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Secretariat & Technical Resource
Inter-Agency Task Force on the Harmonization of National Government Performance, Monitoring, Information and Reporting Systems
Orientation on the Results-Based
Performance Management System (RBPMS)
and 2014 Guidelines
Government Oversight Partners:
GCG CHED COA Ombudsman NCC CESB CSC
Outline of Presentation
• Results Based Performance Management System
• Performance Based Incentives
Results-Based Performance Management
Systems
Performance-Based Incentive System
Administrative Order No. 25 s. 2011
Executive Order No. 80 s. 2012
“serbisyong ramdam ni Juana at ni Juan” Citizen-centric service delivery
The Bottomline
3
Inter-Agency Task Force on Harmonization of National Government Performance Monitoring, Information and
Reporting Systems (Administrative Order No. 25, s. 2011)
4
NEDA DOF OP DBM PMS
Government Oversight Partners:
Task Force Members:
GCG CHED
Technical Secretariat:
COA Ombudsman NCC CESB CSC
Objectives of AO No. 25
• Rationalize, harmonize, streamline, simplify, integrate and unify the efforts of government agencies relative to the National Leadership’s Agenda
• Establish a unified and integrated Results-Based Performance Management System (RBPMS)
• Use RBPMS as basis for determining entitlement to performance-based allowances, incentives, or compensation of personnel
Strategic Performance Management System (Individual)
Organizational Outcomes
Good Governance
and Anti-Corruption
Human Development
& Poverty Reduction
Economic Development
Security, Justice, and
Peace
Climate Change
Adaptation
Societal Goals/Outcomes
Sectoral Goals/Outcomes
Financial Stewardship
Internal Process Client/Customer
Satisfaction
Leadership, Learning and
Growth
Major Final Outputs (“Customer-oriented” Results)
STR SONA Technical
Report/ SER Socio Economic Report
PPARC Priority Program Accountability Report Card
MARC- I MFO Accountability Report Card
MARC- II Management Accountability Report Card
Results Based Performance Management System
To quality for PBB, agencies must meet at least 90% of PPARC and MARC-I, and satisfy all MARC-II (GG conditions)
EO No. 80 Directing the Adoption of a Performance-Based Incentive System for Government Employees
“Dati, miski palpak ang palakad ng
isang ahensya, very satisfactory pa
rin ang pinakamababang rating ng
empleyado… Nakakawawa tuloy ang
mga mahusay magtrabaho… dahil
parehas lang naman ang insentibo
ng mga tamad at pursigido.
Simula ngayong taon,(2012)
magpapatupad tayo ng sistema
kung saan ang bonus ay nakabase
sa pagtupad ng mga ahensya sa
kanilang mga target para sa taon.
Nasa kamay na ng empleyado ang
susi sa kanyang pag-angat.”
Strengthening Performance Management Systems in Government
8
Harmonize existing performance
monitoring, appraisal and reporting systems
Rationalize the current across-the-board
bonuses
Link incentives with results that matter to
the citizens
Higher Performance
Greater Accountability
Policy Framework
AO 25 • Results-Based Performance Management System
EO 80 • Performance-Based Incentive System
EO 99 • OP Planning Tool with Annual Targets for 2013 to 2015
Budget Reform
• Performance Informed Budget
Performance-Based Bonus (PBB) – top-up bonus based on individual’s contribution to accomplishment of Department targets
Performance-Based Incentive System
PBB
PEI Productivity Enhancement Incentive (PEI) – across-the-board bonus of P5,000 per employee
Guidelines on the Grant of Performance-Based Incentives for FY 2014
Key Changes in the 2014 PBB • Adoption of targets based on Congress-
approved Performance Informed Budget (PIB) in the FY 2014 GAA and OP Planning Tool Form 1.0
• Use of CSC-approved SPMS as preferred basis of ranking of 1st and 2nd level individuals
• New Ranking distribution
• Simplified submission of 2014 eligibility requirements
Coverage of 2014 PBB
• All Departments and its attached agencies and Constitutional Offices
• Government Owned and Controlled Corporations (GOCCs)
• SUCs to be supervised and monitored by CHED
• Other Executive Offices, including OP attached agencies to be supervised and monitored by OP
• Local Water Districts (LWDs) to be coordinated with the Local Water Utilities Administration (LWUA)
NEW!
Achieve at least 90% for each of the Congress-approved targets for the delivery of the MFOs under the PIB of 2014 and the common targets for STO and GASS
Achieve at least 90% for each of the targets agreed with the
President under the five KRAs of EO 43 Meet 100% all of the four good governance conditions for 2014
under the performance drivers of the RBPMS To be eligible for a higher percentage distribution ranking, the
department/agency must also:
Achieve at least 90% for each of the targets of the Secretary/Head of Agency as reflected in the OP Planning Tool Form 1 and under the AO 38 EODB
NEW!
FY 2014 Performance Targets (Form A) • MFO indicators
- 2014 Performance Informed Budget approved by Congress
- Ease of Doing Business Targets
• STO indicators
- One common STO indicator which is the establishment of Quality Management System aligned with ISO standards or continuing certification of one front line service, if applicable
- Another target identified by the Agency Head based on his/her priority agenda
• GASS indicators
- Budget Utilization Rate (obligations against all allotments issued for FY 2014,
including releases under “GAA as a release document“ policy)
- Compliance with COA reporting requirements (including the Report on Ageing of Cash Advances)
NEW!
NEW!
NEW!
