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Kronos Workforce Ready

Time & Attendance

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Table of Contents Integration Overview ..................................................................................................................... 4

Key integration details ................................................................................................................ 4 Exclusions ...................................................................................................................................... 4

Configuration .................................................................................................................................. 5 Kronos Enablement ..................................................................................................................... 5 Edge Enablement ........................................................................................................................ 6

Workflow ........................................................................................................................................... 8 Add User Workflow ...................................................................................................................... 8 Update User Workflow .............................................................................................................. 10 Error Notification: ....................................................................................................................... 10 Single-Sign-On Workflow ........................................................................................................... 10

Appendix ....................................................................................................................................... 11 OU Mapping ............................................................................................................................... 11 User Mapping ............................................................................................................................. 11 Creating Custom Pages with embedded URL to SSO to Kronos ....................................... 12

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Version

Version Date Author Description

1.0 Aug 07, 2018 Product Manager Document creation

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Integration Overview

Cornerstone's integration with Kronos Time & Attendance allows customers to manage the process of creating

and updating employee and organizational unit (OU) records. It also allows Single Sign On (SSO) into the

customer’s Kronos Workforce Ready Application which enables employees to login to Kronos and access their

time and attendance information from within their Cornerstone universal profile.

Key Integration Details

• This is a one-way outbound synchronization from Cornerstone HR to Kronos Workforce Ready

• SSO integration is one-way from Cornerstone HR into Kronos Workforce Ready

• The integration is real time for users and OUs

• Saving settings with any standard OU type enabled will instantly trigger the integration to sync the OUs

to Kronos

Exclusions

• Any existing users created in Cornerstone HR prior to the integration being enabled will have to be

added manually into Kronos

• Any custom fields within the Cornerstone User Profile and/or OUs are NOT supported

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Configuration

Kronos Enablement

1. Retrieve your Kronos API Key

2. Navigate to Company Settings > Global Setup > Company Setup > Company Config

3. Identify the Manager Index number within the Manager Information section

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4. Identify the Cost Center Tree Indexes in the Manager Information section

Edge Enablement

1. Navigate to the Edge Marketplace (Admin > Tools > Edge > Marketplace)

2. Search for “Kronos Workforce Ready Time & Attendance”

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3. Install / Purchase the Kronos Workforce Ready Time & Attendance integration

4. Open the Settings page

5. Configure the following:

• API Key – Kronos API key

• Username – Kronos service account username

• Password – Kronos service account password

• Company Short Name – The company's Single Sign-On code

• Notification Email – Where notifications (including the synchronization status and errors) will be sent

o Multiple emails should be comma separated

• Standard OUs (Division, Position, Grade, Cost Center, Location) – Maps the Cost Center Tree Index

from Kronos to OUs in Cornerstone. This integral piece of information (value from 1 to 10) is required

for User and OU data to synchronize correctly. The index numbers are needed for the following OUs

prior to enabling the user sync: Position, Department, Division, Location, and Cost Center

o You can find the 'index' number by navigating to the Cost Center Setup within your Kronos

portal

• Manager – The ‘index’ number for Manager Information within Kronos Company Settings. This allows

Cornerstone to uniquely identify manager relationships while creating user records (value from 1 to 6)

• Sync Standard OU (Division, Position, Grade, Cost Center, Location) – Activating any of the Sync

Standard OUs will create and update these OUs as Cost Centers in Kronos (as per mapped Cost

Center Tree Index configured). Saving the settings with an OU enabled, triggers an on-demand OU

sync from Cornerstone to Kronos

6. Select Save Settings and enable the integration

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Workflow

Add User Workflow 1. Integration is enabled in Edge

2. Admin creates a new employee record via the Admin User page

a. Admin > tools > Core Function > Users, then select Add User link

3. Admin enters User data and saves the record

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4. Cornerstone creates user in Kronos Workforce Ready using the Employee API

5. Admin logs into Workforce Ready and validates the user record

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Update User Workflow 1. Integration is enabled in Edge

2. Admin updates an existing record via Admin User page

a. Admin > tools > Core Function > Users, then search for requested user

3. Admin edits the user data and saves record

4. Cornerstone system sends the user to Kronos Workforce Ready using the Employee API

5. Existing user record is updated in Workforce Ready

6. Admin logs into Workforce Ready and validates user record

Error Notification:

The integration sends out error

notifications to email

addresses that are configured

in the settings page.

Single-Sign-On Workflow

1. Integration is enabled in Edge

2. User logs into the Cornerstone application

3. User navigates to their Universal profile page

a. Home > Universal Profile

4. User views the drop-down options and selects "Report Time (Kronos)"

5. Cornerstone redirects User to their profile page in Kronos

6. User enters their time and attendance details

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Appendix

OU Mapping

Position, Grade, Division, and Cost Center

Kronos Field Name Cornerstone Field Name Required

name OU Name No

External Id OU ID Yes

Parent Cost Center Tree Index Index Tree in Settings page Yes

Parent Cost Center Id Parent OU Id No

Location

Kronos Field Name Cornerstone Field Name Required

name OU Name No

External Id OU ID Yes

Parent Cost Center Tree Index Index Tree in Settings page Yes

Parent Cost Center Id Parent OU Id No

Address line 1 Address line 1 No

Address line 2 Address line 2 No

Country Country Yes

City City No

State State/Province No

Zip Postal Code No

User Mapping Cornerstone Field Name Kronos Field Name

User ID Employee ID

Username Username

Active Account Status

First Name First Name

Last Name Last Name

Email Email Address

Work Phone Work Phone

Home Phone Home Phone

Country Code Country Code

Address Line 1 Address Line 1

Address Line 2 Address Line 2

City City

State/Province State

Zip Code Zip

Last Hire Date Hired Date

Manager ID Configurable to Manager Index number (1 – 6)

Position Position

Location

Configurable to Cost Center using their Tree Index (1 - 10) Division

Grade

Cost Center

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Custom Pages with Embedded URL to SSO to Kronos

1. Login in as Admin > Go to Admin > Preferences

2. Click on “Welcome Page Preferences (by Division)”

3. Click on Root Division (or a specific division if desired)

4. Click Edit button > select HTML placeholder > drag HTML placeholder to desired page

5. Configure the SSO Link with the following value: SsoURL - /outboundsso.aspx?ou_id=-