BUSINESS

Learning from the Best:

Practical Guidelines to Prepare for and Accelerate

Your Migration to SAP S/4HANA®

Jörg Kaschytza Head of Presales & Consulting | SNP AG

IT

1 The Customers Quest to get Answers

2 Guidance towards SAP S/4HANA

3 The Building Blocks towards the Roadmap Decision

4 Customers Examples

Streamline Your SAP | 1

Managing Change in Business and IT

Agenda

SAP SAP S/4HANA – determining a change

Roadmap To SAP S/4HANA

Legacy

BW

Global

HCM

NonSAP

Local

HCM

BO

SCM

CRM

GRC

COMPLEXITY SIMPLICITY

SAP Business Suite (on HANA) ERP SAP S/4HANA

TODAY TOMORROW

SuccessFactors

Business Suite on HANA

Concur Simple Finance

| 2 Your Roadmap to SAP S/4HANA

SAP S/4HANA – determining a change

The Customers Quest – clients are looking for guidance

COMPLEXITY SIMPLICITY

SAP Business Suite (on HANA) ERP SAP S/4HANA

TODAY TOMORROW

How do I get there?

What about the costs?

What happens to my applications

and systems? New licencing?

How much time will it need?

What is the best transition scenario=

Is it a change project? If so to which

extent?

Whom do I need to involve?

………..

| 3 Your Roadmap to SAP S/4HANA

SAP S/4HANA – determining a change

The Customers Quest : What do we need to analyze?

Functional Layer Technology Layer Structural Layer

Transformation Roadmap

Big Data

Cloudification

UI Changes

Digitalization Reporting

Reshape Finance

Digitalization

Digitalization Simplification of

Digitalization Harmonization of

Digitalization Processes / Templates

Digitalization Master Data Digitalization

Simplification of System

Architecture

Digitalization Organizational SAP Structures

Digitalization Organizational

Change

Change of Governance

| 4 Your Roadmap to SAP S/4HANA

Guidance towards SAP S/4HANA

Building Blocks to identify the Roadmap – Decision Matrix

Transformation Roadmap

Transformation Scenario

Migration Method & Tool Decision

DMO /

SUM

SNP T

Bone with

SAP LT

MDWB /

Data

Services

Green-

field

Brown-

field

X

Shades

of…

SN

P g

uid

es y

ou

thro

ugh

Transition Scenario

Big Bang Phases /

Waves

Region Division System

Business & Org Change

1:1 Selected

Areas Full

Blown

SAP

Org.-unit

Changes

Template

Standardization

& localization

Change Management

| 5 Your Roadmap to SAP S/4HANA

Guidance towards SAP S/4HANA

Building Blocks for Scoping and Planning – the SNP Assessment

Duration

Deep d

ive in p

rocesses a

nd s

yste

ms

1 month 6 months

Pre

Phase

SNP SAP S/4HANA Readiness Assessment

SNP SAP S/4HANA POC

SNP SAP S/4HANA POC + Prototype

Green-

field

Brown-

field

Increase of complexity to evaluate

• No of Business Models • Business Scenarios • Systems • Regions • etc…

| 6 Your Roadmap to SAP S/4HANA

Guidance towards SAP S/4HANA

Proposed Workshop Series for Pre-Phase as basis for further

refinement - Example

Target

Outcome

Common Understan-

ding of Starting Point

• Customer´s concre-

te reasons to act

• Goals & targets

• General S4/HANA

impact (Opportunities

& Challenges)

• List of reasons to act

• Project character

• Customer specific

view on S4/HANA

impacts

• Customer specific

view on interdepen-

dencies & options

• Understanding of

planned scope and

timeline

Scoping & Awareness

4 hours

Target

Outcome

Common Understan-

ding of Main Options

• Future Landscape

• Alternative Scenarios

to get there

• Major impact of

technical, functional,

organizational

aspects

• Alternative basic

scenarios

• Major Pros and Cons

• Corner stones for

further refinement

• Understanding of

Potentials

Envisioning

4 hours

Target

Outcome

• Presentation of

Roadmap Alterna-

tives

• Presentation of Pros

and Cons per

scenario

• Decision Support for

next project steps

• Direction for next

concrete actions

• Basis for refinement,

e.g. detailed impact

analysis of SAP

S4/HANA Simplifica-

tion list

e.g. detailed analysis

of configuration

conflicts in case of

merge

…

Initial Roadmap & Recommendation

8 hours

Target

Outcome

Common Understan-

ding of Current set-up

of SAP Landscape

• Commonalities & Key

Differences

• Degree of Customi-

zation

• Main areas for action

expected workload

and hot spots

• Discussion, align-

ment and confirm-

ation of readiness

assessment.

