Lake Travis FFA Alumni

January 7th, 2014

Agenda

• Teacher Update• Approve Minutes/Financials• Fundraising Update• TCYS Buyers Fund• TCYS Update• TCYS Schedule• Important Dates

Teacher Update

• TCYS Forms to complete– Permission Slip– Emergency Medical and Field Trip Info sheet– Transportation Waiver– Junior Eligibility Form

Meeting Minutes

• 12/3 meeting minutes sent to Group distribution after meeting and posted on website for review

Motion and vote

http://laketravisffa.ffanow.org/F/laketravisffa/20131203_ltffaminutes.pdf

Adobe Acrobat Document

Treasurer’s Report

• Starting balance of $15,615 and ending balance of $25,725• December income:

– Membership: $175– SOB sales: $9,935

• December expenses:– $0

Motion and vote

Microsoft Excel Worksheet

http://laketravisffa.ffanow.org/F/laketravisffa/20131231_ltffatreasuryreport.pdf

Fundraising Update - Winners

• Side of Beef Winners:– Kathy Salcher (sold by Carrie Young)– Barry Smith (sold by the Ellisor Family)

• Side of Pork Winners:– Karl Arneson (purchased at Chapter Show)

– The Herrera Family (sold by Cecilia Herrera)

• Top Sales:– Arneson Family $1000– Nagel Family $940– ?– ?

Fundraising Update - Income

• 2013 Gross Sales:– $17,000 (goal)– $13,319 (actual)

• 2013 Net Sales (~$2550 expenses):– $14,450 (goal)– $10,769 (actual)

• 2012: $14,351 (gross) / $13,008 (net)

Alumni Buyers Fund

• Budgeted Income: $35,725– Current balance: $25,725– Spring Pet Shop: $2500– Spring Sponsorship Drive: $7500 ($10,000)

• Remaining Expenses: $20,725– SOB/SOP Expenses: $2550– Scholarship: $5000– Student Chapter (Spring): $3500– US/TX FFA Membership: $675– Year-end Banquet (sponsor plaque/meal): $500– Miscellaneous: $1500– 2014 Rollover: $7000

• TCYS Available Funds: $15,000 ($17,000 budgeted)

Recommended Buyers Funds: $15,000

Microsoft Excel 97-2003 Worksheet

Microsoft Excel Worksheet

TCYS Update – Buyer’s List

• List of Buyer’s (Here and on the web)

Motion and vote

http://www.laketravisffa.ffanow.org/F/laketravisffa/20131105%20Minutes.pdf

Microsoft Excel Worksheet

TCYS Update – Cantina

• Committee Chair– Karl Arneson

• $55/family (w/ wristbands)– $5/meal for family guest

• Meal Times– Breakfast 6:30 – 8:30– Lunch 11:00 – 2:00– Dinner 6:00 – 8:00

TCYS Update– Logistics

• Committee Chair– Steve Greer

• January 14th (Tuesday), 4:00pm – 8:00pm• Assemble pens @EXPO Center• 9 LT FFA volunteers required by TCYS

TCYS Update – RV

• RV Committee Chair– Lisa Houston

• Last call for site reservation• Last call for RV reservation– You must arrange your own RV– See RV email for discount vendor info

TCYS Update – Herdsmanship

• Decorating Committee Chair: JoAnna Janecek– Decorate TCYS pens Wednesday 1/15 4:00 – 9:00p

• Herdmanship Chair: Michelle Greer– Will provide a student duty roster of cleaning times

• TCYS requires you to purchase 2/bags of shavings (from them) per animal (scholarship fundraiser)– 2*$8 = $16/animal

TCYS Update – Cost Summary

• Cantina/wood/propane $55/family– $5/meal for family guests at meal

• TCYS Shavings $16/animal (2 bags)

Bring 1 case of water plus 1 case of soft drinks per family

TCYS Update – BYOS

• Things you should bring for yourselves:– Checkbook/cash to pay RV space rental– Jackets, gloves, hats etc.– Rain jacket/poncho– Chairs– Flashlights– Solo cups

TCYS Update – Sale Auction

• If you make sale:– We will have a special meeting for those families to

explain what this means– Probably Mon/Tues after TCYS but watch for

announcement– Your child will need to attend auction at TCYS Expo

Center on Friday 1/24, 10:00am - dark– Adults are encourage to attend for dinner and open

bar

TCYS Schedule

Thursday - 1/16• 2:00p - 4:00p Rabbit Check - Followed by judging• 3:00p - 7:00p Youth Fair Check In - Banquet Hall• 4:00p - 7:00p Arrive all Goats, Lambs, Swine and Steers• 7:30p Classify Lambs

Friday -1/17• 8:00a - 11:00a Market Lamb Show• 9:00a Youth Fair Projects Judged• 10:00a Youth Fair Group Project Interviews• 11:00a Market Goat Show• 11:00a Market Poultry Check In• 2:00p - 4:00p Poultry Judging (following goats)• 5:00p - 8:00p Youth Fair Open to the Public• 7:00p CPRA Rodeo

TCYS Schedule

Saturday - 1/18• 8:00a - 5:00p Market Swine Show (barrows/gilts)• 8:00a - 4:30p Youth Fair Country Store Open• 5:00p Steer Show• 7:00p CPRA Rodeo

Sunday - 1/19• 8:00a - 12:00p All Steers, Swine, Goats, and Lambs released• 10:00a - 12:00p Youth Fair Country Store Open• 12:00p Show Barn Clean Up• 12:00p - 3:00p Youth Fair Check Out• 12:00p - 3:00p Declaration of Sale Items

TCYS Schedule

Wednesday - 1/15• 4:00p - 9:00p Set Up Herdsman - Show Barn

Thursday - 1/23• Sale Prep Day

Friday - 1/24• 10:00a - dark Youth Fair and Livestock Auction

Important Dates

• 1/8 TCYS Board Meeting

• 1/15 – 1/19 Travis County Youth Show• 1/20 Special meeting for families that make sale at

TCYS• 1/24 (Fri) TCYS Youth Fair and Livestock Auction• 2/4 Next Alumni/Chapter Meeting

Meeting Adjourned