
overtime has been added to the 24 hour double back
overtime feature. It is now possible to reset the window with
any in-punch that occurs 24 hours after the previous in-
punch.
Meal Penalty Rules Enhanced for Legal and Union
Requirements – Several new configuration fields were to
the “Meal Penalty” block to help with legal and union
requirements:
Maximum Penalties Per Week – resets on the day
specified in the Overtime Definition block for “Start
Day of Week”.
Can Penalty be Cancelled – Allows user to cancel 1
penalty per record, as long as the user has access in
security to cancel meal penalties. If time record qualifies for 2 meal penalties, only one can be cancelled with this
flag.
Use Actual or Rounded Time – Applies to both elapsed
times for intervals to determine if meal is taken
on time and length of meal taken.
Use Secondary Intervals After a Meal Taken – Once
an employee has taken their first meal, prior to the
primary interval requirement, should the system still
base penalty requirements on Primary Penalty
configuration or should Secondary requirements now be
considered.
Maximum Shift hours before Second Penalty – must
b greater than or equal to the combined amount for
primary and secondary intervals.
Penalty Amount – Number of minutes applied for full penalty.
Minimum Shift Hours before Penalty – required
number of hours an employee must work to qualify got
meal penalty.
From Primary or Beginning of Shift – determines the
reference point for secondary interval. “Primary” will
calculate the interval form the time of the primary meal
penalty. “Shift” will calculate the interval from the
beginning of the shift.
Count Interval from Begin Shift/Total Hours
Worked – Should time an employee was clocked out for
a primary meal or breaks be included or excluded when
calculating interval for secondary penalty.
Interval Before Penalty for Early Meal – Allows user
to specify if employee must work a minimum amount of time before a break qualifies for the primary or
secondary penalty.
Copy Option for Pay Codes
Maximum Transaction Hours Setting for Pay Codes
A setting has been added to the pay code maintenance to
control the maximum number of hours that can be assigned
to a pay code on a single transaction within the timecard.
New Application Link Embedded in Time off Request Email Notifications
“Position To” Field Add to Multi-Level Rate Maintenance
“Position To” Added to Labor Level Sets Maintenance Restriction Profiles are now used for SmartViews, Kronos
iSeries Employee in Timestamp mode and for Terminal
Entry.
Timecard – New Comment Requirement from Pay Code
(SP2) - A new “Require Comment Entry if Pay Code Entered
in Timecard Editor” field has been added in Pay Code
maintenance to require a comment when a time transaction is
created with that Pay Code.
SP2
Pay Codes - New Minimum Transaction Hours Parameter -
Pay Code configuration now includes a new “Minimum Hours” parameter that controls time transactions that are
being manually added in the timecard function.
Rolling Daily Rules - Display Premium Dates - The earliest
and latest dates of un-posted premium definitions are now
displayed for Daily Rules in the Roll Pay Rules function.
Utilities and Security 4 4.1 5 5.1 5.2 6 6.1 6.2 7.0 Security User Profile – added a new flag to specify whether a
user is restricted from approving punches at the employee
level within the Time Editor
16.Security User Profile – added a new “Include/Exclude
Employee Number” setting.
Security User Profile – added a flag to restrict a user from
approving punches at the employee summary level.
Security User Profile – added a new profile flag to optionally display an additional total at the bottom of the Time Editor
screen. This total will be a sum of the pay code breakdown
rather than a total of the elapsed times for each punch.
GUI Interface – menu option added to Utilities and Security
menu
16.Security User Profile - added the “Default Labor Level
Field” to user profile configuration
Security User Profile – allows the user to set the default as
shift hours
Security User Profile – a flag has been added to default the
initial Shift Hours/Punch Hours setting in the Time Editor.
17.Purge History Files – The Purge program has been
revised to allow for individual selection of the various files
to be purged.
Setup/Post Security Flag – Setup flag will control maintenance functions and the posting flag will control the
posting and updating functions.
Employee Number Conversion Utility – provides the ability
to change the employee number for one employee or group
of employees.
Individual security settings override group settings Job Scheduler – Four reports added Clock History, Punch Error, Shift Detail, and Hours Summary
Job Scheduler – email option added to reports. Security User Profile –Add security option for force overtime in the Time Editor.
Security User Profile – Attendance access control added for
view only option in the user profile.
Security User Profile – Accruals access control setting added
for view only option in the user profile.
Security User Profile – Control employee sort order setting allows the user to specify the default sort order in which
employees display in Time Editor.
File Reorganization – (formerly known as Housekeeping of
Files) now allows the user to choose which physical files are
to be reorganized and the ability to schedule the run
date/time for the reorganization.
18.Audit Trails on All System Files – Two new options are
now available, Audit Activation and Audit Inquiry under the
My Genies and My Favorites Configuration – it is now
possible to configure from the Function Access Profiles for
shared sets of Genies and Favorites. Additionally, My Genies
and My Favorites may be configured for individual users as
well.
New “Wage Analysis” Genie Element – Wage Analysis
totals are now available as a genie element. The data element
uses the Hours Worked and Pay Rate stored in the time file.
Data will not display in this data element if the user does not
have access to Pay Rates.
My Genies and My Favorites - it is now possible to configure My Genies and My Favorites settings at the
Function Access Profile level and automatically be available
to all user profiles assigned to that Function Access Profile.
This allows the sharing of “My Genies and My Favorites” to
be attached to the profile or to an individual.
Additional Options Added to the Group Edit Option within
Genies – In addition to performing approvals and inserting
labor level transfers from Genies using the Group Edit
option, users can now create from the genie in and out
punches, time transactions and monetary adjustments.
Filters – Previously named “Hyperfinds” – Hyperfinds have
been renamed “Filter” to more clearly reflect their function
and purpose.
Kronos Application Task Scheduler Supports Widget and
Genie Exports (SP2)-In addition to automating task for leave notifications and non-worked holidays, service pack 2
includes the ability to schedule widgets and Genies exports
to be processed via the Kronos Application Scheduler
function. Previously, Widget data was only available via the
Web Access Navigator function and Genies had to be
preformed manually from the Genie function.
SP2
Genies – “Last Punch Device” Option (SP3)- A “Last Punch
Device” Genie attribute has been added to show the last
device in which an employee punched.
SP3
New Profile to Control Access to Filters (SP2)- Filter
Profiles now control which Filters (previously, referred to as
Hyperfinds) a users will have access from the Genies. In
previous versions of the application there was no control on
which filters a user would see and have access to within
Genies.
SP2
Managing Time Off Requests - Change Requested Amount
on Approval
A new keyword has been added to the Time off Requests
function to allow a Time Off Request Approver the ability to modify Time Off Request hours when they approve the
request.
