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How to Be Productive Away How to Be Productive Away From the Office From the Office Presented by: Law Office Technology, LLC The Escambia-Santa Rosa Bar Association
| Date post: | 16-Nov-2014 |
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Technology |
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How to Be Productive AwayHow to Be Productive Away
From the OfficeFrom the Office
How to Be Productive AwayHow to Be Productive Away
From the OfficeFrom the Office
Presented by: Law Office Technology, LLCThe Escambia-Santa Rosa Bar Association
Pensacola, Florida ~ January 21, 2009
OVERVIEWOVERVIEW
• HARDWARE• Laptops• Tablets• Handhelds• Accessories
• THE CLOUD• Remote Access• Hosted Services• Outlook over the web
NOTEBOOKNOTEBOOK
● Speed● RAM ● Sound● Monitors● CD-ROM● Hard Drive● Network Card● Weight/Size● Price● Brand
WIFI NETWORKINGWIFI NETWORKING
● CONFIGURATIONS
▸ 802.11g is most common type , comes installed on many laptops
▸ 802.11n (“Pre-N”) is the system to buy; 10-15X’s the Range
▸ May have problems running network applications
● COST▸WAP - $10 to $750▸WiFi PC Access - $5 to $100▸Wireless Print Servers - $50 to 300
Activate “WEP” Wired Equivalency Privacy Not 100% secure but is far better than doing
nothing Choose 128 bit WEP if available (v. 40 bit WEP)
Turn OFF “SSID Broadcasting” Your WAP is less visible MAC Address Filtering - only authorized users
allowed
Use firewalls Networked hardware firewalls Software firewalls:
ZoneAlarm Pro Norton Internet Security
WIFI SECURITY TIPSWIFI SECURITY TIPS
HANDHELD DEVICESHANDHELD DEVICES
●BlackBerry●Smartphones
● Windows Mobile/PocketPC● Palm (Treo)
●Apple iPhone
●Pricing● Anywhere from $200 to $600
depending on the cell service provider and available rebates
HANDHELD HANDHELD FEATURESFEATURES
▸Speaker Phone/Conference▸Bluetooth 2.0, ,GPS▸Google Apps & MS Office (.doc, ppt, .xls, etc..)▸WiFi (3G broadband)▸Email (Exchange/Push;
IMAP, POP3)▸Texting▸Adobe (view any PDF) ▸Backup Software
LEGAL SPECIFIC LEGAL SPECIFIC MOBILE SOFTWAREMOBILE SOFTWARE
●Most major Practice Management Software have some mobile access
●Including Case Management; Time & Billing; Document Management, etc..WHY?●Gather critical file Information from anywhere●Be able to tell the Judge when you are free●Bill for cell phone and email calls from your
Smartphone
●VENDORS● PCLaw Travel Edition (TE) (BB&Palm)● Amicus Mobile● AirTime (billing)● Worldox Web● TimeMatters Mobile (brand new)
Examples:Amicus & Time Matters
MobileTime Matters
Mobile
CELL PHONE SECURITYCELL PHONE SECURITY CELL PHONE SECURITYCELL PHONE SECURITY
BLUETOOTH Anyone within 30-100 feet of you
can access your phone Turn off in public places or Set to “Non-Discoverable” state
WIPING DEVICES You need to be able to destroy all
information on your handheld if you lose it
BLUETOOTH Anyone within 30-100 feet of you
can access your phone Turn off in public places or Set to “Non-Discoverable” state
WIPING DEVICES You need to be able to destroy all
information on your handheld if you lose it
ADD ON’sADD ON’sADD ON’sADD ON’s
Car KitsCar KitsCar KitsCar Kits
Key BoardsKey BoardsKey BoardsKey Boards
GPSGPSGPSGPS
Car MountCar MountCar MountCar Mount
LEGAL iPodLEGAL iPod
▪Apple iPod ▪ Can serve as an external hard drive
▪ Add data backup software like Backup MyPC, RetroSpect or Second Copy▪ Store digital photos of clients, accident scenes, real estate property using the iPod Photo▪ $199-$449
PORTABLE SCANNERPORTABLE SCANNER
●USB Powered●Light●Small Footprint●Holds around 10
Sheets
Fujitsu ScanSnap S300
ScanSnap S300 Mobile Scanner
ScanSnap S300 Mobile Scanner
$295.00
S300 Demo
BUSINESS CARD BUSINESS CARD SCANNERSCANNER
BUSINESS CARD BUSINESS CARD SCANNERSCANNER
Eliminate thick wad of business cards from conferences
Scan directly into Outlook fields
Retrieve on Web Add meetings notes, personal
details Sync with PDA
Eliminate thick wad of business cards from conferences
Scan directly into Outlook fields
Retrieve on Web Add meetings notes, personal
details Sync with PDA
VOIPVOIPVOIPVOIP
Soft phone can run from laptop
Clients cannot tell where you are
Easy to setup multiple offices Avoid Ivan/Katrina Like
Problems Cheap!!!