• Preparation of solid

and shared base for

Roadmap Develop-

ment

Presentation of Tool-based Readiness Assessment

4 hours

• Project Type classified / identified

• Initial Roadmap defined for futher refinement

| 7 Your Roadmap to SAP S/4ANA

COMPLEXITY SIMPLICITY

TODAY TOMORROW

Guidance towards SAP S/4HANA

Transformation Roadmap To S/4HANA

Scenario Ia Scenario Ib

Scenario II

Consolidate Harmonize Lift & Shift Modernize

Your SAP Landscape

SAP Business Suite on HANA SAP S/4HANA

Release, EHP Upgrade

Replatforming

Unicode

Security

Systems/Clients

Org. Structures

Custom Code

Repository

NewGL/Profit-Center

Chart-of-Account

Master Data

Customizing

Consolidate Harmonize Modernize

| 8 Your Roadmap to SAP S/4HANA

Using Transformation Software to Automate and Accelerate the Roadmap to SAP S/4HANA

Siemens SAP S/4HANA 1610 Migration. | 9

03/2017 - 04/ 2018

FocuS/4 1610 MIGRATION

Define standardized functional scope for

“New Finance Standard”

Improve processes and technology

Reduce complexity

ERP to S/4HANA Finance

Prove approach capability

Lessons Learned

Prerequisite - Data cleansing and process

redesign

Proven - One step migration to New GL and

S/4HANA independent from fiscal-year end,

Proven – Current and previous FY data into the

new SAP S/4HANA data model

Proven - End-to-End Siemens business

processes run under SAP S/4HANA

Proven - Back to SAP standard was feasible

Completed in 2016 – 4 month project

Decision

Transformation

Roadmap

SAP S/4HANA “New Finance Standard”

Migrate productive

pilot

Establish Central Finance and

connect Logistics pilots

Build new Central Finance

System (with SD / MM)

Conceptual blueprint for Finance Solution &

Central Finance Setup based on three Pilots and

proposed go-live approach

SAP S/4HANA 1605 POC

Go-Live during fiscal year (April 2018)

Single step transformation (NewGL, SAP S/4HANA Finance and Logistic, Mapping into a new

Template)

New Master data management system must considered

Selective data scope in Finance and Logistic

Implement document split

Implement full values in parallel ledgers with canceling the existing delta account solution

Change of depreciation areas in asset accounting

Change from Business Area usage into the Profit Center Accounting

Change to a new Chart of Account

Mapping of many additional fields in Finance, Controlling and Logistic

Check against Siemens specific validations

Siemens FocuS/4 – Migration 1610

Business requirements/assumptions

| 10 Your Roadmap to SAP S/4HANA

Dat

a Tr

ansf

orm

atio

n -

Cro

ss S

yste

m (

SNP

)

Preconditions

New customizing MDG

New customizing + workbench

New GL and SAP S/4HANA Finance

New Customizing + workbench Logistic Mapping rules defined and mapping

tables filled Migration steps Master Data Migration

Finance/controlling data migration

Current FY + open items

Logistic data migration

All existing data of the last 2 years

+ elderly open objects

Siemens FocuS/4 – Migration 1610

Migration Scenario

Finance,

Controlling

Classic GL

Finance,

Controlling

New GL

New S4Hana finance table structures

Logistic Logistic

New S4Hana Logistic structures

Mapping

MDG 9.0 *

BP Master Data

Customer, Vendor

Existing Landscape

Customizing Customizing Workbench Workbench

Mapping

BP Master Data

Business Partner

3

2

5 6

Mapping 5

1

4

4

4

1

2

3

4

5

6

7 7

Central Finance S/4HANA 1610

New Landscape

*to be defined if in system or separate new system

ECC 6.0 EhP 7

| 11 Your Roadmap to SAP S/4HANA

| 12 SAP S/4HANA POC

Project Example: Global Service Provider

After the first scoping workshops the following scope has been identified:

Asset Management

Accounting Cost

Accounting Financial Close Group Closing

Cash Management &

Bank CM

Core Finance as

of today

Order and Contract

Management

Order to Cash

Receivables Processing

Plan to Report

Reporting & Analytics (one Profit report within S/4)

Further Treasury functions internally

Currently out of Scope

Supplier Information

Sourcing Contracting

Purchase to Pay

Invoicing Payables

Processing Inventories

HR Interface

Travel & Expense Mgt (1:1 Carbon

Copy internally)