SP6
New Genie Data Elements - Working Time Directive Dates
(United Kingdom Rule Sets) - Genie data options are now
available for “Working Time Directive Fields” (United
Kingdom Fields) that are accessed in People Editor. “Opt
SP6
Out Agreement from Date” and “Opt Out Agreement to
Date”.
Kronos iSeries History 4 4.1 5 5.1 5.2 6 6.1 6.2 7.0 Select Pull Back and Edit allows users to temporarily pull
back posted records for correction/adjustments. The changes
are posted back to history and optionally, the new changes
may be posted to the current pay period.
Toggle between punch and shift detail in the History module. In the History Editor the F11 charge key has been added to
allow the user to display the secured fields attached to the
time record.
Historical Hours Summary Report added to Kronos iSeries
History
Historical Shift Detail Report added to Kronos iSeries
History
Historical Wage Analysis Report added to Kronos iSeries
History
Kronos iSeries Accruals 4 4.1 5 5.1 5.2 6 6.1 6.2 7.0 Employee Accruals Report heading and order have been modified to match the accruals inquiry screen.
Configure accruals based on seniority date setting has been
added.
“Perform Annual Allocation One Time” was added to the
Accrual Profile maintenance program and is only available if
the Leave module is activated.
“Restore Leave Accrual Taking Amount” was added to the
Accrual Profile Maintenance. The option can be set to
A=Restore all on Leave Start Date, E=Restore on Each Day,
Not=Not Used. This option is only available is the Kronos
iSeries Leave is activated.
“Suspend Accrual Allocation While on Leave” is now
available within Accruals Profile Maintenance program. This
option is only available if the Kronos iSeries Leave is
activated.
Accruals module was modified to track the detail for accrual
allocations as the balance is increased; previously only the accrual taken amounts were tracked in the detail file.
New Accrual and Schedule View Options for Managing
Time Off Request Accrual balance and schedule view
options have been added to the managing of Time off
Requests function to now allow users to more easily take
action on the time off being requested. The accrual balance
and schedule view will link directly to the accruals and
schedule information for the requesting employee.
Accrual Allocations Increased to 4 Positions Accrual allocation methods weekly, monthly and annually
fields have been increased from 2 positions to 4.
Payout Option Available in Accrual Profile for Unused
Accrual Balances – There is now an option within the
Accrual Profile to create a time transaction for a designated
amount of hours available at the end of an accrual year.
Accrual Suspension Dates Profile –A new Suspension Dates
profile was added to the Kronos iSeries Accruals application
that allows for the suspension of the accrual process for a
designated period of time.
New Audit Report for Accrual Transaction and Balance Edits
Audit information is tracked and available by report for edits
made to employee accrual balances and transactions.
New Historical Lookup Window for Employee Accrual
Balances
The Accruals Date of Last Post functionality was updated
and expanded to allow the user to define when the
calculation reference date and balances are updated. The new
functionality can eliminate balances issues in reverse pay
period post scenarios which also allows for looking up
historical accrual balances.
Enhanced Accruals Details –An enhancement was made to
accrual details which now include the accruing process,
making it easier to track when the employees allocate accrued time. Previously, only details regarding taken and
adjustment transactions were available.
New Pay Code Parameter that Controls Checking future
Transactions When Determining Available Balances – it is
now possible to designate whether the system will look into
the future for transactions containing accruable pay codes to
determine if employees have enough hours available to take
the time.
Pay code parameter added to control checking future
transactions when determining available accrual balances for
time off requests..
Ability to Control Display of Balances at Clocks - Service
Pack 1- A new parameter has been added to the Accrual
Profiles that allows you to say whether balances for an employee who is assigned to this profile would be displayed
at a clock along with other Accrual balances.
Employee Accruals Report Option to Export to Microsoft
Excel (Web Access Only). The ability to export the
Employee Accruals report to Microsoft Excel is now
available.
SP5
Kronos iSeries Attendance 4 4.1 5 5.1 5.2 6 6.1 6.2 7.0 Monthly Attendance Report prompts the user to choose a
method in which they want data presented on the report.
Employee Attendance Maintenance – added from and to
selection option.
Update Attendance with Employee Exceptions allows the
user to run the update or to run the report only.
“Include in Attendance Update” flag was added to the
Attendance Code Maintenance. This flag will specify if the
attendance code should be included in the attendance update
process.
Attendance Code length increased from 2 to 5 characters. Attendance documents can now be defined with an
attendance action to be delivered to the employee.
Enhanced Exception/Attendance Code Processing for
Attendance Application- The process for approving and
excusing attendance events has been simplified giving the
user the ability to review attendance events from the time
card, attendance calendar, exceptions/attendance codes and
designate them to be included or excluded when producing Attendance actions for an employee.
Attendance Profile Maintenance Enhanced to Include
Exceptions Being Tracked in the Action Setup- The
exceptions that will be used by the system to trigger an
attendance action are now available within the Attendance
Profile Maintenance making the application more flexible
and intuitive than in prior versions.
Increased the Number of Exception Sources within the
Attendance Profile Maintenance –Now within Attendance
Profile Maintenance and Exception Tracking it is possible to
have up to 182 attendance codes assigned to absences, tardy,
early out and user defined exceptions. In previous versions
only 12 attendance codes could be set on each of the
exceptions.
Language Localization Folders for Documents - When processing Attendance documents, the system is now
sensitive to the Language code of the user and the recipient,
and retrieves the document from the appropriate language
folders in the IFS.
Total Points Report Option to Export to Microsoft Excel -
Web Access Only - The ability to export the Total Points
report to Microsoft Excel is now available.
SP5
Kronos iSeries Activities 4 4.1 5 5.1 5.2 6 6.1 6.2 7.0 Labor module renamed Shopfloor Pay code breakdown on labor events Interval rounding added to Shopfloor Events Work order copy function contains both description and
quantity so the master routers may be set up and used to
generate a work order.
Automatic quantity moves Rework quantity validation Work order view only flag added that restricts employees to
“view only “ while in the work order /operation file
maintenance.
Standard hours field in the operation files has been changed
to allow for up to 6 decimal positions
Transaction Maintenance pop-up window has been added to
the transaction types and the field code.
Shopfloor clock validation Enable the * key for manually entering the information at a
data collection device has been moved to clock file
maintenance rather than the transaction code maintenance
because it affects the entire clock, not just a single
transaction.
Shopfloor clocks have been omitted from certain look up and
selection lists for those functions where Shopfloor clocks
shouldn’t be allowed.
Team Master validates team members
Team member assignment Team transaction editor Scrap Codes have been separated from the comment file. The
pop-up window will show only scrap codes and the
validation will only allow scrap codes.
When the completion flag is removed from a Shopfloor event
in the time Editor, the completion flag will also be removed
from the work order operation.
Shopfloor event recalculation program may now be run using
the job scheduler.
Part number and order quantity have been added to various Shopfloor reports.
All Shopfloor reports can now be sent to either the printer or
screen, and can be run for both current pay period and
history.
