LEAP/GEE/LAA 2 Test Security Summer 2014 Harriet Hillson JoLynn Tompson jpschools.org.

LEAP/GEE/LAA 2 Test SecuritySummer 2014

Harriet HillsonJoLynn Tompson

jpschools.org

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Group Norms

• Please silence all communication devices.

• Be fully present:– Be an active listener– Refrain from text messaging and emailing –

All distracts others.– Participate, don’t dominate– Limit side bar conversations

• Throw trash away on the way out.

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Agenda

• Welcome• Test Security• Test Details• Dates

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Testing Krewe• Karen Herndon

– Director of Testing– [email protected]

• Harriet Hillson• JoLynn Tompson

– State Testing Specialist – 349-8630– [email protected]– [email protected]

• Chip Farman– [email protected]

• Emma Vidacovich– Testing Technician– 349-7604 - [email protected]

mailto:[email protected]



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Testing Contact Numbers

• Parent Questions– 349-7604

• During testing sessions– 655-2846

• Fax during testing sessions– 349-7645

• Fax other than during testing sessions– 349-8573

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Summer 2014

•Testing Times Publication

• eDirect Online System• Testing Issues

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Test Security Issues

Unauthorized access to electronic devices– Discovered two ways:

• During scoring– Common responses discovered in same format and

language. – In some cases, students actually indicated the

website.– Advanced language indicated possibility of use of

outside source (e.g., online college textbook, research papers)

• Teacher observing students accessing devices during testing.

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Administrative Errors

Primary causes • Accommodations not provided correctly.• Students not tested in retests.• Test prep materials included test items.

Policy allows for retest on tests high stakes for students paid for by district ($350 per test) prior to next scheduled testing administration.• LEAP grades 4 and 8 ELA and Mathematics• GEE and LAA 2 grades 10 and 11

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Test Security Measures Summer 2014

• Provide test security training at all levels– Test Security and Test Details Meeting– Test Security Measures

• Handling the test materials• Oath Administrators/Students

– Test Administrators must emphasize the oath statement in the Oath of Security.

• Cell phone/electronic devices• Seating Charts• Irregularities – When in doubt, fill it out.• Administrative Errors/Voids

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• Must strictly adhere to all JPPSS Test Security Policy procedures.

• All personnel involved in any aspect of standardized testing must trained.

• Only personnel trained in test security and administration shall be allowed to have access to or administer any standardized test.

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• Assurance– All parties involved in the testing

procedure must sign a JPPSS “Oath of Test Security and Confidentiality Statement” BEFORE testing begins. • Appendix I-A – Test Monitor “Oath of Test Security

and Confidentiality Statement” today and turn in at end of meeting.

• We collect them and keep on file.

– The JPPSS “Oath of Test Security and Confidentiality Statement” must be kept on file for three (3) years.

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• Assurance– AFTER testing is concluded all parties

involved in the process must sign the “Oath of Test Security and Confidentiality Statement”.

– Keep TA Oath on file at school site for 3 years.

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• Materials: Storage– A predetermined, secure, locked area

must be designated for storage of secure materials – the principal and School Test Coordinator (STC) should have the only keys for the duration of testing.

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• Materials: Storage and Use– Test booklets and answer documents are

secure materials that must NEVER be left in open areas or unattended.

– Test Administrators (TA) should be given access to test booklets ONLY on the day(s) the test is administered.

– Test Administration Manuals –must be given out at least one week before testing begins.

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• Materials: Storage and Use– All testing materials must be accounted

for using written documentation that is then forwarded to District Test Coordinator (DTC) at the conclusion of testing (Appendix VI).

– At the conclusion of daily testing or during an extended break, all secure testing materials must be counted and returned to the secure, locked storage area.

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• Testing Environment– Must be the same as the usual classroom

environment (Appendix IV).– Complete form if large room such as library,

cafeteria, etc.• Spacing between students• Space for students to handle materials• Procedures for controlling interruptions

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• Classroom Preparation– The classroom must be prepared for testing.– Students need to be seated with sufficient

space between them. Seating needs to be staggered.

– Seating charts must be completed by each TA.

– Any content related bulletin boards, walls, or posters must be covered or removed.

– Conduct a walk through to determine that classroom preparation has occurred.

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• Test Administration– Testing signs must be on door.– TA must have a list of accommodations

for the students.– Students must have room for materials

and to write at desks.– TA must read directions as written.

