Landfill Altenatives Financial Assistance Program - Application … · The Landfill Alternatives...

APPLICATION SECTION

INTRODUCTION

BACKGROUND INFORMATION

GENERAL INFORMATION

- Applications Deadlines Eligibility Application Review Schedule Application Review And Selection Process Award Disbursement and Contract Requirements

Applicant Cost Share Rq&-ements Department of Natural Resources Contact

For Selected Applicants

EVKUATION CRITERIA

APPLICATION INSTRUCTIONS

Responsible Agency Review and Comment Budget Information And Guidelines For All Applications

EDUCATION PROJECT APPLICATION

WASTE REDUCTION PROJECT APPLICATION

RESEARCH & DEVELOPMENT AND DEMONSTRATION PROJECT APPLICATION

LOAN PROJECT APPLICATION

APPENDIX 4 APPLICATION FORMS

Form A, Application Cover Sheet Form B, Project Summary Sheet Form Cy Project Timetable Form D, Budget Summary Sheet Form E, Ability To Repay - Private Loan Applicants Only Form F, Ability To Repay - Public Loan Applicants Only Form G, Applicant Disclosure Form H, Responsible Agency Review and Comment

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APPENDIX B, IOWA ADMINISTRATNE CODE, CHAPTER 209 51

The Landfill Alternatives Financial Assistance Program is intended to reduce the amount of solid

this is through providing financial assistance for the purpose of implementing waste reduction, recycling and reuse, research and development, demonstration, market development and other types of solid waste management projects.

There is a preference for projects involving regionahtion. That is, projects involving two or more units of local government or public or private groups. Through the cooperative provision of alternative solid waste management services, a project's impact may have a sigdlcant influence on such factors as, but not limited to, operational efficiency, materials diversion, and materials market value.

waste generated and the amount of solid waste 1andHled in Iowa. The mechanism to accomplish -

Market development for recyclable mateiials is necessary to allow recycling systems to grow and stabilize. Without private sector initiative, strong markets for recyclable materials is not possible. Through public - private partnership, we can create an effective and lasting recycling system in the State of Iowa.

The predecessor of the Landfill Alternatives Financial Assistance Program, the Landfill Alternatives Grant Program, has assisted in the elimination and diversion of approximately 225,000 tons of solid waste fkom Iowa landfills between 1990 and 1993. The impact of the Landfill Alternatives Grant Program will continue as projects that received h d i n g continue and expand operations. The program promoted recycling and source reduction and assisted in altering peoples attitudes about managing solid wastes. Funds were also committed for education projects, composting projects, combustion projects and market development projects. Through December 1993, the Landfill Alternatives Grant Program provided approximately $16.5 million in grant assistance to 144 projects. The Landfill Alternatives Grant Program has had an impact on the solid waste stream in every Iowa county.

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The L a n m Alternatives Financial Assistance Program provides hancial assistance for the implementation of education programs, waste reduction projects, and solid waste management projects for the purpose of reducing the amount of solid waste generated and the amount of solid waste disposed of through landfilling.

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The Landfill Alteynatives Financial Assistance Program was developed in response to the evolution of waste reduction, recycling, and other landfill diversion activities currently in place across the state. The Department of Natural Resources established an advisory committee with members representing the Environmental Protection Commission, counties, municipalities, business and industry, regional councils, and solid waste associations. The objective of this advisory committee was to offer input on how the former Landfill Alternatives Grant Program could best reflect current and fiture solid waste management issues and market development for recycled materials through landfill alternatives projects. The resulting Landfill Alternatives Financial Assistance Program is administered by the department of Natural Resources and replaces the Landfill Alternatives Grant Program.

Roots of the Landfill Alternatives Financial Assistance Program are found in the 1987 Groundwater Protection Act that established a solid waste policy which includes a hierarchy of solid waste management options. The solid waste hierarchy places waste reduction at the source as the most preferred method of solid waste management. Recycling and reuse are the next most preferred methods followed by combustion with energy recovery, combustion for volume reduction, and landfilling as the least desired methods.

The 1989 Waste Reduction and Recycling Act took solid waste management objectives fiuther by establishing the goal of reducing the amount of solid waste being landfilled by twenty-five percent (25%) by 1994 and M y percent (50%) by the year 2000 through implementing waste reduction and recyclinglreuse initiatives.

The Landfill Alternatives Financial Assistance Program is governed by Iowa Administrative Code 567-Chapter 209. A copy of Chapter 209 is attached as Appendix B, Page 51, of this booklet. Copies of Chapter 209 are also available upon request fiom the Records Department, Iowa Department of Natural Resources, Wallace State Office Building, 900 East Grand Avenue, Des Moines, Iowa 503 19.

This program is fbnded with landfilled in the State of Iowa.

$1.75 of the tonnage fees assessed on every ton of solid waste

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Amlications:

Applications for financial assistance must be made through the Waste Management Assistance Division and must use the application forms provided in this booklet. There are four (4) separate applications included in this booklet and applicants should follow application instructions for the type of application to be submitted. Application types include: Education Projects; Waste Reduction Projects; Research and Development and Demonstration Projects; and Loan Projects. Application Instructions begin on Page 9. Req~ired forms for all application types are found in Appendix A, Page 3 1. In preparing applications, applicants should follow the format provided for each application type.

Photocopies of the application forms are acceptable, facsimiles are not. An original plus two (2) copies of the fblly completed application must be submitted to the Waste Management Assistance Division by the application deadline identified below. Applications submitted for financial assistance consideration are not guaranteed funding. Financial assistance offers may be less than the 111 amount requested in the application. The Department reserves the right to offer loan assistance to applicants requesting grant assistance.

Prior to developing an application, applicants are encouraged to review the entire application booklet and Iowa Administrative Code 567-Chapter 209, the administrative rules governing this program. A copy of IAC Chapter 209 is attached as Appendix B on Page 51.

Deadlines:

There are two (2) funding cycles per year. Application deadlines are 4:30 p.m. the first Monday in June and 4:30 p.m. the first Monday in December. Fully completed applications must be received by the Department of Natural Resources by the identified deadline to be considered for financial assistance in that round. Only applications received by the deadline will be considered for financial assistance during that funding cycle. A new application must be fled for any application that did not receive hding in a previous funding cycle. Applications must be completed following the application procedures identifled in this booklet. Applications are open to the public for review upon request.

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Eligiile applicants include any unit of local government, public or private group, business, or individual with an interest in or having responsibility for solid waste management in Iowa. EligMe applicants must be in compliance with all applicable Department statutes and regulations at the time applications are submitted to the Department.

Ifan applicant is selected to receive financial assistance through the Landfill Alternatives Financial Assistance Program, the financial assistance may later be denied ifit is determined that:

e3 the project will be located or implemented in an area or areas that do not have an approved solid waste comprehensive plan;

r23 the project will be located or implemented in an area or areas that have not submitted a subsequent solid waste comprehensive plan by the assigned deadline;

the project will be located or implemented in an area or areas that do not have a legally pelmittd 1". _. -

The goal of the Landfill Alternatives FinanciaI Assistance Program is to reduce the amount of solid waste generated and the amount of solid waste lanmed. Therefore, with the exception of certain waste reduction and composting projects, projects targeting solid waste materials currently under a state landfill ban are not eligible for funding through this program. Local landfill bans will not affkct eligiblity of a project or the eligibility of targeted solid waste materials.

Amhation Review Schedule:

Applications submitted for consideration during the June round of funding:

0 Applications must be received by the Department by 4:30 p.m. the ht Monday in June. 0 Application evaluation period will end in August. 0 Applicant notified of financial assistance offer in August. 0 Financial assistance contracts presented to the Environmental Protection Commission for

approval September through October. 0 Contract meetings held September through November.

Applications submitted for consideration during the December round of funding:

0 Applications must be received by the Department by 4:30 p.m. the first Monday in December, 0 Application evaluation period will end in February. 0 Applicant notitled of financial assistance offer in February. 0 Financial assistance contracts presented to the Environmental Protection Commission for

approval March through April. 0 Contract meetings held March through May.