New Shopfloor reports: Work Order Status WIP Time to Complete WIP Pay Code Breakdown
Shopfloor log off job transaction combines log-off and move
quantity transactions into a single transaction.
Added the employee base wage rate to the Shopfloor events
file
Function Key Map Maintenance relocated to the Time Clock
File Maintenance
Transaction Code Maintenance removed from the Activities
menu option and moved to Time Clock Maintenance in 4000
Maintenance
Removed Activities Group Maintenance from Activities and
is now controlled by the Transaction Profiles found in Users
and Profiles under Utilities and Security.
Shift Maintenance removed from Activities and added to the
Setup Maintenance menu.
New Team Quantity Allocation Method -“none” – It is now
possible to have the system allocate a team quantity to
reporting employee, rather than distribute the quantity across members of the team.
Looping Transactions Supported in Activities Terminal
Entry – transactions that contain conditional or unconditional
logic to provide looping of steps to increase the efficiency of
process multiple entries per transaction are now supported in
Activities Terminal Entry. Previously, this transaction
functionality was only supported on the 500 series terminals.
Kronos iSeries Scheduler 4 4.1 5 5.1 5.2 6 6.1 6.2 7.0 Kronos iSeries Scheduler Module allows a user to easily
manage their scheduling needs with built in features such as,
qualifications, skills, certifications, and availability and work rule profiles.
Scheduler includes the following options:
Position File Maintenance allows the user to create 3-
character position codes, along with their descriptions, and
the ability to set skills and certifications required to work the
position.
Schedule templates provide a planning tool for building schedule requirements.
Schedule Copy Feature- In addition to the ability to create a
schedule from an existing template, the copy feature allows a
user to copy one entire schedule to another.
Workload Planner –allows a user to build the actual coverage
needed for each day, the start/stop times for the position, and
the number of employees needed at each position.
Schedule Planner is used to assign employees to the positions
defined in the workload plan.
21.Schedule Assistant in the Workload Planner provides a
list of employees that are qualified and available to work the
position.
“My Schedules” allow a user to setup nine commonly used
schedule times to facilitate quicker entry of the times into the
workload planner.
22.”Schedule Rule Template” allows for the creation of
various schedule rules that can be applied to specific
employees or groups of employees.
23.”Schedule Rule Profile” determines what schedule rules
template applies to an employee when they are being
assigned to a schedule.
24.Skills Maintenance menu option is available to define the
types of skills needed for each position in your particular
environment.
25.Certifications and Expiration Dates – The certification requirement and expiration date are checked and used during
the employee assignment phase within the scheduler.
26.Availability templates allow a user to define specific days
and times of day a certain employee or group is available to
work.
27.Availability Profile controls if an employee is available
when a user is trying to schedule them in the Scheduler by
position or employee using the Schedule Assistant.
28.”Schedule Rule Violation Inquiry” –Within the
Scheduler, when assigning employees to positions, there is
an option to view “Violations.” The violation inquiry lists the
date, employee, the severity of the violation, and a
description of the violation that occurred. Violations are
identified through the schedule work rules attached to each
individual employee.
29.”Employee Borrowing” When building a schedule and
assigning employees to a position, there is an option in the
Schedule Assistant called “Borrow.” This option provides a list of employees that the user can chose from when
assigning employees to the schedule.
30.Weekly Coverage Report – Provides a summary view of
the positions and coverage needed in the schedule.
30.Weekly Schedules by Position Report – listed by position,
coverage, and employees that are assigned.
30.Weekly Schedules by Employee – listed by employee and
assignments.
Schedules “Copy” option modified to allow the user to
specify that schedule assignments should be copied in
addition to the Schedule Planner information.
Schedule Maintenance – A new “Select Employees Using Employee Number or Badge Number” flag was added that
specifies whether the user will be entering badge number or
employee number when filling out the schedule assignment
screen.
Skill and Certification Maintenance Programs relocated to
the Setup Maintenance menu.
The location information configured within Schedule
Maintenance (Labor Level Codes and descriptions) has been
added to the Scheduler Planner screen.
The Schedule Assistant screen was modified to exclude
employees who are not authorized to work at the location
(labor levels) specified in the schedule or position within the
schedule.
A Scheduler Reports menu option was added that includes
the Schedule Coverage Report, Schedules by Position, and
Schedules by Employee, Schedule Signup Report, Schedule Template Planner Report, and the Schedule Rules Violations
Report.
New Violation for Leave Added to the Schedule Rule
The new Kronos iSeries Leave has been added to the Kronos
iSeries Central suite offering as an ancillary. The Leave
module includes FMLA tracking, multiple leave requests,
document generation, and email notifications, etc.
Language Localization Folders for Documents - When
processing Leave documents, the system is now sensitive to the Language code of the user and the recipient, and retrieves
the document from the appropriate language folders in the
IFS.
Intermittent Leave – Service Pack 1 – You now have the
ability to handle intermittent leave cases much more easily
and efficiently than before. Tools such as the Quick Leave
Editor in the Timecard, Frequency and Notifications in the
Leave Case Editor and the new Kronos Application Task
System allow you to enter and track patterns of leave events
that occur on an intermittent basis.
SP1
Audit Information on Leave Cases (SP3) - The system now
tracks changes to information contained in Leave Cases from
the Leave Case Editor function.
SP3
Document Due Dates Extensions (SP3) - Leave Documents
Statues can now be configured to allow for the due dates of
an overdue document to be extended and tracked
accordingly.
SP3
Field/Option Access Control on Leave Cases (SP3) - Access to most of the fields and options within the Leave Case
Editor function can now be controlled at the User Profile
and/or Function Access Profile levels within security.
SP3
On-Demand Grants (SP3) - The On-Demand Grant feature is
now available to calculate an employee’s leave entitlement
while considering past leave time taken in the leave tracking
period. The On-Demand Leave Grant feature supports on-demand calculation of average work weeks for employees
who work varying schedules. The result of this calculation
enables Leave managers to determine the amount of leave to
which an employee who works a varied schedule is entitled.
SP3
Taking Distribution (Short-Term Disability- Top-Off) (SP3)
– Leave Rules now support companies who use a “Top-Off”
business process when employees are out on short-term disability or other insured paid leave time. The top-off
allows for employees to use their paid benefits such as sick
and vacation times as supplement the amount their pay has
been reduced.
SP3
New User Configurable Fields (SP4)- It is now possible to
create and assign user configurable fields to a Leave case.
The fields display in the Leave Case on the Additional Information tab.
SP4
Leave Case Editor - Case Details Added to Overview - The
detail lines that are available within the Leave Case
Summary are now displayed form the Leave Case Overview
for easy access to leave details.
