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Last Revised 7/15/2016
UCEAP Contacts Logistics Staying in
touch
Health Academics Money
Matters
Housing Further
Consideration
Returning
Home
UCEAP Contacts Logistics Staying in
touch
Health Academics Money
Matters
Housing Further
Consideration
Returning
Home
UCEAP Contacts Logistics Staying in
touch
Health Academics Money
Matters
Housing Further
Consideration
Returning
Home
UCEAP Systemwide Office
- Acts as liaison between UC centers abroad, campuses, and students
- Approves and catalogs student courses
- Relays grades between host institutions and home campus
Your Campus
Study Abroad Office
- Advises on campus specific policies and deadlines
- Assists students with initial application process
-Assists with academic reintegration into the campus
Your Host University International Office
- First point of contact for all issues while abroad
- Provides host university academic advising
- Reviews your study plans
- Considers petitions and corresponds with UCEAP
- Acts as liaison with UCEAP
UCEAP Contacts Logistics Staying in
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Andrea
Nuernberger Shannon Krahn Michelle Bobro
Your Finance Advisor
805-893-4812
Rachel Wilson
Your Program Advisor
805-893-3246
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Your Operations Specialist
805-893-3246
Your Academic Specialist
805-893-2810
Rothberg International School
Hebrew University
Professor Shachar Yanai Liaison Officer
(972) 2 588 2610/1615 [email protected]
Linor Rosenberg
Assistant to the Liaison Officer (972) 2 588-2610/1615 [email protected]
Ginsburg-Ingerman OSP Ben-Gurion University
Einat Noy
Administrative Director (972) 8 646-1104
OSP Office at BGU (972) 8 646-1144
Israel Institute of Technology, Technion/Neubauer
Hadas Shekhter
Marketing Director (972) 7 788-71732
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Hand carry any orientation documents or maps found in
your Pre-Departure Checklist (PDC).
Review the program calendar and make reservations to
arrive by the official start date.
Financial Aid students need to determine how to
purchase a plane ticket prior to receiving financial aid.
Obtain your visa as required. Follow the visa instructions sent to you by the host university.
Complete all health-related forms by the appropriate deadlines and according to your
campus and host university instructions.
Print your UCEAP insurance card, read both sides, and place it in your wallet.
Attend all campus pre-departure orientations, and contact returnees and current
participants through the Israel program’s Facebook page.
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As an EAP participant, you are obliged to:
Keep in touch and provide up-to-date contact details
in MyEAP.
Check your UC email address regularly.
Contact a family member to notify them of your safe
arrival.
Provide a Israeli mobile number after arrival.
UCEAP Contacts Logistics Staying in
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You are covered by the UCEAP Travel Insurance Plan. If you are sick or
injured while abroad, the UCEAP Travel Insurance Plan allows you to
go to any licensed health provider or hospital, pay up front, then
submit a claim to be considered by the UCEAP insurance provider for
reimbursement of eligible expenses.
Review the details of the UCEAP travel insurance coverage before
departure. Preventive care is not covered, and other policy limitations
and exclusions apply. The insurance policy booklet is available under
the “Insurance” tab of your Pre-Departure Checklist
Research any required medication to find out if you can obtain it in
Israel, or if it is even legal to have in your possession while in the
country. Remember, all medication must be carried in their original,
labeled containers.
If you become ill while abroad:
Notify the International Office at your host university; they are
there to help, and having mentioned your illness can be
important, should it eventually affect your grades.
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There are occasions once you are abroad when you may feel that UCEAP just isn’t working for you. It is normal to feel homesick, isolated, have family or breakup issues, or money concerns.
You might even consider withdrawing, but be sure to seek advice to explore all other solutions before reaching this important decision. Consult with the International Office and if necessary an onsite counselor before filing paperwork to leave.
Remember:
This is not unique or uncommon
Seek help whenever possible
Most important: Stay in touch
with the International Office
at your host university
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Grades Take Time – Plan Ahead
Partner university grades go through several steps. It is often 2-3 months before UCEAP receives them to begin final processing and transmission to your Registrar.
After 90 days (from the official program end date), you may request advance grade processing, but that will depend on if one is available at the partner.
Before You Go
Consult your department advisor to understand which courses may satisfy requirements – UCEAP cannot advise on this.
Take your advisors’ email addresses to contact them if needed while abroad.
Print out your major requirements for your reference abroad.
Make arrangements to register for the term following EAP. Can you complete registration yourself or do you need to designate a proxy?
For Seniors • Consult senior residency rules. • Do not plan to apply for graduation in the same term as your final EAP term. Seniors can
walk at Commencement but will not receive a diploma until grades are final. • Determine where you can take the GRE or other exams abroad. • Consider the length of time grades take in planning graduate school applications.
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While Abroad
It is your responsibility to meet all Program Requirements. The only exceptions are:
If you have obtained an exemption due to a disability (prior to departure), or
If you obtain approval for a petition during your time abroad.
Obtain extra syllabi and course materials, and bring back completed coursework to help you petition faculty when you return.
If you feel you cannot complete your work, discuss an “Incomplete” with faculty and with the International Office/OSP. Incomplete Contract petitions must be submitted before the program ends.
Complete your UCEAP Study List (more information on next slide…)
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• You must take a full-time course of study in Israel: • BGU: 18 UC quarter units per term. • HU: 22.5 UC quarter units per term. • Technion: 32.5 quarter units per term.
• Language Study* • All Fall and Year students must enroll in the Ulpan (Intensive Hebrew Language), which takes place prior
to the beginning of the regular term. Spring students must enroll in the Winter Ulpan.
• You must also enroll in Hebrew language study during the semester. Fall and Year students are required to take Hebrew in the Fall. Spring students take it in the Spring
• * Language Study not required, but is encouraged for Technion students
• You must enroll with your Host University AND with UCEAP (via MyEAP) in order to obtain UC credit.