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ADRlication Review and Selection Process:

The review of applications will be conducted by a three (3) person committee comprised of staff fiom the Department of Natural Resources. The review team evaluates each application based on the criteria identified in this application booklet for each application type and the completeness of the application forms. Application review and selection process is conducted as follows:

Review team members individually evaluate applications received by the established deadline. Ifan application is determined to be incomplete, the review team may reject the application.

Once individual application review has been completed, members of the review team meet to discuss each application. A list of recommended projects is forwarded to the Administrator of the Waste Management Assistance Division.

Recommendations are finalized, applicants are notified and contract negotiations may begin. Contracts for financial assistance in excess $25,000 must be approved by the Environmental Protection Commission prior to the Department holding a contract meeting with the applicant.

Applicants not selected for financial assistance will be notitied as soon as possible after award decisions have been made.

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Award Disbursement and Contract Reauirements For Selected ADDlicants:

The Department and the applicant will enter into a contractual agreement. The length of the contractual agreement will vary depending on the type of project to be implemented. As part of this agreement, the recipient agrees to provide project updates and a final report. Project management guidelines will be provided in the contract. Reporting requirements include, but are not limited to, project expenditures, activities, and accomplishments. All information gained through the project will be considered public information.

Some projects may require obtaining or mending a sanitary disposal project permit through the Department. This permitting process may involve the completion of a solid waste comprehensive plan addressing the State of Iowa's solid waste management hierarchy For information on sanitary disposal project permits and solid waste comprehensive plans, call 515-281-8941.

Grant funds will be awarded on a reimbursement basis after a correctly completed state claim voucher and supporting documentation has been received by the Department. The Department will issue reimbursement payments to the grant recipient only. Grant recipients are responsible for making necessary payments. Project costs incurred prior to an executed contractual agreement for which reimbursement will be sought, is considered ineligible for funding. Five percent (5%) of each claim voucher submitted for reimbursement will be retained by the Department until all obligations identified in the contractual agreement have been satisfied, as determined by the Department, and the final report has been approved. At that time, a claim for payment may be submitted and the retained fiinds will be released.

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Loan finds will be made available periodically as project implementation progresses and as identified by the milestones set forth in the contractual agreement between the recipient and the Department. Loan funds will be released upon the Department's receipt of a correctly completed claim voucher, supporting documentation and project implementation is progressing to the satisfaction of the Department and as identified in the contractual agreement.

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The term of all loans will be established on a case by case basis. Repayment of loan h d s will begin within one year after the first claim for loan moneys has been submitted to the Department and loan moneys have been released to the recipient as a result of that claim. Loan funds will be repaid, at a minimum, in equal quarterly payments made to the Department until the loan is retired.

If, at the time of the contract meeting, the applicant negotiates to substantively alter the project as proposed in the application, any financial assistance offer may be rescinded by the Department. Projects selected to receive financial assistance must be initiated within one year fiom the application deadline for the finding cycle in which the application was submitted. Ifthe project is not initiated within this time fiame, any financial assistance offer may be rescinded.

Applicant Proiect Cost Share Requirements:

The following are the minimum local cost share requirements as a percentage of the total project cost for each type of application.

Application Type

Grants Public Education Waste Reduction Research and Development Demonstration

Loans Recycling and Reuse Combustion With Energy Recovery Combustion Without Energy Recovery

Mini" Total Cost Share

35% 35% 35% 35%

35% 50% 60%

Applicants agree to provide a cost share of funds committed to the project. The above table outlines the minimum cost share percentages of the project's total cost. Applicants may provide cash as their cost share of the total project cost. Applicant's cost share may include project expenses for which the applicant will not be seeking financial assistance fiom the Department. Applicants may also use "in-kind" items as cost share of the total project cost that are directly related to implementation and operation of the project. Examples of in-kind items commonly

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used as cost share include: existing buildings, existing vehicles, and existing equipment. Applicant cost share can not include funds previously awarded through the L a n a Alternatives Grant Program, the Landfill Alternatives Financial Assistance Program or the Waste Reduction and Recycling Loan Program.

There are maxi" amounts that the Department will fund on individual purchases of equipment and supplies and buildings and construction. See Page 10, Budpet Information and Guidelines For All ApD Iications, for details.

DeDartment of Natural Resources Contact:

For questions regarding the Landfill Alternatives Financial Assistance Program, please contact:

Iowa Department of Natural Resources Thomas Anderson 5 15-28 1-8623 Waste Management Assistance Division Mary Koens 5 15-28 1-8263 Wallace State Office Building 900 East Grand Avenue - -

Des Moines, Iowa 503 19

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This application booklet contains four (4) separate applications forms corresponding to the types

the Department will use in reviewing applications submitted for consideration. Points assigned to the evaluation criteria for each application type total 100 points. The Department shall evaluate applications and award Einancial assistance based on the following criteria:

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of projects eligible for Einancial assistance. Each application or project type has evaluation criteria -~

EDUCATION PROJECTS

+ Project Compatibility and Support 20 points

+ ProjectImpact - 30 points

+ Project Planning, Experience, and Commitment 5 points

+ Project Effdveness 35 points

+ Project Evaluation 10 points

WASTE REDUCTION PROJECTS + Project Planning, Experience, and Commitment 5 points + Project Compatibility and Support 20 points

+ Project Effectiveness 20 points + Project Evaluation 10 points

+ Project Impact 30 points

+ Technical and Economic Feasibility and Transferability 15 points

RESEARCH and DEVELOPMENT and DEMONSTRATION PROJECTS + Project Planning, Experience, and Commitment 15 points

+ ProjectImpact 30 points

+ Technical and Economic Feasibility and Transferability 30 points

+ Project Compatibility and Support 15 points


LOAN PROJECTS + Project Planning, Experience, and Commitment 5 points + Project Compatibility and Support 20 points


+ Applicant's Ability to Repay 15 points

+ ProjectImpact 30 points

+ Technical and Economic Feasibirity and Transferability 20 points

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Each application must contain a narrative addressing the evaluation criteria used to evaluate

application type has its own evaluation criteria. Evaluation criteria are found Pages 13 through 29. In addition to the evaluation criteria narrative, applications must include the following forms found in Appendix A, Page 3 1.

applications. There are four (4) separate applications contained in this booklet and each ~~

FORM A FORM B FORM C FORM D FORM E FORM F FORM G FORM H

Project Cover Sheet Project Summary Sheet Project Timetable Budget Summary Sheet Ability To Repay - Private Applicants Only Ability To Repay - Public Applicants Only Disclosure Form Responsible Agency Review & Comment

All Applications Au Applications All Applications All Applications Loan Applications Loan Applications All Applications All Applications

Forms should be placed at the fi-ont of the application when compiling and submitting your application to the Department for consideration. When preparing the evaluation criteria narrative, follow the order the evaluation criteria are presented in the application booklet.

Remonsible Agency Review and Comment:

Every city and county shall provide for the establishment and operation of a comprehensive solid waste reduction program and a sanitary disposal project for final disposal of solid waste by its residents. Comprehensive waste reduction programs and sanitay disposal projects may, be established either separately or through cooperative efforts for the joint use of the participating public agencies. Cities and counties may execute with public or private agencies the implementation of solid waste management programs, collection of solid waste, establishment and operation of sanitary disposal projects.

The agency responsible for providing a comprehensive solid waste reduction program and a sanitary disposal project for final disposal of solid waste by its residents is responsible for preparing a Solid Waste Comprehensive Plan to be submitted to the Department detailing solid waste management initiatives implemented or to be implemented. The Solid Waste Comprehensive Planning Area is the geographical area whose solid waste is accounted for in the responsible agency's Solid Waste Comprehensive Plan.

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The applicant must provide a complete copy of the application for review and comment to the agency responsible for submitting an approved solid waste comprehensive plan. The responsible agency is not to screen applications but simply provide comments on the appropriate form included in this booklet. Photocopies of this form may also be used. To receive fufl consideration for hding, a completed Responsible Agency Review and Comment Form must be received by the Department by the deadline identified below.

