Lawrence W. Fryer, Jr.Chief Operations Officer

AISD UpClose PresentationNovember 30, 2012

Facilities and Operations

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Facilities and OperationsThe Council of Great City Schools recognized the AISD as a 2011 Top Performing District in the management of its business services. This recognition was based on key performance measures and indicators that demonstrate efficient and effective use of resources in the critical areas of child nutrition, maintenance and operations, safety and security and student transportation. I provide leadership and oversight to the following operations functions:

• Facilities• Construction Management• Maintenance Services• Planning Services

• Transportation• Food Services• Police Services

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Facilities and OperationsOffice of Facilities

•Oversees construction management and bond implementation programs.•Oversees maintenance/service center.•Coordinates district development and operations with other governmental entities.•Staffs advisory committees such as the Community Bond Oversight Committee, the Citizens’ Bond Advisory Committee, the Environmental Stewardship Advisory Committee and the Boundary Advisory Committee.•Conducts demographic analyses to project the need for capital improvement projects and determine or adjust boundaries.•Manages real estate related responsibilities. 4

Facilities and Operations• Office of Facilities, Department of Construction Management and

Department of Maintenance Services: • Scheduled construction of the district-wide performing arts center begins in

January 2013.• Design of North Central Elementary School No. 2 has begun with the approval of

the schematic design by the Board of Trustees on September 24, 2012. The feasibility period for the evaluation of the site is currently underway.

• Presentation of the proposed attendance areas for North Central Elementary School No. 1 is scheduled for the December 3, 2012 work session with Board action scheduled for December 17, 2012.

• Planning for the 2013 Summer Shutdown to reduce energy use is currently underway. The Summer Shutdown program, which has been implemented for the previous two summers, helped avoid approximately $450,000 for the cost of electricity.

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2004 Bond Program• $519,526,616• Renovation to campuses and District-wide facilities• 6 Elementary Schools• 2 Middle Schools• Additional Classrooms• Land Acquisitions• Southwest Middle School• Undesignated Elementary School• Performing Arts Center• Future Southeast Middle School

• Safety and Security• Low-Emission Buses

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2008 Bond Program• $343,717,819• Relief for Over-crowding and Support for Academic Achievement• Linder Early Childhood Center• Classroom additions: Barrington, Hart, and Langford• Undesignated Elementary School• Auditorium Renovations at McCallum and Lanier HS• High School Science Laboratory• Technology Upgrades

• Health and Safety• Special Programs• District-wide Performing Arts Center• Land acquisition for South High School• Renovations at Anderson HS

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Proposed May 2013 Bond Program

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Facilities and Operations

Food Services•Over 14 million meals served annually•Self contained kitchens at each school location•Approximately 750 employees district-wide•Offers the Summer Food Service Program•Initiatives/Cooperatives• Participate in Farm to School (produce purchased from local farmers)• Kid’s Café offered in 18 locations (after school meals program)• After School Snack Program (offered in 60 locations)• Serve at internship site for up to 15 U.T. nutrition students yearly• Local Chef’s*Local Fresh – department program that pairs chefs in the

community with after school programming for students/parents9

Facilities and Operations

Police Department•68 Sworn Police Officers.•Provides 24/7 coverage for all 120 facilities in the 220 square mile jurisdiction of AISD.•43 of the 68 officers are assigned to campuses as School Resource Officers (SRO).•Officers provide services outside of traditional law enforcement-presentations, teach elective class (Junior Police Academy) at middle school campuses.•Officers provide Gang Resistance and Education Training (GREAT) to 5th and 6th grade students in the district.•The department handles an average of 28,000 calls for service each year. 10

Facilities and Operations

Transportation•Transportation Department serves 22,000 students daily on 512 school buses through 245 regular routes, 153 special education routes, 125 mid-day routes, 8,000 field trips and summer service routes.•“Transportation management within the district is exemplary”, according to the most recent management efficiency study completed in May 2009.•The department has current technology applications to manage efficient routing, a stop location finder, school personnel access to bus route information, field trips and field trip requests, after school buses, planning fleet maintenance, mapping rider addresses, discipline referrals, digital cameras, an accident database and GPS system.•Replacement buses meet the latest low-emission EPA standards. The district owns a plug-in hybrid bus, is piloting six propane buses made possible through Railroad Commission funding, and has retrofitted 93 buses that are seven to 10 years old to improve indoor and outdoor air quality and reduce emissions. 11

Long-Range Facilities Planning• In November 2009, the Board directed the Administration to address long-range facilities

planning. The primary purpose of the facilities master planning effort is defined by the assumptions that the Board adopted on January 25, 2010: • To thoroughly identify and consider all factors that contribute to facilities decisions,

and develop a comprehensive plan that will ensure adequate and equitable facilities to support and enhance the learning environment for academic programs in all schools.

