LandWarNet 2011 - AFCEA · 2011-10-17 · UNCLASSIFIED LANDWARNET 2011 UNCLASSIFIED 13 Jun 11 Jul...

LANDWARNET 2011 UNCLASSIFIED

UNCLASSIFIED

LandWarNet 2011

Army Request for IT (ARFIT) Information Exchange Forum (IEF)

CIO/G-6 Governance, Acquisitions and Chief Knowledge Officer (GA&CKO)

Governance Division


UNCLASSIFIED http://www.army.mil/ciog6 2

Strategic Goals

Approach

Objectives

Reporting

Gatekeeper Roles

Key Personnel

Way Ahead

Actions

Policy Memo Discussion



Provide visibility and accountability of IT procurement • PMs, PEOs, & Program Directors

• Current Year Funding

• Contracts

• On the network

Reduce spending

Improve Network Security

Increase Process Efficiency



USC TITLE 40/Clinger-Cohen Act, section 11314 General Responsibilities.— The Chief Information Officer of an executive agency is

responsible for—

• Providing advice and other assistance to the head of the executive agency and other senior management personnel of the executive agency to ensure that information technology is acquired and information resources are managed for the executive agency in a manner that implements the policies and procedures of this subtitle

Three AAA Audits (1) Acquisition activities didn’t use CHESS primarily because:

o There wasn’t a gatekeeper to ensure it was used when available.

o There wasn’t an enforcement mechanism in IT or acquisition regulations to provide consequences if policies and regulations weren’t followed.

o Procurement personnel lacked understanding about using CHESS.

SA & CSA Policy



CIO/G-6 & CMO Led initiative

Build strategic alliances with Gatekeepers • The Office of the Assistant Secretary of the Army for Acquisition, Logistics and

Technology (ASA-ALT);

• The Office of the Assistant Secretary of the Army for Financial Management and Comptroller (ASA-FM&C);

• Army Materiel Command (AMC);

• Army Cyber Command

Use BSIT ESG as ARFIT Governance body

Gatekeepers develop implementation plans



Capture how much money is being spent on SW/HW/IT Services throughout the Army (ASA-ALT, ASA-FM&C) • By PEO, PM, PD

Reduce the amount of funds being placed on higher cost non-enterprise contracts for IT SW, HW, services, & maintenance agreements (AMC-ACC)

Maximize cost-effectiveness by increasing the use of CHESS (ASA-ALT, AMC-ACC) • Direct PMs & PEOs to use CHESS as first course of action for acquiring HW/SW

• Modify contractual language

Discontinue acquiring HW/SW/Maintenance agreements from prime contractors and subcontractors for those items that can be obtained through CHESS and other enterprise vehicles.

Improve Security of the Network (Army Cyber Command) • Reduce use of non-standard HW/SW, Increase use of COE items

• Provide recommendations to discontinue the purchase of unsupported/insecure items



PMs, PEOs, PDs

ACC Contracts

CHESS

Other Procurement Means (ARG,

ACOMS, GSA Contracts)

Potential

Overlap

FM&C – Current Year Funds


UNCLASSIFIED 8

PEOs 1QFY12 2QFY12 3QFY12 4QFY12

Planned Spending 100 200 300 400

Actual Spending 120 240 360 450

PEOs, PMs, PDs HW ($M) SW ($M) Services ($M)

PEO C3T 10 10 300

PEO CS&CSS 15 15 50

PEO EIS 10 10 300

PEO GCS 15 15 50

PEO IEW&S 10 10 300

PEO Soldier 15 15 50

TOTAL 75 75 1050

Security

% Network COE Compliant 80

# IT products no longer supported 20

IT Acquisitions CHESS ($M) Non-Chess

Oct-11 100 300

Nov-11 100 290

Dec-11 100 280

Jan-12 100 270

Feb-12 100 260

Mar-12 100 250

Apr-12 100 240

May-12 100 230

Jun-12 100 220

Jul-12 100 210

Aug-12 100 200

Sep-12 100 190

CHESS vs NON-CHESS PURCHASES BY MONTH PEO, PM, PD IT PURCHASE BREAKOUT YEAR TO DATE

Number Contracts 1QFY12 2QFY12 3QFY12 4QFY12

Not Using CHESS 1500 1400 1300 1200

Using CHESS 3000 3100 3200 3300

CHESS USAGE

ARFIT IMPACT ON NETWORK

IT SPENDING BY QUARTER



ASA-ALT Mission: Serves as the Army Acquisition Executive. To effectively

and efficiently develop, acquire, field, and sustain materiel by leveraging domestic, organic, commercial, and foreign technologies and capabilities to meet the US Army's current and future mission requirements.