It is strongly enmuraged that the applicant include the Responsible Agency Review and Comment Form, properly completed by the Responsible Agency, at the time the application is submitted to the Department. However, Responsible Agency Review and Comment Forms will be accepted by the Department until 4:30 p.m., thirty (30) CaIendar days after the stated application deadline. If the Responsible-Agency Review and Comment Form has not been received by this deadline, points will be subtracted &om the overall application evaluation score.

Applicants with questions regarding an appropriate Comprehensive Planning Area or Responsible Agency should contact the Waste Management Assistance Division at 5 15/28 1-8941.

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Budpet Information And Guidelines For All ADDlications

Please be clear and concise yet as thorough as possible when completing your application. It is the applicant's responsibility to provide all required information. Applications must follow the order identified for each application type. Deficiencies in project applications may disqualify the project fiom review during the current funding cycle. All required forms are included in this booklet. Be sure to complete all requested information.

a.

b.

C.

The maximum amount DNR will fund for equipment, including fkeight and installation, and supplies is 90% of the actual purchase price. The maxi" amount DNR will fund for construction and buildings is 80%. All other eligible costs are bdable up to 100% of the actual purchase price. Funds will be provided on a reimbursement basis to grant recipients for eligible expenses. Funds will be provided to loan recipients as project implementation progresses.

Eligible costs for reimbursement include, but are not limited to the following: equipment including fkeight and installation, supplies directly related to the project, materials and labor for construction or renovation of buildings, development and distribution of education materials, planning and implementation of educational forums, laboratory analysis costs, and salaries directly related to the implementation and operation of the project. Salaries are an eligible expense but not considered a high priority for fUnding.

Ineligible costs for reimbursement include, but are not limited to the following: rent, taxes, vehicle registration, interest payments, overhead expenses, indirect costs, legal costs,

administration, land acquisition, and insurance premiums. Costs for which payment has or will be received under another state, federal, local or private financial assistance program

contingency funds, office equipment, application preparation, contractual project ~

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are ineligible costs. Costs incurred before a contractual agreement has been executed between the applicant and the Department are ineligible for reimbursement. Items previously purchased or constructed for which payments continue to be made are not eligible for hding.

d. Applicant cost share may include items directly related to the implementation and operation of the project funded entirely by the applicant. Applicant cost share may also include in- kind items. In-kind cost share may consist of existing equipment, existing buildings, land, existing vehicles and other in-kind costs directly associated with implementation and operation of the project.

e. Funds previously awarded through the Landfill Alternatives Grant Program, the Landfill Alternatives Financial Assistance Program or the Waste Reduction and Recycling Loan Program can not be used as cost share in a subsequent application.

The following pages discuss application procedures and evaluation criteria for each of the four (4) applications: Education Projects; Waste Reduction Projects; Research and Development and Demonstration Projects; and Loan Projects, Applicants need only provide information required for the type of application to be submitted. Forms to be completed and submitted with the application are found in Appendix A, Page 31. Follow the format outlined for each application type.

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Education projects must have as their primary focus, educating the public on such topics as source reduction, recycling and reuse. Education projects must have as a goal, the diversion of solid waste from the landfill.

1. Application Cover Sheet On Form A, complete all information requested.

2. Project Summary On Form By complete requested information and provide a brief description of the project, project justification, project service area, and specific project goals.

3. Project Timetable On Form Cy provide beginning and ending dates for each task or activity required for project completion. Assume that hnc ia l assistance moneys will be available four (4) months after the application deadline when establishing task or activity dates.

4. Budget Summary Sheet On Form D, complete the requested information and supply an accompanying narrative directly behind Form D as identified below. There are limitations to the amount of funding available for certain budget items and there is an overall mini" cost share required of the applicant of 35% for education projects. Refer to Page 10 for h d i n g limitations and guidelines and apply to Form D (Budget Summary Sheet) and the Budget Summary Narrative.

Budget Summary Narrative Provide a concise narrative that provides detail and justification for all items the applicant is seeking financial assistance. The Budget Summary Narrative should include the following Wormation, where applicable. This narrative should be attached to the application directly behind Form D.

a. Discuss equipment needs including, but not, limited to, the rationale or justification for equipment purchases, the type and quantity of equipment, and the capacity of the equipment. Bid documents or price quotes showing the actual cost of the item or items to be purchased with funding assistance must be attached to this section of the application.

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b. Discuss building or construction needs for the project. Details on capacity of the structure, a description of the structure and an 8.5" by 11" drawing of the building's floor plan showing materials receiving, flow pattern and storage should be provided. Bid documents or price quotes showing the actual cost of the building or construction involving funding assistance must be attached to this Section of the application.

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~- c. Discuss the purpose and need for supplies that will be used in the project including

quantities required.

d. Discuss financial assistance requested for salaries or wages including the number of individuals, tasks to be performed by these individuals, and the rate of pay. Identifjl whether these individuals will be hired specifically as a result of this project or if existing staff will be utilized. Identitj. how the salaries or wages for these individuals will be h d e d after the contract between the applicant and the Department has expired.

e. Discuss and provide justification for financial assistance requested for budget items not identified above.

5. Project Planning, Experience, and Commitment (5 points)

The application must detail all previous planning efforts that have gone into the project. This includes a discussion of all previous planning activities, the parties involved in the project's planning process, conclusions reached during the planning process, and the relationship of the proposed project to other public education programs and solid waste management measures implemented or proposed in the project service area.

The Review Team will evaluate the qualifications and experience of the project staff as it directly relates to the proposed project. A discussion of relevant experience and the function each of the project stafTwill provide in the development, implementation, and operation of the project should be provided.

The applicant's commitment toward continuing the project after the grant should be discussed in detail. This could include a discussion of how the proposed project will be fimded, implemented, anticipated program changes, and changes in the target audience.

6. Project Compatibility and Support (20 points)

The application will be evaluated on the project's compatibfity with existing and proposed solid waste management programs in the project service area, the project's consistency with the applicable solid waste comprehensive plan (s), and the degree to which the proposed

consistency with the solid waste comprehensive plan and compatibility with solid waste management programs. Relevant sections of the solid waste comprehensive plan may be

project reflects the state solid waste hierarchy Provide specific examples demonstrating _ _

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included as an attachment to the application. appropriate attachment, if included, to facilitate application review.

In this section's narrative, refer to the

Question 3 of the Applicant Disclosure Form must be completed indicating that a completed copy of the application and the Responsible Agency Review and Comment Form has been provided to the agency responsible for submitting an approved solid waste comprehensive plan or subsequent plan for their review and comment.

The application must include documented support for the project. Support can be documented through the attachment of, including but not limited to, survey results, letters of support or need from target audiences, or letters from persons, agencies, or business and industq that will be impacted by the proposed project.

7. Project Effectiveness (35 points)

The Review Team will evaluate the methodology chosen by the applicant to implement the proposed project. The application shQuld address the steps to be taken to develop and implement the proposed project.

Applications will be evaluated on cost effectiveness of the proposed project, including but not limited to, the project's cost per capita and cost per ton of solid waste diverted from the landfU as a project goal.

Applications will be evaluated on project uniqueness or proven success within the state. Provide a concise narrative on how the proposed project differs &om or complements other education efforts or how the proposed project will adapt a successll program to be implemented in the project's service area.

8. Project Impact (30 points)

The application must provide project goals. The Review Team will evaluate the long and short term goals of the project. Goals must, at a minimum, include participation, landfill diversion, and project transferability.

The Review Team will evaluate the project's impact on solid waste generation and materials recovery as well as the project's impact on existing solid waste management programs.

Applications will be evaluated in terms of the proposed project's regional impact on the solid waste stream and landfill diversion. Such factors as, but not limited to, operational efficiency, materials diversion, and population served will enter into this evaluation.

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The project's transferability will be evaluated. Projects that prove valuable to other Iowa entities considering implementing a similar project will be favored. Applications will be evaluated on the environmental and economic value the project has in terms of diverting a particular waste stream or waste streams fiom the landfill through source reduction, recycling, and reuse.

The applicant should describe the commitment to and method(s) proposed to disseminate information resulting fiom the project to others within the project service area and the state. The method(s) of information dissemination will be evaluated in terms of completeness, effectiveness, and target audience.