FY 2014 Performance Targets (Form B)
• Agency Priority Program/Project targets as agreed with the President under the Five KRAs of EO 43
• Additional targets of the Secretary / Head of agency as reflected in the OP Planning Tool Form 1
• Ease of Doing Business Targets for agencies that are a part of Inter Agency Task Force on Ease of Doing Business (AO 38) NEW!
Good Governance Conditions for FY 2014
Maintain/Update Agency Transparency Seal (Sec. 91 of
GAA 2014)
Maintain/Update PhilGEPS posting (Revised IRR of RA 9184)
Maintain/Update Citizen’s Charter or its equivalent,
Service Charter completing the reflection of 3 improvements in the front line services specified in the 2013 PBB guidelines (MC 2013-1 (RA 9485)
Compliance with submission and review of 2013 SALN of all employees and officials
Ranking Distribution for Agencies that Met all Approved MFO, STO, GASS
Targets
Bureaus/Office/Delivery Units
Ranking Performance Category
10% Best
25% Better
65% Good
Bureaus/delivery units assessed as ineligible are excluded from ranking
NEW!
Bureaus/Office/Delivery Units
Ranking Performance Category
15% Best
30% Better
35% Good
Ranking Distribution for Agencies that Met All Secretary’s and EODB Target, Over and Above
Congress-Approved Targets
Bureaus/delivery units assessed as ineligible are excluded from ranking
NEW!
2014 Ranking Distribution for Individuals
BEST
bureaus
BETTER
bureaus
GOOD
bureaus
Best Performer 20% 15% 10%
Better Performer 35% 30% 25%
Good Performer 45% 55% 65%
Individuals with Below Satisfactory Rating are excluded from ranking
NEW!
Determining Eligibility of Personnel (1/3)
• Personnel should have rendered at least nine (9) months of service for year ending December 31, 2014.
• First and Second Levels should receive at least “Satisfactory” rating under the CSC approved SPMS or its equivalent.
• Third Level Officials should receive at least “Very Satisfactory” rating under the CESPES.
• Other officials not covered by CESPES should receive at least “Satisfactory” rating under the existing department/agency Personal Appraisal System (PAS).
Determining Eligibility of Personnel(2/3)
• Personnel on detail to other agencies for six months or more as of November 30, 2014 shall be included in the recipient agency that rated his/her performance.
• Personnel on scholarship may be included if qualified based on performance criteria established by PMG and approved by Department / Agency Head.
• PBB of employees on part-time basis shall be pro-rated based on services rendered.
Determining Eligibility of Personnel(3/3)
• Personnel guilty of administrative and/or criminal cases and meted penalty in FY 2014 shall not be entitled to the FY 2014 PBB. If penalty is only a reprimand, this shall not cause disqualification to the PBB.
• Contractual and casual personnel entitled are those whose compensation are charged to the lump sum appropriation under Personal Services; or those occupying positions in the DBM-approved contractual staffing pattern of concerned agencies.
Submissions of Targets and Reporting
• Submission of duly completed and signed forms and reports to the IATF shall be made through the AO25 Secretariat
• Final targets approved by the IATF shall be the updated PIB targets under NBC 550.
• Agencies shall adopt and reflect these and their quarterly breakdown in the Online BED System of the DBM.
• Quarterly accomplishment of PIB shall be reported as required by DBM
• Online BAR System will be used by the IATF to monitor the compliance of agencies to their Form A and Form A-1 targets under PBB.
NEW!
Submission of Certifications and Validation
• Submit SALN certification of compliance and list of personnel who submitted 2013 SALN.
• Financial reports and Report on Ageing of Cash Advances submitted directly to COA. COA will provide the IATF the list of compliant agencies.
• PhilGEPS will generate the “Certificate of Compliance” in an Excel file, and agencies can update the status of bid activities of PhilGEPS transactions as of November 15, 2014.
• Transparency Seal and ARTA certification is no longer necessary. Concerned oversight agency shall be conducting random validation based on the agreed cut-off dates.
NEW!
Schedule of Submission PBB Certifications
26
Activity Deadline Submit to
Submission of Financial Reports to COA Submission of Financial Reports to COA (for big agencies)
March 31, 2014
April 30, 2014
Agency COA Resident Auditor
Submission of certification of compliance with SALN
July 31, 2014 AO 25 Secretariat
Submission of certification of Report on Ageing of Cash Advance Liquidation
December 1, 2014
Agency COA Resident Auditor
Submission of certification of PhiLGEPS
December 1, 2014
AO 25 Secretariat
Submission of certification of ARTA or Transparency Seal
Not Applicable
Not Applicable
Schedule of Submission Targets/ Accomplishments
27
Activity Deadline Submit to
Submission of Form A, A-1 and B Targets
May 15, 2014
AO 25 Secretariat
(2 hard copies and e-
copy)
Submission of Form A, A-1 and B Accomplishments for agencies that met 90% of targets by November 30,2014
December 10,
2014
Submission of Form A, A-1 and B Accomplishments for agencies that need to take December 31, 2014 to meet 90% of targets.
January 30, 2015
Submission of Form A, A-1 and B Accomplishments for DepED
April 10, 2015
Submission of certification of ARTA or Transparency Seal
Not Applicable
• The Department Secretary/Head of Agency should designate senior officials as PBB focal person and PBB spokesperson and confirm with the IATF the name, position and contact details
• Departments/Agencies should strengthen their communications strategy and ensure transparency and accountability in the implementation of the PBB.
Information and Communication
THANK YOU!
Trunkline: 784-4286
Locals: 4276, 4983, 4937