Soft phone can run from laptop
Clients cannot tell where you are
Easy to setup multiple offices Avoid Ivan/Katrina Like
Problems Cheap!!!
SKYPESKYPESKYPESKYPE
Skype to Skype calls are free
Cheap Long Distance Decent Quality Can be used on a
SmartPhone
Skype to Skype calls are free
Cheap Long Distance Decent Quality Can be used on a
SmartPhone
ACCESSORIESACCESSORIESACCESSORIESACCESSORIES
BatteriesWeb CamerasBlue tooth
Mouse Headphones
MapsTravelWeather
BatteriesWeb CamerasBlue tooth
Mouse Headphones
MapsTravelWeather
THE CLOUDTHE CLOUDTHE CLOUDTHE CLOUD
EXTRANETSEXTRANETS
Connect to clients, courts, co-counsel,
securely via the Web using Extranet
technology
BLOGS BLOGS BLOGS BLOGS
StorageLexisWest
BackupXdrive
E-MailGmail
AllGoogleYahooMicrosoft
StorageLexisWest
BackupXdrive
E-MailGmail
AllGoogleYahooMicrosoft
REMOTE DATAREMOTE DATAREMOTE DATAREMOTE DATA
Remote Web Workplace Outlook Web Access VPN Remote Desktop (Terminal Services) Citrix
The Remote Web Workplace is a feature of Microsoft's Windows Small Business Server and the yet-to-be-released midsize business-focused product, Windows Essential Business Server, which enables pre-created users to log in to a front-end network-facing interface of the small business server.
Outlook Web Access (OWA) is a webmail service of Microsoft Exchange Server 5.0 and later, originally called Exchange Web Connect (EWC). The web interface of Outlook Web Access resembles the interface in Microsoft Outlook. Outlook Web Access comes as a part of Microsoft Exchange Server 2007 and previous versions of Exchange.
Remote Web Workplace Outlook Web Access VPN Remote Desktop (Terminal Services) Citrix
The Remote Web Workplace is a feature of Microsoft's Windows Small Business Server and the yet-to-be-released midsize business-focused product, Windows Essential Business Server, which enables pre-created users to log in to a front-end network-facing interface of the small business server.
Outlook Web Access (OWA) is a webmail service of Microsoft Exchange Server 5.0 and later, originally called Exchange Web Connect (EWC). The web interface of Outlook Web Access resembles the interface in Microsoft Outlook. Outlook Web Access comes as a part of Microsoft Exchange Server 2007 and previous versions of Exchange.
REMOTE CONNECTIONSREMOTE CONNECTIONSREMOTE CONNECTIONSREMOTE CONNECTIONS
Remote Connection Software
Remote Connection Software
LogMeIn is Free, no remote printing
Most widely used by attorneys
LogMeIn is Free, no remote printing
Most widely used by attorneys
File Sharing SoftwareFile Sharing Software
Microsoft Grove
FolderShare
Microsoft Grove
FolderShare
These programs allow you to sync your files with multiple workstations.
● There is no single “best” legal research service
▸ Combine Lexis, Westlaw, LOIS ▸ FastCase thru Bar Assoc.
● Resources
▸ LLRX.com ▸ “Fact Finding On The Internet”
LEGAL RESEARCHLEGAL RESEARCHLEGAL RESEARCHLEGAL RESEARCH
WEB DICTATIONWEB DICTATION
• NCH SwiftSound Express
• NU Dictate
• Web Dictate
PCLaw: $1630
ESSENTIAL BOOKSESSENTIAL BOOKS
●“How to Start and Build a Law Practice” by Jay Foonberg
●“Flying Solo” – Bill Gibson
●“2008 Solo & Small Firm Legal Technology Guide” –Nelson, Simek & Maschke
●“The Business of Law” by Edward Poll
●Visit www.lawpractice.org for ordering information
TAKE AWAYSTAKE AWAYS
Get expert help
Vendors
Collaborate on search
methods
Keep an audit trail
Always enter a clawback
agreement
Get expert help
Vendors
Collaborate on search
methods
Keep an audit trail
Always enter a clawback
agreement
Thank You For Listening! Thank You For Listening!
Contact Us for Legal Technology Surveys, Services & Training:
LAW OFFICE TECHNOLOGYwww.lawot.com
Gulf Coast Legal Technology Centerwww.gulfltc.org
Garrett P. LaBorde: [email protected]
Contact Us for Legal Technology Surveys, Services & Training:
LAW OFFICE TECHNOLOGYwww.lawot.com
Gulf Coast Legal Technology Centerwww.gulfltc.org
Garrett P. LaBorde: [email protected]
Thank You For Listening! Thank You For Listening!
Gulf Coast Technology Centerwww.gulfltc.org
Tom O’Connor ([email protected])
Law Office TechnologyCraig Bayer ([email protected])Garrett P. LaBorde ([email protected])
Gulf Coast Technology Centerwww.gulfltc.org
Tom O’Connor ([email protected])
Law Office TechnologyCraig Bayer ([email protected])Garrett P. LaBorde ([email protected])