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9. Project Evaluation (10 points)

The applicant should discuss the method or methods that will be employed to assess the project. The Review Team will evaluate the methodology to be implemented in determining project success in achieving identified goals and objectives.

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Waste reduction projects must implement practices that reduce, avoid or eliminate the generation of solid waste at the source and not merely the s f i g of a waste stream &om one medium to another. Projects eligible for this category must demonstrate the reduction, avoidance or elimination of waste prior to any in-house or other management of the waste. Projects that recycle or otherwise manage solid waste that has already been generated are not eligible for this category.

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2.

3.

4.

Application Cover Sheet On Form A, complete all information requested.

Project Summary On Form B, complete requested info-&ation and provide a brief description of the project, project justification, project service area, specific project goals, and alternative management options identified and investigated.

Project Timetable On Form C, provide beginning and ending dates for each task or activity required for project completion. Assume that financial assistance moneys will be available four (4) months after the application deadline when establishing task or activity dates.

Budget Summary On Form D, complete the requested idormation and supply an accompanying narrative directly behind Form D as identified below. There are limitations to the amount of hd ing available for certain budget items and there is an overall minimum cost share required of the applicant of 35% for waste reduction projects. Refer to Page 10 for finding limitation guidelines and apply to Form D (Budget Summary Sheet) and the Budget Summary Narrative.

Budget Summary Narrative Provide a concise narrative including the following information, where applicable. narrative should be attached to the application directly behind Form D.

This

a. Discuss equipment needs including, but not limited to, the rationale or justification for equipment purchases, the type and quantity of equipment, and the capacity of the equipment. Bid documents or price quotes showing the actual cost of the item or items to be purchased with funding assistance must be attached to this section of the application.

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b. Discuss building or construction needs for the project. Details on capacity of the structure, a description of the structure and an 8.5" by 11" drawing of the building's floor plan showing materials receiving, flow pattern and storage should be provided. Bid documents or purchase orders showing the actual cost of the building or construction involving funding assistance must be attached to this section of the application.

c. Discuss the purpose and need for supplies that will be used in the project including quantities required.

d. Discuss financial assistance requested for salaries or wages including the number of individuals, tasks to be performed by these individuals, and the rate of pay. Idenw whether these individuals will be hired specifically as a result of this project or if existing staff will be utilized. Idente how the salaries or wages for these individuals will be h d e d after the contract between the applicant and the Department has expired.

e. Funds previously awarded through the Landfill Alternatives Grant Program, the Landfill Alternatives Financial Assistance Program or the Waste Reduction and Recycling Loan Program can not be used as cost share in a subsequent application.


The application must detail all previous planning efforts that have gone into the project. This would include a discussion of all previous planning activities, the parties involved in the project's planning process, conclusions reached during the planning process, and the relationship of the proposed project to other solid waste management measures implemented or proposed by the applicant.

The Review Team will evaluate the qualifications and experience of the project staff as it directly relates to the proposed project. A discussion of relevant experience and the function each of the project staff will provide in the development, implementation, and operation of the project should be provided.

The applicant's commitment toward continuing the project &er the grant, should be discussed in detail. This could include a discussion of how the proposed project will be expanded, funded, and implemented.


The application will be evaluated on the project's compatibfity with existing and proposed solid waste management programs in the project service area, the project's consistency with the applicable solid waste comprehensive plan, and the degree to which the proposed project reflects the state solid waste hierarchy. Provide s p d c examples demonstrating consistency with the solid waste comprehensive plan@), and compatibility with solid waste management programs. Relevant sections of the solid waste comprehensive plan may be included as an

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attachment to the application. In this section's narrative, refer to the appropriate attachment, ifincluded, to facilitate application review.


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The application must include documented support for the project. Support can be documented through the attachment of, including but not limited to, survey results, letters of support or need fiom target audiences, or letters fiom persons, agencies, or business and industrythat will be impacted by the proposed project.


The Review Team will evaluate the project's impact on the applicant's solid waste stream including solid waste generation and_lmdfiUing, and the project's impact on the solid waste stream accounted for in the solid waste comprehensive plan@) for the project service area. Include in this discussion natural resource and economic savings resulting fkom the project.

Applications will be evaluated in terms of the proposed project's impact regionally. Such factors as, but not limited to, operational efficiency, materials diversion, and population served will enter into the evaluation.

Provide a narrative regarding the project's impact on existing solid waste management programs within the project service area and the solid waste stream within the applicable comprehensive planning area(s). Project impact on existing solid waste management programs will be evaluated.

Applications will be evaluated in terms of how soon the solid waste stream will be impacted by the proposed project. Discuss the length of time required before the solid waste stream will be impacted by the project and the steps necessary to achieve implementation. This discussion should be consistent with Form C, Project Timetable.

A discussion should be provided addressing the current method(s) of dealing with the project's targeted solid waste stream materials. This discussion should include a narrative on: the type@) of disposal methods currently employed; the tipping fee and other costs associated with disposal; and the average monthly and yearly quantity of waste currently disposed of in th is manner.

A narrative should be provided regarding the type@) and quantity of solid waste materials to be diverted fi-om the landfill by the project. This narrative should identify target solid waste materials and provide a monthly and yearly estimation of the quantity of solid waste materials to be diverted fiom the landfill. Provide calculations when estimating or providing quantities.

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8. Project Effectiveness (20 points)

The Review Team will evaluate the methodology chosen to implement the proposed project.

Applications will be evaluated on the cost effectiveness of the proposed project, including but not limited to, the project's cost per ton of solid waste diverted Erom the l a n m and if applicable, the project's cost per capita.

Applications will be evaluated in terms of project uniqueness Within the state.


The application should discuss the method or methods that will be employed to assess the project. Applications will be evaluated regarding the methodology to be implemented in determining project success in achieving identified goals and objectives.

- 10. Technical and Economic Feasibility and Transferability (15 points)

Applications will be evaluated on the level of detail provided in discussing the technical and economic feasibility of the proposed project.

The Review Team will evaluate the project's transferability. Projects that prove valuable to other Iowa entities considering implementing a similar project will be favored. Applications will be evaluated in terms of the environmental and economic value the project has in terms of diverting a particular waste stream or waste streams.

The applicant should describe the commitment to and method@) proposed to disseminate information resulting fi-om the project to others within the project service area and the state. The method(@ of information dissemination will be evaluated in terms of completeness, effectiveness, and target audience.

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Projects that involve research and development of new technologies for "aging solid waste or projects that implement existing technologies for the &st time in Iowa are eligible under this category.

1. Application Cover Sheet On Form A, complete all information requested.

2. Project Summary On Form B, complete requested idormation and provide a brief description of the project, project justification, project service arerl, specific project goals, and alternative management options identified and investigated.

3. Project Timetable On Form C, provide beginning and ending dates for each task or activity required for project completion. Assume that financial assistance moneys will be available four (4) months after the application deadline when establishing task or activity dates.

4. Budget Summary On Form D, complete the requested idormation and supply an accompanying narrative directly behind Form D as identiiied below. There are limitations to the amount of finding available for certain budget items and there is an overall cost share required of the applicant of 35% for research and development and demonstration projects. Refer to Page 10 for funding limitation guidelines and apply to Form D (Budget Summary Sheet) and the Budget Summary Narrative.

Budget Summary Narrative Provide a concise narrative including the following information, where applicable. narrative should be attached to the application directly behind Form D.

This

a. Discuss equipment needs including, but not limited to, rationale or justification for equipment purchases, the type and quantity of equipment, and the capacity of the equipment. Bid documents or price quotes showing the actual cost of the item or items to be purchased with firnding assistance must be attached to this section of the application.