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• Test Administration - Classroom– Test materials must be disseminated and

picked up as directed in Test Administration Manual in a systematic order.

– TA must periodically circulate around the room and monitor students as they are testing.

– Students may highlight in their test booklets, but must not highlight on the answer documents.

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• Test Administration Writing Sessions• ELA Writing Topic for LEAP

• There are two or three lines of directions that appear above the reading passage(s). These directions will be read aloud by the TA to all students.

• The Writing Topic is the task description that explains what the students must do.

• The text for the reading passage(s) appears in a box following the directions. The students read the boxed text silently and use the text to support the ideas in their composition. The reading passage or passages in the writing session may be read aloud or signed only to students with the accommodation Tests Read Aloud or Communication Assistance.

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• Test Administration Writing Sessions• LAA 2

• TA must stand next to a student and read aloud the ELA directions and Writing Topic from the student’s test booklet.

• Separate copies are no longer provided.• TA must not discuss topic with students.

• ELA Writing Topic for GEE 10 • TA must read aloud only the directions from the

manual.• The Writing Topic may not be read aloud or discussed.

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• Cell Phones– All student and TA cell phones MUST be

turned OFF during testing. This must be carefully monitored during testing.

– Students’ phones must be turned in to the TA before testing.

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• Cell Phones– If an individual student’s cell phone is seen,

rings, or if there is any cell phone activity while the phone is on the student’s person during the actual testing sessions, then the test on which the student is working will be voided. In such instances, the teacher is to collect the student’s test and answer document immediately and have a hall monitor take the student to the office.

– The student must remain out the classroom until testing is completed for that subject. An Irregularity Report and a Void Notification Form must be completed and sent to the District Test Coordinator as soon as possible.

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• Cell Phones• If a student’s cell phone rings and it is with

the phones that have been collected, all students are to continue testing. An investigation by the Principal and School Test Coordinator will be conducted when testing is completed to determine if tests will be voided.

• If a TA’s cell phone rings, is seen, or if there is any cell phone activity during testing, all students are to continue testing. An investigation by the Principal and School Test Coordinator will be conducted when testing is completed to determine if tests will be voided due to Administrative Error.

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• Emergencies During Testing– Students should place answer documents on

top of test booklet and hand all secure materials to TA as they file out of room.

– TA should carry documents with them outside of the building.

– If test security has been maintained, testing may continue after students return to the room.

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• Emergencies During Testing– If test security has been compromised,

testing should not be continued. Answer documents should be sent in with the responses that were completed prior to the emergency.

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• Administrative Error– If tests are voided due to

Administrative Error, a retest may be give prior to the next scheduled test administration.

– $350 charge to school for each retest due to administrative error.

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• How to Avoid a Violation– Do not examine any test items. – Do not give students access to test

questions prior to testing.– Do not copy, reproduce, discuss, or use at

any time, all or part of any secure test booklet or answer document.

– Do not coach examinees in any manner during the test.

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• How to Avoid a Violation– Do not alter or interfere with examinees’

responses in any way.– Do not provide answers to students in any

form - written, printed, verbal, or nonverbal.

– Administer the tests in a manner that is consistent with instructions provided by LDE.

– Follow all security regulations for distribution and return of secure materials.

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• How to Avoid a Violation– Have a written accounting of secure

materials before, during, and after testing.– Report ANY testing irregularities to the

Principal and the District Test Coordinator. – TESTING IRREGULARITY REPORT to DTC

(Appendix IX) – Testing irregularities to be on the

look out for:• Excessive erasures• Plagiarism• Unauthorized materials use

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• What Happens After a Violation– The District Test Coordinator (DTC) shall be

notified in writing immediately by the School Test Coordinator (STC) and Principal.

– The District Test Coordinator (DTC) starts an investigation process.

– A report of the investigation and a written plan of action is provided to JPPSS and State Superintendent within 30 days.

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IRREGULARITIES• When something out of the ordinary

happens complete an irregularity form.• WHEN IN DOUBT, FILL IT OUT.

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STATE Monitoring During Testing

Monitor’s Role– Observing testing– Documenting observations– Notifying LDOE of issues requiring immediate

attention

NOT Monitor’s Role– Assisting in testing including supervision of students

or materials– Answering questions regarding testing– Providing immediate feedback to schools

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Payroll

• Separate 10 hours stipend pay – Remediation– Testing

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LEAP/GEE/LAA 2 Test Security Summer 2014 Harriet Hillson JoLynn Tompson jpschools.org.

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