New Data Collection Devices Supported 4 4.1 5 5.1 5.2 6 6.1 6.2 7.0 PDA (running Palm OS) Touch Screen Terminals Hand Link 4000 Kronos 4500 - Must be running Version 4.1 Service Pack 4
or higher
Kronos 4500 w/Touch ID – Must be running Version 4.1
Service Pack 4 or higher. PC Enrollment kit is needed only
for V4.1 touch-id.
Kronos InTouch Terminals – Must be running Kronos
iSeries Central 6.1 SP 5 or higher.
38.Kronos iSeries Mobile -supports iPhone, iPad, Android,
and Blackberry. Mobile Manager and Mobile Employee
options
Support for InTouch
Biometric Identification for InTouch, Thick Client Clocks -
Service Pack 1- Bio-identification is now supported for the
InTouch clocks that communicate with the Thick Client
method. Bio-identification is the ability to swipe in or swipe
out using a finger scan and eliminates the need for a badge.
SP1
New Control Option for selected SmartView Transactions –
the ability to control whether the employee must press the
“Enter” button on the 4500 terminal to control the
completion of the following transaction types, Clock In/Out,
and Transfer.
SP1
Tablet Application Introduced in SP2 for iPad SP2
Longitude and Latitude Now Stored for Mobile and Tablet
Transactions (SP2) – Location information is now stored for
punches coming from tablets and phones assuming that
Location Services are enabled for the Kronos applications on
the originating device.
SP2
Known Places Function Available for Identifying Location
Information on Mobile and Tablet Devices - (SP2) – A new
function in security is now available that allows you to
identify longitude and latitude coordinates.
SP2
New Clock Punch Log Inquiry (SP3) – For thick client and
Smartview devices (4500 and InTouch), a new inquiry
function has been added to view communications data
optionally logged by clocks. The logging data is similar for
thick client and Smartview, with Smartview data showing
that a Transaction was started and whether or not it was
completed.
SP3
Store Reject Punches for Thick Client Devices (SP3) – For
thick client devices, a new Punch Rules setting has been added to control whether or not rejected punches are stored
at the device.
SP3
Approval Action Now Optional (SP3) for Mobile/Tablet/
Employee - A new parameter is now available within the
Employee Profile that allows you to control whether or not
the employee can approve their Timecard information.
SP3
Support for InTouch 2.0.0 Touch ID Plus (SP4) - A new Biometric Option has been added to InTouch 2.0.0. Like the
current Kronos Touch ID sensor, Kronos Touch ID Plus uses
the unique ridge patterns of an employee’s fingertip to
validate the employee’s identity, which both reduces the
possibility of employee “buddy punching” and ensures
employee privacy when accessing information such as
schedules, accrual balances, and time card data at the clock.
Refer to InTouch 2.0.0 Touch ID Plus release notes for more
information.
SP4
Mobile and Tablet - Geo-Fencing Option - Geo-fencing
defines a list of known places that an employee’s mobile
device must be within a user-defined range of at least one, in
order to accept a punch from the mobile device.
SP5
Mobile and Tablet -Global Time off Requests - Employees can now request time off using a date range from a mobile
device. Previously, the request could only be for a single
date.
SP5
Mobile and Tablet -Offline punching allows punches to be
stored on the employee’s mobile device when connection
with the host is not possible.
SP5
Mobile and Tablet - Password reset - An Employee
Password (Pin) reset option is now available for mobile
users.
SP5
Tablet - Add/Modify Pay Codes on Primary Schedules - It us
now possible to add or change a pay code on a primary
schedule from the employee’s tablet device.
SP5
Mobile Views - for customers that own the Kronos iSeries
Activities application, it is now possible to run Activities Smartview transactions on mobile devices. (Mobile
Employee, Mobile Manager, Tablet)
SP6
Timecard Edits - adding/changing punches to and entering
time transactions (amount of the time assigned to a pay
code) are now available.
SP6
Professional Time Module/ Kronos iSeries Employee 4 4.1 5 5.1 5.2 6 6.1 6.2 7.0 Professional time re-designed and renamed Kronos iSeries
Employee - HTML Based
A “Show All” option was added to Kronos iSeries Employee
that allows an employee using the Start and Stop Time or
Durations time entry mode to view all current and future
timecard entries. T
View Historical Timecards
“View Only” option was added to the Self Service Profiles to
allow employee to view Monetary Adjustment.
“Attendance Inquiry” option was added to the employee
functions in the Self Service Profiles configuration.
Employee Password Renamed Employee Password has been renamed “PIN”.
The Employee sign-on screen configuration has been
changed to use the new Self Service Profile settings for PIN
expiration intervals, and minimum and maximum PIN
lengths.
Employee Sign-on Screen Settings for PIN include settings
for expiration intervals, and minimum and maximum PIN
lengths.
Employee Terminal Mode Punches Identified in Punch
History Inquiry
Employee "Inquiry Only" option restricts employee from
entering timesheets or performing clock in/out and transfers.
Kronos iSeries Employee now includes, terminal entry,
activities terminal entry functionality.
36. Time Off Request (Service Pack 2)
Kronos iSeries Activities entry options now available with a
All Kronos iSeries Central base program changes have been
included in the Kronos iSeries Manager module. These
include changes to the Time Editor, Genies, Scheduling, and
reports.
Schedule File Maintenance screens are now available for
manager/supervisors to build and maintain base schedules
(standard, primary, and generic) using the Kronos iSeries
Manager module.
All Kronos iSeries Scheduler module functions are now
available to managers using the Kronos iSeries Manager
Module. The customer would only have access to these
functions if they were licensed to use the Kronos iSeries Scheduler.
The sign on screen for Kronos iSeries Manager was changed
to use the new settings in Company File Maintenance for the
password/PIN expiration interval and minimum and
maximum password/PIN lengths.
New Function –Sensitive Help for Web Access (Service
Pack 4)
Web Access Session Monitor - It is now possible to log
information regarding users accessing Kronos iSeries Central
via the Web Access interface. The new monitor tools allow
for the collection and viewing of usage data by users for all
database companies use for Kronos iSeries Central.
Web Access – Context-Sensitive “Help” - The “Help” option
within web access has been enhanced so that it is sensitive to
where the cursor is positioned to on the page. Now if the user is in a particular input field and clicks on the “Help” function
the documents will automatically open to the topic within in
the function document that addresses that input field.
Previously, the documents were only opened to the function
document and the user had to search for the topic pertaining
to the input field.
“My Favorites” in Web Access now include Background Job
Submission- An option for submitting background jobs is
now included in Kronos iSeries Manager within the “My
Favorites” tab. Before users would only have access to background job submission through green screen access.
Hover Over Options on Exceptions within the Time Editor-
Within the Time Editor users can now hover over the time
card exception codes and a description of the exception will
be displayed.