Page 21

b. Discuss building or construction needs for the project. Details on capacity of the structure, a description of the structure and an 8.5" by 11" drawing of the building's floor plan showing materials receiving, flow pattern and storage should be provided. Bid documents or price quotes showing the actual cost of the building or construction involving finding assistance must be attached to this section of the application.

c. Discuss the purpose and need for supplies that will be used in the project including quantities required. ~~

d. Discuss financial assistance requested for salaries or wages including the number of individuals, tasks to be performed by these individuals, and the rate of pay. Identi@ whether these individuals will be hired specifically as a result of this project or if existing staff will be utilized. Identifjl how the salaries or wages for these individuals will be funded after the contract between the applicant and the Department has expired.

e. Funds previously awarded through the Landfill Atexnatives Grant Program, the Landfill Alternatives Financial Assistance Program or the Waste Reduction and Recycling Loan Program can not be used as cost share iaa -subsequent application.


The application must detail all previous planning efforts that have gone into the project. This would include a discussion of all previous planning activities, the parties involved in the project's planning process, conclusions reached during the planning process, and the relationship of the proposed project to other solid waste management measures implemented or proposed in the project service area.

The Review Team will evaluate the qualifications and experience of the project staff as it directly relates to the proposed project. A discussion of relevant experience and the hct ion each of the project staff will provide in the development, implementation and operation of the project should be provided.

The applicant's commitment toward continuing the project after the grant, should be discussed in detail. This could include a discussion of how the proposed project will be expanded, funded, and implemented.

Page 22


The application will be evaluated on the project's compatibility with existing and proposed solid waste management programs in the project service area, the project's consistency with the applicable solid waste comprehensive plan, and the degree to which the proposed project reflects the state solid waste hierarchy. Provide specific examples demonstrating consistency with the solid waste comprehensive plan@), and compatibility with solid waste management programs. Relevant sections of the solid waste comprehensive plan may be included as an attachment to the application. In this section's narrative, refer to the appropriate attachment, if included, to facilitate application review.

~


The application must include documented support for the project. Support can be documented through the attachment oc -including but not limited to, survey results, letters of support or need fiom target audiences, or letters fi-om persons, agencies, or business and industry that will be impacted by the proposed project.


The Review Team will evaluate the project's impact on the applicant's solid waste stream and landfill diversion and the solid waste recovery and landfill diversion within the solid waste comprehensive planning area. Discuss how and to what extent the project will impact recycling and landfill diversion of the applicant and within the comprehensive planning area.

Applications will be evaluated in terms of the project's regionalization impact and the solid . waste stream components affected. Such factors as, but not limited to, operational efficiency,

materials diversion, and population served will enter into the evaluation.

The potential for new market development resulting &om implementation of the proposed project will be evaluated. Identi@ new markets that would develop as a result of the project and the materials of interest.

Applications will be evaluated on the proposed project's impact on existing solid waste management programs and facilities within the project's service area. Identi@ how the proposed project will impact existing programs and services including competitors for the targeted solid waste materials or competing programs.


Page 23

A discussion should be provided addressing the current method@) of dealing with the targeted solid waste stream materials affected by the project. This discussion should include a narrative on: the type@) of disposal methods currently employed; the tipping fee and other costs associated with disposal; and the average monthly and yearly quantity of waste currently disposed of in this manner.

A narrative should be provided regarding the type@) and quantity of solid waste materials to be diverted from the landfll by the project. This narrative should provide: calculations used to estimate the quantity of solid waste to be impacted; a list of entities to be served by the project; and a discussion of competitors for the targeted solid waste stream materials within the project service area.


The application should discuss the method or methods that will be employed to assess the project. The Review Team will evaluate the methodology to be implemented in determining project success in achieving identified goalsand objectives.

9. Technical and Economic Feasibility and Project Transferability (30 points)


Applications will be evaluated on the project's transferability. Projects that prove valuable to other Iowa entities considering implementing a similar project will be favored. Applications will be evaluated on the environmental and economic value the project has in terms of diverting a particular waste stream or waste stream.

The applicant should describe the commitme& to and method@) proposed to disseminate information resulting fiom the project to others within the project service area and the state. The method(s) of information dissemination will be evaluated in terms of completeness, effectiveness, and target audience.

Provide a narrative regarding efforts to be made in marketing target solid waste materials collected and processed or products manufmed. In this narrative provide: a list of potential and committed markets; market value; any conditions or specifications the markets have placed on these materials. If the project involves combustion of solid waste materials with energy recovery or the production of tire derived fuel or refuse derived fuel, include a description of the BTU value of the &el and the amount and form of energy required by the identified markets.

Page 24

Projects that do not fit any of the other project categories, including projects involving combustion with energy recovery and combustion for volume reduction. Projects that involve expansions or improvements to an existing facility or operation using existing Iowa technologies and projects that replicate similar projects in Iowa.

1.

2.

3.

4.

Application Cover Sheet On Form A, complete all informaton requested.

Project Summary On Form By complete requested information and provide a brief description of the project, project justification, project service area, specific project goals, and alternative management options identitied and investigated. -- -

Project Timetable On Form C, provide beginning and ending dates for each task or activity required for project completion. Assume that fhncial assistance moneys will be available four (4) months after the application deadline when establishing task or activity dates.

Budget Summary On Form D, complete the requested information and supply an accompanying narrative directly behind Form D as identified. There are limitations to the amount of funding available for certain budget items and there is an overall minimum cost share required of the applicant of 35% for recycling, reuse, and composting projects, 50% for combustion with energy recovery projects, and 60% for combustion without energy recovery projects. Refer to Page 10 for t iding limitation guidelines and apply to Form D (Budget S u m m ~ Sheet) and the Budget Summary Narrative.

Budget Summary Narrative Provide a concise narrative including the following information, where applicable. This narrative should be attached to the application directly behind Form D.

a. Discuss equipment needs including, but not limited to, rationale or justification for equipment purchases, the type and quantity of equipment, and the capacity of the equipment. Bid documents or price quotes showing the actual cost of the item or items to be purchased with fimding assistance must be attached to this section of the application.

Page 25

b.

C.

d.

e.

Discuss building or construction needs for the project. Details on capacity of the structure, a description of the structure and an 8.5" by 11" drawing of the building's floor plan showing materials receiving, flow pattern and storage should be provided. Bid documents or price quotes showing the actual cost of the building or construction involving funding assistance must be attached to this section of the application.

- Discuss the purpose and need for supplies that will be used in the project including quantities required.

Discuss financial assistance requested for salaries or wages including the number of individuals, tasks to be performed by these individuals, and the rate of pay. Identifj. whether these individuals will be hired specifically as a result of this project or if existing staff will be utilized. Identi@ how the salaries or wages for these individuals wiI1 be funded after the contract between the applicant and the Department has expired.

Funds previously awarded through the Landfill Alternatives Grant Program, the Landill Alternatives Financial Assistance Program or the Waste Reduction and Recycling Loan Program can not be used as cost share in a subsequent application.


The application must detail all previous planning efforts that have gone into the project. This would include a discussion of all previous planning activities, the parties involved in the project's planning process, conclusions reached during the planning process, and the relationship of the proposed project to other solid waste management programs implemented or proposed in the project service area.

The Review Team will evaluate the qualifications and experience of the project staff as it directly relates to the proposed project. A discussion of relevant experience and the function each of the project staffwill provide in the development, implementation, and operation of the project should be provided.

The applicant's commitment toward continuing the project after the loan, should be discussed in detail. This could include a discussion of how the proposed project will be expanded, funded, and implemented.

Page 26


The application will be evaluated on the project's compatibility with existing and proposed solid waste management programs in the project service area, the project's consistency with the applicable solid waste comprehensive plan, and the degree to which the proposed project reflects the state solid waste hierarchy. Provide specific examples demonstrating consistency with the solid waste comprehensive plan(s) and compatibility with solid waste management programs. Relevant sections of the solid waste comprehensive plan may be included as an attachment to the application. In this section's narrative, refer to the appropriate attachment, if included, to facilitate application review.


The application must include documented support for the project. Support can be documented through the attachment of, jncluding but not limited to, survey results, letters of support or need fkom target audiences, or letters fiom persons, agencies, or business and industry that will be impacted by the proposed project.


The Review Team will evaluate the project's impact on the solid waste stream including landfill diversion and solid waste recovery for the applicant's and the solid waste comprehensive planning area's solid waste stream. Discuss how and to what extent the project will impact solid waste recovery and landfill diversion at these two levels.

