LabVantage

• NavigatingtheDatabase• RegisteringSubjects

• EnrollingSubjectsonanIRBprotocol• DocumentingConsent

Disclaimer:Printedcopiesarenottheofficialdocument.PleaseseetheonlinePDFfileforthemostup-to-dateversion.http://htrc.uchicago.edu 12/4/15

NavigatingtheDatabase

BringsyoubacktothispageLogoff

Changepassword

Clickonanyofthetramstops toaccess thatpage

ThePI/RADashboardprovidesyouwithanoverviewofyourIRB

protocols 2

RegisteringaSubject

• Gotothesubjectpage • Selectadd

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RegisteringaSubject

• Entersubject’sinformation• Yellowfieldsaremandatory• Selectsave

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RegisteringaSubject• Ifthesubjectisalready

registeredinLabVantage,thebelowerrormessagewillappear

• LabVantage requiresauniqueMRNforeachsubject,reducingthechanceofduplicatingsubjectentries

• NothingelseneedstobedoneinordertoregisterthissubjectinLabVantage

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EnrollingaSubject• After registeringasubject in

LabVantage, thenextstepistoenrollthesubjectonanIRBprotocol

• Ifanewsubjectwasentered intoLabVantage, theenrolloptionwillappearoncesaveisselected

• Simplyselectenrolltoaddthesubject toanIRBprotocol

• Entertheappropriate IRBnumberandtheenrollmentdate

• Enteringexternal IDisoptional• SelectOK Typing“n”willentertodaysdate

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EnrollingaSubject• Ifthesubjectwasalready

registered inLabVantage,returntothesubject listpagebyselecting return tolist

• Itisalsopossible toreturn tothelistpagebyselecting thesubjecttab

• Orbyreturning tothemaintramline

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EnrollingaSubject• Fromthesubjectlistpage,usethesearchoptionstofindthesubjectofinterest

• Forsimplesearches,usethesearchbyqueryoption

• Formorecomplexsearches,usetheadhocsearchoption

SearchbyQuery

AdhocSearch

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EnrollingaSubject• SearchbyQueryand

Results

Forexample,tosearchforthesubjectwithaMRNofT987654,selectMRN#fromthesearchby

queryoptionsandenterT987654intheMRN#field.SelectOK.

Thesearchwassuccessful andthesubjectwithMRNofT987654was

retrieved

Toenrollasubject,checktheboxnexttothesubjectIDandselect enroll.Gothroughthestepsofenrollingthesubject

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EnrollingaSubject• Adhoc Search

Youcancombinemultiplesearchcriteriabyclickingonthismagnifyingglass icon

Justfilloutyoursearchcriteriaandselect searchnow

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EnrollingaSubject• Adhoc SearchResults

Thesearchwassuccessfulandthecorrectparticipant

wasretrieved

Toenrollasubject,checktheboxnexttothesubject IDandselectenroll.Gothroughthestepsofenrollingthe

subject

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EnrollingaSubject• Atthispoint,thesubject’s

informationhassuccessfullybeenenteredandtheyhavebeenenrolledinanIRBprotocol

• OncethesubjectisenrolledinanIRBprotocol,theyareconsideredaparticipant ofthatIRBprotocol

• Thenextstepisdocumentingconsent

• Remember:thisstepmustbecompletedinorderfortheHTRCtocollectandprocessbiospecimens forthatparticipant!

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DocumentingConsent• Immediatelyafterenrolling

asubject,theconsenttabwillappear

• Youmustselectyes/noandthedatethatconsentwassigned

• Selectsave• Selectingsavewillpopulateyour

nameintheconsentcapturedfield

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DocumentingConsent• Alternately,youcan

documentconsentbygoingtotheparticipanttramstop

• Usethesearchoptionstofindtheparticipantofinterest

• Forsimplesearches,usethesearchbyqueryoption

• Formorecomplexsearches,usetheadhoc searchoption

SearchbyQuery

AdhocSearch

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DocumentingConsent• SearchbyQueryand

Results

Forexample,tosearchfortheparticipantwithaMRNofT987654,selectMRN#fromthesearchby

queryoptionsandenterT987654intheMRN#field.SelectOK.

Thesearchwassuccessful andtheparticipantwithMRNT987654was

retrieved

Todocument consent,clicktheboxnexttotheparticipant ID,andthenselect edit.Selectingeditwillbringuptheparticipantdetails. Fromthispage,enter

consent information

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DocumentingConsent• Adhoc Search

Youcancombinemultiplesearchcriteriabyclickingonthismagnifyingglass icon

Justfilloutyoursearchcriteriaandselect searchnow

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DocumentingConsent• Adhoc SearchResults

Thesearchwassuccessfulandthecorrectparticipant

wasretrieved

Todocument consent,clicktheboxnexttotheparticipant ID,andthenselect edit.Selectingeditwillbringuptheparticipantdetails. Fromthispage,enter

consent information

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Review• Inorder forbiospecimens tobecollectedandprocessed intheHTRC,the

followingstepsmustoccur:1. Youmusthaveanactiveservice applicationwiththeHTRC.Ifyoudonot,

contacttissuebank@bsd.uchicago.edu2. Forbodyfluidsandresearch-onlytissue:

• Register thesubject,enrollintheappropriateIRBprotocol,anddocumentconsentpriortothesample’sarrival intheHTRC

• Email tissuebank@bsd.uchicago.edu 24hoursinadvanceofthespecimen’sarrival– Includecontact information,IRB#,patientname,patientMRN,specimentype,andtheanticipated

date/timeofarrival

• Page4512whenthespecimen isen routetotheHTRC– Includecontact information,IRB#,patientname,patientMRN,specimentype,andtheanticipated

date/timeofarrival

3. Fortissue thathasadiagnostic component:• Register thesubject,enrollintheappropriateIRBprotocol,anddocumentconsent24hours

beforethesurgicalprocedure• Forlastminutecases,pleaseemail tissuebank@bsd.uchicago.edu andpage7325

– Includecontact information,IRB#,patientname,patientMRN,specimentype,andtheanticipateddate/timeofarrival

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