New E-Mail Option from View Jobs Options in web access New Keywords Help Control Performance for Genies
Function in Web Access - Two new keywords have been
added to the GENIE function to allow the option to select all
employees displayed in Genie view in Web Access. The
“Allow selection of all employees returned in a Genie for use
in the Quick links and Group Edit” enables the ability to
select all the employees in the Genie. The “Maximum
number of employees that can be selected in order to control
system performance.
Communication functions that were previously only
available from the Standard Interface (Green Screen) are now
accessible from the Web Access interface. Those functions include add employees to time clocks, delete employees from
time clocks, download employees to time clocks, download
labor tracking to time clocks, download restrictions to time
clocks and the ability to manually poll time clocks.
Change Companies without Signing Off - For Web Access,
Kronos iSeries Manager users who work with multiple
company databases, it is now possible to change the
company while logged into the application. A new “Change
Company” function was added to security that when
activated gives the user access to choose from a list of
companies to which they are authorized. This eliminates the
need to sign off and sign back in (enter user id and password)
to another company.
Labor Level Category Description Phrases - For Web Access, Kronos iSeries Manager configuration it is now
possible to support multiple language users in the same
database regarding the seven Labor Level Category texts.
Previously, there was only one label. i.e. language, you could
assign to each Labor Level Category, an all Web Access
users would see that label regardless of their language
setting.
37. New Navigators and Widgets – optional dashboard
approach to manage events. Only available in web access.
Purge Report PDF’s - For the Web Access (Kronos iSeries
Manager) interface, it is now possible to automatically or
manually remove PDF report files and other submitted job
entries for all users. This functionality was previously only available manually, on user by user basis in the View Jobs
function.
View Employee Defaults from Timecard Function - Web
Access (Kronos iSeries Manager) users who are in the
Timecard function now have an option to view a summary of
the employee’s People settings as in the standard green screen interface. This is very useful for users of the
Timecard function who do not have access to the People
function.
SP1
Web Access - Timecard – New Access Control to Quick
Delete Button – Service Pack 1 – For web access users, it is
now possible to grant/deny access to the button that allows
you to delete an entire row from the Timecard display, via a
new keyword added to the timecard function.
SP1
New Password Reset and Security Questions for Web
Access Users (SP2) - For Web Access users, it is now
possible to reset their passwords by prompting for security
questions.
SP2
Column Heading Frozen Option for Web Access Genie and
Timecard (SP3)- A new keyword setting “Show Fixed
Headers” has been added within security for both the Genie and Timecard functions to freeze the column headings.
SP3
New “Quickfind” Option for Web Access (SP3) - A new
function has been added that allows Web Access users to
access and use the system more quickly and efficiently. The
Quickfind function is a simple way to display the employee
to which a user has access. By designating the Quickfind function as the user’s logon function, the user will
experience better performance when logging on and
navigating in the system.
SP3
Widget Maintenance – New Where Used Option (SP3) - A
new “Where Used Option” is now available within the
Widget maintenance function. A list of Navigators to which
the Widget is currently assigned will be indentified.
SP3
Enhanced Single Sign-On Functionality (SP3) - A cross
reference table can now be used in the Kronos iSeries
Central application to more easily integrate the Web Access
interface into your SSO environment. With the cross-
reference table, administrators can map Kronos iSeries
employees to any network identifier necessary.
SP3
Export To Microsoft Excel Option for Selected Reports
(Web Access Only) (SP4) - The ability to export a number
of base Web Access report to Microsoft Excel has been
added. For reports that include Pay Code totals, there is a
new function to configure which Pay Codes or Combined
Pay Codes, to include and in what order the columns will be
displayed. Reports include, Absentee Report, Budget vs. Actual Report, Comments Report, Expanded Labor Analysis,
FT-PT Analysis, Hours Summary, On Premises Report,
Punch Detail Report, Scheduled Not Clocked In, Schedule
Report, Timecard Report, Total Hours Report, and Wage
SP4
Analysis Report.
Themes (Colors and Logos) - Web Access only
User Delegation of Authority - Web Access only
Users can request other designated users to be able to access
the system with their authority and security settings for
designated periods of time.
Hours Redistribution Option in Timecard - Web Access only
A new action was added to the Timecard function that allows
users to easily allocate the hours on a time record to multiple
labor level categories by specifying amounts of time or times
of day. The new option is controlled in the application
security.
Configurable Columns in the Timecard - Web Access only
the configurable columns can be defined by user and are
controlled in the users’ security profile.
Timecard Informational Tabs - Web Access Only
There are two new optional tabs now available at the bottom
of the Timecard display to show Accrual balances and
another to show schedules without having to navigate away
from the Timecard display, Display of these tabs is
controlled via application security.
Reports to Excel - Web Access Only The Approaching Overtime and Schedule Report (Standard
and Generic schedule types) now include an option to export
to Microsoft Excel.
Quickfind- Additional Action Bar Options - Web Access
Only -When using Quickfind users can easily access Action
Bar options which include, People (New, Delete, Temporary
Badges), Comments, OT Equalization, Accruals (Employee
and Calendar), Attendance (Calendar, Exception, Policy) and
Group Edit (Transfer, Clock In, Clock Out, Add Hours,
Approval, Enter Monetary Adjustments). In previous
versions, the Action Bar was only accessible when using Genie functions.
Time off Requests Calendar View - Web Access Only
Time off Requests are now available in a color coded
calendar format for an at-a -glance view of the employee
requests and types.
Appendix
Detailed description of listed features
This appendix provides more information on the features noted in this document that required a greater level of detail.
Each feature heading below links back to the corresponding feature within the table above:
1. Cumulative Source Code Installation
The source code installation has been modified to have cumulative source from service packs go into one
location, thus eliminating the search through source libraries for latest source program. All source code will
now go into the library KTSRCV51 and as each successive service pack is loaded, the source would replace the
prior version.
2. Archive/Test/Production Library Designations Users can now designate archive, test, and production libraries on one IBM iSeries Server when converting from previous
versions. Archive and Test libraries will not impact the Kronos iSeries licensing.
3. Date Format Routines Modified to Improve System Performance
The Clock Date Format (CLKDATFMT) program has been modified to eliminate redundant calls and to alleviate processing overhead. The modification will help improve overall system load for systems that are near processing
capacity. The date conversion routines are all behind-the-scenes processes. The main modification will allow the date
routines to be included within each compiled object at compile time, eliminating the need for the program call during execution.
4. New Modular Licensing by Employee Count The Kronos iSeries Central application can now be licensed by module. Previously, the employee count for Kronos
iSeries Central had to be consistent across the suite. The suite licensing structure has been collapsed and now each module
can individually be licensed for different employee counts. The application now controls the licensing for the individual modules within the new People Editor licensing screen. Kronos now requires that each employee be licensed for the
individual modules, and the system will monitor when the employee count has exceeded the purchased licenses.