Applications will be evaluate in terms of the project's regionalization impact and the solid waste stream components affected. Such factors as, but not limited to, operational efficiency, materials diversion, and population served will enter into the evaluation.

The potential for new market development resulting fiom implementation of the proposed project will be evaluated. Identifjf new markets that would develop as a result of the project and the materials of interest.

Applications will be evaluated on the proposed project's impact on existing solid waste management programs and facilities within the project's service area. Identie how the proposed project will impact existing programs and services including competitors for the targeted solid waste materials or competing programs.


Page 27

A discussion should be provided addressing the current method@) of dealing with the project's targeted solid waste stream materials. This discussion should include a m t i v e on: the type@) of disposal methods currently employed, the tipping fee and other costs associated with disposal; and the average monthly and yearly quantity of waste currently disposed of in this manner.

A narrative should be provided regarding the type(@ and quantity of solid waste materials to be diverted &om the landfill by the project. This narrative should provide: calculations used to estimate the quantity of solid waste to be impacted; a list of entities to be w e d by the project; and a discussion of competitors for the targeted solid waste stream materials within the project service area.

~

-


The application should discuss the method or methods that will be employed to assess the project. The Review Team Wiil evaluate the methodology to be implemented in determining project success in achieving identified goals -and objectives.

9. Technical and Economic Feasibility and Transferability (20 points)


The Review Team will evaluate the project's transferability. Projects that prove valuable to other Iowa entities considering implementing a similar project will be favored. Applications will be evaluated on the environmental and economic value the project has in terms of diverting a particular waste stream or waste streams.

The applicant should describe the commitment to and method(s) proposed to disseminate idormation resulting fiom the project to others within the project service area and the state. The method@) of information dissemination will be evaluated in terms of completeness, effectiveness, and target audience.

Provide a narrative regarding efforts to be made in marketing target solid waste materials collected and processed or products mandactured. In this narrative provide: a list of potential and committed markets; market value; any conditions or spdcations the markets have placed on these materials. If the project involves combustion of solid waste materials with energy recovery or the production of tire derived fie1 or refhe derived fbel, include a description of the BTU value of the fuel and the amount and form of energy required by the identified markets. _ _ _ ~

Page 28

10. Applicant's Ability To Repay (15 points)

The Review Team will evaluate the applicant's ability to repay a loan. Ability To Repay information to be supplied includes indebtedness, cash flow, financial history, financial projections, applicant liquidity and applicant profitability. This evaluation will be based on infomation provided on Form E by Private For Profit and Private Not For Profit applicants. Local Government and other public applicants will supply Ability To Repay information requested on Form F. Forms E and F are found in Appendix A beginning on Page 3 1. Ability To Repay information provided on Form E will be considered confidential, not a part of the public record.

-

Page 29

APPENDIX A

APPLICATION FORMS

Page 31

FORM A

~

[ ] PrivateForProfit

[ ] Private Not For Profit

APPLICATION COVER SHEET

LANDFILL ALTERNATIVES FINANCIAL ASSISTANCE PROGRAM

I Applicant Type: [ 3 Local Government I

Primary Project Type: [ 3 Education

[ 3 Waste Reduction at the Source

[ 3 Research and Development or Demonstration

[ 1 Zero Interest Loan

Amount of Funding Requested: $

Amount of Matching Funds Committed: $

b o t d Project cost:

FORM B

PROJECT SUMMARY SHEET


Applicant Name:

Geographic Area Directly Impacted by the Projeck

Project Summary: (See Application Instruction Guidelines)

FORM C

PROJECT TIMETABLE


Applicant Name:

Project Beginning Date:

Project Ending Date:

This t i m w e should account for planning and ifapplicable, construction phases of the project as well as the first year of project implementation. Contractual agreements for projects awarded a grant are negotiated to last approximately one lll year from the h t day the project will be l l ly operational. The term of the contractual agreement for loan projects will be established on a case by case basis. Loan applicants must provide beginning and ending loan repayment dates based on, at a minimum, equal quarterly payments.

Task or

Activity

-- - ~~~ ~

Beginning Date

For Each Task

~~ ~

Ending Date

For Each Task

GroupRerson

Responsible

i

i

FORM D

BUDGET SUMMARY SHEET

LANDFILL ALTERNATIVE3 FINANCIAL ASSISTANCE PROGRAM

Applicant Name:

ITEMANDQUANTITY DNRREQUEST

.. ..

LOCAL SHARE

Vote: Follow guidelines closely regarding the "um amount of h d i n g assistance possible for each expenditure involving program funds. Equipment and supplies are eligible for Einancial assistance up to a maximum of 90% of the purchase price (including fieight and installation). Building construction and remodeling will be h d e d at no more than 80%.

When completing Form D, clearly differentiate existing local match items &om local match items where financial assistance will not be requested.

,

FORM E

Payable To

TOTALS

PRIVATE APPLICANTS ONLY - ABILITY TO REPAY

Original Original Present RateOf Maturity Monthly Amount Date Balance Interest Date Payment Status Collateral

-~

$ $


Aging

Private For Profit and Private Not For Profit applicants submitting projects for loan assistance must provide the following idormation. This information will assist the Review Team in evaluating the applicant's abiity to repay the loan. Continue on a separate sheet if necessary following this format.

Accounts Receivable I Accounts Payable

INDEBTEDNESS

Uncollectable I I

ACCOUNTS RECEIVABLE AND ACCOUNTS PAYABLE

Period Covered

I Under 30 davs I I I

I I I I 30 to 59 days 60 to 89 days 90 to 1 19 days 120 davs and over

I I I

TOTALS 1 % I I $ I NOTE: Accounts receivable and accounts payable totals must reconcile with current balance

sheet submitted with the application.

Return On Assets - an indicator of profitability. Measures the company’s success in achieving its objectives based on the average rate of return over the most recent 3 fiscal years of historical data. Net income divided by average total assets.

Current Ratio - an indicator of liquidity. Addresses the ability of the company to bridge internally regular outflows of cash and irregular inflows based on actual data for the most recent fiscal year available. Current assets divided by current liabilities.

~

Additional Information a. Financial Projections

1. balance sheet and income statements for current fiscal year and project for one (1) succeeding fiscal year

b. Projected Cash Flow - projected cash flow by quarter for the fist year of operation after project completion

c. Bank References d. Additional Collateral, excluding personal residences, not identified on the previous page.

FORM F

PUBLIC APPLICANTS ONLY - ABILITY TO REPAY

LANDFILL AL"ERNATIVF,S F I N A N W ASSISTANCE PROGRAM

Local Government applicants submitting projects for loan assistance must provide the following information. This information will assist the Review Team in evaluating the applicant's ability to repay the loan. Continue on a separate sheet ifnecessary following this format.

1. Describe in detail how the applicant will repay the loan awarded through this program.

2. If applicable, provide the applicant's current bond rating, the source of the rating, and the current bonding capacity. Discuss if the sale of bonds is an option for repayment of the loan awarded through this program.

i

FORM G

DATE

APPLICANT DISCLOSURE FORM

AMOUNT PROGRAM PURPOSE


Applicant Name:

Please answer the following. Continue on separate sheet ifnecessary following this format.

1. Is the applicant presently involved in any litigation which would have a material adverse effect on the applicant's andor principal's h c i a l condition?

2. Applicant is currently in compliance 4th all applicable federal, state or local statues and regulations as they relate to the proposed project? _ _ - No - Yes (IfNo, explain)

3. Applicant has supplied a copy of the completed application and the Responsible Agency Review and Comment Form to the agency responsible for submitting an approved solid waste comprehensive plan for their review and comment?

Yes Date Provided:

No - (IfNo, explain)

4. Has the applicant received previous financial assistance fi-om the Department through the Landfill Alternatives Grant Program, the Waste Reduction and Recycling Loan Program, or the Landfill Alternatives Financial Assistance Program. If yes, please provide the following:

I 1 I I I

5. Signature:

Title:

Date:

i

i i

7

FORM H

RESPONSIBLE AGENCY REVIEW AND COMMENT FORM

LANDFILL ALTERNATIVES F"ANCIAL ASSISTANCE PROGRAM

Applicant Name:

Date Application Received:

Responsible Agency Name:

Signature:

1. Is the proposed project consistent with the solid waste comprehensive plan or subsequent plan? Please elaborate.

2. Is the Agency aware of competitors for the targeted solid waste materials identified in the application? If yes, will the proposed project adversely affect the operations of the competing entity and how?