• To inform the planning for every district facility, will be developed over a 10-year planning horizon, and align to the district’s adopted Strategic Plan 2010-15 and resulting educational plans.

• To be an open and transparent process that engages stakeholders from all school communities in the district, district and public entity representatives, students, employee professional organizations and the faith and business communities.

• To address recommendations to achieve greater facility efficiency to reduce the cost of district operations to realize savings while being responsive to changes in student enrollment, including recommendations on the use of portable buildings.

• To address the issue of resource levels needed to effectively maintain and preserve the taxpayers’ investment in new facilities.

• The AISD Strategic Plan, Key Action Step 4.1, directs the district to “develop and implement long-range plans for facilities, transportation, libraries and technology that align infrastructure with the district’s educational plan.”

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Long-Range Facilities Planning (Cont’d.)• With this guidance, the District undertook a year-long facilities planning effort that included

an educational adequacy assessment of all facilities, a two-day visioning workshop, eleven community meetings, and 24 meetings of the 72-member Facility Master Plan Task Force. On March 28, 2011, the AISD Trustees “received” the final 10-Year Report of the Facility Master Plan Task Force. On May 23, 2011, the Board approved a revised Facility Master Plan Next Steps Timeline, which was developed based on a combination of factors, including community feedback, institutional history, and key benchmarks that will be needed to set the stage for a potential future bond election.

• On November 21, 2011, the Board of Trustees approved the Facility Master Plan Framework to guide future long-range district planning efforts. On December 12 and December 19, 2011, the Board of Trustees approved the initial group of Annual Academic and Facilities Recommendations (AAFRs).

• The AAFRs serve as a blueprint for how the district establishes both its short- and long-range facilities plan. They have both a capital and operational impact and must be included in the district’s overall budget planning.

• Since the adoption of the Framework and the approval of the first AAFRs, a Draft Ten-Year Academic and Facility Master Planning Timeline has been developed in order to begin to capture the long-range plans of the district.

• A proposed modification to the Facility Master Plan Framework will be scheduled for Board action at the January 28, 2013, Regular Board Meeting to ensure that consideration of AAFRs is not scheduled in such a way that new Board members are seated the month before AAFRs are scheduled for Board action in December.

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Annual Academic and Facility Recommendations (AAFRs) Update• AAFR Category A – AAFRs with potential of approval in

December 2012, with an implementation date in 2014-15

1.Dual Language Program Expansion and Extension2.Responsive Education Solutions Continued at Lanier and Travis

High Schools3.School for Young Men4.Campus-Initiated In-District Charter at Travis Heights

Elementary School5.Any Given Child Fine Arts Program (based on the Kennedy

Center Fine Arts Study results)14

Annual Academic and Facility Recommendations (AAFRs) Update• AAFR Category B – AAFRs with the greatest potential of

moving forward for implementation for 2013-14

6.Garcia and Pearce Middle School Program Design, District 1

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Annual Academic and Facility Recommendations (AAFRs) Update• AAFR Category C – AAFRs that are in development and

engaged in the vetting process.

7.Academic Programming and Facility Support for Eastside Memorial Vertical Team

8.South High School (land-only 2008 Bond Program)

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Annual Academic and Facility Recommendations (AAFRs) Update• AAFR Category D – AAFRs determined that are now potential

bond projects referred to the Citizens’ Bond Advisory Committee for possible inclusion in the scope of work for the next bond program

9.AAFRs determined by Achievement Test Data and Facility Support Needs – Rosedale School and Clifton Career Development School Renovations

10.Fine Arts Program Facility Additions and Renovations11.Parity and Equity in Career and Technical Education (includes

additional consideration of STEM initiatives linked to proposed UT-Austin medical school)

12.Secondary Athletic Program and Facility Improvements13.Hold: School for Young Men

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