Systems architecture &

infrastructure & UI

End to End processes

Cross Application

Topics

Authorizations & Compliance &

Control

SAP Project & Portfolio

Management SAP PPM

Project Example: Global Service Provider

Overview POC Sandbox Architecture incl. planned Interfaces

| 13 SAP S/4HANA POC

S4 HANA 1610

SRM HR ERP CRM

BW

SLT

FIORI

PI

z.B. IMDB

USA

EMEA

Trusted RFC

t.b.d., Which connections / with which user are actually created

Project Example: Global Service Provider

Assessment Report Structure

| 14 SAP S/4HANA POC

POC Approach and Methodology

Alignment Goals & Objectives Business & IT towards SAP S/4HANA

Results of SNP System Scan and Analysis Suite

Presentation of Results per Business Stream and Cross Topics

Scenario Analysis

Evaluation

Roadmap of Project Scenario for CLIENT Finance 2020

Recommendation SNP

Management Summary

| 15

International heating manufacturer: SAP S/4HANA Migration

Pre-Project – SAP S/4HANA Roadmap

Transformation Excellence

CW 14 • Strategic Framework for

S/4HANA Roadmap

• Derivation of Scenario

Criteria

• Evaluation of Rough

Scenarios

• Design of Roadmaps

• Committed S/4HANA Roadmaps for Decision

CW 26 • Preparation of IT

Infrastructure

• LoB Cleansing

• Customizing Changes

• Build

• Migration Test 1

• Migration Test 2

• Go-Life Simulation

CW 44 • Migration Go-Life

Pre-Project SNP Transformation Project

Deliverables

Results of Assessment with

S/4HANA Roadmaps for Decision

Making

Deliverables

Prepared IT and Business

Environment for Migration Tests

Deliverables

Acceptance Go-Live on S/4HANA

2017-06-30

2017-10-29 2017-06-30

Basic Scenarios – Overview and Evaluation

16 International heating manufacturer: SAP S/4HANA Migration

+ Implementation in on step approach

+ 3 separate Ledger content,

subsequent correction of the ledger is

not necessary (IFRS, local GAAP, tax)

+ Possibly roadmap-compliant timetable

+ Further development based on future

FI structures

+ Contingency scenario possible

+ Project implementation is independent

of the productive system

+ No EHP 8 upgrade / 1605 through

entire productive system necessary

Scenario 1 Parallel Ledger with

SNP T-Bone Ansatz Scenario 3 SAP Upgrade

Scenario 2 Account solution with

SNP T-Bone Ansatz

+ Account solution and technical

implementation 1: 1 shortens the

preparation time of migration

+ Lower adaption needs regarding

Custom Code and external IT

environment

+ Contingency scenario possible

+ Project implementation is independent

of the productive system

+ No EHP 8 upgrade / 1605 through

entire productive system necessary

Account cleansing before migration

according to IFRS, Local GAAP, Tax

necessary

Resolution of prefix accounts and delta

bookings necessary

Changes in fixed asset accounting

Adaption of Custom Code and external

IT environment

Higher customizing effort in the

preparation phase

Implementation in two step approach

Delay between the two projects

extended total project duration

SAP S/4HANA is 'burdened' with old

structures and impedes other

implementations (e. g. for

accounting/controlling)

Big impact on the overall roadmap

Further development is delayed on

future FI structures

Implementation in three step

approach

Project running time high

Additional test / migration cycles

necessary and conversion effort very

high

Delays between projects lead to a

further extension of the overall project

Big impact on the overall roadmap

Contingency scenario within

productive system

EHP 8 upgrade with all documents

and master data conversions

necessary

In addition, SAP S/4HANA upgrade

over all documents and master data

necessary (analysis of errors in

historical documents leads to high

expenses)

+ Partial SAP standard path

Your Roadmap to SAP S/4HANA

Our Task

The Project

Customer Benefit

About Efort • A hightech enterprise that specialized in the design, manufacturing and system

integration of industrial robot, large logistic storage and transportation equipme

nt as well as the nonstandard production equipment.

• Established on August 2007 and registered capital is 200 million.

• Developed the systematic and process oriented way of thinking

• Promote and improve the efficiency between business units in order to opti

mize business processes, regulate the internal management, enhance the c

ore competitiveness of Efort

Anhui Efort Intelligent Equipment Co., Ltd.

| 17 Your Roadmap to SAP S/4HANA

SAP S/4HANA 1511 Greenfield implementation and rollout

• Setup the template for Efort group, after that, rollout the template to Italy

• Standardize the master data management processes

• Integrate the processes from research project to customer design product

• Global standards for most processes, and global financial rules and structure

• Implement SAP S/4HANA 1511 (incl. Finance) in China and Italy

• Modules: FI,CO,MM,WM,SD,PP,PS & HR

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