3. Is all or a portion of the targeted solid waste materials currently landflled? If not, please elaborate.

4. Can the project, as proposed, be considered to have a regional impact on the targeted solid waste stream? If not, is there the potential for it to be expanded to have a regional impact and how? -~

i

i

5. Are the landtill diversion figures proposed in the application consistent with the solid waste comprehensive plan figures? Ifnot, how are they inconsistent?

6. In the Agency's opinion, does the applicant's project stahave the experience and knowledge to successfi.~lly implement the proposed project? Please elaborate.

7. Does the responsible agency feel the project is viable as proposed, current and projected populations, the available solid waste stream, and current and proposed landfill diversion activities? Please elaborate. - -

8. Other Comments:

APPENDIX B

IOWA ADMINISTRATIVE CODE, CHAPTER 209

Page 51

CHAPTER 209

LANDFILL ALTERNATIVES FI"CTAL ASSISTANCE PROGRAM

567-209.1(455B, 4553) God. The goal of this program is to reduce the amount of solid waste being generated and the amount of solid waste being landfilled through implementation of solid waste management projects. This goal will be achieved utilizing the following hierarchy of waste management priorities in descending order of preference:

1. Waste reduction; 2. Recycling and reuse; 3. Combustion with energy recovery; and 4. Combustion for volume reduction.

567-209.2(455B, 4553) Purpose. The purpose of this program is to provide financial assistance to eligible applicants for the purpose of implementing education programs and solid waste management projects, to achieve a reduction in solid waste generation and a reduction in solid waste landfilling. Projects receivingfiwxial assistance must address the program's goal as described in 209.1.

567-209.3(455B, 4553) Definitions. '!Applicant" means any unit of local government, public or private group, business or individual

with an interest in or having responsibility for solid waste management in Iowa and is currently in compliance with all applicable Department statutes and regulations.

'Cost-share" means applicant's share of proposed eligible project costs. "Demonstration Project" means any project that is innovative or new to the state of Iowa. "Depmtmnt" means the Iowa department of natural resources. "'Zigible costs" means costs directly related to the project and for which financial assistance

"Eligible projects" means any project which when implemented, will address a reduction in the

"Energy recovery" means the direct conversion of solid wastes into useM process heat or

"FimciaZ assistance" means monetary assistance awarded under these rules to an applicant in

"Grants" mean financial assistance in the form of cash payments to recipients.

moneys may be used.

amount of solid waste being generated or the amount of solid waste being landfilled.

electricity

the form of grants or loans.

'%roundwater protection act" means 1987 Iowa Acts, chapter 225, which sets forth laws pertaining to the protection of Iowa's groundwater resources through reduced disposal of solid wastes at landfills and provides 6nancial assistance for this protection.

Ylnalirect costs" means costs that are not identifiable with a specific product, function, or activity. "Loans" means an award of financial assistance with the requirement that the award be repaid. "Overhead costs" means expenses not chargeable to a particular part of the work or product

"Recipient" means any applicant selected to receive financial assistance under these rules. 'Xegionalization" means a project that involves two or more units of local government or public

or private groups with an interest in or having responsibility for solid waste management in Iowa

including, but not limited to, utilities, insurance, and rent.

and through the cooperative provision of alternative solid waste management services, the project's impact will have a positive influence on such factors as, including but not limited to, operational efficiency, materials diversion, and population served.

"Sanitary landfill" means a permitted disposal site where solid waste is buried between layers of earth.

" W d e management assiskmce" means the waste management assistance division of the department of natural resources established by 455B.483.

"Wbrste re&ction" means practices which reduce, avoid, or eliminate the generation of solid waste at the source and not merely the shiftiig of a waste stream fiom one medium to another medium.

567-209.4(455B,-455E) Role of the department of natural resources. The department is responsible for the administration of fhds for projects receiving h c i a I assistance under these rules. The department will assure that funds disbursed meet guidelines established by the groundwater protection Act and the waste management authority Act.

567-209.5(455B, 4553) Funding sources. The department will use funds appropriated by the legislature and other sources that may be obth-ed-for the purpose of achieving the goals outlined in these rules. The department will ensure that moneys appropriated meet both federal and state guidelines pertaining to their use.

567-209.6(455B, 4553) Eligible projects. The department may provide financial assistance to applicants for the following types of projects that are consistent with the goal and purpose of this program:

1. Public education; 2. Waste reduction; 3. Recycling and reuse; 4. Research and development; 5. Demonstration; 6. Market development for recyclable materials; 7. Projects that manufacture products with recycled content. 8. Environmental testing related to various landfill alternatives for solid waste. Such projects

shall include, but are not limited to, testing air emissions generated by the combustion of municipal solid waste, analysis of the ash generated as a result of the combustion of municipal solid waste, analysis of alternative materials to be used in leachate control.

9. Production of enerm through combustion, including production of tire-derived fuels and refhe-derived fuels; and

10. Combustion for volume reduction;

567-209.7(455B, 4553) Type of financial assistance. The type of financial assistance offered to an applicant is dependent on the type of project and application submitted:

1. Grants will be offered to applicants for waste reduction projects; public education projects; research and development projects; and demonstration projects that are innovative or new to the state of Iowa. 2. Loans will be offered to applicants for all other eligible projects.

567-209.8(455B, 4553) Loans. The tem of all loans, executed under these rules, shall vary on a case by case basis and shall be based on the specific capital costs f'manced, as well as the terms of other financing provided for the project. The written agreement will establish other conditions or terms needed to manage or implement the project.

567-209.9(455B, 455E) Reduced award. The department reserves the right to offer financial assistance in an amount less than that requested by the applicant. In the event that hancial assistance is offered that is less than the amount requested by an applicant, the applicant may be asked to document the impact on the proposed project. Reduced awards shall be offered where it has been determined by the department that:

1. Program resources are insufficient to provide the level of financial assistance requested to all applicants to which the department intends to offer fbncial assistance.

2. The department has determined that the applicant could implement the project at a reduced level of financial assistance and achieve project objectives and this program's goals.

567-209.10(455B, 4553) Fund disbursement limitations. No funds shall be dispersed until the department has:

1. Determined the total estimated cost of the project; 2. Determined that h c i n g for the cost share amount is assured by the recipient; 3. The recipient has submitted thal design plans, if applicable; 4. Received commitments fiom the recipient to implement the project; 5. Executed a written agreement with the recipient; and 6. Determined that the recipient is currently in compliance with all applicable federal, state, and

local statutes and regulations.

567-209.11(455B, 455E) Minimum applicant cost share. An applicant for fhancial assistance shall agree to provide a minimum cost share of funds committed to the project. Financial assistance moneys received by the applicant under these rules or through the Landfill Alternatives Grant Program, are ineligible to be utilized for any portion of the required applicant cost share. Minimum cost share of h d s shall be in accordance with the following schedule:

1. grants (a) waste reduction-3 5% (b) public education-35% (c) research and development--35% (d) demonstration-35%

(a) recycling and reuse--35% (b) combustion with energy recovery--SO% (c) combustion for volume reduction--60%

2. loans

567-209.12(455B, 4553) Eligible costs. Applicants may request hancial assistance in the implementation and operation of a project which includes, but is not limited to, funds for the purpose of

1. Waste reduction equipment purchase and installation; 2. Collection, processing, or hauling equipment including labor for installation; 3. Development and distribution of educational materials; 4. Planning and implementation of educational forums including, but not limited to, workshops;

5. Materials and labor for construction or renovation of buildings; 6. Salaries directly related to implementation and operation of the project; 7. Laboratory analysis costs; and 8. Engineering or consulting fees;

567-209.13(455B, 4553) Ineligible costs. Financial assistance shall not be provided or used for costs including, but not l i i ted to, the following:

1. taxes; 2. vehicle registration; 3. overhead expenses; 4. indirectcosts; 5. legal costs; - 6. contingency finds; 7. application preparation; 8. contractual project administration; 9. land acquisition; 10. costs for which payment has or will be received under another federal, state or private

11. costs incurred before a written agreement has been executed between the applicant and the financial assistance program; and

department.