5. Inherited Model for Object Authority The requirements for system authority have changed for the Kronos iSeries Central application. Kronos iSeries Central
V5.2 utilizes an inherited model for object authority. All programs and database objects will be owned by the user
“kronosownr” and public use will be set to *exclude. Users will be assigned to a new user group called “kronosgrup” which will be given *use authority to program objects. The program objects will all be compiled with the option to adopt
authority from the object’s owner, allowing the programs to have full access to the database objects. Using this new
model, customer no longer is required to grant “All Object Authority” to the Kronos program and database objects.
6. People Editor Maintenance Screens
The design of the People Editor has been enhanced so that from the main screen of the People Editor the user can navigate to the appropriate detail screen. Some of the screen choices are based on which modules the employee has been licensed
for. Detail screens include the following:
General Information - general details such as address, hire date, birth date, etc.
Rules - pay rules.
Location/Access - labor level assignments and authority profiles.
Scheduler - schedule codes and details. If you own Kronos iSeries Scheduler module and the employee is
licensed to use the Scheduler module fields will be available to assign an availability profile and schedule rule
profile.
Device Assignment - terminals an employee is assigned to as well as restriction profiles.
Additional Information - interactive voice response settings.
Licensing - lists all the modules that an organization is licensed to use and allows the user to mark employee to
count toward the module licenses. What an employee is licensed to will determine what options are available on
the first screen of the People Editor.
Access - available if the customer owns the Kronos iSeries Access module and the employee is licensed to use the
module. The Access option is where the user will assign the access schedule code; roll schedule detail, and
restriction profile.
Accruals - available if the customer owns the Kronos iSeries Accrual module and if the employee is licensed to
use the module. The Accruals option takes the user directly to the Accruals maintenance screen for assigning accrual profiles.
Activities - available if the customer owns the Kronos iSeries Activities module and if the employee is licensed to
use the module. The Activities option will allow the user to assign the employees activity status and defaults.
Attendance - available if the customer owns the Kronos iSeries Attendance module and the employee is licensed
to use the module. The Attendance option is where an Attendance Profile is assigned.
Debit - available if the customer owns the Kronos iSeries Debit module and the employee is licensed to use the
module. The Debit option is where the employee can be assigned to a debit limit, split profile, and the number of
splits the employee allowed.
Employee/Terminal Entry - available if the customer owns the Kronos iSeries Employee and/or Terminal Entry
modules. The Employee/Terminal Entry option allows the user to set the employee password, self-service profile, and restrictions.
Skills & Certifications - available if the customer owns the Kronos iSeries Scheduler module and the employee
is licensed to use the module. The employee can then be assigned to a specific skill and or skills and certification information can then be attached if required.
7. Pay Rule Building Blocks
Several new maintenance programs (building blocks) have been added to define each specific set of pay rules that
currently make up both daily and pay period rules. This allows for a particular set of rules to be set up once and reused over several daily and pay period rule profiles. Another new maintenance function was created that will allow the
customer to piece together the various building block rules to create the daily and pay period rule sets.
By separating the various rules into building blocks, the same building blocks can be used for multiple daily and pay
period rule sets. A change that is made to a building block rule (such as a rounding rule change) would then automatically apply to any daily rule that uses that building block.
8. Holiday Rules Profile
A new Holiday Rules Profile maintenance function was added to allow a user to enter pre-defined holiday rule sets.
These rules will be similar to those currently found in the “mass entry” function in iSeries Central. The current “holiday
prorate” rules found in the pay code file setup will also be moved to the Holiday Rules Profile. The Employee Maintenance function was modified to allow each employee to be (optionally) assigned to a holiday profile. The profile
the employee is assigned to will determine the rules for paying the employee benefit time for the holiday. A new table of
holiday dates has been created to allow the user to define which dates are considered holidays for the current and future
years. A new background processor job (see section 3.5) will monitor the holiday dates and automatically generate the holiday pay for each employee assigned to a holiday profile.
9. Values have been added to Company maintenance
The following values have been added to Company maintenance for Terminal Entry. These values control whether the
functions are available for use in the new Self-Service Profiles. The items designated “new control for 5.1” are items that were previously available, but are now controllable in the Self-Service profiles – those options:
Enable Change Password Option – new control for 5.1
Enable Add Hours Option
Enable Cancel Meal Option
Enable Transfer Option
Enable Accruals Inquiry Option – new control for 5.1
Enable Employee Inquiry Option – new control for 5.1
Enable Monetary Adjustment Option – new for 5.1
10. Retain Labor Level Transfer Data on Meal/Break Punch
In Company maintenance a new flag that controls how the system handles labor level data on time records when punches
are processed from a device or the Terminal Entry module was added. This flag does NOT impact manual edits performed
in the Time Editor option. If an employee performs a transfer and then punches out for a meal or break, you have the option of what labor levels are applied to the time record that's created when they punch in from the meal or break. Enter
"Y" to have the previous "transferred" labor level values applied to the next time record after the meal/break; enter "N" to
have the employee's default labor level values applied to the next time record after the meal/break.
11. Pay Rules – Building Blocks
Two new exceptions have been added for control in The Pay Period Rule Exception Block – Unauthorized Labor Level
and Unauthorized Pay Code. These two exceptions will be produced if an employee is assigned to one of the new Labor Level Profiles or Pay Code Profiles (see New User & Profiles Menu Option in the Security & User Profiles section of this
document) and a user has manually overridden a profile setting for that employee.
12. Various Company Maintenance Settings Moved to New User Profiles Maintenance in Utilities and Security
Time Editor Settings previously in Company Maintenance are now available in the User Profiles, formerly known as
Security User Profile Maintenance. Moving the settings will allow them to be set by user rather than globally. The following are now included in User Profiles:
Access to Clock Out Date - allow access to the Clock-Out Date field in the Time Editor.
Display Schedule When Absent - controls if an employee’s schedule hours display in the Time Editor when they
do not have a time record for that day.
Default Rounded /Actual Time - controls the default of rounded or actual time when accessing the
Time Editor.
13. New Access Controls for Kronos iSeries (HTML) Manager Module add to Company Maintenance
A new section for the Kronos iSeries Manager module has been added to Company Maintenance. The Manager
section provides settings for the minimum/maximum lengths and expiration information for the managers’
personal pin. The Kronos iSeries Manager timeout value is also included where the user can enter the number of
minutes from 5 to 60 that the Kronos iSeries Manager Module session will remain active with no activity.
14. Apply Tip Compliance Rate to Pay Code Hours
A new flag has been added to pay code definitions in Pay Code maintenance for the new optional Kronos iSeries Gaming
module. The new “Apply Tip Compliance Rate to Pay Code Hours” flag when set to a “Y” retrieves and applies rates from the Tip Compliance Rate table for the hours designated for this pay code.