ARFIT Role: • Provide visibility of IT spending and ensure most use of cost-effective means.

• Validate that all Program Executive Offices (PEO) / Program Managers / Program Directors are utilizing cost-effective vehicles (as per AR 25-1) for all IT procurement.

Benefit: • Visibility of IT spending

• Establishment of baseline

• Visibility of opportunities for cost-reduction; claim efficiencies

Approach: TBD



ASA-FM&C Mission: To oversee the proper and effective use of

appropriated resources to accomplish the Army's missions; to provide timely, accurate, and reliable financial information to enable leaders and managers to incorporate cost considerations into their decision-making;

ARFIT Role : • Identify all IT procurements made with current year funds.

Benefit: • Insight into end of year IT spending

• Insight into forecasting for future year IT budgets

Approach: TBD



ACC Mission: ACC’s Soldiers, civilians and contractors support warfighters worldwide

by acquiring equipment, supplies and services vital to Army Soldiers’ mission and daily needs. ACC offers contracting expertise ready to support the warfighter while ensuring responsible stewardship of taxpayers' funds. An international business enterprise, the command awards more than 260,000 contracts each year valued at more than $92 billion, which is equal to 66 percent of the Army’s contract dollars.

ARFIT Role : • Army Contracting Command (Army Subordinate Command of AMC), with support

from the General Counsel, ensure the Army makes better use of enterprise service contracts (like CHESS) and other cost-effective vehicles .

Benefit • Economies of scale cost savings; claim efficiencies

• Visibility

Approach: TBD



Army Cyber Command Mission: To plan, coordinate, integrate, synchronize, direct, and

conduct network operations and defense of all Army networks. When directed, Army Cyber Command will conduct cyberspace operations in support of full spectrum operations to ensure U.S. and allied freedom of action in cyberspace, and to deny the same to adversaries. Army Cyber Command is to be the Army's single point of contact regarding cyberspace. The command will provide reporting, assessments, recommendations, synchronization, and integration for cyberspace incidents, events, and operations. Army Cyber Command will focus the Army's execution of cyber research and development, product and combat development, as well as working with the Army Training and Doctrine Command and others to improve all aspects of doctrine, organization, training, materiel, leadership, personnel, and facilities for cyberspace.

ARFIT Role : • Provide security assessments & procurement recommendations for IT HW & SW acquisition

• Identify items that should be excluded from the network

Benefit: • Increase use of COE Items

• Increase security by minimizing acquisition of less secure IT products

• Reduce use of non-standard IT

Approach: TBD


UNCLASSIFIED 13

Jun 11 Jul 11 Aug 11 Sep 11

GKs Brief BSIT ESG

SA & CSA

EVENT LEAD TIMELINE

Policy Memo

Develop POA&M w/

CMO

Meet with

Gatekeepers (GK)

GKs Dev Impl Plan

GKs test ARFIT

processes

IOC

Begin ARFIT

Collection & Reporting

BSIT



Develop POA&M with CMO

Policy Memo

Develop draft Gatekeeper roles

Partner with Gatekeepers and improve reporting criteria

Identify low hanging fruit (information currently available and easily provided)

Gatekeepers develop implementation plans No later than 30 days after signature of this memorandum, each gatekeeper organization will

develop reporting procedures, for BSIT review, that define how they will enforce ARFIT

compliance .

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LandWarNet 2011 - AFCEA · 2011-10-17 · UNCLASSIFIED LANDWARNET 2011 UNCLASSIFIED 13 Jun 11 Jul...

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