• You must complete your UCEAP study list in MyEAP by the date specified in the study list instructions, which will be sent to you by your UCEAP Program Advisor at a later date (after you arrive in Israel). Review departmental requirements as you finalize and submit your study list.
• In order to receive UC credit for the courses you take while abroad you must enter your courses in your MyEAP Study List!
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Special Study Projects are great way of adding
independent or specialized projects to your
transcript and resume.
Independent study with a faculty member
Usually a research project or internship
Requires initiative to find faculty member willing
to sponsor you
Register for this course only with UCEAP (not
your host university)
Maximum of 6 UC quarter units/semester
Contact the International Office at your host
university if you are interested, and complete the
UCEAP Special Study Project form.
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If you change your course registration at the host institution, you must change your MyEAP Study List accordingly.
A General Petition is required to:
Add or Drop courses
Partner universities have their own deadlines
EAP deadline: Week 8 of term
Change unit value of course (variable unit option)
Can only be reduced from maximum units to a minimum of 1, or 1.5 units for semester campuses
You must still complete the entire course workload
Change grading option
Must be done before week 8 of the term
UCEAP Contacts Logistics Staying in
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Always let the International Office at your host university know about anything that negatively affects your academic performance – they often have solutions or resources.
Make sure your MyEAP Study List is complete and accurate.
UCEAP cannot help advise on applying your units to your degree requirements – that is up to your home department.
Remember that while we do want you to enjoy and experience what Israel has to offer – UCEAP is first and foremost an academic program.
Grades will take time – and, they will not be released if you have financial obligations to your host university or to UCEAP.
UCEAP Contacts Logistics Staying in
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• See the “Money Matters” tab on your Pre-Departure
Checklist for an itemized budget of your program expenses,
and an estimation of other fees not included in the program
cost.
• Review the Student Budget and note which expenses you
pay directly and which are included in your program cost.
• Review the “Money Matters” section of the EAP Guide To
Study Abroad for information on your MyEAP account and
financial aid.
• Check your financial account in MyEAP and make payments
before the deadline.
• If another person will be making your payments, show them
the Student Budget and payment coupons so that they
understand the amounts and deadlines.
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• EAP students live in the on-campus dorms of the
Mount Scopus campus. Students are housed in
the Student Village, Resnick dormitories, or
Idelson apartment building.
• You must make your dormitory reservation and
payment for term or year housing directly with
Rothberg International School (RIS).* If you
receive financial aid, make plans to secure
housing before you receive a disbursement.
*UCEAP fees cover the Ulpan housing cost, but RIS will
invoice you for your term or year housing.
View from Mount Scopus
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• EAP students live in BGU Dormitories that are one block from campus. Students are housed in two or four bedroom apartment suites in the Me’onot Gimel dormitory complex.
• You must make your dormitory reservation and payment for term or year housing directly with BGU.* If you receive financial aid, make plans to secure housing before you receive a disbursement.
*UCEAP fees cover the Ulpan housing cost, but BGU will invoice you for your term or year housing.
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• EAP students live in the on-campus dorms of
the Haifa campus. Students are housed in
modern 3-person to 5-person apartment units.
• You must make your dormitory reservation and
payment for term or year housing directly with
Technion. If you receive financial aid, make
plans to secure housing before you receive a
disbursement.
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• Attend all on-site orientations.
• Update your contact information in MyEAP;
this is a program requirement. • Most theft occurs at the airport and during
move-in. Be particularly aware at these times
and trust your instinct should you sense
danger.
• If you do encounter theft, harassment or any
violation, notify your International Office at the
host university immediately.
• Be prepared to dress conservatively for
religious occasions and visits to religious
sites.
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If a dependent will accompany you
abroad, you will need to locate your own
off-campus housing. Look into the
availability and cost of child care and
schooling.
Your Host University takes
pride in accommodating
students with disabilities to
the highest degree possible.
The earlier the university
knows your needs, the better
they can make all possible
arrangements.
Accommodating Dependents
Accommodation for Special Needs
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Students participating in a Fall program can extend participation to Year. Refer to the
Guide to Study Abroad, located in your Pre-Departure Checklist, for detailed
information.
Steps in the Extension Process
(1) Obtain approval to extend before departure
Complete and submit an approved Departmental/College Preliminary Approval to Extend form (DPA) at the
time of UCEAP application or during the pre-departure period. The DPA must include a “yes” response and
must be approved by your departmental/college advisor.
(2) Request final approval to extend by the deadline
Complete a Request for Final Approval to Extend form (RFA). The
RFA can be used only if you submitted an approved DPA. Submit the RFA to your International Office. Alternate Step: If
you did not submit an approved DPA you must complete a Petition to Extend form (PTE) instead of an RFA. The petition
process can be lengthy. It is best to avoid the frustrations and delays associated with this process by getting
preapproved with a DPA before departure—even if you do not expect to extend your participation at that time.
(3) Final approval of your request
If approved by the Study Center or Liaison Office, the RFA will be forwarded to UCEAP for final
approval. Your home Campus Registrar’s Office, Campus Financial Aid Office, and Campus EAP Office will be notified.
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Pay all outstanding fees in Israel and to UCEAP.
Program costs, housing charges, library fines, utility
bills, or phone charges could delay the release of
your grades and result in a block on your UC
registration.
Read about reverse culture shock and be aware of
common reactions to returning home.
Plan ahead to ship items home that may not fit in
your luggage.
Upon your return, please complete questionnaires
sent to you by UCEAP! Your feedback helps us
maintain the quality of the Israel program, and
improve them for future students.
UCEAP Contacts Logistics Staying in
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