15. Certifications Maintenance Moved to Setup and Maintenance
The Certification Maintenance program has been added to the Setup and Maintenance menu and removed from the
Kronos iSeries Scheduler menu. Previously, certifications applied only to the Kronos iSeries Scheduler module, but now they are also used by the new Kronos iSeries Gaming module. Employee Certifications are specified in the People Editor
and are only available if the employee is licensed for the Kronos iSeries Scheduler or Kronos iSeries Gaming module.
16. Full Screen Editor
The Full Screen Editor has been renamed Time Editor. The Time Editor Selection screen has been modified to allow for
the selection of all seven-labor levels instead of just three. In addition, a combination of levels may be selected for filtering of employees rather than just a single level.
Display changes have been made to the Punch Summary Screen. Day of the week text has been reduced to two
characters to accommodate a new notes field. Notes will contain A=Automatic Meal Deduction, M=Meal or B=Break, $=Dollar Adjustments, C=Comments and F=Forced Overtime. Additionally, multiple labor levels may
be displayed based on a setting in the User Profile configuration – the user still has the ability to roll through
individual labor levels.
A new user profile flag has been added to specify whether a user is restricted from approving punches at the
employee level within the Time Editor.
A new user profile flag has been added to optionally display an additional total at the bottom of the Time Editor
screen. This total will be a sum of the pay code breakdown rather than a total of the elapsed times for each punch
A new user profile flag has been added to control access to the employee number specified in the user profile. I
(Include) specifies that the user may edit punches only for the employee number entered. E (Exclude) specifies
that the user may edit punches for all employees (meeting other security entries) except for the employee number entered.
A new user profile flag has been added to restrict a user from approving punches at the employee summary level.
The dollar adjustments entry screen within the Time Editor will now show entries between the start date/time and
the end date/time selected on the Editor selection screen rather than all entries for the pay period.
The Time Editor’s Exception Selection Screen has two new questions – Show only Employees with Exceptions
and Show only punches with exceptions. This will allow the user the ability to change which employees and which time records are shown when the Time Editor is in Exceptions Only mode.
A new option has been added to the Time Editor. F23 will display a new screen, which shows the totals for
different labor levels. The F11 key will allow the user to view the totals for each individual level or all levels
configured in the user’s combination field in security file maintenance.
There is a new adjustment total next to the breakdown total on the time editor screen. This will show the total of
the monetary adjustments during the current pay period or the selected date range.
17. Purge Enhancement
The Purge program has been revised to allow for individual selection of the various files to be purged. This will allow certain data to be purged such as punch history or audit trail records while keeping time history on the system. Dates can
be selected individually for each of the files. An audit trail is generated each time the purge is run.
18. Audit Trails on All System Files
Two new options are now available, Audit Activation and Audit Inquiry under the Utilities and Security menu option. The
Audit Activation option controls what system files should be audited throughout the software. The user can now activate or deactivate an audit trail on virtually any and all database files within the application. The audit activation will track all
additions, deletions, and/or changes being made to the activated file. The Audit Inquiry option provides a view of the
audit trail, including information on the user ID, date/time, type of audit, and program. A filter on the audit is available so that the user can filter the audit information based on date, user, event, and program.
19. Test to Production Utility
A utility to move objects from a test environment to a production environment is now available. Changes can be made in a
test environment to daily rules, pay period rules, and pay codes. This utility will replace records in your production library
with the changed records from your test environment.
20. Message Duration Setting and Employee Acknowledgement A new option has been added to the Terminal Messaging Maintenance program to specify whether the message should be
displayed for the entire duration of the selected date range, or if it should not be displayed again after the employee
acknowledges receipt of the message at the clock. The ability to acknowledge a message can be done at the 4500 terminal in Smart View mode.
21. Schedule Assistant
In the Workload Planner when assigning employees to positions the user can access the Schedule Assistant. The Schedule
Assistant provides a list of employees that are qualified and available to work the position. Within the Schedule Assistant
the user will have access to eight user-defined columns that display information about the employees. The data may be filtered and sorted to display only certain employees in a desired order. The following data is available within the
Schedule Assistant. All can be filtered and/or sorted:
Available – based on the employee’s availability profile.
Badge Number – the employee’s badge number.
Certified – will show if the employee has all of the required certifications
Employee Number – the employee’s id number.
Expected Hours - actual worked hours for the pay period added to scheduled hours anticipated.
Hire Date – the employee’s hire date.
Home Labor Levels 1-7 – the employee’s home labor level assignments.
Pay Rate – the employee’s pay rate.
Pay Type – the employee’s pay type.
Phone Number – the employee’s phone number.
Scheduled Hours – the number of hours the employee is scheduled for the week.
Seniority Date – the employee’s seniority date.
Shift – the employee’s home shift.
Skill Level – a numerical value containing the relative skill level based on the skill ranking.
Status Code – the employee’s pay status.
Worked Hours – the number of hours the employee has worked this week that count toward overtime.
22. Schedule Rule Template
A schedule rule template allows for the creation of various schedule rules that can be applied to specific employees or groups of employees. When building the schedule rules, the user can designate the severity of the rule once the violation
has been met by indicating that system will “I” ignore the violation of the rule, “P” prevent the violation of the rule, or
“W” warn the user of the violation of the rule. Schedule rules include the following:
Minimum/maximum hours per day or week
Minimum/maximum days per week
Minimum/maximum shift length
Minimum time between shifts
Maximum consecutive days an employee can be scheduled
Availability violations
Employee scheduled for a labor level not authorized to work
Skills Violation
Certifications Violations
Employee is scheduled and has expired certification
Overlapping schedules
23. Schedule Rule Profile The schedule rule profile is assigned to employees in the People Editor and determines what schedule rules template
applies to an employee when they are being assigned to a schedule. The Schedule Rule Profile also allows a user to attach
an effective start and end date to handle seasonal rule changes.
24. Skills and Ranking
In Kronos iSeries Scheduler, a Skills Maintenance menu option is available to define the types of skills needed for each
position in your particular environment. The skills would then be available in the People Editor where each individual
employee can be assigned a specific skill set. Once a skill set is defined at the employee level, a ranking can be assigned
to show the level of skill the employee has with each assigned skill. When building a schedule with positions requiring a certain level of skill, only those employees who have the required skill set to fill the position will be available for the user
to choose from.
25. Certifications and Expiration Dates
A new certifications master has been added to define company wide certifications and to determine if an employee can be scheduled for a particular position. A new screen in the People Editor allows the user to specify which certifications a
particular employee has. If the employee has certification, the screen will allow the input of a certification “as of” date and
certification expiration date. The certification requirement and expiration date are checked and used during the employee assignment phase within the scheduler.
26. Availability Templates
Availability templates allow a user to define specific days and times of day a certain employee or group is available to
work. The template can be set to roll and the user can assign an effective date on which the template should start. The user can designate seven various times of the day, and flag each time segment as “A” for available or “U” for unavailable. The
Availability Template is assigned to an Availability Profile that is then set at the employee level in the People Editor.