567-209.14(455B, 455E) Selection criteria. To receive consideration under these rules, applications submitted to the Department for financial assistance must be provided to the agency responsible for submitting an approved solid waste comprehensive plan or subsequent plan for agency review and comment. Responsible agency review and comments are required from the area in which the proposed project is located or the area or areas in which the proposed project will be implemented.

Separate selection criteria and separate application forms will be used to evaluate projects. The separate selection criteria .are identified below for the four applications: education projects; waste volume reduction projects; research and development and demonstration projects; and projects eligible for loans as identified in 209.7.2. For each application type, points assigned to the selection criteria total 100 points. The Department shall evaluate applications and applicants will be awarded financial assistance based on the following selection criteria:

209.14(1) Education Project Selection Criteria a. Project planning, experience, and commitment. Previous planning efforts, experience of

involved parties, other public education programs implemented or proposed, and commitment toward continuing the project after the grant (5 points);

b. Project compatibility and support. Documented consistency with local and regional solid waste comprehensive plans, responsible agency review and comment forms correctly completed and received, compatibility with existing and proposed solid waste management programs, the degree to which the proposed project reflects the state solid waste management hierarchy, and documented project support (20 points);

methodology, project cost effectiveness, and project uniqueness within the proposed project area c. Project effectiveness. Project content, target audience representation, implementation

(35 points);

d. Project impact. Long and short-term goals, impact on solid waste generation and materials recovery, regionalization impact of the project, detailed discussion of project transferability, the method or methods proposed to disseminate information resulting from the project, and impact on existing solid waste management programs (30 points);

e. Project evaluation. Methodology to determine project success in achieving goals and objectives (10 points).

209.14(2) Waste Reduction Project Selection Criteria a. Project planning, experience, and commitment. Experience of involved parties in the planning

and implementation of the proposed project, other waste reduction measures implemented or proposed by the applicant, and the extent to which the proposed project will continue after the

b. Project compatibility and support. Documented consistency with local and regional solid waste comprehensive plans, responsible agency review and comment forms correctly completed and received, compatibility with existing and proposed solid waste management programs, the degree to which the proposed project reflects the state solid waste management hierarchy, and documented project support (20 points);

c. Project impact. Impact on solid waste generation and solid waste landfilling, regionalization impact of the project, impact on existing solid waste management programs, impact on applicant and comprehensive planning area solid waste stream, and how soon the solid waste stream will be impacted (30 points);

d. Project effectiveness. Implementation methodology, project cost effectiveness, and project uniqueness within the state (20 points);

e. Project evaluation. Methodology of determining project success in achieving identified goals and objectives (10 points);

f Technical and economic feasibility and transferability. Describe the technological and economic feasibility of the proposed project, detailed discussion of project tranderability, and the method or methods proposed to disseminate information resulting fiom the project (15 points).

grant (5 points);

209.14(3) Research and Development and Demonstration Project Selection Criteria a. Project planning, experience, and commitment. Experience of involved parties in the planning

and implementation of the proposed project and the extent to which the proposed project will continue after the grant (1 5 points);

b. Project compatibility and support. Documented consistency with local and regional solid waste comprehensive plans, responsible agency review and comment forms W K ~ Y completed and received, compatibility with existing and proposed solid waste management programs, the degree to which the proposed project reflects the state solid waste management hierarchy, and documented project support (1 5 points);

c. Project impact. Describe the impact on applicant and comprehensive planning area solid waste recovery andor landfill diversion, regionahation impact of the project, the solid waste stream components affected, the potential for new market development, the impact on existing solid waste management programs and facilities, and how soon the solid waste stream will be impacted ( 30 points);

d. Project evaluation. Methodology of determining project success in achieving identified goals and objectives (10 points);

e. Technical and economic feasibility and project transferabity. Describe the technological and economic feasibility of the proposed project, detailed discussion of project transferability, and the method or methods proposed to disseminate information resulting fiom the project (30 points).

209.14(4) Loan Project Selection Criteria a. Project planning, experience, and commitment. Experience of involved parties in the planning

and implementation of the proposed project and the extent to which the proposed project will continue d e r the grant (5 points);

b. Project compatibility and support. Documented consistency with local and regional solid waste comprehensive plans, respdnsible agency review and comment forms correctly completed and received, compatibility with existing and proposed solid waste management programs, the degree to which the proposed project reflects the state solid waste management hierarchy, and documented project support (20 points);

c. Project impact. Describe the impact on applicant and comprehensive planning area solid waste recovery and/or landfill diversion, regionahation impact of the project, the solid waste stream components affected, the potential for new market development and the impact on existing solid waste management programs and facilities, and how soon the solid waste stream will be impacted (30 points);

d. Project evaluation. Methodology of d e t e d g project success in achieving identified goals and objectives (10 points);

e. Technical and economic feasibility and transferability. Describe the technological and economic feasibility of the proposed project detailed discussion of project transferability, and the method or methods proposed to disseminate information resulting fiom the project (20 points); f. Applicant's ability to repay. Documented ability to repay the loan (1 5 points).

567-209.15(455B, 4553) Written agreement. Recipients shall enter into a contract with the department for the purposes of implementing the project for which financial assistance has been awarded. The contract shall be signed by the department director, the administrator of the waste management assistance division, and the authorized officer of the recipient. In cases where the Department has awarded a loan, the recipient will be required to make regularly scheduled installment payments to retire the loan as identified in the executed contract. The recipient will be required to submit periodic progress reports as identified in the executed contract. Progress reports are considered part of the public record. The department may terminate any contract and seek the return of any fhds released under the contract for failure by the recipient to perform under the terms and conditions of the contract. Amendments to contracts may be adopted by written consent of the department director, the administrator of the waste management assistance division, and the authorized officer of the recipient.

567-209.16(455B, 4553) Applications. Applicants shall submit applications on forms provided by the Department. Applications will be due the first Monday in June and the first Monday in December each year at 4:30 p.m., unless otherwise designated by the waste management assistance division. Applications received by the waste management assistance division d e r the stated deadline will not be considered for funding during the current finding period, will not be retained for future consideration, and will not be returned to the applicant. It is the applicant's responsibility to resubmit a completed application for fhding consideration during a subsequent funding period. Applications must be submitted on forms supplied by the department and applications submitted are considered part of the public record.

567-209.17(455B, 4553) Financial assistance denial. An applicant may be denied financial assistance for any of the following reasons: 1. Funds are insufficient to award financial assistance to all qualified applicants; 2. An applicant may not be eligible to receive financial assistance if the area in which the proposed

project is located or the area or areas in which the proposed project will be implemented does not have an approved solid waste comprehensive plan, or if the area in which the proposed project is located or if the area or areas in which the proposed project will be implemented have not submitted a subsequent solid waste comprehensive plan by the assigned deadline, or if the area in which the proposed project is located or the area or areas in which the proposed project will be implemented has a landfill which is not legally permitted;

3. An applicant does not meet the definition of "Applicant", as defined in 209.3; 4. An applicant does not meet eligibility requirements pursuant to provisions of rules 209.8(455BY

5. An applicant does not provide sufficient information requested in the application forms

6. An applicant that has previously received a loan under these rules and is determined, by the

7. The project goals or scope is not consistent with rules 209.1(455BY 455E), 209.2(455BY

455E) to 2O9.14(455By 455E);

pursuant to rules 209.8(455B, 455E) to 209.14(455BY 455E);

Department, to be delinquent in repaying the loan; and

455E), 209.8(455B, 455E), 209.9 (455B, 455E), 2O9.13(455By 455E).

These rules areintended to implement Iowa Code sections 455B.301A and 455E. 11.

Date

Larry J. Wilson, Director

Date post:	15-Aug-2020
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