Residency Incubator Program
Class of 2013
Participant:
Program Term:
09/2010 – 08/2013 Contact:
John Johnston
Executive Artistic Director [email protected] 713.963.9665 www.classicaltheatre.org
Organization logo here
Participant Profile:
Classical Theater Company is dedicated to boldly re-envisioning classical drama on the stage, in the community, and in the classroom through engaging and enlightening plays that brings them new life and relevance while maintaining the integrity that the works deserve.
• Incorporated in January 2007 • Operating budget ending June 2010 = $67,310 • Number of Board Members in August 2010 = 9 • Number of full time staff in August 2010 = 0 • Main challenges we faced prior to the Program:
• Raising additional funding via individuals, corporate, & foundations. • Increasing the size and quality of CTC Board. • Increasing visibility of CTC. • Providing fair and adequate compensation.
Enters Residency Incubator Program September 2010.
Outcomes Summary What difference did the Incubator program make?
•Increase in reach to our constituents
•Strengthening of media relations
•Improved presence online
•The utilization of accounting software
•Strengthening of staff commitment
•Formation of staff manual
•Greater understanding of staff/board relationship
•Notable growth in board members
•Formation of committees
•Increased board activity
•Installation of checks and balances
•Installation of a solid development plan
•Solid influx of funding to put towards administration
•Formation of fiscal controls
Money (Revenue /Expenses)
Management (Board & Staff)
Marketing/PR Systems (admin / facilities)
Participant Profile:
Classical Theater Company is dedicated to boldly re-envisioning classical drama on the stage, in the community, and in the classroom through engaging and enlightening plays that brings them new life and relevance while maintaining the integrity that the works deserve.
• Incorporated in January 2007 • Operating budget ending June 2010 = $67,310 • Number of Board Members in August 2010 = 9 • Number of full time staff in August 2010 = 0 • Main challenges we faced prior to the Program:
• Raising additional funding via individuals, corporate, & foundations. • Increasing the size and quality of CTC Board. • Increasing visibility of CTC. • Providing fair and adequate compensation.
Enters Residency Incubator Program September 2010.
Participant Profile:
Classical Theater Company is dedicated to boldly re-envisioning classical drama on the stage, in the community, and in the classroom through engaging and enlightening plays that brings them new life and relevance while maintaining the integrity that the works deserve.
• Incorporated in January 2007 • Operating budget ending June 2010 = $67,310 • Number of Board Members in August 2010 = 9 • Number of full time staff in August 2010 = 0 • Main challenges we faced prior to the Program:
• Raising additional funding via individuals, corporate, & foundations. • Increasing the size and quality of CTC Board. • Increasing visibility of CTC. • Providing fair and adequate compensation.
Enters Residency Incubator Program September 2010.
Financial Profile
$7,964
$82,704
$67,310
$175,545
$199,884
$238,000
$298,000
$350,600
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
Jun-08 Jun-09 Jun-10 Jun-11 Jun-12 Jun-13 Jun-14 Jun-15
Op
era
tin
g B
ud
get
Revenue Expenses Linear (Revenue) Linear (Expenses)
Residency Incubator Program (September 2010 to August 2013)
Actual Projected
Year Ending
Board Management Profile What difference did the Incubator program make?
Board Profile 2010 2013
# of Board Members 9 12
Board President Christine Johnston Christine Johnston
% of Board Giving 100% 100%
Types of Committees None Executive, Planning,
Finance, Fundraising, Board Development
% of current BOD serving consecutively since 2010
n/a 50%
Provide a brief statement on changes in board management & governance throughout the Incubator Program. CTC’s board has undergone a great deal of growth and development since coming into the Incubator Program. The formation and implementation of committees alone was instrumental in our growth. This, as well as the addition of new vibrant board members to strengthen our original members, has helped CTC’s board of directors reach new levels of governance.
Staff Management Profile What difference did the Incubator program make?
Staff Profile 2010 2012
# of Full Time Staff 0 2
# of Part-Time Staff 6 10
# of Contractual Staff 1 1
# Artists Employed 45 69
$ Total Fees to Artists Employed
$37,000 $79,400
% of Artist fees to Total Expenses
55% 35%
Provide a brief statement on changes in staff management throughout the Incubator Program. [Through the creation and implementation of regular funding, CTC was able to stabilize the salary for our Communications Director and Executive Artistic Director. This has proven to provide a boon in terms of ability to add responsibilities to these positions. Also, the creation and implementation of a staff manual has also been a very useful addition to the running of the CTC.
Organizational Challenges
Organizational Challenges (September 2010)
Challenges Addressed?
(2013)
INDICATORS (Indicators measure whether or not your organization
addressed these challenges.)
Raising additional funding through individual giving, corporate contributions, and foundations.
Yes Fundraising has increased in each of these areas since enrollment in the Incubator Program
Increase size and quality of CTC Board
Yes/Ongoing
Certainly the board has grown with the addition of three members, however there are still gaps that need filling so this is ongoing.
Increase visibility of CTC Yes Audience attendance has increased with each year of CTC’s enrollment in the Incubator Program.
Provide fair and adequate compensation
Yes Our full time staff is now receiving fair compensation for their efforts.
Vision for Graduation
Insert photo 4 Organizational Goal (September 2010)
Goal Achieved?
(2013)
INDICATORS (Indicators measure whether or not your organization
achieved your organizational goals.)
Recruit significant board leadership (15 high-quality members to meet CTC’s increased needs)
Ongoing We have added three members to get us to 12, but there is still a way to go to get to 15.
Grow Audience Base Yes Audiences have increased with each of CTC’s seasons of production.
Build CTC operating budget to $250,000 annual before it begins campaign to build a home
Ongoing CTC’s current estimated operating budget is $238,000, anticipating surpassing the $250,000 limit next year.
Initiate a significant fundraising campaign
No We are not yet in a place to engage in a significant giving campaign.
Reside in a permanent home Ongoing CTC is in the process of searching for a permanent home, with the hopes of finding one in the next year.
Keys to Success In addressing future Incubator candidates, what did you do right that proved to be critical in completing the Program?
oWe engaged in a willingness to conform to change
oWe maintained communication with other incubator members as well as HAA staff
oWe used the HAA facilities to the fullest extent permitted
Lessons Learned
What were your significant course corrections in the Incubator Program?
oFar and away the addition of use of Quickbooks was the most significant
oThe addition and utilization of board committees
Did you learn anything through the Incubator that would have made you do things differently from the start of the Program?
oNothing really comes to mind. As we learned things, of course we wished that we had been doing them previously, but I would not change our experience in the Program itself.
Summary of Future Plans
What happens next with your organization (programming and infrastructure?
• We will continue with our three production season next year in 2013-2014
• We are hoping to implement a theatre camp component to our programming in the next year
What are your future targets (programming, fundraising, board/staff growth, etc.)? What has to happen to achieve them?
• Add a third full time Development Director, which will require another $30,000 in funding to hire
• The addition of our own permanent home, which will require a capital campaign
Haiku
Please summarize our Incubator experience of 3 years into at least 3 lines. You can provide up to 3 haikus if you like. Seriously
The years go quickly
The lessons they are constant
The people remain