27. Availability Profile
The Availability Profile is where an Availability Template is assigned and effective dates are defined. The Availability Profile controls if an employee is available when a user is trying to schedule them in the Scheduler by position or
employee using the Schedule Assistant. Employees are assigned to an Availability Profile in People Editor under
Scheduler.
28. Schedule Rule Violation Inquiry
Within the Scheduler, when assigning employees to positions, there is an option to view “Violations.” The violation inquiry lists the date, employee, the severity of the violation, and a description of the violation that occurred. Violations
are identified through the schedule work rules attached to each individual employee.
29. Employee Borrowing
When building a schedule and assigning employees to a position, there is an option in the Schedule Assistant called “Borrow.” This option provides a list of employees that the user can chose from when assigning employees to the
schedule. There is a “Borrowing Labor Level Profile” within security that controls which employees the user can access to
“borrow” for scheduling purposes. This is based on an employees’ labor level assignment in their employee master record.
30. Scheduler Reports
Reports for the Kronos iSeries Scheduler are available within Schedule Maintenance. Options to run the report include
sending to the printer or e-mail. There are three report choices:
Weekly Coverage Report - Provides a summary view of the positions and coverage needed in the schedule.
Weekly Schedules by Position Report - listed by position, coverage, and employees that are assigned.
Weekly Schedules by Employee - listed by employee and assignments.
31. New Labor Level Settings to Support Kronos iSeries Gaming Module New settings have been added to the Labor Level Maintenance program to support new features in the Kronos iSeries
Gaming module. The new settings only apply to the labor level specified on the Gaming Configuration screen. New
settings include the tip method, maximum meals allowed, normal shift length, and early out exception limit.
32. HTML based iSeries Manager Client
The new Kronos iSeries Manager application allows Kronos iSeries Central customers to slash server overhead and
provide a supervisory “portal” to effectively manage their workforce. The new HTML-based Kronos iSeries Manager
allows users to perform daily manager functions such as editing time records, running reports, and managing labor
resources. And include Genies and Hyperfind support, scheduling maintenance, and other expanded supervisory functionality. Because the Kronos iSeries Manager is HTML-based, system server requirements are a fraction of what
current iSeries JWALK (GUI) client resources utilize. The HTML-based iSeries Manager is simply another method to
deploy the Kronos iSeries application when accessing the application in a managerial role. It is important to note that all environments- HTML, JWALK GUI and 5250 Green Screen -can coexist on the same server
33. New HTML Web Based User Interface Option
Kronos iSeries Central introduces a new suite wide HTML web-based user interface for all Kronos iSeries Central role based users. In previous versions the only HTML-based options available were for manager and employee type users.
The new HTML web-based user interface provides a new and improved look to the Kronos iSeries Central application
across the entire suite. Features of the new user interface include drop down menus, hover over features and streamlined
navigation throughout the application. The HTML user interface leverages the existing technology framework of the IBM iSeries operating system utilizing the Apache server so no additional hardware components or servers required.
Benefits of the new HTML web-based user interface include the new look, feel, navigation, no applets needed, nothing needs to reside on the client except the browser and no need for any 3
rd party software.
It is important to note that JWALK GUI is no longer supported or sold in Kronos iSeries Central version 6 and that the Kronos application can be deployed in one of two ways 5250 Green Screen or in the new HTML-based method.
34. 4500 Communication Monitoring
A new “Group Device Monitor” option has been added to the communications selection screen to replace the “Ethernet
Group Maintenance” program. The communications monitoring program allows users to monitor 4000 series communications using a communication dashboard which provides detail such as job start and stop, host port, group
status, last message information, monitoring date and time, and record download information. The 4000 series monitoring
program provides organizations with the tools they need to better manage communications allowing you to be pro-active
versus reactive when there is a problem with the 4000 series terminals which can result in lost punches and downtime.
NOTE: The monitoring option is only available for 4500 terminals.
35. Improved Time Clock Communication Configuration Setup
The “Time Clock Communications” maintenance programs have been relocated and modified to simplify device
configuration. In previous versions of the application the configuration fields needed for each of the different type devices were combined therefore making it hard for a user to know which configuration fields were applicable to each device
type. Now with the improved communications setup the user will be prompted to enter the device type and based on the
clock selected the configuration screens will only display those configuration fields that apply to that clock type.
36. Time off Request
Within the release of Kronos iSeries Central version 6.0 release service pack 2 the functionality was added to the Kronos
iSeries Employee offering that allows employees to request time off via web access or via the 4500 terminal. Employees
make the request and using email notification (optional) the manager would receive an email notifying them that a new leave request had been submitted and was available for them to approve or reject the request using the “Managing Time
Off Requests” feature. Once the manager has approved the request the system will automatically create the timecard
and/or schedule entries automatically to record the time off.
37. Navigators and Widgets
Web Access (Kronos iSeries Manager) now includes a new optional Navigator dashboard approach to manage events that require
action in real time. The Navigator allows manager and supervisor users to see all relevant information pertaining to the managing of
their employees in one convenient dashboard, which also provides links that take them directly to the areas of the application where
actions can be taken.
Widgets are windows of information that can be assigned to a Navigator. The types of Widgets that can currently be configured are:
Employment Anniversaries, Employee Birthdays, Exceptions, Time Off Requests, Approaching Overtime, Scheduled Not Clocked in
conditions, Certification Expiration conditions and Approval/Attestation status.
Navigators and Widgets are only available in the web access and not the standard green screen interface.
New Widget Types added in SP 6 of Kronos iSeries Central 6.2 include:
On Premises
Consecutive Days
No Hours Worked
Pay Codes Incurred
38. Mobile Applications
As part of the Next Generation of Kronos iSeries Workforce Management, Kronos iSeries Mobile enables employees to use their mobile devices to access Kronos iSeries Central. Kronos iSeries Mobile allows managers and employees to complete basic functions
while on the go.
To access the functions of Kronos iSeries Mobile Manager and Kronos iSeries Mobile Employee, the end user must have Kronos
Mobile installed on their mobile device. Kronos Mobile is a mobile device application that supports iPhone, iPad, iTouch, Android,
BlackBerry, and a range of feature phones (go to www.kronos.com/mobile for a complete list of supported devices and download
locations).
Mobile Manager
Kronos iSeries Mobile Manager allows managers to use their mobile device to resolve exceptions as they happen, as well as enable
rapid responses to employee requests. Managers have direct insight into the information they need to manage the presence of the
workforce, such as approving timecards and granting time-off requests.
Mobile Employee
Kronos iSeries Mobile Employee provides employees with the ability to quickly and easily review information such as schedules and
timecards. They can request time off, approve their timecard, and punch-in and out from the field.
Kronos iSeries Mobile Manager and Kronos iSeries Mobile Employee include the following features: Feature
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